Minutes, Carlisle City Council Special Meeting, 27 January 2018

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Saturday, 27 January 2018, 8:00 A.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Drew Merrifield and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, Josiah Doughty and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch, Electric Superintendent Don Miller and Public Works Superintendent Tommy Thompson.

Mayor Merrifield called the meeting to order at 8:00 AM.

The Pledge of Allegiance was recited.

The purpose of the special session was to review the TIF and LOSST Funds, Debt Service, Capital Projects, Public Works and Electric for the proposed FY 2019 budget.

Lent presented the FY 2019 for TIF and LOSST and reviewed the following transfers for LOSST;

    • To General Fund for School Resource Officer          $20,000
    • To Fund 300 (Police and Fire Equipment)                 $142,050
    • To Debt Service for Fire Bond Note                          $128,875
    • To Fund 305 Capital Project (Sidewalk)                    $50,000
    • To Fund 386 Capital Project (School Street)             $100,000

Lent also noted that the Urban Renewal payments for FY 2019 would be $32,003 to Warren County for Fareway’s land and a TIF rebate of $42,690 and $37,315 for Mercy Clinic TIF rebate. In addition there will be a transfer to General fund of $25,000 for legal and consultant fees.

Lent reviewed Debt Service with Council and noted that the city is maintaining around 50% of its legal debt capacity. He also explained that the city is maintaining its debt service levy of $4.40 to $4.50 with new bonds in 2018 (School Street and the potential purchase of a building). Lent provided Council with a spreadsheet showing the projection of the General Obligation Debt capacity for the city. Currently the city’s outstanding General Obligation debt is $4,738,140.

Lent reviewed with Council the Capital Project Funds and highlighted areas of need for the Police department and Fire department which include a new Police vehicle, computer upgrade, AED’s, radios and repeaters, Microsoft licensing upgrade, building improvements and bunker gear. Other items in the Capital Project Funds that were discussed were the Sidewalk Project, 5th Street Culvert, Dangerous and Dilapidated Fund, County Line Project, SE 52nd Street, NW Water Main Extension, School Street Project, Vision Iowa Trail and the Lagoon Project.

Public Works Superintendent Tommy Thompson presented the proposed FY 2019 budget for the Water, Sewer and Streets department. Thompson proposed new equipment for the water department which would include VFD for well #4, a plow/dump truck and pick up plow blade as well as a mower. Thompson explained that the dump truck and pickup blade would be split between the water, sewer and streets department and that the mower would be split between parks, electric, water and sewer. Thompson also proposed a new sewer jetter and a VFD for lagoon blower #1 for the Sewer department and that they will continue to slip line in FY 2019. He also included relining two manholes. Thompson also discussed the need for a building for salt storage.

Electric Superintendent Don Miller presented the proposed FY 2019 budget for the Electric department. Miller proposed the purchase of a ½ ton pick-up for $29,000 and noted that the Danamere infrastructure will cost $40,000 as well as proposed system improvements which will cost $30,000. Lent explained that the electric department will be busy with the Danamere and School Street project and that they have added two employees in the last two years to keep up with the demands of the upcoming projects.

At the January 13 budget workshop, Lent noted that he would provide Council with options that include a full time Fire Chief, one part time Library staff and a fulltime Parks department staff (to be split with the Water and Sewer department). Lent presented three options to Council which were:

  •           Option 1: Full-time Fire Chief with part-time Library staff and full-time Parks staff (to be shared with Public Works).
  •             Option 2: Full-time Fire Chief with no other added staff
  •             Option 3: Status Quo

After discussion regarding the three options Council asked to see two more options; a full-time Fire Chief with a shared full-time Parks staff (no new Library staff) and full-time Fire Chief with a part-time Library staff (no shared full-time Parks staff). Lent will provide Council with the options by Tuesday.

Lent also proposed utility transfers to General Fund from Water in the amount of $120,000.00, Sewer in the amount of $125,000.00 and Electric in the amount of $170,000.00.

ADJOURNMENT: Motion by Goodhue second by Hammerand to adjourn at 11:40 a.m. Motion carried unanimously on a roll call vote.

________________________________

Drew Merrifield, Mayor

__                    ________

Martha Becker, City Clerk