Archive for Doing Business – Page 2

Planning and Zoning Commission Meeting Agenda – March 31, 2020

City of Carlisle, Iowa

Planning and Zoning Commission

Special Meeting

March 31, 2020

7:00 P.M.

Carlisle City Hall

Join Zoom Meeting – https://zoom.us/j/143833255               Meeting ID: 143 833 255

One tap mobile – Call 1-929-205-6099, enter 143833255# when prompted

We encourage all videoconferencing or calling in to let staff know who you are for the record and then mute your microphone or phone until you would like to speak to provide a better overall experience.

March 31, 2020 P&Z Packet

Call to order

Determine quorum

New Business and Action Items

  1. Discussion and Possible Action on Recommendation for Plat of Survey for Property Located at 4807 160th Avenue, Carlisle, Warren County, Iowa 50047 (Matt Thomas)
  2. Discussion and Possible Action on Recommendation for Plat of Survey for Parcel A of Lots 11 and 12 in Oak Park Addition
  3. Discussion and Possible Action on Recommendation for Plat of Survey for Parcel B of Lots 11 and 12 in Oak Park Addition
  4. Discussion and Possible Action on Recommendation for Plat of Survey for Parcel C of Vacated Right-of-way in Oak Park Addition
  5. Discussion and Possible Action on Recommendation for Plat of Survey for Parcel D of Vacated Right-of-way in Oak Park Addition
  6. Discussion and Possible Action on Recommendation for Plat of Survey for 3605 SE 76th Street, Runnells, Polk County, Iowa
  7. Discussion and Possible Action on Recommendation for Amending Land Use Plan and Rezoning Outlot ‘Z’ of Scotch Ridge Business Park Plat 1 from C-2 Commercial District to M-1 Light Industrial District

Administrator/Engineer/Commission Reports

Adjournment

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

March 23, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, March 23, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

To call in to the meeting:

Join Zoom Meeting – https://zoom.us/j/630113230                     Meeting ID: 630 113 230

One tap mobile – Call 1-312-626-6799, enter 630113230# when prompted

A comment form can be found on page 3 of the packet. If you would like to submit comments, please fill out the form in its entirety and submit in the drop box at City Hall or email to dmarkley@carlisleiowa.org.

March 23, 2020 Regular Meeting Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Minutes March 9, 2020
  • Receive and File City Administrator’s Report
  • Discussion and Possible Action on Hiring Tanner Cooper as Part-time/Volunteer EMT at a rate of $12.73 Per Hour Effective March 23, 2020
  • Approve Resignation of Ryan Rice from the Fire/EMS Department Effective March 9, 2020
  • Approval of Liquor License For Sisters Place, 3 School Street, Carlisle, IA, Class C Liquor License (LC) (Commercial) with Class C Liquor License and Sunday Sales Privileges
  • Approval of Liquor License Renewal for Stadium View, 130 S 1st Street, Carlisle, IA Class C Liquor License (LC) (Commercial) with Class C Liquor License, Sunday Sales and Outdoor Services Privileges
  • Approval Tax Abatement Application for Veridian Credit Union for 950 Juniper Drive, Carlisle IA

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $125,684.26
  • Approval of a Payment in the Amount of $9,640.89 for GEMT Program

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Public Hearing for FY21 Budget

Approval of Resolution Approving FY21 Budget

Discussion and Possible Action on Impact Contribution Request

Discussion on Novel Coronavirus 2019 (COVID-19) Response

Discussion and Possible Action on Handling of Utility Late Fees During COVID-19 Response Period

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Mayor’s Statement on COIVD-19 – March 17, 2020

Please see this link for a statement from Mayor Drew Merrifield regarding COVID-19. 

City COVID-19 Response Statement

Please follow this link to read a community notice regarding temporary changes to city services due to  COVID-19. 

March 9, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, March 9, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

 March 9, 2020 Regular Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

Parks and Rec Association Award Presentation

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Minutes February 24, 2020
  • Approve City Council Minutes for Special Council Minutes February 25, 2020
  • Receive and File City Administrator’s Report
  • Receive and File Electric Department Monthly Report
  • Receive and File Police Department Monthly Report
  • Approval of Hiring Todd Evans as a Part-time Police Officer at an Hourly Rate of $20.00 Per Hour Effective March 9, 2020

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $105,663.96

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Proposal for Professional Design Services with Ethos Design Group for City Hall and Police Department Renovation Projects

Discussion and Possible Action on Stopping Rentals at the Recreation Center Effective January 1, 2021 to Allow Temporary Police Department Relocation During Renovations

Approval of A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S PROPOSED FISCAL YEAR 2020-2021 BUDGET

Approval of RESOLUTION APPROVING FY20 LOSST FUND ANNUAL TRANSFERS

Approval of RESOLUTION APPROVING CERTAIN ANNUAL TRANSFERS OF FUNDS FOR FY20

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE WATER CONNECTION FEE

  • Possible Action on Waiving Third Reading

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO PEDDLERS, SOLICITORS AND TRANSIENT MERCHANTS

  • Possible Action on Waiving Second and Third Reading

Approval of RESOLUTION AMENDING 28E WITH WARREN COUNTY TREASURER

Discussion on 2020 Des Moines Partnership’s Washington D.C. Trip

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

Facilities Plans Construction Cost Breakdown

We received a comment from a citizen asking for us to a better explanation of the costs involved in March 3rd’s referendum.

There are many numbers that go into the final cost being asked for in the vote. A space needs study was complete and an initial plan was designed for the buildings. Ethos Design Group then developed a basic list of construction materials that would be required for the buildings. This list was then provided to a company that installs mechanical equipment and a construction company. These companies then provided estimated construction costs for the projects. Ethos took the estimates and then compared them to other recent construction projects to ensure they are in line with current prices for construction in the Des Moines area. These estimated were completed and submitted to the City on September 3, 2019.

During the cost estimation process, the City made a conscious decision to estimate on the high side of things to avoid actual project bids coming in over the estimates. This is to avoid making cuts to a plan reliant on a space needs analysis as well as avoiding the need to come back to the voters to ask for additional funds.

City Hall Estimates

The City Hall project’s requested amount on Tuesday’s vote is $1,850,000.

Estimated physical construction costs are around $880,000. An additional $397,000 is added to the project for contingencies. This amount helps to cover “what ifs”. These what ifs can happen starting in the design phase and carry on through to the final day of construction. Ethos did a good job of doing initial investigations of the buildings but there are still some unknowns. Anybody who has done a renovation in their house knows that when you open up walls or ceilings, things may not look like you expected. This is especially true when dealing with an older building.

The City chose to include inflation estimates of 5% per year on the building projects due to historical construction cost increases. That number comes out to $59,562.

If we add those things together, we get a high estimate of $1,313,332 for estimated construction costs. The items above do not include several other costs involved with construction though. These include asbestos remediation, inspection costs, signage, a site survey, and design fees for the various professional companies who will be involved in the construction of the project. Furniture, appliances, and audio-visual equipment throughout the building is another expense not included in the construction costs. When you add those costs to construction and include costs associated with the issuing the bond, you come to the $1,850,000 asked for in the vote.

Police Department Estimates

The police department project’s requested amount is $2,900,000.

Estimated physical construction costs are around $1,440,000. An additional $471,000 is added to the project for contingencies. Our estimated inflation at 5% per year adds an additional $181,615.

Totaling those, we get a high estimate of $2,097,000 for estimated construction costs. Like in the other project, the items above do not include total costs associated with construction. Additional costs include soil borings, inspection costs, signage, a site survey, and design fees. Outfitting the building with furniture, appliances, and audio-visual equipment also is considered in the final number. Adding those to the costs associated with the issuing the bond, you come to the $2,900,000 asked for in the vote.

Information on the March 3, 2020 Vote for City’s Facilities Plans

To see an example of what the ballot will look like, click here.

There are two items being brought to a public vote in Carlisle on March 3, 2020, related to our public facilities plans:

Voters will be asked to allow the city to renovate the old Great Western Bank building at 100 N. 1st Street for use as the new City Hall.

  • Funds from this bond may be used to design, renovate, and outfit the building for use as City Hall including new mechanical equipment, renovations to the layout, and office furnishings.
  • The city will utilize its existing debt service levy to pay back the bond and does not anticipate an increase in the overall tax rate from the city. This is due to old bond issuances being paid off.

A vote of “YES” on Proposition D will allow us to move forward with bonding for $1,850,000 and start with the final design and construction of the City Hall project.

A vote of “NO” on Proposition D will result in Council reassessing possible paths to move forward with the City Hall and Police Department project.

 

Voters will be asked to allow the city to renovate the current City Hall/Police Department building at 195 N. 1st Street for use as the new Police Department.

  • Funds from this bond may be used to design, renovate, and outfit the building for use as the Police Department including new mechanical equipment, renovations to the layout, office furnishings, and the addition of a vehicular sally port.
  • The city will fund this project in the same way as the City Hall renovation project.

A vote of “YES” on Proposition D & E will allow us to move forward with bonding for an additional $2,900,000 and start with the final design and construction of the Police Department project.

A vote of “NO” on Proposition D & E will result in Council reassessing possible paths to move forward with the City Hall and Police Department project.

 

Only a “YES” vote on both the City Hall proposition (D) and the Police Department proposition (E) will allow the projects to move forward. If either proposition fails, neither project will move forward and the city council will reassess the possible paths to move forward with the projects.

 

 

February 25, 2020 City Council Special Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Tuesday, February 25, 2020 12:00 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

February 25, 2020 Special Meeting Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Discussion and Possible Action on Hiring Jessie Evans as Part-time/Volunteer Fire Clerk at a rate of $13.73 Per Hour Effective February 24, 2020

Discussion and Possible Action on Fire/EMS Department Wage Increase for Steven Kempf to $14.77 Per Hour Effective February 24, 2020

Discussion and Possible Action on Fire/EMS Department Wage Increase for Shane Ruppert to $14.77 Per Hour Effective February 24, 2020

Discussion and Possible Action on Fire/EMS Department Wage Increase for Joe Kenna to $15.77 Per Hour Effective February 24, 2020

Discussion and Possible Action on Fire/EMS Department Wage Increase for Brandon Sjullie to $14.77 Per Hour Effective February 24, 2020

Discussion and Possible Action on Fire/EMS Department Wage Increase for Alex Fulton to $12.00 Per Hour Effective February 24, 2020

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Approving Plat of Survey for McAfee Property Located at 5735 SE 56th Street

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

 

February 24, 2020 City Council Regular Meeting Agenda

 

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, February 24, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

February 24, 2020 Regular Meeting Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Minutes February 10, 2020
  • Receive and File Elected Official’s Reports
  • Receive and File City Administrator’s Report
  • Receive and File Library’s January Monthly Report
  • Appoint Drew Merrifield as Primary Representative and Deven Markley as Secondary Representative on HIRTA Transportation Advisory Group Board
  • Appoint Ruth Randleman as Primary and Eric Goodhue as Secondary WCEDC Liaison
  • Appoint Kay Randleman to Fill Library Board Vacancy Through June 30, 2021
  • Approval of Tax Abatement Application for K & K Properties, L.L.C.,1305 South 5th Street, Carlisle, IA
  • Approval of Tax Abatement Application for Matthew and Kelsey Wanderscheid, 405 Crescent Drive, Carlisle, IA
  • Approval of Tax Abatement Application for Angela Victoria Knowler, 680 South 8th Street, Carlisle IA
  • Approval of Tax Abatement Application for Iowa Bankers Mortgage, 1325 Veterans Memorial Drive, Carlisle, IA

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $174,494.76
  • Approval of Preauthorized Disbursements in the amount of $218,763.22

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Public Hearing for Max Levy

Discussion and Possible Action on Approval of Max Levy

Public Hearing for Authorizing Pre-Levy for Bonding

Discussion and Possible Action on Approving RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $1,100,000 GENERAL OBLIGATION CAPITAL LOAN NOTES

Discussion and Possible Action on Approving RESOLUTION AUTHORIZING THE ISSUANCE OF $1,100,000 GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2020A, AND LEVYING A TAX FOR THE PAYMENT THEREOF

Discussion and Possible Action on Public Works Union Base Wage Scale

Discussion and Possible Action on Approving Backpay for Jason Peno for Wage Discrepancy

Discussion and Possible Action on Highway 5 Lights – Phase 2

Discussion on Peddlers and Solicitors Fees

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

Comprehensive Plan Public Workshop – February 27 – 6:00 to 8:00 p.m. – Council Chambers

Roundabout Feasibility Group Meeting – February 27 – 6:30 p.m. – Old GWB Bank Building

INFORMATION

Electric Reimbursement for Precision Interiors

Planning & Zoning Commission 2020 Submission Schedule

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

February 10, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, February 10, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

February 10, 2020 Regular Meeting Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Meeting on January 27, 2020
  • Receive and File Elected Official’s Reports
  • Receive and File City Administrator’s Report
  • Receive and File Fire & EMS Year End Report
  • Receive and File Electric Dept. Monthly Report
  • Receive and File Police Dept. Monthly Report
  • Approval of Liquor License Renewal for Casey’s General Store #3404, 1020 Gateway Drive, Class E Liquor License, Class B Wine Permit, Class C Beer Permit (Carryout Beer), Class E Liquor License and Sunday Sales Privileges.
  • Approval of Renewal of Ownership for Casey’s General Store #3404, 1020 Gateway Drive, Class E Liquor License
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 930 Juniper Drive, Carlisle, IA
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 940 Juniper Drive, Carlisle, IA
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 950 Juniper Drive, Carlisle, IA
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 960 Juniper Drive, Carlisle, IA
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 970 Juniper Drive, Carlisle, IA
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 920 Linden Street, Carlisle, IA
  • Approval of Tax Abatement Application for Hubbell Homes, LC, 945 Linden Street, Carlisle, IA
  • Set Public Hearing Date for Maximum Levy Hearing for February 24, 2020
  • Approve Dan McCulloch as Representative to Central Iowa Regional Drinking Water Commission

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $154,117.81

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Rebuilding and Rededicating the Veterans Memorial at North Park (Tony Rhinehart)

Public Hearing FY20 Budget Amendment

Approval of Resolution Approving FY20 Budget Amendment

RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,100,000 GENERAL OBLIGATION CAPITAL LOAN NOTES OF THE CITY OF CARLISLE, STATE OF IOWA (FOR ESSENTIAL CORPORATE PURPOSES), AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF

RESOLUTION APPROVING ACQUISITION PLAT FOR PARCEL AF IN THE NW ¼ OF THE NW ¼ OF SECTION 4, TOWNSHIP 77, NORTH RANGE 23, WEST OF THE 5TH P.M., CITY OF CARLISLE, WARREN COUNTY, IOWA

ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE WATER CONNECTION FEE

  • Possible Action on Waiving Second and Third Readings

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

Letters to Mayor (Drew)

Des Moines Water Works Regionalization White Paper (Dan)

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **