Minutes, Regular Carlisle City Council Meeting, 27 November 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 November 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman, Council Members Dan McCulloch, Drew Merrifield, Eric Goodhue and Rob VanRyswyk constituting a quorum. Hammerand was present via phone. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch, Library Director Stacy Goodhue, Public Works Tommy Thompson and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve Regular City Council Minutes for 13 November 2017
  • Approve Special City Council Minutes for 15 November 2017
  • Approve Resolution 2017112701 A Tax Abatement Application for Johan Neuberger at 630 N 1st Street
  • Approve Pay Increase for EMT Haylee Fisher to $15.90 Due to Receipt of Paramedic Certification
  • Receive and File Treasurer Report for First Quarter, FY 2017-18

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Merrifield seconded by Goodhue to approve bills in the amount of $56,376.07. Lent noted that the Chamber Dues should have been $1,000.00 however, Council can approve the current invoice of $600.00 and a second invoice for $400.00 can be approved at the next Council meeting.

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Pre-Authorized Disbursements 10-24-2017 through 11-24-2017.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Brenda Wolfe of 525 N 3rd Street spoke to Council regarding her high water bill. Mayor noted that Wolfe was on the agenda.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Debbie Dean from Benefits Source spoke to Council regarding the renewal of employee health benefits. Dean explained that there will be an 11.3% increase which is a trend increase. Council discussed the possibility of Well Being Programs and Health Coaching. Dean will meet later with McCulloch, Merrifield and Lent on this subject at a later date.

Motion by Goodhue, Seconded by VanRyswyk to approve Health Insurance Renewal

Motion carried unanimously on a roll call vote.

Lent received an email from Downing Construction asking to keep the Consideration of Approval to Direct Notice to be Sent for Termination of the Temporary Zoning for CTI Concrete tabled. They will try to come up with a solution, but if there is no solution on relocation, Downing asks that the 180-day notice be send to CTI Concrete to vacate the property. There was no action taken.

Brenda Wolfe of 525 N 3rd Street spoke to Council concerning her high utility bill and requested a credit to her sewer portion of the bill. Wolfe explained that there was a leak at an outside spigot that went unnoticed causing her high water consumption. Motion by Goodhue to credit back sewer charges in the amount of $56.96 for a water leak as 525 N 3rd. Seconded by Van Ryswyk. Motion carried unanimously on a roll call vote.

Council discussed the utility bill at 1910 Normandy Drive. Thompson informed Council that he would be taking out the meter on Thursday 30 November and take to the Des Moines Water Works for testing. Norris would like to go and wait while the meter is being tested. There was further discussion from Council and Thompson regarding the meter. There was no action taken.

Andy Burke and Wade Greiman from Snyder and Associates spoke to Council regarding the sidewalks on the North side of School Street. Snyder submitted project information showing two options for the reconstruction of the sidewalks. Burke explained that areas that need sidewalks will require a retaining wall which will be considerably high. The cost for the retaining walls will be $60,000.00. There was further discussion from Council about the project and it was suggested to explore the option of removing the sidewalk on the south side of School Street and shift the parking to the north side of the street. Council continued to discuss the sidewalks and parking. Mayor noted that a resident expressed concern that the construction would cause issues with her sanitary system and that she needed reassurance that the construction will not damage her system. Burke noted that bid letting could be delayed due to the changes. Burke will take the discussion items and the direction from the Council and come back at the next meeting for final direction. Motion by Goodhue to receive and file documents submitted by Snyder and Associates. Seconded by Merrifield. Ayes-All. Motion carried unanimously on a roll call vote.

Courtney Strutt-Todd from Davis Brown Law Firm spoke to Council regarding the revenue bond for the Wellmark YMCA project. Strutt-Todd explained to Council that conduit bonds issued a couple of years ago need to be extended. The purpose of the bond was so they could borrow the city’s non-exempt municipal bond exempt status for a lower interest rate. This Resolution sets the public hearing for 27 December 2017 at 6:30 PM at Carlisle City Hall, 195 N 1st Street. Motion by Goodhue, seconded by Van Ryswyk to Approve Resolution 2017112702 A RESOLUTION REGARDING THE REISSUANCE OF ITS $5,000,000 REVENUE BONDS (WELLMARK YMCA PROJECT), SERIES 2015, CALLING A PUBLIC HEARING ON THE PROPOSED REISSUANCE OF THE BONDS, AND DIRECTING THE PUBLICATION OF NOTICE OF THE HEARING.

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017112703, A RESOLUTION GRANTING A TEMPORARY CONSTRUCTION EASEMENT FOR DEVELOPMENT IN DANAMERE FARMS PLAT 6 TO HUBBELL METROPOLITAN DEVELOPMENT FUND I, LLC (SERIES D). Motion carried unanimously on a roll call vote.

Council discussed the Anticipated Council Vacancy in January 2018 when Council Member Merrifield assumes the position of the Mayor. There was discussion about the appointment deadline and the possibility of a special election. It was noted that no action could be taken until 1 January, 2018. A resolution will be considered at the 2 January 2018 Organizational meeting indicating the Council intent to fill the vacancy by appointment.

Motion by Goodhue, seconded by Merrifield to approve the acceptance of Dylan Knudson Resignation Effective 6 December 2017. Motion carried unanimously on a roll call vote.

It was noted that the City will work under Knudson’s license until 6 December, 2017 and that Tommy Thompson and Anthony Rhinehart are going to take their tests for Grade 2.

CITY ADMINISTRATOR REPORT

Polk County LOSST Resolution will be on the 11 December 2017 agenda. Budget worksheets from Department Heads are due back to City Clerk on December 15. The budget workshops are proposed for 8:00 AM, January 13, 2018 and January 27, 2018. Council will set these dates at the Organizational meeting. Lent will meet with David Carroll about Hwy 5 median lights on the hill going west from Fareway. The added street lighting will cost $12,000.00 a year. Lent hopes that the county might share a portion of that since at least half of the lights are in the unincorporated area. If not, the City would look at only the double mast lights on the concrete median and delay on the single mast lights that go from the concrete median to the bridge.

The Trail counter was downloaded at MPO and are waiting on the report. Lent and the City Clerk will be attending budget training on Thursday and Lent will attend IaPELRA conference on Friday.

MAYOR AND COUNCIL REPORTS

Merrifield asked what expenses would come out of the current Electric fund balance reflected on the Treasurers report. Lent replied that the City receives around $200,000 a month in revenue and that the bond revenue note is paid from that along with purchase of power (MEAN) and other expenses. He also noted that a tax bill in Congress would limit low income housing and concerned this may affect current projects. Merrifield reminded Council about the Carlisle Citizen questionnaire and encouraged them to fill it out.

Hammerand noted that he may not be at the December 11 or December 27 meeting.

Goodhue expressed that the wreaths and LED lights look great and complimented Donald Miller on them. Goodhue encouraged Council to review claims from a comprehensive annual prospective rather than a snapshot of the bill. He suggested to look at expenses to a vendor in a year to date prospective in addition to a single bill that may come through claims.

McCulloch contacted the school to if there was an interest to spray paint paw prints on the medians on Highway 5. The School Board will take this idea to the City businesses to see if they would be interested. McCulloch said there was interest from the Community to move forward with this and wanted to ensure this wasn’t going to interfere with anything with the DOT.

VanRyswyk commented about the Board of Supervisor’s attending the last Council meeting may prompt board to move forward and come to an agreement on the jail.

Mayor noted that the County Supervisors intend to further discuss property acquisition.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS: None

INFORMATION

  • MPO Update Email Dated 17 November 2017

Motion by Goodhue, seconded by McCulloch to enter into CLOSED SESSION at 8:43 pm in accordance with Code of Iowa 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

Mayor Randleman called the meeting back to order in open session at 9:15 pm and asked for any action.

Motion by Goodhue, seconded by McCulloch to adjourn at 9:13 pm. Motion carried unanimously on roll call vote.

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Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk