Minutes, Carlisle City Council Organizational Meeting, 2 January 2018

CITY OF CARLISLE

ORGANIZATIONAL CITY COUNCIL MEETING MINUTES

Tuesday, January 2, 2018 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Drew Merrifield and Council Members Eric Goodhue, Rob VanRyswyk, Dan McCulloch, and Doug Hammerand. Also present were City Administrator Andy Lent and City Clerk Martha Becker. Mayor Merrifield called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

COUNCIL ACTIONS

Motion by Goodhue, seconded by McCulloch to Approve Resolution 2018010201 A RESOLUTION PROVIDING FOR NOTICE OF INTENT TO FILL COUNCIL VACANCY BY APPOINTMENT. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Hammerand to approve setting day and time of regular council meetings on the 2nd & 4th Monday at 6:30 p.m. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2018010202 RESOLUTION NAMING DEPOSITORIES AND SETTING DEPOSITORY LIMITS designating official depositories Great Western Bank ($10,000,000), Peoples Savings Bank ($2,000,000), Iowa Public Agency Investment Trust [IPAIT] ($1,000,000), and Bankers Trust ($5,000,000). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2018010203 RESOLUTION APPROVING INVESTMENT POLICY. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2018010204 RESOLUTION APPROVING PETTY CASH POLICY. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to appoint Martha Becker as City Clerk. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to appoint Robert Stuyvesant as City Attorney. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to appoint Laverne Thompson as Public Works Superintendent at annual salary of $65,000 effective 25 December 2017. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to consider approval of Resolution 2018010207 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY EMERGENCY MANAGEMENT COMMISSION. (Members: Mayor Merrifield and Council Member Goodhue with Alternates Police Chief Koch and Fire Chief Glover). Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to consider approval of Resolution 2018010208 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY E911 SERVICE BOARD. (Police Chief Koch as member and Fire Chief Glover as alternate) Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to consider Resolution 2018010205 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY EMERGENCY MANAGEMENT COMMISSION. (Members: Mayor Merrifield and Council Member Goodhue with Alternates Police Chief Koch and Fire Chief Glover) Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to consider approval of Resolution 2018010206 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD. (Police Chief Koch as member and Fire Chief Glover as alternate). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve appointment of Dane Wright Planning and Zoning Commission for 5-year Term Ending 31 December 2022 pending acceptance. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve appointment of Becky Peterson. to Planning and Zoning Commission for 5-year Term Ending 31 December 2022. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve appointment of Jerry Jones to Zoning Board of Adjustment for 5-year Term Ending 31 December 2022. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Van Ryswyk to approve appointment of Robert Gray to Cemetery Board of Trustees for 5-year Term Ending 31 December 2022 pending acceptance. Motion carried unanimously on a roll call vote.

Motion by Hammerand seconded by Goodhue to set dates and times for FY2019 Budget Workshops as proposed: 8:00 AM, January 13, 2017 and 8:00 AM, January 27, 2017. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to Set Public Hearing at 6:30 PM on Monday, January 22, 2018, for Rezoning of 130 Pennsylvania from R-1 Single Family Residential to R-3, Multi-family Residential District. Motion carried unanimously on a roll call vote.

Discussion took place on a letter from Jim Sanders, Johnston City Administrator on behalf of Capital Crossroads Local Government Collaborative (LGC). Lent asked Council to share with him any ideas they may have for future collaboration in the metro area. 

Mayoral Actions:

Motion by McCulloch, seconded by Van Ryswyk to confirm Mayoral appointment of Matt Koch as Chief of Police. Motion carried unanimously on a roll call vote.

 

Mtion by Goodhue seconded by McCulloch to confirm Mayoral appointment of Cory Glover as Chief of Fire and Rescue. Motion carried unanimously on a roll call vote.

Mayor Merrifield stated that he is appointing Eric Goodhue as Mayor Pro-Tem.

Motion by Hammerand, seconded by Goodhue to approve the following liaison and representative appointments:

Mayor Merrifield

  • Departments: City Hall, Police, Fire and Rescue
  • Organizations: Warren County Economic Development Corporation, Metropolitan Advisory Council, MPO Bicycle-Pedestrian Roundtable, Mid-Iowa Association of Local Governments

Robert Van Ryswyk

  • Departments: Cemetery, Community Building, Parks and Recreation [includes Aquatic Center]
  • Organization: Primary representative to Chamber Executive Board

Eric Goodhue

  • Departments: Streets, Sidewalks, and Storm Sewer
  • Organization: Carlisle School District Liaison

(Currently Vacant)

  • Departments: Water and Sanitary Sewer
  • Organizations: Alternate representative to Chamber Executive Committee

Doug Hammerand

  • Department: Library
  • Organizations: Central Iowa Regional Drinking Water Commission, Mayor’s Public Safety Policy Advisory Cabinet

 

Dan McCulloch

    • Department: Electric
    • Organization: Metropolitan Advisory Council Legislative Action Committee

 

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 7:00 PM, carried unanimously on a roll call vote.

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Drew Merrifield

Mayor

________________                ___

Martha Becker

City Clerk