Minutes, Carlisle Special City Council Meeting, 4 February 2017



Saturday, 4 February 2017, 8:00 A.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Doug Hammerand constituting a quorum. Absent was Drew Merrifield. Also present were City Administrator Andy Lent, Public Works Director Steve O’Braza, Electric Superintendent Don Miller, Fire Chief Cory Glover and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 8:00 AM.

The Pledge of Allegiance was recited.

Motion by Hammerand, seconded by Van Ryswyk to approve Resolution 2017020401 RESOLUTION APPROVING THE PURCHASE OF FIRE ENGINE FROM RELIANT FIRE APPARATUS, INC. and the sale of Engine 461 at $15,000 to Northern Warren Township. Motion carried unanimously on a roll call vote. Cost of the new fire engine is $464,182.32 to be financed by Local Option Sales and Services Tax bond note.

Motion by Hammerand, second by McCulloch to approve the sidewalk committee with the following members: Brandon Eighmy, Dan Coregan from AARP, Doug Hammerand, Drew Merrifield, Jon Lins, Matt Monson, Paula Mahnke, Ruth Randleman, Jeff Schug from McClure Engineering, Steve Obraza, Sue Boll, Zach Young from the MPO. Motion carried unanimously on a roll call vote.

The remainder of the special workshop was to discuss the items in the Annual FY2018 budget that were not discussed at the first budget workshop.

Lent first reviewed the Local Option Sales and Service Tax Fund Special Revenue Fund. There will be $20,000 transferred to the General Fund for the School Resource Officer position, $201,300 transferred to Fund 300 for police and fire equipment, $140,980 to debt service for the fire department bond note, $50,000 to Fund 302 for Sidewalk Improvements, and $300,000 to start work on School Street Improvements.

Lent then reviewed the TIF funds: $25,647 to be transferred to General Fund for reimbursement of legal and consultant fees, $30,153 to Warren County for year 4 of 5 for Fareway land loan repayment, and $47,963 to Fareway for second year of rebate agreement.

Lent then reviewed the Debt Service Funds. PFM is recommending to increase debt service levy by ten cents to cover some capitalization of interest on recent bond notes. This was done to lower the first year repayment of the bond notes.

Public Works Superintendent Steve O’Braza reviewed the Public Works (streets, water, sewer) area of the budget. The main change in the Road Use Tax Fund was to hire a new employee to train under the current employees who are nearing retirement. The new position will pay $19 per hour. There will be a reduction of $6,000 in professional and consulting fees. The water fund will be making the first payment on the revenue note for the NW water main extension in the amount of $116,491. This will lower the reserves in the water operating fund, but they will remain at fifty percent of expenditures. The water service rate will increase by fifty cents next fiscal year. The sewer fund reserves will remain at 78 percent with no change in sewer rates. An amount of $2,631 will be transferred to the Lagoon Project fund to take care of a deficit in that fund.

Electric Superintendent Don Miller reviewed the electric department budget with the Council. The electric fund has recovered from earlier deficits. The department is still trying to hire a third lineman at $30 per hour. The electric fund operating fund reserves are at 13 percent, but the revenues are expected higher than expenses to continue the recovery for the fund.

Lent then reviewed the Capital Project Funds with the Council. Some significant highlights are as follows: There is expected to be about $143,000 left from the 8th Street project. Lent is asking the Council to repurpose these funds for repaving in Lindhart Park ($100,000) and for the Nature Trail with $10,000 for improvements to the Fleming Pond dam and $33,000 to cover a remaining deficit after all reimbursements are made. Lent noted that the 5th Street culvert and the NW water main extension projects will continue into the next fiscal years. A transfer from the County Line Road project fund to the SE 52nd Realignment fund of $17,743 to cover a deficit in that fund while $295,000 will remain to cover traffic control lights at Gateway once the state control traffic warrants are met.

Lent reviewed the entire FY2018 budget with the Council including the general fund budget. There will be a 25 cent levy increase with 10 cents for debt service and 15 cents for general liability insurance.

ADJOURNMENT: Motion by Goodhue second by McCulloch  to adjourn at 10:25 a.m., carried unanimously on a roll call vote.



Ruth Randleman, Mayor

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Kay Black, Deputy Clerk