Minutes, Special Carlisle City Council Meeting, 13 January 2018



Saturday, 13 January 2018, 8:00 A.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Drew Merrifield and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Park Superintendent Ronda Frost, Library Director Stacy Goodhue, Police Chief Matthew Koch and EMS/FIRE Chief Cory Glover. Mayor Merrifield called the meeting to order at 8:00 AM.

The Pledge of Allegiance was recited.

The purpose of the special session was to review the general fund budget for FY 2019. Lent reviewed the taxable valuation for the city with Council. The general fund liability insurance, employment taxes and benefits continue to not be fully levied, which takes from the operational funds of the general fund. The current deficit between revenue and expenditures is around $30,000. Lent noted that around $8,000 was cut from the Parks department and that $5,500 was cut from the City Hall expenses to help close the gap on the deficit between revenue and expenditures. Lent also provided Council with examples of increased revenue by increasing the current tax levy.

Police Chief Matthew Koch presented his proposed budget for FY 2019. Koch noted that he was able to decrease areas of his budget with changes to vehicle maintenance, firearms and gas and oil. Koch also explained that he built two Sargent positions into his budget increasing the wages from current budget of $448,612 to $460,558. This total also includes a 2.5% increase to wages.  

Fire Chief Glover presented his proposed budget to the Council. Glover proposed adding a full time Fire Chief and would split the expense between the Fire Department and the EMS Department. The total cost for a full time Fire Chief including benefits would be $97,948.00.

Librarian Stacy Goodhue along with Scott Mavin and Rick Roghair from the Library Board presented the proposed budget for FY 2019. Goodhue proposed the hire of a new full time staff member. The total cost for the addition of a full time staff member including benefits would be $52,915.08. Goodhue also presented two other options of hiring either one part time staff or two part time staff if the budget could not support hiring an additional full time staff.

Parks Superintendent Ronda Frost presented the FY 2019 budget for the Parks Department. Frost proposed the hire of a new full time staff member which would be split with the Water and Sewer department during the off season months. The total cost to Parks for the addition of a full time staff member would be $22,381.94.

Lent discussed the Economic Development, Planning and Zoning, City Hall, and other smaller remaining areas of the general fund. There was discussion from Council and Lent regarding levy increases and possible additional cuts to the budget. Lent will provide Council with a spreadsheet depicting options including a full time Fire Chief, one part time Library staff and a fulltime Parks department staff to be split with the Water and Sewer Department at the next Budget Workshop on January 27, 2018.

ADJOURNMENT: Motion by Goodhue second by McCulloch to adjourn at 12:27 p.m. Motion carried unanimously on a roll call vote.



Drew Merrifield, Mayor




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Martha Becker, City Clerk