Archive for City Hall Facility Renovations

December 14, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, December 14, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

City Council Packet – December 14, 2020

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Meeting on November 23, 2020
  • Approve City Council Minutes for Special Council Meeting on November 30, 2020
  • Receive and File City Administrator’s Report
  • Receive and File Police Department Monthly Report
  • Approve Tax Abatement Application For Property Located at 855 Linden Street Carlisle, IA 50047
  • Approve 2021 MPO Appointments
  • Approve 2021 Polk County Emergency Management Board Appointments

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $185,786.23
  • Approval of Change Order #6 for City Hall Renovation Project for $91,000.00
  • Approval of Change Order #7 for City Hall Renovation Project for $2,618.00
  • Approval of Change Order #8 for City Hall Renovation Project for $2,549.95
  • Approval of Change Order #9 for City Hall Renovation Project for $704.00
  • Approval of Change Order #10 for City Hall Renovation Project for $2,992.00
  • Approval of Change Order #11 for City Hall Renovation Project for $3,434.02
  • Approval of Pay Request #1 from DDVI Inc. for City Hall Renovation Project in the Amount of $70,568.05

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Public hearing on the proposed Amendment No. 3 to the Gateway Urban Renewal Plan

Resolution determining an area of the City to be an economic development area, and that the rehabilitation, conservation, redevelopment, development or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the City; designating such area as appropriate for urban renewal projects; and adopting the Amendment No. 3 to the Gateway Urban Renewal Plan

Resolution to Ratify, Confirm, and Approve Adoption of An Agreement for Private Development by and among the City of Carlisle, NMDP Holdings, LLC, and PDM Precast, Inc.

Public hearing on the proposal to enter into a Development Agreement with Park Holdings, L.C.

Resolution approving and authorizing execution of a Development Agreement by and between the City of Carlisle and Park Holdings, L.C.

Consideration of Ordinance for the division of revenues under Section 403.19, Code of Iowa, for the Gateway Urban Renewal Plan

  • Possible Action on Waiving of Second and Third Reading

Discussion and Possible Action on Safety Coalition of Central Iowa Cities Training 28E Agreement

Discussion and Possible Action on Lease Agreement for Skid Unit and Truck (Cory)

Discussion and Possible Action to Pay $1,000.00 Warranty Balance on Supplemental Contract for Hydraulic Seeding and SWPP Management Services to TK Concrete, Inc.

Discussion on Proposed Updates to Parking Ordinance

CITY ADMINISTRATOR REPORT

Service Line Warranty Enrollment Report – Martha Becker

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

November 17, 2020 City Council Special Meeting Agenda

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING AGENDA

Tuesday, November 17, 2020 12:00 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Join Zoom Meeting – https://zoom.us/j/9951930479             Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

We encourage all videoconferencing or calling in to let staff know who you are for the record and then mute your microphone or phone until you would like to speak to provide a better overall experience.

Special City Council Packet – November 17, 2020

The following agenda items will be considered:

CALL MEETING TO ORDER

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Asbestos Abatement Remediation Quote for City Hall Renovation Project from Site Services Inc. for $5,800.00

INFORMATION

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

 

 

Downtown Closures Notice – City Hall Renovation Project

To the Citizens of Carlisle,

Starting the week of November 16, 2020, the areas identified in red below will be closed. This includes:

  • First Street Parking Lot – continued from previous closure for construction staging purposes
  • City Hall Parking Lot – closed for concrete and utility work for the City Hall Renovation Project
  • Westbound Lane of School Street – Construction crews will likely close this section starting on Wednesday, November 18, 2020 through Friday to replace panels of concrete and do utility work for the Project

It is also likely that there may be several parking spots on the west side of N. 1st Street that are temporarily closed to allow materials to be placed on the roof of the future City Hall. The City’s contractor is working on ways to minimize the impact and length of time for these closures.

If possible, we recommend finding alternative routes if you are traveling in the area. Please contact City Hall if your have any comments or concerns. We apologize for any inconvenience and appreciate your understanding.

Deven Markley,

City Administrator

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November 9, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, November 9, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Join Zoom Meeting – https://zoom.us/j/9951930479             Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

We encourage all videoconferencing or calling in to let staff know who you are for the record and then mute your microphone or phone until you would like to speak to provide a better overall experience.

November 9, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Minutes October 26, 2020
  • Approval of Authorizing Tony Rhinehart, Jon Meek, and Shawn McKeever to Authorize Purchases According to the City’s Purchasing Policy On Behalf of Public Works Sup. Tommy Thompson During From November 20, 2020 Until January 1, 2021
  • Approve Tax Abatement Application for Property Located at 650 S. 8th Carlisle, IA
  • Discussion and Possible Action on Waiving City’s Portion of Building Permit Fees for City Hall and Police Department Renovation Projects

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $67,002.89
  • Approval of Change Order #1 for City Hall Renovation Project
  • Approval of Change Order #2 for City Hall Renovation Project
  • Approval of Change Order #3 for City Hall Renovation Project
  • Approval of Change Order #4 for City Hall Renovation Project
  • Approval of Pay Request #1 from DDVI for City Hall Renovation Project in the Amount of $58,118.78

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Driveway Permit Violations

Discussion and Possible Action on Waiver of Late Fees for Carlisle Care Center/Via Health Services

Approval of Resolution Approving Form and Acceptance of 28E Agreement with Polk County for Avon Lake Service Agreement (Tabled Item)

Approve Tax Abatement Application for Property Located at 80 Columbia Street, Carlisle, IA   (tabled)

Discussion and Possible Action on Quote for Water Treatment Plant OmniBeacon Upgrade (Tabled Item)

Discussion and Possible Action on Disposal of Surplus Request for 2020 Ford Explorer

Discussion and Possible Action on Purchase of 2020 Ford Explorer for $36,380.00

Discussion and Possible Action on 2021 Employee Health Insurance Renewal

Discussion and Possible Action on Allowing Recreational Burning in Burn Pit at Scotch Ridge Nature Park

Discussion and Possible Action on Purchase of Elgin Pelican Streetsweeper

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on Special Events Permit for Neighborhood Bonfire at 520 Pleasant Street

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

September 28, 2020 City Council Regular Meeting Agenda

 CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, September 28, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Join Zoom Meeting – https://zoom.us/j/9951930479             Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

We encourage all videoconferencing or calling in to let staff know who you are for the record and then mute your microphone or phone until you would like to speak to provide a better overall experience.

September 28, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Approve City Council Minutes for Regular Council Minutes September 14, 2020
  • Receive and File City Administrator’s Report
  • Receive and File Electric Department Monthly Report
  • Approval of August Treasurers Report
  • Approval of Hiring Chris Freier as Part-time Firefighter/Driver at an Hourly Rate of $8.36 Effective September 28, 2020
  • Approval of Hiring Xavier Sivels as Part-time Firefighter/Driver at an Hourly Rate of $8.36 Effective September 28, 2020
  • Approval of Hiring Andrew Simoni as Part-time Firefighter/Paramedic at an Hourly Rate of $16.75 Effective September 28, 2020
  • Approval of Promoting Nathaniel Robinson to Fire/EMS Lieutenant Effective September 28, 2020

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $59,055.41
  • Approval of Preauthorized Disbursements from July 14-August 14 2020 in the amount of $140,175.57

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Request to use North Park for Dog Park on October 10, 2020 from 10:00 a.m. to 12:00 p.m. (Caleb Frost)

Discussion and Possible Action on Contract for City Hall Renovation and Relocation Project with DDVI in the Amount of $1,364,300.00

Discussion and Possible Action on Contract for Water System Risk & Resilience Assessment and Emergency Response Plan with Fox Engineering

Discussion and Possible Action on Agreement with Polk County for Avon Lake Service Agreement

Discussion and Possible Action on Final Design Engineering Services Contract with Fox Engineering for Avon Watermain Improvement Project

Discussion and Possible Action on Quote for Well #4 Variable Frequency Drive Upgrade

Discussion and Possible Action on Quote for Well #4 Magmeter Upgrade

Discussion and Possible Action on Quote for Jefferson Street Omnisite Upgrade

Discussion and Possible Action on Quote for Water Treatment Plant OmniBeacon Upgrade

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on Mayor’s Appreciation Dinner/Staff Holiday Party

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

Closed Session – Pursuant to Iowa Code Section 21.5(1)(c)

Call for Action

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

August 24, 2020 City Council Regular Meeting Agenda

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING AGENDA

Monday, August 24, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

Join Zoom Meeting – https://zoom.us/j/9951930479             Meeting ID: 995 193 0479

One tap mobile – Call 1-312-626-6799, enter 995 193 0479# when prompted

We encourage all videoconferencing or calling in to let staff know who you are for the record and then mute your microphone or phone until you would like to speak to provide a better overall experience.

August 24, 2020 City Council Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

PRESENTATIONS

Library Summer Review – Stacy & Dee

CONSENT AGENDA & POSSIBLE ACTION (Council may pull any item on consent agenda for separate action)

  • Receive and File City Administrator Report
  • Receive and File Police Department Monthly Report
  • Approve Tax Abatement Application for Property Located at 845 Linden Street, Carlisle IA, SDW Trust.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $104,212.16
  • Approval of Preauthorized Bills from 6-13 to 7-13 in the Amount of $356,017.48
  • Approval of Hiring Luke Burgett as Library Aide at an Hourly Rate of $10.50 Per Hour Effective August 18, 2020
  • Approval of Hiring Kendra Wilcox as Library Aide at an Hourly Rate of $11.00 Per Hour Effective August 18, 2020

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

OLD AND NEW BUSINESS & POSSIBLE ACTION

Discussion and Possible Action on Plat of Survey for Parcel “P” of SW ¼ of the SE ¼ of Section 14, Warren County, Iowa

Discussion and Possible Action on Special Use Permit for Three Rivers Church at 90 Highway 5

Discussion and Possible Action on Final Plat for Danamere Farms Plat 8

Discussion and Possible Action on Preliminary Plat for Pasco Point

Discussion and Possible Action on Construction Drawings for Pasco Point

Discussion and Possible Action on Final Plat for Pasco Point

Discussion and Possible Action on City Hall Site Plan

Approval of RESOLUTION ORDERING BIDS, APPROVING PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDER, FIXING AMOUNT OF BIDDER’S CHECK AND ORDERING CLERK TO PUBLISH NOTICE FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COSTS FOR THE REMODEL FOR: CARLISLE CITY HALL RENOVATION PROJECT

Discussion and Possible Action on Burning Permit at 355 Crescent Drive for David Wright

Discussion and Possible Action on Purchase of Ambulance for EMS Department (Tabled Item)

Approval of ORDINANCE AMENDING THE CODE OF ORDINANCES IN THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO PENALTIES FOR EXCESSIVE SPEED

  • Possible Action on Waiving Third Reading

Discussion and Possible Action on COVID-19 Response

Discussion and Possible Action on RESOLUTION REQUESTING REIMBURSEMENT FROM THE IOWA COVID-19 GOVERNMENT RELIEF FUND

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

 

City Hall Construction Project Update – Downtown Parking – August 18, 2020

City Hall Construction Project Update

August 18, 2020

We have been diligently at work over the last several months preparing for our City Hall Renovation Project. City Council is in the process of approving final construction plans and getting bids from contractors on the project. With construction work close to starting, I want to provide an update to the community regarding some logistics and changes you may see in the area surrounding the building.

  1. Generally, we want the community to be aware that there will be increased construction traffic in and around the area, so please be cautious when in and around the area.
  2. We will be closing the parking lot downtown at the corner of School Street and N. 1st This closure will start near the end of this week and extend through construction.
  3. The project includes some utility improvements and construction on the building being done in the area to the west of the building. This will cause the drive next to the green space to be closed as construction begins. We have notified affected businesses and are working with them on addressing certain concerns they have. This may include temporary rerouting of delivery trucks.
  4. There may be times where there is temporary no parking along sections of N. 1st Street during the project to allow dumpsters and materials to temporarily be placed in the parking area. City staff will be placing signage for those out in advance of any closure in those areas.
  5. The project includes external improvements to both sides of the building that face the streets. We will be working with the contractor to ensure that this work is done in a way that keeps pedestrians and vehicles in the area safe.

We always want you to make the effort to support our local businesses. While doing so during construction, you might have the following question: “With the parking lot closed, where can I park?” The City of Carlisle owns several parking lots in the downtown area highlighted in green on the attached map. We would encourage you to utilize any vacant spots in those lots. You can also utilize any street parking spots downtown.

For the most up-to-date information on closures, construction changes, and project updates, we encourage you to sign up for CivicReady, our mass notification system. Please go to the following website to sign up: carlisle-ia.regroup.com/signup

We appreciate your understanding surrounding these temporary inconveniences as we move forward with this exciting project for our community.

Regards,

Deven Markley, City Administrator

 

Downtown Parking Changes Map

City Hall & Police Department Renovation Projects Update – March 11, 2020

Click here to see a letter from City Administrator Deven Markley on behalf of City Council regarding information about our City Hall and Police Department Renovation Projects. 

How Can You Stay Informed?

We will be sending updates out to the community in several ways:

We are also working with the Chamber of Commerce to provide a few opportunities for the business community and the public to be involved including ground breaking ceremonies and open houses for the buildings. Watch for those dates in the Carlisle Citizen and on our Facebook pages.

If there are any questions regarding the building projects or the process moving forward, please feel free to reach out to Deven at dmarkley@carlisleiowa.org or 515-989-3224.

March 4, 2020 City Council Special Facilities Workshop Agenda

CITY OF CARLISLE

SPECIAL CITY COUNCIL FACILITIES WORKSHOP AGENDA

Monday, March 4, 2020 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

March 4, 2020 Facilities Workshop Packet

The following agenda items will be considered:

CALL MEETING TO ORDER

OLD AND NEW BUSINESS & POSSIBLE ACTION

  • Results of the Referendum
  • Discussion If Referendum Passes Target Times
    • How to proceed with contracts/bidding
    • Proposed Timeline (Dana Pedersen)
    • Designs: options, comments, questions, concerns
    • Logistics
      • Possible PD relocation
      • Rentals at Rec Center
      • Coordinating City Hall & Parks functions/moves
    • Appointed and elected official involvement in the process
      • Contracts/bidding
      • Layout
      • Design decisions
    • General concerns
    • General expectations
    • Other items to discuss?
  • Discussion If Referendum Fails
    • Options on proceeding
    • What to do with GWB in mean-time
    • Timeline on proceeding
    • Bonding Implications
    • Other items to discuss?

CITIZEN PARTICIPATION

(Participants are asked to use podium and state name and address. Comments limited to 3 min)

INFORMATION

ADJOURNMENT

Facilities Plans Construction Cost Breakdown

We received a comment from a citizen asking for us to a better explanation of the costs involved in March 3rd’s referendum.

There are many numbers that go into the final cost being asked for in the vote. A space needs study was complete and an initial plan was designed for the buildings. Ethos Design Group then developed a basic list of construction materials that would be required for the buildings. This list was then provided to a company that installs mechanical equipment and a construction company. These companies then provided estimated construction costs for the projects. Ethos took the estimates and then compared them to other recent construction projects to ensure they are in line with current prices for construction in the Des Moines area. These estimated were completed and submitted to the City on September 3, 2019.

During the cost estimation process, the City made a conscious decision to estimate on the high side of things to avoid actual project bids coming in over the estimates. This is to avoid making cuts to a plan reliant on a space needs analysis as well as avoiding the need to come back to the voters to ask for additional funds.

City Hall Estimates

The City Hall project’s requested amount on Tuesday’s vote is $1,850,000.

Estimated physical construction costs are around $880,000. An additional $397,000 is added to the project for contingencies. This amount helps to cover “what ifs”. These what ifs can happen starting in the design phase and carry on through to the final day of construction. Ethos did a good job of doing initial investigations of the buildings but there are still some unknowns. Anybody who has done a renovation in their house knows that when you open up walls or ceilings, things may not look like you expected. This is especially true when dealing with an older building.

The City chose to include inflation estimates of 5% per year on the building projects due to historical construction cost increases. That number comes out to $59,562.

If we add those things together, we get a high estimate of $1,313,332 for estimated construction costs. The items above do not include several other costs involved with construction though. These include asbestos remediation, inspection costs, signage, a site survey, and design fees for the various professional companies who will be involved in the construction of the project. Furniture, appliances, and audio-visual equipment throughout the building is another expense not included in the construction costs. When you add those costs to construction and include costs associated with the issuing the bond, you come to the $1,850,000 asked for in the vote.

Police Department Estimates

The police department project’s requested amount is $2,900,000.

Estimated physical construction costs are around $1,440,000. An additional $471,000 is added to the project for contingencies. Our estimated inflation at 5% per year adds an additional $181,615.

Totaling those, we get a high estimate of $2,097,000 for estimated construction costs. Like in the other project, the items above do not include total costs associated with construction. Additional costs include soil borings, inspection costs, signage, a site survey, and design fees. Outfitting the building with furniture, appliances, and audio-visual equipment also is considered in the final number. Adding those to the costs associated with the issuing the bond, you come to the $2,900,000 asked for in the vote.