Minutes, Regular Carlisle City Council Meeting, 11 December 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 11 December 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman, Council Members Dan McCulloch, Drew Merrifield, Eric Goodhue, Rob VanRyswyk and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

PRESENTATION:

Bill Gustoff and Mark McDougal with Ruth Harbor Ministries spoke to Council regarding the possibility of purchasing a home in Carlisle to provide temporary housing and services for young unwed mothers. They are looking at the McCaughey residence at 130 Pennsylvania Street which would require Rezoning from R1 to R3. Gustoff provided Council with information explaining Ruth Harbor Ministries as well as letters from neighbors who live next to the current house in Des Moines. Council inquired about the number of adults living on the property and Gustoff explained that there is usually five to six new mothers with babies and two to three staff members. Gustoff also explained that they typically do not provide housing for mothers with multiple children however they would not rule out doing so. He also noted that they do not take in mothers that have mental, drug or aggression issues and that the property is not a shelter but a group home setting. Individuals must go through an application process to be considered for the program. There was also discussion about parking and the McCaughey’s explained that they are able to park up to eight vehicles if necessary in the driveway and garage at one time. Mayor explained the rezoning process to Gustoff and McDougal and that it could be the end of January when this would come back to Council. Lent gave Gustoff a Rezoning application.

Motion by Goodhue seconded by VanRyswyk to receive and file paperwork from Ruth Harbor Ministries. Motion carried unanimously on a roll call vote.

CONSENT ITEMS:

Motion by Goodhue, seconded by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS. Mayor Randleman requested minutes from 27 November 2017 be pulled for correction.

  • Approve Class C Beer Permit (BC) for Casey’s General Store #1676, 1001 HWY 5
  • Receive and File Library Annual Report for FY 2016-17
  • Receive and File Department Reports
  • Receive and File, Public Safety Committee Minutes, 5 December 2017
  • Receive and File Zoning Board of Adjustment, 6 December 2017
  • Set 2018 Organizational Meeting for Tuesday, January 2, 2018 at 6:30 PM, Carlisle City Hall

Mayor Randleman noted two corrections to the 27 November 2017 minutes. Under Mayor and Council Reports minutes were corrected to read “Mayor noted that the County Supervisors intend to further discuss property acquisition”. Minutes previously read “Mayor noted that she thought the County Supervisors”. Minutes were also corrected to read “Mayor Randleman called the meeting back to order in open session at 9:15 pm and asked for any action”. This was not noted in the previous minutes.

Motion by Goodhue seconded by Hammerand to approve Regular City Council Minutes for 27 November 2017. Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Merrifield, seconded by VanRyswyk to approve bills in the amount of $151,807.80. There was discussion from Council regarding a repair to a wall at the Recreation Center due to water damage. Lent will investigate when repairs were done last for water damage and who did the repairs.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Andrew Burke from Snyder and Associates presented alternatives for the School Street sidewalks to Council. Council wanted Burke to look into the possibility of removing the sidewalk on the south side of School Street and shift the parking to the north side of the street. Burke provided Council with two project overviews reflecting the costs of removing and replacing the south sidewalk and removing and seeding the south sidewalk. The projected cost to remove and replace the south sidewalk would be $54,000 and the projected cost to remove and seed would be $14,400. There was continued discussion from Council regarding the right of ways on the south side of the street and possibly getting driveways right of way compliant. Lent noted that he does not recommend removing sidewalks as it is a safety concern and that he brought the sidewalk issue to Council to ensure they were okay with the project before moving forward as the north side of School Street is most impacted. There was consensus from Council to move forward with Alternative 1 of removing and replacing the sidewalk on the south side of School Street and adding 1 foot to make the sidewalks five foot wide.

Motion by Goodhue, seconded by McCulloch to Remove from Table and Consider Approval to Direct Notice to be Sent for Termination of the Temporary Zoning for CTI Concrete. Motion carried unanimously on a roll call vote.

Lent informed Council that he received a phone call late that afternoon from Brian Blackford with CTI notifying Lent that he understood where the City stood and that there has been no progress and it was okay to send the notice. Blackford requested that the date be extended to August 1st for the 180 day deadline. Keith Williamson with Scotch Ridge LLC notified Council that he had been talking with Brian Blackford and that they hoped to get through August 1st for their summer season. If new property was found to relocate it would take CTI that much time to get moved and they are requesting that the notice be sent on January 30th. There was discussion from Council regarding the previous Direct Notice that was sent to CTI and that they agreed to the 180 day notice. Council noted that the Direct Notice has been delayed already.

Motion by McCulloch, seconded by Hammerand to approve the Direct Notice to be Sent for Termination of the Temporary Zoning for CTI Concrete on 30 January, 2018 for the 180 days deadline. Ayes: Hammerand, McCulloch, Van Ryswyk. Nays: Merrifield, Goodhue.

Motion carried.

Lent explained that he and Jeff Schug worked with the IDOT to swap out a same size parcel of land owned by Beasley Farms for a parcel of RISE related land in the Scotch Ridge Business Park. Beasley’s would like to construct an office park building on the property which is a RISE-eligible development. This will allow a residential development to take place on the west end of Norgard Circle.

Motion by Goodhue, seconded by Hammerand to Approve Resolution 2017121101, A RESOLUTION TO APPROVE ADDENDUM TO IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT 2011-R-017 FOR A REVITALIZE IOWA’S SOUND ECONOMY PROGRAM (RISE) PROJECT. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to Council regarding the Scotch Ridge Intersection Project. Schug explained that the first half of the federal funding in the amount of $770,000 has been secured and that a second application needs to be submitted for the second half of the funding.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017121102, A RESOLUTION TO APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR SCOTCH RIDGE ROAD INTERSECTION IMPROVEMENTS. Motion carried unanimously on a roll call vote.

Lent explained that Council annually appoints representatives to the Des Moines Area Metropolitan Planning Organization Policy and Transportation Technical committees. It is requested that Ruth Randleman be named as the primary representative for the Policy Committee and Jeff Schug as the primary representative for the Technical Committee at least through March to work on securing the second half of the Scotch Ridge Road intersection funding, and Lent would be an alternate for each committee.

Motion by Hammerand, seconded by Van Ryswyk to Approve Resolution 2017121103, A RESOLUTION TO NAME REPRESENTATIVES TO DES MOINES AREA METROPOLITAN PLANNING ORGANIZATION POLICY AND TRANSPORTATION TECHNICAL COMMITTEES. Ayes: Hammerand, Goodhue, McCulloch, Van Ryswyk. Nays: Merrifield. Motion carried.

Lent explained that if the Polk County Local Option Sales and Service Tax (LOSST) referendum passes in all jurisdictions the City can expect to receive around $12,000.00. Mayor added discussion regarding the allocation of funds and that 100% of the Polk County LOSST will go towards Capital Projects. Motion by Goodhue, seconded by Hammerand to approve Resolution 2017121104, A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF CARLISLE, IOWA AT THE RATE OF 1% . Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

The Chamber agreed to pay $150 towards the cost of the ad development with etc. graphics! with the City picking up the remaining $34.15. The ad will cost $1775 in publication with the Business Record and will be paid for the remainder of the $5,000 budgeted for the Hometown Pride committee minus the $1250 actual cost. The $1775 will likely be reduced as a discount is provided if the ad was done “camera-ready” which is likely since it was created by etc. graphics!.

After a conversation with representatives of the Warren County Engineer’s office it was determined that they cannot share in the cost of the lights down the Highway 5 median. Lent recommended that the Council approve in the FY2019 budget to put in the double-mast lights in the concrete median for $6,000 per year in additional street lighting expense. This is an eligible expense from the Road Use Tax Fund. This will definitely assist in safety at the top of the hill. Then, the City can then decide on proceeding with the rest of the lighting.

The City should receive the FY 2017 audit report by the end of the year.

The Hometown Pride Committee is still looking for members. Suggestions can be given to Lent or Ronda Frost.

MAYOR AND COUNCIL REPORTS

Merrifield inquired about the ad in the Business Record and questioned why the City only had a three day notice. Lent stated that was When the City was notified by the Business Record. Merrifield asked Mayor Randleman about a previous discussion they had regarding the jail process and that Mayor had stated to him in the previous conversation that the Supervisors told her that in light of their repairs they were hoping that the state inspector would forgo closing down the facility. Mayor replied that that was the hope. Merrifield noted that he brought that forward to a few other people and they questioned why the County attorney’s office doesn’t want the facility if it stays open. Mayor replied that the inspection was for the jail to stay open. Stuyvesant explained that the jail inspector only inspects the jail and does not go to the court rooms, county attorney office or administrative office. Merrifield advised to always be prepared and regardless of what has happened to proceed forward with the assumption that the jail will close. Merrifield noted that he saw in the news that there would be a $45-$90 million shortfall with the state and that we won’t get the backfill. He also noted that if Ruth Harbor Ministry obtained a home in Carlisle that would eliminate them off the tax roll.

Hammerand asked Lent if the prohibited use of Fireworks during the New Year holiday was posted on the City’s website. Lent replied that he would post it on the City website, Facebook page and Twitter.

Goodhue noted that he had mentioned previously about budgeting and ways to operate more efficiently. Goodhue pointed out that claims for Safe Building in October and November and Fox Engineering Observation fee’s totaled around $21,000.00 over two months. Goodhue encouraged Council to think about rather than subbing the work out to vendors to bring an engineer in house. Goodhue also added that bringing in an engineer we may be able to charge at a lower rate which would then be passed on to the developer. Developer costs would be cheaper and the community more attractive. Lent noted that it is hard to get an engineer on staff and it would depend on future development, but definitely something the City could look at in the future. He did note that even larger cities, such as Norwalk, still contract out engineering site plan reviews.

McCulloch noted that his work asked him to be part of the Civic Action Committee because of his involvement in politics with the city.

Van Ryswyk: None

Mayor noted that she received a thank you letter from Hoyt Sherman for participating in the BRAVO program. Mayor noted that the Carlisle Historical Society received operational funds from BRAVO. BRAVO has appointed her as a metro area community representative so Carlisle will now need to appoint someone specifically from Carlisle. Mayor informed Council that the BRAVO board reassignment happens on a Fiscal Year and she would like to stay on board with that group with Council approval.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS:

INFORMATION

  • Carlisle Nature Trail Counter Report (March-November 2017)
  • Report on carlisleiowa.org Website Visitors since 2014
  • DART Post-Commission Meeting Email-December 5, 2017
  • City of Alleman Notice to Withdraw from DART

ADJOURNMENT

Motion by Goodhue, seconded by McCulloch to adjourn at 8:40 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary