Minutes, Carlisle City Council Meeting, 12 March 2018

CITY OF CARLISLE REGULAR CITY COUNCIL MEETING MINUTES

Monday, 12 March 2018; 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Elected Officials present were Council Members Dan McCulloch, Eric Goodhue, Rob VanRyswyk, Josiah Doughty and Doug Hammerand constituting a quorum. Mayor Merrifield was absent. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Koch, Electric Superintendent Donald Miller and City Attorney Robert Stuyvesant. Mayor Pro-Tem Goodhue called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

PRESENTATIONS

Ruth Randleman spoke to Council on behalf of the Metropolitan Planning Organization. Randleman noted that the city has been recommended for an additional $700,000 allocation however it still needs to go through the executive committee and the policy committee. Randleman publicly thanked Jeff Schug, McClure Engineering and Mayor Bob Andeweg, Urbandale, MPO Funding Subcommittee Chair for their efforts in securing the additional allocations. Randleman discussed with Council that she was approved through MPO as the long term representative for Carlisle but that Council would need to make a decision on who their representative is. She expressed that she would like to stay on as Carlisle’s representative until the end of the year. Randleman gave Council information regarding Capital Crossroads, First and Main, Iowa Finance Authority and Bravo. Motion by Goodhue to receive and file paperwork submitted by Randleman. Seconded by McCulloch. Motion carried unanimously on a roll call vote. Randleman also spoke to Council about Bravo and noted that the Historical Committee received an $800.00 grant for operation costs which will be received each year. She also explained that Bravo has two new programs for local and public art. Randleman went on to discuss a new program through Iowa Finance Authority called First & Main which focuses on community revitalization, create opportunities, walkable towns and investments in infrastructure. Randleman also explained that she is the chair for wellness program through Capital Crossroads and the focus of the program is mental health.

Motion by Hammerand, seconded by VanRyswyk to APPROVE THE FOLLOWING CONSENT ITEMS.

    • Approve City Council Regular Meeting Minutes for 26 February 2018
    • Approve Class C Liquor License with Outdoor Service and Sunday Sales for Hot Air Marketing LLC DBA Stadium View, 130 S 1st Street
    • Receive and File Library Statistics for February 2018
    • Receive and File Police, Parks & Rec, and Electric Department Report for February 2018
    • Receive and File Hometown Pride Committee Minutes for February 2018Motion carried unanimously on a roll call vote

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Goodhue, seconded by Hammerand to approve bills in the amount of $79,881.02. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD AND NEW BUSINESS & POSSIBLE ACTION

Mayor Pro-Tem Goodhue opened the public hearing at 6:56 pm, a Public Hearing on the City of Carlisle FY2018-19 Budget. Lent and Becker noted that no written or oral comments were submitted.

Norm Metcalf, Norwalk resident and former Carlisle citizen, inquired about the Local Option Sales Tax and if the unincorporated areas passed the tax how it would affect the amount the city uses for Public Safety. Lent replied if passed, the city would have to levy for a portion of the bond note that paid for the fire station addition and vehicles. He has shared this information with Council. Metcalf also asked about the backfill and Lent replied that the city could lose around $48,000 if they lost the backfill and that he shared this information with Council earlier. Lent noted that no changes in the FY2019 budget would be needed for the FY2019 budget if either of these situations take place.

Motion by Van Ryswyk, seconded by McCulloch to close the public hearing at 7:04 pm. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Doughty to approve Resolution 2018031201, A RESOLUTION TO APPROVE ANNUAL BUDGET FOR FY 2018-19. Ayes: Hammerand, Doughty, Van Ryswyk. Nays: Goodhue, McCulloch. Motion passed.

Mayor Pro-Tem Goodhue opened the public hearing at 7:06 pm, A Public Hearing on School Street, Phase 1 Special Assessments. Lent noted that no formal written or oral comments were submitted.

Andrew Burke from Snyder and Associates spoke to Council regarding the School Street project. He gave a brief overview and noted that the Council made revisions to the design. Originally sidewalks were five foot wide, set back from the curb. With changes the sidewalks will be four feet wide at the back of the curb which did reduce a few assessments and adjusted some of the driveway quantities which reduced some of those assessment costs as well. The design is 95 percent done so the next process is the public hearings with the assessments and continue with final design. He explained they will get information out to the contractors late March with bid letting on 12 April 2018.

Jon Lins, 605 School Street submitted written comments to Council. Motion by Hammerand, seconded by Van Ryswyk to receive and file paperwork. Motion carried unanimously on a roll call vote.

Lins asked Council if he could make the sump pump connection through their contractor while the trench was open rather than wait until after the project and the sidewalk is replaced. Burke replied that it depends on the staging of the construction. Burke noted that it would not be through the city project and they would have to work with the property owner. There was continued discussion from Council regarding the sump pump hook up and the location for future connections. Lins asked how the assessment would go onto the taxes and Lent explained that the homeowner will get a notice from the city that the homeowner could pay without interest in 30 days or the amount could be spread out over ten years with interest 2% over the bond note.

Kathy Thompson spoke on behalf of her mother Phyllis Mann, 720 School Street. Thompson explained that her mother has a back-flow preventer and questioned why she would need a sump pump connection. Council explained that the back-flow deals with sanitary sewer and the sump pump deals with storm water and that there was not a connection between the two. Thompson noted that her mother does not have issues with water in her basement and questioned why they would need a sump pump. There was continued discussion regarding homes that do not have water issues in their basements and if they were required to put in the sump pump connection.

John Peno, 700 School Street expressed concerns why he has to put in a sump pump connection as he has never had water in his basement. Peno asked if there would be rebar in the sidewalk and Burke replied that there would be no rebar and that non-reinforcement was standard. Council asked Burke if there was a disadvantage to not having citizens connect if they did not have a sump pump. Burke noted that if they did decide to hook up later they would have to remove the sidewalks and excavate to install the connection and the homeowner would have to pay for all work done.

Barbara Bishop, 825 School Street told Council that she appreciates them listening to her. She did express concerns about putting in a sump pump connection because she has never had issues with water in her basement.

Council continued to discuss the sump pump hook ups and who would be eligible. Burke explained to Council that the Notice to Bidders will go out on 26 March 2018 and that everything needs to be finalized by then. Council noted that they would move forward with the plan and those without sump pumps will not be assessed and those with sump pumps will be required to put in a connection. Stuyvesant will create an ordinance with appropriate language regarding hooking up sump pumps.

Motion by Hammerand, seconded by McCulloch to close the public hearing at 7:46 pm. Motion carried unanimously on a roll call vote

Motion by Van Ryswyk, seconded by McCulloch to approve Resolution 2018031202, A RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE SCHOOL STREET IMPROVEMENTS – PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET. Motion carried unanimously on a roll call vote

Motion by Van Ryswyk, seconded by McCulloch to approve Resolution 2018031203, A RESOLUTION DIRECTING PREPARATION OF DETAILED PLANS AND SPECIFICATIONS, FORM OF CONTRACT AND NOTICE TO BIDDERS ON THE SCHOOL STREET IMPROVEMENTS – PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET. Motion carried unanimously on a roll call vote.

Burke explained that City code requires an ordinance to establish the grade along School Street.

Motion by Goodhue, Seconded by McCulloch to Approve the First Reading and wave the second and third reading of ORDINANCE 749 ESTABLISHING THE GRADE OF THE SCHOOL STREET IMPROVEMENTS, PHASE 1 PROJECT BEGINNING AT THE FRONTAGE ROAD TO WEST 5TH STREET, CITY OF CARLISLE, WARREN COUNTY, IOWA. Motion carried unanimously on a roll call vote.

Lent explained that the cities of Indianola, Norwalk and Carlisle are entering into a Memorandum of Understanding with Warren County to set a cost of $90 per arrestee for the county to transport and house the arrestee outside of the county. The cost will cover the transport and first night of housing. Council discussed making changes to the Resolution to reflect that the transport and housing charges are only effective during the time that the county does not have a jail.

Motion by McCulloch, seconded by Doughty to approve Resolution 2018031205, A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING AND AGREEMENT BETWEEN THE CITY OF CARLISLE, IOWA AND WARREN COUNTY, IOWA with changes to reflect that transport and housing charges are only effective during the time the county does not have a jail. Motion carried unanimously on a roll call vote

Motion by Goodhue, seconded by Van Ryswyk to approve SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S PROPOSED SECOND AMMENDMENT TO FISCAL YEAR 2017-2018 BUDGET on 9 April, 2018 at 6:30 pm. Motion carried unanimously on a roll call vote

Lent explained to Council that Anthony Rhinehart’s change from line employee to Operator in Charge give him highest seniority in the water/wastewater department besides the Public Works Superintendent.

Motion by Van Ryswyk, seconded by Hammerand to approve Increase in Pay for Anthony Rhinehart to $18.70 per Hour Effective 11 March 2018. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR

Motion by Goodhue seconded by Van Ryswyk to remove from Table and Consider to Receive and File the FY2017 Audit. Motion carried unanimously on a roll call vote.

Mayor Pro-Tem Goodhue spoke on behalf of Mayor Merrifield in his absence. Merrifield noted that it states in the audit that they acknowledge the answers given to the auditor that they are viable answers and it just acknowledges that an answer was given and accepted. Merrifield noted that it does not make it right. Merrifield also questioned why the city had items brought up this year that were mentioned last year. The auditor noted that the city gave viable answers previously and questioned why the items showed up again. Merrifield also questioned the comment on the credit card charges.

Stuyvesant noted that he called the State Auditor’s office regarding the segregation of duties and that the report specifically mentioned Friends of the Library, Library Foundation, Carlisle Fire Enterprise and the Police Auxiliary and that it appears that these groups are entities of the City. Stuyvesant clarified with the auditor that they are stand-alone organizations with their own finances and that the city has no control over their finances. Stuyvesant also spoke to the auditor about the comments concerning Councilmember Goodhue and Sandridge Farms. Stuyvesant told the auditor that Goodhue abstains from any vote concerning Sandridge Farms and let Council know that his parents own the company and his siblings are connected with the business.

Motion by Hammerand, seconded by Van Ryswyk to Receive and File the FY2017 Audit. Motion carried unanimously on a roll call vote

Lent explained that the Local Option Sales Tax passed in the Polk County side of Carlisle by a vote of 5-3 and that Carlisle will receive around $28,000.00. Public Works interviewed three people for the water/wastewater position and should have the position filled on March 26. The Police department held interviews for the clerical position and will likely do a second interview with the top three or four. The last police officer position would be filled in April. Lent noted that the Electric and street light installation in Scotch Ridge are on target for May 1.

MAYOR AND COUNCIL REPORTS

Merrifield requested that a council member attend the MAC meeting in his place Tuesday morning on the 13th. McCulloch volunteered to attend.

Hammerand discussed the sump pump connections and noted that he doesn’t want to burden homeowner’s unnecessarily. Stuyvesant mentioned that he will work on the Ordinance to read that it would pertain to connections during projects. Hammerand asked for feed-back from Council on the charts and statistics that were received from the library.

Doughty noted concern regarding the sump-pump connections and that there could be a possible price jump from contractors if the city requires some to install and others to not. Doughty also mentioned that Cory Allison received the 2018 Assistant Elementary Principal of the Year Award. Doughty spoke with clients that are considering moving to Carlisle vs. South East Polk because of that.

Goodhue noted that he will attend the Des Moines Greater Partnership trip to Washington, D.C on May 9-11.

McCulloch mentioned that a person approached him regarding the Local Option Sales Tax passing in Carlisle and that they had concerns for businesses. McCulloch also mentioned the removal of trees in the right-of-ways by the bypass north of Carlisle.

Van Ryswyk mentioned the sump-pump connections and there was further discussion about hooking up.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS:

− Emergency Management Meeting 13 March 2018, 5:30 PM in Indianola

− Jail Building Committee Strategy Meeting, Administration Building, Boardroom, Thursday, March 14, 2018, 6 pm

INFORMATION

− NMPP State of Iowa Legislative Update Week #8.pdf

ADJOURMENT

Motion by Hammerand, seconded by McCulloch to Adjourn at 8:31 pm. Motion carried unanimously on a roll call vote.

________________________________

Eric Goodhue, Mayor Pro-Tem

                                               

Martha Becker, City Clerk