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Special City Council Meeting Agenda – July 1, 2019

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING AGENDA

Monday, July 1, 2019

6:30 P.M

Carlisle City Hall Council Chambers, 195 N. 1st St.

July 1, 2019 Special Meeting Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approval of Hiring Beth Schaefer as Librarian for $14.75 per hour effective July, 1, 2019

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Request to Review Front Yard Fencing Restrictions

Consider Approval of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY ADDING PROVISIONS PERTAINING TO GOLF CARTS

  • Consider Waiving Third Reading

Consider Setting Public Hearing for Martin Marietta Voluntary Annexation for July 22, 2019 at 6:30 p.m.

Conduct Interviews of City Council Candidates

Consider Approval of RESOLUTION APPOINTING COUNCIL MEMBER

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

 

 

Council and City Staff Looking at Facilities

Council and City Staff Looking at Facilities

“Change is the law of life and those who look only to the past or present are certain to miss the future.” – John F. Kennedy

Mayor Merrifield covered the topic of usage of city facilities in his previous article in the Carlisle Citizen. Given some of the rumors and the complexities surrounding the current discussion, I wanted to present some more details on the topic to ensure as much transparency as possible. Through conversations with staff and elected officials, we noted that the city may be able to better utilize some of our current city-owned facilities by making improvements or even changing their use. Additionally, several of our city’s departments are feeling constrained in their current facilities. Three in particular are limited on their current ability to grow in their current locations: the library, police department, and city hall.

What are some of the needs the different departments have? Some of the “biggest ticket” needs identified (in no particular order) by department heads like Library Director Stacy Goodhue, Police Chief Matt Koch, and City Clerk Martha Becker include:

Library Police Department City Hall
Functional Office Space Improved Evidence Storage Increased Records Storage
Designated Programming Space General Storage Space Office Space for Anticipated Growth
Quality Employee Workflow Area Training Space Quality Employee Workflow Area
Study Rooms for Public Increased Patrol Room Space General Storage Space
General Storage Space Decontamination Area
Enclosed Parking Space

How do we start addressing these needs? With the city’s purchase of the old GWB building, the thought was expressed of moving city hall to the bank and having the PD take over the current City Hall. This addresses the space needs of 2 departments and could be done fairly cost effectively. If done with planning and forethought, it also sets both departments up for some long-term growth potential in those spaces.

What about the library’s space needs? In looking at building usage, the community center, across from Cal’s, and the recreation center, next to the aquatic center, are the two main facilities open to the public for general use and activities.

What does their usage look like? The community center is used largely during the day for the county’s Senior Meals program and then for weekend rentals. The recreation center is used largely at night and on Sundays for activities by community groups like Three Rivers Church, Two Rivers Taekwondo, Janet Ray’s exercise programs, and for weekend rentals. With two buildings filling community needs largely at different times of the day, consolidating them into one makes sense. If this is done, the empty building could be used for a library.

Which would be more conducive for a renovation into a library? Given the space available and the location of both, the recreation center would allow for more initial space and more potential growth in years to come.

One concern posed is that the library wouldn’t be by the school anymore. What do student numbers look like? The school district graciously provided some numbers for us on that topic. For those in the district living in Carlisle, roughly 435 kids live north of Highway 5 (216 pre-K through 5th, 93 middle school, and 126 high school). South of Highway 5 comes to roughly 616 kids (308 pre-K through 5th, 144 middle school, and 164 high school).

If we move forward with this plan, what will happen to the current long-term renters of the rec center? Three Rivers Church, Taekwondo, and Janet Ray have all been made aware of the discussion and were encouraged to provide comments and feedback. During the discussion, city staff expressed that their comments are important and are being considered during discussion. It was also expressed that with the changes, there may be opportunities to utilize the renovated facilities. At this time, no guarantee can be made as plans and drawings have not been made.

What will happen to the newly vacant library? Several of the options initially discussed have ranged from selling the building, to renovating into a community space or potential office space. Details on this aspect are not likely to be made for some time.

What does a possible timeline look like? Some lower cost renovations and a move like city hall to the old GWB building could likely be done within the next 6-12 months. Larger scale renovations like moving the library to the recreation center would require more planning, fundraising from the community or outside funding sources, and utilizing opportunities presented by our current bond issuance timeline (FY2021 & FY2023).

The topic will be on the agenda for a vote by the Council on March 11 to provide staff some clear guidance on movement forward. As always, if there is any questions or comments about our facilities or any other city-related topics, please feel free to reach out to me by email at dmarkley@carliseiowa.org or calling City Hall at 515-989-3224.

March Library Link

Check out Library Link for information about upcoming library events and announcements.