Minutes, Carlisle City Council Regular Meeting, 22 January 2018

CITY OF CARLISLE REGULAR CITY COUNCIL MEETING AGENDA

Monday, 22 January 2018; 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Elected Officials present were Mayor Drew Merrifield, Council Members Dan McCulloch, Eric Goodhue, Rob VanRyswyk and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch, Electric Superintendent Don Miller, Parks Superintendent Ronda Frost, Public Works Superintendent Tommy Thompson and City Attorney Robert Stuyvesant. Mayor Merrifield called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

Council and Mayor discussed the applicants that were interviewed at the prior special meeting to fill the Council vacancy. Council expressed that they were impressed by each candidate and that the decision to appoint just one would be difficult. Carlisle citizens Rex Fitzgerald 210 Columbia St, Irene Miller 205 Columbia St, Randy Howard 730 S 2nd St, Richard Hunt 100 S 8th, and Mike Killen from rural Carlisle spoke to Council expressing they were in favor of Jerry Jones being appointed as Council.

Motion by Hammerand, Seconded by Goodhue to approve Resolution 2018012201, A RESOLUTION APPOINTING COUNCIL MEMBER Josiah Doughty. Ayes: Van Ryswyk, Hammerand, Goodhue. Nays: McCulloch.

CONSENT ITEMS:

Motion by Goodhue, seconded by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS.

Approve Special City Council Minutes for 2 January 2018

Approve Regular City Council Minutes for 8 January 2018

Receive and File Planning and Zoning Commission Minutes for 15 January 2018

Receive and File MEAN Financials for November 2017

Approve Special Event Application for Carlisle PTO for Color Fun Run on 19 May 2018

Receive and File Police Department December 2017 Report

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Hammerand, seconded by Goodhue to approve bills in the amount of $83,741.11

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Norm Metcalf from Norwalk spoke to Council about ways to engage with citizens and suggested having a monthly coffee social to speak with citizens. Metcalf continued discussion with Council about citizen input.

OLD AND NEW BUSINESS & POSSIBLE ACTION

Mayor Merrifield opened the public hearing at 7:04 p.m. A Public Hearing on Development Agreement Between City of Carlisle and Park Holdings, LC. Lent noted that there were no written or oral comments submitted to City Hall.

Scott Hill 232 Leach Avenue Des Moines, IA spoke to Council representing the Norgaard Trust. Hill explained to Council that the Norgaard Trust does not have an easement with Park Holdings, LC and that there has been no correspondence between them. Hill expressed concerns that a street would be installed without approval from the Norgaard Trust. Lent explained that the development agreement between the city and Park Holdings, LC included the building, parking and driveway and the street was not included.

Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 7:10 pm. Motion carried unanimously on a roll call vote.

Lent explained that the agreement calls for ten years of 100 percent TIF rebate, waiving the water/sewer connections and an economic development grant for $13,000. Lent noted that that economic development grant will be recoverable with TIF revenue. There was further discussion from Council regarding the agreement and the requirements of the agreement.

Motion by Goodhue, seconded by Hammerand to Approve Resolution 2018012202, A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF CARLISLE AND PARK HOLDINGS, L.C. Motion carried unanimously on a roll call vote.

Lent explained that Resolution 2018012203 advances the economic grant under the development agreement with Park Holdings LC, for $13,000 from the general fund and that it will be recoverable through TIF revenue.

Motion by Goodhue, seconded by Hammerand to Approve Resolution 2018012203, A RESOLUTION AUTHORIZING ADVANCEMENT OF COSTS FOR AN URBAN RENEWAL PROJECT AND CERTIFICATION OF EXPENSES INCURRED BY THE CITY FOR PAYMENT UNDER IOWA CODE SECTION 403.19. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, Seconded by Goodhue to Approve First Reading and Waive Second and Third Readings of Ordinance 737, AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON CERTAIN PROPERTY LOCATED WITHIN THE GATEWAY URBAN RENEWAL AREA, IN THE CITY OF CARLISLE, COUNTY OF POLK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF POLK, CARLISLE COMMUNITY SCHOOL DISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE GATEWAY URBAN RENEWAL AREA (PARK HOLDINGS PARCEL).

Motion carried unanimously on a roll call vote.

Mayor Merrifield opened the public hearing at 7:19 p.m. A Public Hearing on Rezoning Application for 130 Pennsylvania Street from R-1, Single Family Residential District to R-3, Multi-Family Residential District. Becker noted that a letter of support was submitted to City Hall from Ruth Randleman. Motion by Goodhue, Seconded by Hammerand to receive and file the submitted letter. Motion carried unanimously on a roll call vote.

Adam Speery 525 N 1st Carlisle, IA and Eric Mahnke 510 N 2nd Carlisle, IA expressed concerns about what would happen to the property if Ruth Harbor were sell the property. Council explained that, under the rezoning ordinance, if Ruth Harbor were to sell the property or change its use, it would revert back to R1.

Motion by Hammerand, seconded by Goodhue to close the public hearing at 7:22 pm. Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by Goodhue to Approve First Reading and Waive Second and Third of Ordinance 738, AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014 (130 Pennsylvania Street) with a correction to the ordinance wording. Motion carried unanimously on a roll call vote.

Jeramia Eginoire 615 Veterans Memorial Drive Carlisle, IA spoke to Council on behalf of the Carlisle Girls Softball League and provided them with information and quotes. Motion by Goodhue, seconded by Hammerand to receive and file submitted paperwork. Motion carried unanimously on a roll call vote.

Eginoire explained to Council that he will be applying for a grant through Prairie Meadows to help fund improvements to the ball fields making them handicap accessible. He noted that in addition to the paths they would like to install four handicap parking spots (one for each field). Eginoire also explained that he will be pursuing other grants and is not asking the city for money but is asking for approval to move forward if awarded the Prairie Meadows grant. Eric Mahnke noted that in the past there was discussion from Council to possibly install a path by the concession stand because it was a safety hazard due to wet conditions of the area. Mahnke suggested that the city could contribute for that portion of the path. Eginoire also mentioned that he would like a letter of support from the city.

Motion by Goodhue, Seconded by Van Ryswyk to Approve Plans for Improvements to Lindhart Park by Carlisle Girls Softball League and issue a letter of support from the city. Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by Van Ryswyk to Approve Resolution 2018012204, A RESOLUTION TO NAME REPRESENTATIVES TO NEBRASKA MUNICIPAL POWER POOL MEMBERS’ COUNCIL. Motion carried unanimously on a roll call vote.

Shane Ruppert spoke to Council on behalf of the Fire Department regarding the 1993 Pierce Fire Truck. Ruppert explained that the truck had been listed since August and there had been little interest. Ruppert also noted that the Rhea County Fire Department would be responsible for transport fees.

Motion by McCulloch, seconded by Hammerand to Approve the Sale of 1993 Pierce Fire Truck to Rhea County Fire Department, Tennessee for $9,500 and Rhea County Fire Department would be responsible for transport of the vehicle. Motion carried unanimously on a roll call vote.

Lent explained that the County is proposing leasing temporary holding trailers for prisoners and the Sheriff’s office would like the three major cities to consider purchasing a transport van jointly. Norwalk’s city manager provided a breakdown based on arrests, valuation and population for the following cities:

Carlisle           $8,500

Norwalk          $17,000

Indianola         $24,000

There was continued discussion between Council, Chief Koch and Mayor regarding the holding trailers. Koch noted that the trailers would hold inmates for up to 24 hours before they would be transported. Council requested that a MOU with the County and the other cities be created to outline responsibilities pertaining to the maintenance and upkeep of the transport van. Koch also explained that if the County does not purchase the holding trailers there will be no need to purchase the van.

Motion by Van Ryswyk, seconded by McCulloch to Approve Joint Purchase of Van to Transport Prisoners (Carlisle Cost: $8,500) pending the outcome of the holding trailers and other cities’ approval. Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by Goodhue to Approve Consider Setting Saturday, February 3, 2018 at 8:00 AM for Special Workshop on FY2019 Budget, if needed. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

Lent explained to Council that there will be another payment on the 5th Street Culvert project to finalize the contract. The paperwork for two pay estimates from the previous meeting did not include the amount of $10,262.09 for Change Order #1. He explained that the total project cost is still $235,469 which is still $7,511 less than the awarded contract and $35,931 less than the engineer’s estimate.

MAYOR AND COUNCIL REPORTS

Van Ryswyk gave a kudos to the Public Works Department for fixing a water main break when it was -28 degrees. Van Ryswyk thanked all the staff that has to work outside and be out in the elements.

McCulloch suggested that if the Mayor was not able to attend outside meetings such as BRAVO, League of Cities or MAC he could assign a Council member to go in his place. Mayor made note that he met with Lent and they reviewed the meetings that should be attended.

Goodhue congratulated Doughty on his appointment. He also expressed that he was happy with the communication from Lent, Koch and Merrifield regarding the Warren County Jail and thanked them for keeping everyone informed.

Hammerand expressed that he appreciated all the candidates who interviewed and encouraged them to stay interested for future vacancies.

Merrifield noted that he attended the Chamber of Commerce Annual dinner on Saturday night and said that it was well attended with close to 80 people.. Merrifield noted that he reached out to other mayors in Warren County to schedule a meeting to discuss the jail issues.

CITY ATTORNEY REPORT None

UPCOMING MEETINGS AND EVENTS

School Street Public Informational Meeting January 23rd 7:00 City Hall

Budget Workshop, Saturday, January 27th, 8:00 AM at City Hall.

INFORMATION: None

ADJOURNMENT

Motion by Goodhue, seconded by McCulloch to adjourn at 8:15 pm. Motion carried unanimously on roll call vote.

 

________________________________

Drew Merrifield, Mayor

                                               

Martha Becker, City Clerk