Archive for Police Department Facility Renovations

September 14, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, September 14, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

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September 14, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Minutes August 10th and 24th 2020
  • Receive and File City Administrator’s Report
  • Approval of July Treasurers Report
  • Approval of Liquor License Renewal for Fareway Stores, 1115 Bluestem Drive, Carlisle Iowa with Class B Wine, Class C Beer (Carryout Beer) and Class E Liquor License

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $158,706.80

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Utility Bill Reimbursement for 1235 Bellflower Drive

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO PENALTIES FOR EXCESSIVE SPEED

Possible Action on Waiving Third Reading

Discussion and Possible Action on Parks Department Lawn Mower Quote (Ronda)

APPROVAL OF IOWA DEPARTMENT OF TRANSPORTATION (IDOT) FEDERAL RECREATIONAL TRAILS (FRT) COOPERATIVE GRANT APPLICATION FOR $400,000 FOR THE CARLISLE CONNECTION MULTI-USE RECREATIONAL TRAIL PROJECT

Approval and Possible Action on Bond Counsel Engagement Agreement for Series 2020A Note

Approval of Resolution for Employee Benefit Year End Transfer

Discussion and Possible Action on Utility Late Payment Fee Findings

Discussion and Possible Action on Department Transition Plans in Preparation for City Hall and Police Department Renovation Projects

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on Carlisle Chamber of Commerce’s 2020 PumpkinFest Plan

Discussion and Possible Action on 2020 Beggar’s Night

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

City Hall Renovation Bid Opening – 2:00 p.m. on September 15, 2020

Department Workshops – ____________________________________

Chamber Pumpkinfest Tentative Date – October 24, 2020

Chamber Annual Dinner – January 23, 2021

INFORMATION

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

City Hall & Police Department Renovation Projects Update – March 11, 2020

Click here to see a letter from City Administrator Deven Markley on behalf of City Council regarding information about our City Hall and Police Department Renovation Projects. 

How Can You Stay Informed?

We will be sending updates out to the community in several ways:

We are also working with the Chamber of Commerce to provide a few opportunities for the business community and the public to be involved including ground breaking ceremonies and open houses for the buildings. Watch for those dates in the Carlisle Citizen and on our Facebook pages.

If there are any questions regarding the building projects or the process moving forward, please feel free to reach out to Deven at dmarkley@carlisleiowa.org or 515-989-3224.

March 4, 2020 City Council Special Facilities Workshop Agenda

CITY OF CARLISLE

SPECIAL CITY COUNCIL FACILITIES WORKSHOP AGENDA

Monday, March 4, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

March 4, 2020 Facilities Workshop Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

OLD AND NEW BUSINESS & POSSIBLE ACTION

  • Results of the Referendum
  • Discussion If Referendum Passes Target Times
    • How to proceed with contracts/bidding
    • Proposed Timeline (Dana Pedersen)
    • Designs: options, comments, questions, concerns
    • Logistics
      • Possible PD relocation
      • Rentals at Rec Center
      • Coordinating City Hall & Parks functions/moves
    • Appointed and elected official involvement in the process
      • Contracts/bidding
      • Layout
      • Design decisions
    • General concerns
    • General expectations
    • Other items to discuss?
  • Discussion If Referendum Fails
    • Options on proceeding
    • What to do with GWB in mean-time
    • Timeline on proceeding
    • Bonding Implications
    • Other items to discuss?

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

INFORMATION

ADJOURNMENT

Facilities Plans Construction Cost Breakdown

We received a comment from a citizen asking for us to a better explanation of the costs involved in March 3rd’s referendum.

There are many numbers that go into the final cost being asked for in the vote. A space needs study was complete and an initial plan was designed for the buildings. Ethos Design Group then developed a basic list of construction materials that would be required for the buildings. This list was then provided to a company that installs mechanical equipment and a construction company. These companies then provided estimated construction costs for the projects. Ethos took the estimates and then compared them to other recent construction projects to ensure they are in line with current prices for construction in the Des Moines area. These estimated were completed and submitted to the City on September 3, 2019.

During the cost estimation process, the City made a conscious decision to estimate on the high side of things to avoid actual project bids coming in over the estimates. This is to avoid making cuts to a plan reliant on a space needs analysis as well as avoiding the need to come back to the voters to ask for additional funds.

City Hall Estimates

The City Hall project’s requested amount on Tuesday’s vote is $1,850,000.

Estimated physical construction costs are around $880,000. An additional $397,000 is added to the project for contingencies. This amount helps to cover “what ifs”. These what ifs can happen starting in the design phase and carry on through to the final day of construction. Ethos did a good job of doing initial investigations of the buildings but there are still some unknowns. Anybody who has done a renovation in their house knows that when you open up walls or ceilings, things may not look like you expected. This is especially true when dealing with an older building.

The City chose to include inflation estimates of 5% per year on the building projects due to historical construction cost increases. That number comes out to $59,562.

If we add those things together, we get a high estimate of $1,313,332 for estimated construction costs. The items above do not include several other costs involved with construction though. These include asbestos remediation, inspection costs, signage, a site survey, and design fees for the various professional companies who will be involved in the construction of the project. Furniture, appliances, and audio-visual equipment throughout the building is another expense not included in the construction costs. When you add those costs to construction and include costs associated with the issuing the bond, you come to the $1,850,000 asked for in the vote.

Police Department Estimates

The police department project’s requested amount is $2,900,000.

Estimated physical construction costs are around $1,440,000. An additional $471,000 is added to the project for contingencies. Our estimated inflation at 5% per year adds an additional $181,615.

Totaling those, we get a high estimate of $2,097,000 for estimated construction costs. Like in the other project, the items above do not include total costs associated with construction. Additional costs include soil borings, inspection costs, signage, a site survey, and design fees. Outfitting the building with furniture, appliances, and audio-visual equipment also is considered in the final number. Adding those to the costs associated with the issuing the bond, you come to the $2,900,000 asked for in the vote.

Information on the March 3, 2020 Vote for City’s Facilities Plans

To see an example of what the ballot will look like, click here.

There are two items being brought to a public vote in Carlisle on March 3, 2020, related to our public facilities plans:

Voters will be asked to allow the city to renovate the old Great Western Bank building at 100 N. 1st Street for use as the new City Hall.

  • Funds from this bond may be used to design, renovate, and outfit the building for use as City Hall including new mechanical equipment, renovations to the layout, and office furnishings.
  • The city will utilize its existing debt service levy to pay back the bond and does not anticipate an increase in the overall tax rate from the city. This is due to old bond issuances being paid off.

A vote of “YES” on Proposition D will allow us to move forward with bonding for $1,850,000 and start with the final design and construction of the City Hall project.

A vote of “NO” on Proposition D will result in Council reassessing possible paths to move forward with the City Hall and Police Department project.

 

Voters will be asked to allow the city to renovate the current City Hall/Police Department building at 195 N. 1st Street for use as the new Police Department.

  • Funds from this bond may be used to design, renovate, and outfit the building for use as the Police Department including new mechanical equipment, renovations to the layout, office furnishings, and the addition of a vehicular sally port.
  • The city will fund this project in the same way as the City Hall renovation project.

A vote of “YES” on Proposition D & E will allow us to move forward with bonding for an additional $2,900,000 and start with the final design and construction of the Police Department project.

A vote of “NO” on Proposition D & E will result in Council reassessing possible paths to move forward with the City Hall and Police Department project.

 

Only a “YES” vote on both the City Hall proposition (D) and the Police Department proposition (E) will allow the projects to move forward. If either proposition fails, neither project will move forward and the city council will reassess the possible paths to move forward with the projects.

 

 

School Street Construction Update 9-25-2018

School Street Schedule 2018

Week of 9-24-18

9-26

-Pour handicapped ramps

-Asphalt surface course

-Backfill and grading

 

Week of 10-01-18

-Finish grading and backfill

-Adjust manholes

-Manhole lining

-Seeding

-Set mailbox at Medicap

-Final cleanup