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October 19, 2020 Planning & Zoning Regular Meeting Agenda

by Deven Markley

16 Oct

City of Carlisle, Iowa

Planning and Zoning Commission

Regular Meeting

October 19, 2020

7:00 P.M.

Carlisle City Hall

Join Zoom Meeting – https://us02web.zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-929-205-6099, enter 995-193-0479# when prompted

We encourage all videoconferencing or calling in to let staff know who you are for the record and then mute your microphone or phone until you would like to speak to provide a better overall experience.

Carlisle P&Z Packet – October 19, 2020

Call to order

Determine quorum

New Business and Action Items

Discussion and Possible Action on Recommendation for Preliminary Plat for Summertime Potato Company
Discussion and Possible Action on Recommendation for Summertime Potato Company Site Plan
Discussion and Possible Action on Recommendation for Construction Drawings for Park Holdings Plat 1
Discussion and Possible Action on Recommendation for Final Plat for Park Holdings Plat 1
Discussion and Possible Action on Recommendation for Carlisle Vet Clinic Site Plan

Administrator/Engineer/Commission Reports

Adjournment

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Hall, Doing Business, Headline News, Planning-Zoning Agendas

October 12, 2020 City Council Regular Meeting Agenda

by Deven Markley

09 Oct

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, October 12, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1^st St.

Join Zoom Meeting – https://zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

October 12, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approve City Council Minutes for Regular Council Minutes September 28, 2020
Approval of Ownership Status for Class C Liquor License (LC) (Commercial) for Carlisle V.F.W Post 2099, Inc 34 School Street

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Approval of Bills in Amount of $133,918.71

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Utility Service at 435 Bellflower Drive

Discussion and Possible Action on Bur Oak Drive in Preliminary Plat of Scotch Ridge Plat 1

Discussion and Possible Action on Terms of Development Agreement for Carlisle Vet Clinic Project

Discussion and Possible Action on Agreement with Polk County for Avon Lake Service Agreement (Tabled Item)

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ZONING REGULATIONS – GENERAL PROVISIONS (Tabled Item)

Approval of Resolution approving FY20 Street Finance Report

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on City Attendance at Chamber Annual Dinner

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Council Meeting Agendas, City Hall, Doing Business, Headline News

September 28, 2020 City Council Regular Meeting Agenda

by Deven Markley

25 Sep

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, September 28, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1^st St.

Join Zoom Meeting – https://zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

September 28, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approve City Council Minutes for Regular Council Minutes September 14, 2020
Receive and File City Administrator’s Report
Receive and File Electric Department Monthly Report
Approval of August Treasurers Report
Approval of Hiring Chris Freier as Part-time Firefighter/Driver at an Hourly Rate of $8.36 Effective September 28, 2020
Approval of Hiring Xavier Sivels as Part-time Firefighter/Driver at an Hourly Rate of $8.36 Effective September 28, 2020
Approval of Hiring Andrew Simoni as Part-time Firefighter/Paramedic at an Hourly Rate of $16.75 Effective September 28, 2020
Approval of Promoting Nathaniel Robinson to Fire/EMS Lieutenant Effective September 28, 2020

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Approval of Bills in Amount of $59,055.41
Approval of Preauthorized Disbursements from July 14-August 14 2020 in the amount of $140,175.57

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Request to use North Park for Dog Park on October 10, 2020 from 10:00 a.m. to 12:00 p.m. (Caleb Frost)

Discussion and Possible Action on Contract for City Hall Renovation and Relocation Project with DDVI in the Amount of $1,364,300.00

Discussion and Possible Action on Contract for Water System Risk & Resilience Assessment and Emergency Response Plan with Fox Engineering

Discussion and Possible Action on Agreement with Polk County for Avon Lake Service Agreement

Discussion and Possible Action on Final Design Engineering Services Contract with Fox Engineering for Avon Watermain Improvement Project

Discussion and Possible Action on Quote for Well #4 Variable Frequency Drive Upgrade

Discussion and Possible Action on Quote for Well #4 Magmeter Upgrade

Discussion and Possible Action on Quote for Jefferson Street Omnisite Upgrade

Discussion and Possible Action on Quote for Water Treatment Plant OmniBeacon Upgrade

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on Mayor’s Appreciation Dinner/Staff Holiday Party

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Council Meeting Agendas, City Hall, City Hall Facility Renovations, Construction Projects, Doing Business, Headline News

September 14, 2020 City Council Regular Meeting Agenda

by Deven Markley

11 Sep

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, September 14, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1^st St.

Join Zoom Meeting – https://zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

September 14, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approve City Council Minutes for Regular Council Minutes August 10^th and 24^th 2020
Receive and File City Administrator’s Report
Approval of July Treasurers Report
Approval of Liquor License Renewal for Fareway Stores, 1115 Bluestem Drive, Carlisle Iowa with Class B Wine, Class C Beer (Carryout Beer) and Class E Liquor License

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Approval of Bills in Amount of $158,706.80

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Utility Bill Reimbursement for 1235 Bellflower Drive

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO PENALTIES FOR EXCESSIVE SPEED

Possible Action on Waiving Third Reading

Discussion and Possible Action on Parks Department Lawn Mower Quote (Ronda)

APPROVAL OF IOWA DEPARTMENT OF TRANSPORTATION (IDOT) FEDERAL RECREATIONAL TRAILS (FRT) COOPERATIVE GRANT APPLICATION FOR $400,000 FOR THE CARLISLE CONNECTION MULTI-USE RECREATIONAL TRAIL PROJECT

Approval and Possible Action on Bond Counsel Engagement Agreement for Series 2020A Note

Approval of Resolution for Employee Benefit Year End Transfer

Discussion and Possible Action on Utility Late Payment Fee Findings

Discussion and Possible Action on Department Transition Plans in Preparation for City Hall and Police Department Renovation Projects

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on Carlisle Chamber of Commerce’s 2020 PumpkinFest Plan

Discussion and Possible Action on 2020 Beggar’s Night

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

City Hall Renovation Bid Opening – 2:00 p.m. on September 15, 2020

Department Workshops – ____________________________________

Chamber Pumpkinfest Tentative Date – October 24, 2020

Chamber Annual Dinner – January 23, 2021

INFORMATION

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Council Meeting Agendas, City Hall, Construction Projects, Doing Business, Headline News, Police Department Facility Renovations

August 24, 2020 City Council Regular Meeting Agenda

by Deven Markley

20 Aug

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, August 24, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1^st St.

Join Zoom Meeting – https://zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

August 24, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

Library Summer Review – Stacy & Dee

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Receive and File City Administrator Report
Receive and File Police Department Monthly Report
Approve Tax Abatement Application for Property Located at 845 Linden Street, Carlisle IA, SDW Trust.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Approval of Bills in Amount of $104,212.16
Approval of Preauthorized Bills from 6-13 to 7-13 in the Amount of $356,017.48
Approval of Hiring Luke Burgett as Library Aide at an Hourly Rate of $10.50 Per Hour Effective August 18, 2020
Approval of Hiring Kendra Wilcox as Library Aide at an Hourly Rate of $11.00 Per Hour Effective August 18, 2020

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Plat of Survey for Parcel “P” of SW ¼ of the SE ¼ of Section 14, Warren County, Iowa

Discussion and Possible Action on Special Use Permit for Three Rivers Church at 90 Highway 5

Discussion and Possible Action on Final Plat for Danamere Farms Plat 8

Discussion and Possible Action on Preliminary Plat for Pasco Point

Discussion and Possible Action on Construction Drawings for Pasco Point

Discussion and Possible Action on Final Plat for Pasco Point

Discussion and Possible Action on City Hall Site Plan

Approval of RESOLUTION ORDERING BIDS, APPROVING PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDER, FIXING AMOUNT OF BIDDER’S CHECK AND ORDERING CLERK TO PUBLISH NOTICE FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COSTS FOR THE REMODEL FOR: CARLISLE CITY HALL RENOVATION PROJECT

Discussion and Possible Action on Burning Permit at 355 Crescent Drive for David Wright

Discussion and Possible Action on Purchase of Ambulance for EMS Department (Tabled Item)

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO PENALTIES FOR EXCESSIVE SPEED

Possible Action on Waiving Third Reading

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on RESOLUTION REQUESTING REIMBURSEMENT FROM THE IOWA COVID-19 GOVERNMENT RELIEF FUND

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Council Meeting Agendas, City Hall, City Hall Facility Renovations, Construction Projects, Doing Business, Headline News

City Hall Construction Project Update – Downtown Parking – August 18, 2020

by Deven Markley

18 Aug

City Hall Construction Project Update

August 18, 2020

We have been diligently at work over the last several months preparing for our City Hall Renovation Project. City Council is in the process of approving final construction plans and getting bids from contractors on the project. With construction work close to starting, I want to provide an update to the community regarding some logistics and changes you may see in the area surrounding the building.

Generally, we want the community to be aware that there will be increased construction traffic in and around the area, so please be cautious when in and around the area.
We will be closing the parking lot downtown at the corner of School Street and N. 1^st This closure will start near the end of this week and extend through construction.
The project includes some utility improvements and construction on the building being done in the area to the west of the building. This will cause the drive next to the green space to be closed as construction begins. We have notified affected businesses and are working with them on addressing certain concerns they have. This may include temporary rerouting of delivery trucks.
There may be times where there is temporary no parking along sections of N. 1^st Street during the project to allow dumpsters and materials to temporarily be placed in the parking area. City staff will be placing signage for those out in advance of any closure in those areas.
The project includes external improvements to both sides of the building that face the streets. We will be working with the contractor to ensure that this work is done in a way that keeps pedestrians and vehicles in the area safe.

We always want you to make the effort to support our local businesses. While doing so during construction, you might have the following question: “With the parking lot closed, where can I park?” The City of Carlisle owns several parking lots in the downtown area highlighted in green on the attached map. We would encourage you to utilize any vacant spots in those lots. You can also utilize any street parking spots downtown.

For the most up-to-date information on closures, construction changes, and project updates, we encourage you to sign up for CivicReady, our mass notification system. Please go to the following website to sign up: carlisle-ia.regroup.com/signup

We appreciate your understanding surrounding these temporary inconveniences as we move forward with this exciting project for our community.

Regards,

Deven Markley, City Administrator

Downtown Parking Changes Map

Categories : City Hall, City Hall Facility Renovations, Construction Projects, Doing Business, Headline News, Living in Carlisle

August 17, 2020 Planning & Zoning Regular Meeting Agenda

by Deven Markley

14 Aug

City of Carlisle, Iowa

Planning and Zoning Commission

Regular Meeting

August 17, 2020

7:00 P.M.

Carlisle City Hall

Join Zoom Meeting – https://us02web.zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-929-205-6099, enter 995-193-0479# when prompted

August 17, 2020 Planning & Zoning Packet

Call to order

Determine quorum

New Business and Action Items

Discussion and Possible Action on Recommendation for Plat of Survey for Parcel “P” of SW ¼ of the SE ¼ of Section 14, Warren County, Iowa
Discussion and Possible Action on Special Use Permit for Three Rivers Church at 90 Highway 5
Discussion and Possible Action on Recommendation for Final Plat for Danamere Farms Plat 8
Discussion and Possible Action on Recommendation for Preliminary Plat for Pasco Point
Discussion and Possible Action on Recommendation for Construction Drawings for Pasco Point
Discussion and Possible Action on Recommendation for Final Plat for Pasco Point
Discussion and Possible Action on Recommendation for City Hall Site Plan

Administrator/Engineer/Commission Reports

Adjournment

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Hall, Doing Business, Planning-Zoning Agendas

August 10, 2020 City Council Regular Meeting Agenda

by Deven Markley

06 Aug

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, August 10, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1^st St.

Join Zoom Meeting – https://zoom.us/j/9951930479 Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

August 10, 2020 City Council Agenda

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approve City Council Minutes for Regular Council Minutes July 27, 2020
Receive and File City Administrator’s Report
Receive and File Electric Department Report
Receive and File Fire/EMS Department Report
Approval of Liquor License Renewal Class C Beer Permit (BC) Dollar General #13737, 1015 Blue Stem Avenue, with Class B Wine Permit, Class C Beer Permit (BC) and Sunday Sales.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Approval of Bills in Amount of $286,563.85

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Asbestos Removal Change Order for Great Western Bank

Discussion and Possible Action on Professional Services Agreement for School Street Sidewalk Replacement

Discussion and Possible Action on Purchase of Airpacks for Fire Department

Discussion and Possible Action on Purchase of Ambulance for EMS Department

Utility Bill Reimbursement Request for 1830 Walter Brothers Drive

Public Hearing for Sale of an Interest in Real Property

Approval of Resolution Directing the Sale of an Interest in Real Property Following the Public Hearing

Discussion and Possible Action on COVID-19 Response

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

City Administrator Review in Closed Session Pursuant to Iowa Code Section 21.5(1)(i)

Call for Action

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

Categories : City Council Meeting Agendas, City Hall, Doing Business, Headline News

July 27, 2020 City Council Regular Meeting Agenda

by Deven Markley

23 Jul

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, July 27, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1^st St.

July 27, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

Approve City Council Minutes for Regular Council Minutes July 13, 2020
Receive and File City Administrator’s Report
Receive and File Monthly Police Department Report
Approve Tax Abatement Application for Property Located at 1005 Juniper Drive, Carlisle IA, Daniel J. Hamm and Heather Marie Hamm
Approval of Liquor License Approval for La Villa Restaurant 30 School Street, Class C Liquor License (LC) (Commercial) with Sunday Sales Privileges

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Approval of Bills in Amount of $98,663.71
Treasurer’s Report for June 2020

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Public Hearing for Vacation of a Portion of 1^st Street R.O.W

Approval of An Ordinance VACATING A PORTION OF 1^st STREET RIGHT-OF-WAY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF CARLISLE, IOWA Possible Action on Waiving Second and Third Reading

Approval of Resolution Proposing Disposal of an Interest in Real Property by Sale

Discussion and Possible Action on Recommendation for Plat of Survey for Parcel P and Parcel Q of SW ¼ of the SE ¼ of Section 21, Warren County, Iowa

Discussion and Possible Action on Payment for NW Sewer Connection District for Property Located at 5021 SE 72^nd Street

Discussion and Possible Action on Asbestos Removal Change Order for Great Western Bank

Discussion and Possible Action on Allowing Exception for “Dune Buggies” on City Streets for Chad Webb

Discussion and Possible Action on Chamber of Commerce Utilizing Drive-through Building for Storage

Discussion and Possible Action on FY2021 Asphalt Paving Quote from Central Asphalt Paving Inc.

Discussion and Possible Action on Quote for Line Driver Attachment for Graco Line Spraying Unit

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS