Minutes, Carlisle City Council Meeting, 8 January 2018

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 8 January 2018; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Drew Merrifield, Council Members Dan McCulloch, Eric Goodhue, Rob VanRyswyk and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch, Electric Superintendent Donald Miller, Parks Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Merrifield called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by McCulloch, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve Regular City Council Minutes for 27 December 2017
  • Approve Organizational City Council Minutes for 2 January 2018
  • Approve Resolution 2018010801, A Tax Abatement Application for Kurt and Christine Townsend, 1005 Woodland Drive
  • Receive and File Electric Department Report
  • Receive and File MEAN November 2017 Minutes Packet
  • Receive and File Board of Adjustment Minutes for 28 December 2017

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Hammerand, seconded by Van Ryswyk to approve bills in the amount of $18,130.80.

Motion carried unanimously on a roll call vote.

Lauren Nitchals-Clark spoke to Council regarding the closeout of the NW Water Main Extension Project. Nitchals-Clark noted that the final work was completed on 5 December 2017 and that Max Smith Construction submitted a check for $6,000.00 to ensure completion of some seeding and restoration items next spring. Upon completion of the work the money will be returned to Max Smith Construction.

Van Ryswyk added that if all contractors were like Max Smith Construction we would have no problems.

Motion by Van Ryswyk, seconded by Hammerand to approve Resolution 2018010802, A RESOLUTION TO APPROVE CHANGE ORDER 4 FOR NW WATER MAIN EXTENSION PROJECT (Decrease of $30,982.00). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Pay Estimate #5 for the NW Water Main Extension Project in the Amount of $35,525.73 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Hammerand to approve Pay Estimate #6 for the NW Water Main Extension Project in the Amount of $46,725.25 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Motion by Goodhue seconded by McCulloch to approve Acceptance of NW Water Main Extension Project. Motion carried unanimously on a roll call vote.

Justin Miller from McClure Engineering was present to discuss the Closeout of 5th Street Culvert Replacement Project. Council noted that they would like to see changes as they happen during the project.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2018010803, A RESOLUTION TO APPROVE CHANGE ORDER 1 FOR 5TH STREET CULVERT REPLACEMENT        PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Pay Estimate #2 for the 5th Street Culvert Replacement Project in the Amount of $1,504.80 to J&K Contracting, LLC. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2018010804, A RESOLUTION TO APPROVE CHANGE ORDER 2 FOR 5TH STREET CULVERT REPLACEMENT PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Consider Approval of Pay Estimate #3 for the 5th Street Culvert Replacement Project in the Amount of $11,773.49 to J&K Contracting, LLC. Motion carried unanimously on a roll call vote

Motion by Van Ryswyk, seconded by McCulloch to approve Acceptance of 5th Street Culvert Replacement Project. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

Motion by Goodhue, seconded by Van Ryswyk to Remove from Table and Consider Request from Girls Softball League for Improvements to Lindhart Park. Motion carried unanimously on a roll call vote.

Shawna Johnson-Miers spoke to Council regarding improvements to Lindhardt Park. She explained that the Girls Softball League will be applying for a grant through Prairie Meadows and that the money will be used to install paved pathways from the concession stand to the fields making them ADA compliant. There was continued discussion from Council regarding the project and deadlines for the submission of the grant. Council would like to revisit the topic at the regular Council meeting on 22 January 2018 after the Softball League has gathered quotes for the cost of the project.

Lent explained to Council that there are right-of-way and easement acquisition plats that will need to be done that were not in the original total from Snyder and Associates. The amended amount is for $7,600.00. Motion by Hammerand, seconded by McCulloch to approve Resolution 2018010805, A RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT AMENDMENT WITH SNYDER & ASSOCIATES, INC. FOR SCHOOL STREET IMPROVEMENTS, PHASE 1 PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2018010806, A RESOLUTION APPROVING POLICE OFFICER REIMBURSEMENT AGREEMENT with changes to paragraph #2 to state that the agreement starts when the officer is initially employed, not on graduating the ILEA. Motion carried unanimously on a roll call vote

CITY ADMINISTRATOR REPORT

Lent informed Council that he will be talking with property owners where the city needs to purchase right-of-way or permanent easements on School Street.

Lent also spoke to Council that he is working with PFM on a pre-levy for a bond to borrow money for School Street. The amount for School Street will now be $630,000 to reserve a spot in the budget to levy for bond payments in FY2019.

Lent explained that he hoped to keep the School Street cost to $800,000 but it would seem to be close to $1 million with construction and engineering.

Lent made note that the DART commission has made a decision that if any city leaving DART at this time and wishes to return, the city will be charged the amount of property taxes that would have been collected during the city’s withdrawal.

MAYOR AND COUNCIL REPORTS

Hammerand: None

Goodhue noted that he met with Superintendent Amos regarding a special election for the school district that will be held on 3 April 2018 for $17 million General Obligation Bond for district wide improvements which will include an indoor activity center at the high school. Goodhue explained that it will be a tax levy neutral bond and will not raise the tax levy.

McCulloch reviewed some statistics and facts from the MEAN report with Council. McCulloch also noted that he liked the article for Carlisle in the Warren County economic development insert in the Business Record.

Van Ryswyk: None

Mayor Merrifield noted that he will be attending some meetings and will have updates for Council.

CITY ATTORNEY REPORT

Stuyvesant discussed Warren County’s proposed land purchase for the jail. There was discussion regarding the cost of the property and the proposed location. Stuyvesant also noted that the jail inspector was supposed to have come last week as opposed to the end of the month. Chief Koch explained that as of last week there were no inmates housed at the jail because the facility did not meet fire code. There was continued discussion from Council, Mayor and Stuyvesant regarding the property and the upcoming bond for the new jail. Stuyvesant thanked Council for his reappointment as City Attorney.

UPCOMING MEETINGS AND EVENTS

Budget Workshop 13 January 2018 8:00 am.

INFORMATION

None

ADJOURNMENT

Motion by McCulloch, seconded by Goodhue to adjourn at 7:13 pm. Motion carried unanimously on roll call vote.

________________________________

Drew Merrifield, Mayor

                                               

Martha Becker, City Clerk

 

NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary