Minutes, Carlisle City Council Regular Meeting, 26 March 2018

CITY OF CARLISLE REGULAR CITY COUNCIL MEETING MINUTES

Monday, 26 March 2018; 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Elected Officials present were Mayor Merrifield, Council Members Dan McCulloch, Eric Goodhue, Rob VanRyswyk, Josiah Doughty and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker and Police Chief Koch. Mayor Merrifield called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

Mayor Merrifield issued a Proclamation for the Keep Iowa Beautiful Month, April 2018.

PRESENTATIONS

Bryce Amos, CSD Superintendent, spoke to Council regarding the special election for the school bond note which will take place on April 3. Amos explained that the bond will be up to $17 million and will cover the costs of the districts Phase II Projects. Amos noted that Phase I included improvements such as heating and cooling and with the fine arts program addition. Phase II projects on a district level will include elementary school energy efficiencies, classroom furniture upgrades for grades K-12, building security upgrades, district technology upgrades, relocation and renovation of high school art and industrial arts classroom as well as future class space. The bond will also help fund an indoor activities center. The center will be tournament size with an 1800 seat capacity, a new wrestling facility and fitness center as well as an indoor walking/running track and a Booster Club store. Amos also noted that the bond is school tax levy neutral which means there is no impact on the school property tax levy. There was continued discussion between Council and Amos regarding the bond.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2018032602, A RESOLUTION IN SUPPORT OF THE CARLISLE COMMUNITY SCHOOL DISTRICT 2018 BOND REFERENDUM.

Motion carried unanimously on a roll call vote.

Michael McCoy from Metro Waste Authority spoke to Council about MWA and the services it provides as well as programs and recycling and compost statistics. McCoy noted that 20,000 tons of waste was recycled in FY16-17 and 35,478 tons of waste were composted in FY16-17. McCoy also touched on community outreach programs MWA provides through events, grants and educational programs and noted that 55 Carlisle residents utilized the Hazardous Waste Collection service in FY16-17. McCoy would like Carlisle to consider a drop-off site for recyclables through MWA.

Ross Harris and Lucas Casey of SEH presented Council with a growth management study for Carlisle. Highlights of the study included a development analysis, community growth visioning, and concept development phasing as well as fiscal impact analysis. The study area included 5,134 acres with 3,050 acres of developable land. Harris explained that the best areas for development were south of US 65/IA 5 north of North river, properties adjacent to Scotch Ridge Road and areas along the western edge of US 65. Casey explained that SEH reached out to 31 property owners in the areas to take a survey which included landowner future plans, interest in selling property, interest in being annexed to Carlisle if farming continues/property taxes maintained or lowered and if the property owner had been approached to sell. Casey noted that they received 18 completed surveys. There was continued discussion from Council and SEH regarding the study and development phasing and potential time lines for development. Harris noted recommendations for action both short term and long term which included updating the existing comprehensive plan, maintain records of interested property owners and stay in touch with them, hire a dedicated economic development resource as well as form partnerships with Iowa DOT, DMAMPO and Polk Co.

Motion by Goodhue, seconded by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS with changes to the March 12 minutes. Under Presentations, Ruth Randleman, minutes previously read   “Randleman went on to discuss a new program through Iowa Finance Authority called First & Main….”

Minutes will be changed to read “Randleman went on to discuss a new program through Smart Growth America called First & Main….”

    • Approve Regular City Council Meeting Minutes for 12 March 2018
    • Receive and File Planning and Zoning Commission Minutes for 19 March 2018
    • Receive and File MEAN Financials-January 2018
    • Receive and File MTD Treasurers Report for February 2018
    • Approve Hire of Russell Coate as Water/Wastewater Laborer at $17.00 per hour
    • Approve Resolution 2018032601, A Tax Abatement Application for John and Linda Perkins at 1080 Juniper Drive
    • Approve Class C Liquor License for Carlisle VFW Post 2099, INC  Motion carried unanimously on a roll call vote

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Goodhue, seconded by Van Ryswyk to approve bills in the amount of $33,246.61. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Doughty to approve preauthorized bills in the amount of $333,297.14. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD AND NEW BUSINESS & POSSIBLE ACTION

Nolan Benzing, Landscape Designer and Conservation Communities Specialist for Hubbell spoke to Council about an upcoming prairie burn at Danamere Farms on behalf of the Homeowners Association. Benzing explained that the burn will take place between April 1 and May 31 2018. The purpose of the burn is to promote new growth and control invasive cool-season species. Benzing submitted additional information to Council outlining the process. Motion by Goodhue, seconded by McCulloch to receive and file information from Hubbell. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve the Hubbell Realty Developments Request for a Prairie Burn in Danamere Farms. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve Resolution 2018032603, A RESOLUTION ORDERING BIDS, APPROVING PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDERS, FIXING AMOUNT OF BID SECURITY, AND RATIFYING, CONFIRMING AND APPROVING DEADLINE FOR SUBMISSION OF BIDS AND FIXING A DATE FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COSTS.  Lent explained that this resolution was to have been included with the proceedings at the last Council meeting for School Street. Motion carried unanimously on a roll call vote

Joe Jenkins spoke to Council regarding the plat of survey and explained that he will be moving his garden business east of Carlisle for more room for expansion. The Planning and Zoning Commission did recommend the approval of the plat of survey at the March 19 meeting. Doughty notified Council that he did have conversations with the family about the property.

Motion by Hammerand, seconded by Van Ryswyk to approve Plat of Survey, Parcel M at 18012 HWY 5 for Reveiz Farms, Inc. Ayes: Hammerand, Goodhue, McCulloch, Van Ryswyk. Abstain: Doughty.

Motion by McCulloch, seconded by Van Ryswyk to approve Resolution 2018032604, A RESOLUTION APPROVING 28E AGREEMENT AND CONTRACT FOR FIRE PROTECTION AND EMERGENCY RESPONSE SERVICES BETWEEN ALLEN TOWNSHIP AND CITY OF CARLISLE

Motion carried unanimously on a roll call vote.

 

Lent explained that Matt Lane from Circus Fireworks is asking to set up a temporary structure at Mike Barnesbuilding at 1527 Hwy 5.

Motion by Goodhue to approve A RESOLUTION DIRECTING THE CLERK TO PUBLISH NOTICE OF HEARING ON AN ORDINANCE TO AMEND PROVISION DEALING WITH SALE OF FIREWORKS.

Goodhue rescinded his motion for discussion. Council expressed concerns regarding the amount of traffic that the proposed fireworks stand may generate as it is already in a high traffic area. The area is zoned MM-1, Modified Restricted Industrial District and currently the City only allows the sale of fireworks in C-2, Highway Commercial Districts with a special use permit. Council questioned why they would amend the ordinance to allow fireworks in an area that is not zoned for that specific use. There was further discussion regarding the location and zoning as well as the company, Circus Fireworks and proposed improvements they would make to the site if they were able to sell fireworks.

Motion by Goodhue to approve A RESOLUTION DIRECTING THE CLERK TO PUBLISH NOTICE OF HEARING ON AN ORDINANCE TO AMEND PROVISION DEALING WITH SALE OF FIREWORKS.   Motion died for lack of second.

Council and Mayor discussed the resignation submitted by Lent and steps to take to hire a new City Administrator. Council discussed the possibility of using a consulting firm to search for a new hire or to do an internal search using search boards such as the Iowa League of Cities classifieds, Grapevine or ClerkNet as those may be a more cost effective way to find candidates. After continued discussion there was consensus from Council to use a consulting firm to search for a new City Administrator. Lent will send out RFP’s to consulting firms. Lent also noted that Todd Kielkopf would be willing to serve as interim City Administrator during the search.

CITY ADMINISTRATOR

Lent explained that the Police Department should have an officer and new clerk on the April 9th agenda for approval for hire. Public works will be working on a portion of Veterans Memorial Drive that has a large dip in it. The goal is to remove a small piece of the street to see what is happening underneath to cause the dip. City Hall will be closed until noon on April 18th for staff cross training. Lent also noted that he should have information for a bonding plan to present to Council at the next Council meeting.

MAYOR AND COUNCIL REPORTS

Van Ryswyk noted that there were two trees on the bike trail on Scotch Ridge that looked like they were planted close to the sidewalk. Hammerand will look into it next time he runs.

McCulloch thanked the Public Works crew for patching potholes. He also noted that he attended an Arts and Culture meeting and found it very interesting and would like to see Carlisle keep a program going. Merrifield inquired if McCulloch would be interested in serving as the BRAVO representative for the City.

Goodhue thanked Andrew Lent for his four and half years of service to the City.

Doughty thanked Andrew Lent for his time served with the City.

Merrifield thanked Andrew Lent for his years of service with the City. Merrifield shared an article regarding Reed v. Town of Gilbert, which touched on municipalities restricting the size of signs through city ordinances and wanted to make sure that Carlisle’s ordinance about signs was in compliance. It was discussed and decided that Robert Stuyvesant would need to look into that. Merrifield expressed concerns regarding the safety of children crossing the road at Scotch Ridge and possibly changing the speed zone between 7th Street and 2nd Street. He also noted that he would be attending the Warren County Economic Development Meetings. Merrifield stated that he would like to become the primary City representative for MPO and would like that added to the next agenda for action. Merrifield continued with information about an upcoming jail meeting to be held at 7:30 on the 27th. Lastly, Merrifield made note that he would like to propose an ordinance giving a deadline to water customers for replacement of meters that appear faulty.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS: None

INFORMATION

  • DART Post-Commission Meeting Email for 6 March 2018
  • NMPP Iowa Legislature Week #10 Email Update

Motion by McCulloch, seconded by Hammerand to Adjourn at 10:02 pm. Motion carried unanimously on a roll call vote.

________________________________

Drew Merrifield, Mayor

                                               

Martha Becker, City Clerk