Archive for City Council Meeting Minutes

Minutes, Carlisle City Council Meeting, 8 January 2018

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 8 January 2018; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Drew Merrifield, Council Members Dan McCulloch, Eric Goodhue, Rob VanRyswyk and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch, Electric Superintendent Donald Miller, Parks Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Merrifield called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by McCulloch, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve Regular City Council Minutes for 27 December 2017
  • Approve Organizational City Council Minutes for 2 January 2018
  • Approve Resolution 2018010801, A Tax Abatement Application for Kurt and Christine Townsend, 1005 Woodland Drive
  • Receive and File Electric Department Report
  • Receive and File MEAN November 2017 Minutes Packet
  • Receive and File Board of Adjustment Minutes for 28 December 2017

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Hammerand, seconded by Van Ryswyk to approve bills in the amount of $18,130.80.

Motion carried unanimously on a roll call vote.

Lauren Nitchals-Clark spoke to Council regarding the closeout of the NW Water Main Extension Project. Nitchals-Clark noted that the final work was completed on 5 December 2017 and that Max Smith Construction submitted a check for $6,000.00 to ensure completion of some seeding and restoration items next spring. Upon completion of the work the money will be returned to Max Smith Construction.

Van Ryswyk added that if all contractors were like Max Smith Construction we would have no problems.

Motion by Van Ryswyk, seconded by Hammerand to approve Resolution 2018010802, A RESOLUTION TO APPROVE CHANGE ORDER 4 FOR NW WATER MAIN EXTENSION PROJECT (Decrease of $30,982.00). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Pay Estimate #5 for the NW Water Main Extension Project in the Amount of $35,525.73 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Hammerand to approve Pay Estimate #6 for the NW Water Main Extension Project in the Amount of $46,725.25 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Motion by Goodhue seconded by McCulloch to approve Acceptance of NW Water Main Extension Project. Motion carried unanimously on a roll call vote.

Justin Miller from McClure Engineering was present to discuss the Closeout of 5th Street Culvert Replacement Project. Council noted that they would like to see changes as they happen during the project.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2018010803, A RESOLUTION TO APPROVE CHANGE ORDER 1 FOR 5TH STREET CULVERT REPLACEMENT        PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Pay Estimate #2 for the 5th Street Culvert Replacement Project in the Amount of $1,504.80 to J&K Contracting, LLC. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2018010804, A RESOLUTION TO APPROVE CHANGE ORDER 2 FOR 5TH STREET CULVERT REPLACEMENT PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Consider Approval of Pay Estimate #3 for the 5th Street Culvert Replacement Project in the Amount of $11,773.49 to J&K Contracting, LLC. Motion carried unanimously on a roll call vote

Motion by Van Ryswyk, seconded by McCulloch to approve Acceptance of 5th Street Culvert Replacement Project. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

Motion by Goodhue, seconded by Van Ryswyk to Remove from Table and Consider Request from Girls Softball League for Improvements to Lindhart Park. Motion carried unanimously on a roll call vote.

Shawna Johnson-Miers spoke to Council regarding improvements to Lindhardt Park. She explained that the Girls Softball League will be applying for a grant through Prairie Meadows and that the money will be used to install paved pathways from the concession stand to the fields making them ADA compliant. There was continued discussion from Council regarding the project and deadlines for the submission of the grant. Council would like to revisit the topic at the regular Council meeting on 22 January 2018 after the Softball League has gathered quotes for the cost of the project.

Lent explained to Council that there are right-of-way and easement acquisition plats that will need to be done that were not in the original total from Snyder and Associates. The amended amount is for $7,600.00. Motion by Hammerand, seconded by McCulloch to approve Resolution 2018010805, A RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT AMENDMENT WITH SNYDER & ASSOCIATES, INC. FOR SCHOOL STREET IMPROVEMENTS, PHASE 1 PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2018010806, A RESOLUTION APPROVING POLICE OFFICER REIMBURSEMENT AGREEMENT with changes to paragraph #2 to state that the agreement starts when the officer is initially employed, not on graduating the ILEA. Motion carried unanimously on a roll call vote

CITY ADMINISTRATOR REPORT

Lent informed Council that he will be talking with property owners where the city needs to purchase right-of-way or permanent easements on School Street.

Lent also spoke to Council that he is working with PFM on a pre-levy for a bond to borrow money for School Street. The amount for School Street will now be $630,000 to reserve a spot in the budget to levy for bond payments in FY2019.

Lent explained that he hoped to keep the School Street cost to $800,000 but it would seem to be close to $1 million with construction and engineering.

Lent made note that the DART commission has made a decision that if any city leaving DART at this time and wishes to return, the city will be charged the amount of property taxes that would have been collected during the city’s withdrawal.

MAYOR AND COUNCIL REPORTS

Hammerand: None

Goodhue noted that he met with Superintendent Amos regarding a special election for the school district that will be held on 3 April 2018 for $17 million General Obligation Bond for district wide improvements which will include an indoor activity center at the high school. Goodhue explained that it will be a tax levy neutral bond and will not raise the tax levy.

McCulloch reviewed some statistics and facts from the MEAN report with Council. McCulloch also noted that he liked the article for Carlisle in the Warren County economic development insert in the Business Record.

Van Ryswyk: None

Mayor Merrifield noted that he will be attending some meetings and will have updates for Council.

CITY ATTORNEY REPORT

Stuyvesant discussed Warren County’s proposed land purchase for the jail. There was discussion regarding the cost of the property and the proposed location. Stuyvesant also noted that the jail inspector was supposed to have come last week as opposed to the end of the month. Chief Koch explained that as of last week there were no inmates housed at the jail because the facility did not meet fire code. There was continued discussion from Council, Mayor and Stuyvesant regarding the property and the upcoming bond for the new jail. Stuyvesant thanked Council for his reappointment as City Attorney.

UPCOMING MEETINGS AND EVENTS

Budget Workshop 13 January 2018 8:00 am.

INFORMATION

None

ADJOURNMENT

Motion by McCulloch, seconded by Goodhue to adjourn at 7:13 pm. Motion carried unanimously on roll call vote.

________________________________

Drew Merrifield, Mayor

                                               

Martha Becker, City Clerk

 

NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary

Minutes, Carlisle City Council Organizational Meeting, 2 January 2018

CITY OF CARLISLE

ORGANIZATIONAL CITY COUNCIL MEETING MINUTES

Tuesday, January 2, 2018 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Drew Merrifield and Council Members Eric Goodhue, Rob VanRyswyk, Dan McCulloch, and Doug Hammerand. Also present were City Administrator Andy Lent and City Clerk Martha Becker. Mayor Merrifield called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

COUNCIL ACTIONS

Motion by Goodhue, seconded by McCulloch to Approve Resolution 2018010201 A RESOLUTION PROVIDING FOR NOTICE OF INTENT TO FILL COUNCIL VACANCY BY APPOINTMENT. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Hammerand to approve setting day and time of regular council meetings on the 2nd & 4th Monday at 6:30 p.m. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2018010202 RESOLUTION NAMING DEPOSITORIES AND SETTING DEPOSITORY LIMITS designating official depositories Great Western Bank ($10,000,000), Peoples Savings Bank ($2,000,000), Iowa Public Agency Investment Trust [IPAIT] ($1,000,000), and Bankers Trust ($5,000,000). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2018010203 RESOLUTION APPROVING INVESTMENT POLICY. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2018010204 RESOLUTION APPROVING PETTY CASH POLICY. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to appoint Martha Becker as City Clerk. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to appoint Robert Stuyvesant as City Attorney. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to appoint Laverne Thompson as Public Works Superintendent at annual salary of $65,000 effective 25 December 2017. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to consider approval of Resolution 2018010207 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY EMERGENCY MANAGEMENT COMMISSION. (Members: Mayor Merrifield and Council Member Goodhue with Alternates Police Chief Koch and Fire Chief Glover). Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to consider approval of Resolution 2018010208 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY E911 SERVICE BOARD. (Police Chief Koch as member and Fire Chief Glover as alternate) Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to consider Resolution 2018010205 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY EMERGENCY MANAGEMENT COMMISSION. (Members: Mayor Merrifield and Council Member Goodhue with Alternates Police Chief Koch and Fire Chief Glover) Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to consider approval of Resolution 2018010206 RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD. (Police Chief Koch as member and Fire Chief Glover as alternate). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve appointment of Dane Wright Planning and Zoning Commission for 5-year Term Ending 31 December 2022 pending acceptance. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve appointment of Becky Peterson. to Planning and Zoning Commission for 5-year Term Ending 31 December 2022. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve appointment of Jerry Jones to Zoning Board of Adjustment for 5-year Term Ending 31 December 2022. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Van Ryswyk to approve appointment of Robert Gray to Cemetery Board of Trustees for 5-year Term Ending 31 December 2022 pending acceptance. Motion carried unanimously on a roll call vote.

Motion by Hammerand seconded by Goodhue to set dates and times for FY2019 Budget Workshops as proposed: 8:00 AM, January 13, 2017 and 8:00 AM, January 27, 2017. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to Set Public Hearing at 6:30 PM on Monday, January 22, 2018, for Rezoning of 130 Pennsylvania from R-1 Single Family Residential to R-3, Multi-family Residential District. Motion carried unanimously on a roll call vote.

Discussion took place on a letter from Jim Sanders, Johnston City Administrator on behalf of Capital Crossroads Local Government Collaborative (LGC). Lent asked Council to share with him any ideas they may have for future collaboration in the metro area. 

Mayoral Actions:

Motion by McCulloch, seconded by Van Ryswyk to confirm Mayoral appointment of Matt Koch as Chief of Police. Motion carried unanimously on a roll call vote.

 

Mtion by Goodhue seconded by McCulloch to confirm Mayoral appointment of Cory Glover as Chief of Fire and Rescue. Motion carried unanimously on a roll call vote.

Mayor Merrifield stated that he is appointing Eric Goodhue as Mayor Pro-Tem.

Motion by Hammerand, seconded by Goodhue to approve the following liaison and representative appointments:

Mayor Merrifield

  • Departments: City Hall, Police, Fire and Rescue
  • Organizations: Warren County Economic Development Corporation, Metropolitan Advisory Council, MPO Bicycle-Pedestrian Roundtable, Mid-Iowa Association of Local Governments

Robert Van Ryswyk

  • Departments: Cemetery, Community Building, Parks and Recreation [includes Aquatic Center]
  • Organization: Primary representative to Chamber Executive Board

Eric Goodhue

  • Departments: Streets, Sidewalks, and Storm Sewer
  • Organization: Carlisle School District Liaison

(Currently Vacant)

  • Departments: Water and Sanitary Sewer
  • Organizations: Alternate representative to Chamber Executive Committee

Doug Hammerand

  • Department: Library
  • Organizations: Central Iowa Regional Drinking Water Commission, Mayor’s Public Safety Policy Advisory Cabinet

 

Dan McCulloch

    • Department: Electric
    • Organization: Metropolitan Advisory Council Legislative Action Committee

 

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 7:00 PM, carried unanimously on a roll call vote.

________________________________

Drew Merrifield

Mayor

________________                ___

Martha Becker

City Clerk

Minutes, Regular Carlisle City Council Meeting, 11 December 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 11 December 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman, Council Members Dan McCulloch, Drew Merrifield, Eric Goodhue, Rob VanRyswyk and Doug Hammerand constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

PRESENTATION:

Bill Gustoff and Mark McDougal with Ruth Harbor Ministries spoke to Council regarding the possibility of purchasing a home in Carlisle to provide temporary housing and services for young unwed mothers. They are looking at the McCaughey residence at 130 Pennsylvania Street which would require Rezoning from R1 to R3. Gustoff provided Council with information explaining Ruth Harbor Ministries as well as letters from neighbors who live next to the current house in Des Moines. Council inquired about the number of adults living on the property and Gustoff explained that there is usually five to six new mothers with babies and two to three staff members. Gustoff also explained that they typically do not provide housing for mothers with multiple children however they would not rule out doing so. He also noted that they do not take in mothers that have mental, drug or aggression issues and that the property is not a shelter but a group home setting. Individuals must go through an application process to be considered for the program. There was also discussion about parking and the McCaughey’s explained that they are able to park up to eight vehicles if necessary in the driveway and garage at one time. Mayor explained the rezoning process to Gustoff and McDougal and that it could be the end of January when this would come back to Council. Lent gave Gustoff a Rezoning application.

Motion by Goodhue seconded by VanRyswyk to receive and file paperwork from Ruth Harbor Ministries. Motion carried unanimously on a roll call vote.

CONSENT ITEMS:

Motion by Goodhue, seconded by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS. Mayor Randleman requested minutes from 27 November 2017 be pulled for correction.

  • Approve Class C Beer Permit (BC) for Casey’s General Store #1676, 1001 HWY 5
  • Receive and File Library Annual Report for FY 2016-17
  • Receive and File Department Reports
  • Receive and File, Public Safety Committee Minutes, 5 December 2017
  • Receive and File Zoning Board of Adjustment, 6 December 2017
  • Set 2018 Organizational Meeting for Tuesday, January 2, 2018 at 6:30 PM, Carlisle City Hall

Mayor Randleman noted two corrections to the 27 November 2017 minutes. Under Mayor and Council Reports minutes were corrected to read “Mayor noted that the County Supervisors intend to further discuss property acquisition”. Minutes previously read “Mayor noted that she thought the County Supervisors”. Minutes were also corrected to read “Mayor Randleman called the meeting back to order in open session at 9:15 pm and asked for any action”. This was not noted in the previous minutes.

Motion by Goodhue seconded by Hammerand to approve Regular City Council Minutes for 27 November 2017. Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Merrifield, seconded by VanRyswyk to approve bills in the amount of $151,807.80. There was discussion from Council regarding a repair to a wall at the Recreation Center due to water damage. Lent will investigate when repairs were done last for water damage and who did the repairs.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Andrew Burke from Snyder and Associates presented alternatives for the School Street sidewalks to Council. Council wanted Burke to look into the possibility of removing the sidewalk on the south side of School Street and shift the parking to the north side of the street. Burke provided Council with two project overviews reflecting the costs of removing and replacing the south sidewalk and removing and seeding the south sidewalk. The projected cost to remove and replace the south sidewalk would be $54,000 and the projected cost to remove and seed would be $14,400. There was continued discussion from Council regarding the right of ways on the south side of the street and possibly getting driveways right of way compliant. Lent noted that he does not recommend removing sidewalks as it is a safety concern and that he brought the sidewalk issue to Council to ensure they were okay with the project before moving forward as the north side of School Street is most impacted. There was consensus from Council to move forward with Alternative 1 of removing and replacing the sidewalk on the south side of School Street and adding 1 foot to make the sidewalks five foot wide.

Motion by Goodhue, seconded by McCulloch to Remove from Table and Consider Approval to Direct Notice to be Sent for Termination of the Temporary Zoning for CTI Concrete. Motion carried unanimously on a roll call vote.

Lent informed Council that he received a phone call late that afternoon from Brian Blackford with CTI notifying Lent that he understood where the City stood and that there has been no progress and it was okay to send the notice. Blackford requested that the date be extended to August 1st for the 180 day deadline. Keith Williamson with Scotch Ridge LLC notified Council that he had been talking with Brian Blackford and that they hoped to get through August 1st for their summer season. If new property was found to relocate it would take CTI that much time to get moved and they are requesting that the notice be sent on January 30th. There was discussion from Council regarding the previous Direct Notice that was sent to CTI and that they agreed to the 180 day notice. Council noted that the Direct Notice has been delayed already.

Motion by McCulloch, seconded by Hammerand to approve the Direct Notice to be Sent for Termination of the Temporary Zoning for CTI Concrete on 30 January, 2018 for the 180 days deadline. Ayes: Hammerand, McCulloch, Van Ryswyk. Nays: Merrifield, Goodhue.

Motion carried.

Lent explained that he and Jeff Schug worked with the IDOT to swap out a same size parcel of land owned by Beasley Farms for a parcel of RISE related land in the Scotch Ridge Business Park. Beasley’s would like to construct an office park building on the property which is a RISE-eligible development. This will allow a residential development to take place on the west end of Norgard Circle.

Motion by Goodhue, seconded by Hammerand to Approve Resolution 2017121101, A RESOLUTION TO APPROVE ADDENDUM TO IOWA DEPARTMENT OF TRANSPORTATION AGREEMENT 2011-R-017 FOR A REVITALIZE IOWA’S SOUND ECONOMY PROGRAM (RISE) PROJECT. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to Council regarding the Scotch Ridge Intersection Project. Schug explained that the first half of the federal funding in the amount of $770,000 has been secured and that a second application needs to be submitted for the second half of the funding.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017121102, A RESOLUTION TO APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR SCOTCH RIDGE ROAD INTERSECTION IMPROVEMENTS. Motion carried unanimously on a roll call vote.

Lent explained that Council annually appoints representatives to the Des Moines Area Metropolitan Planning Organization Policy and Transportation Technical committees. It is requested that Ruth Randleman be named as the primary representative for the Policy Committee and Jeff Schug as the primary representative for the Technical Committee at least through March to work on securing the second half of the Scotch Ridge Road intersection funding, and Lent would be an alternate for each committee.

Motion by Hammerand, seconded by Van Ryswyk to Approve Resolution 2017121103, A RESOLUTION TO NAME REPRESENTATIVES TO DES MOINES AREA METROPOLITAN PLANNING ORGANIZATION POLICY AND TRANSPORTATION TECHNICAL COMMITTEES. Ayes: Hammerand, Goodhue, McCulloch, Van Ryswyk. Nays: Merrifield. Motion carried.

Lent explained that if the Polk County Local Option Sales and Service Tax (LOSST) referendum passes in all jurisdictions the City can expect to receive around $12,000.00. Mayor added discussion regarding the allocation of funds and that 100% of the Polk County LOSST will go towards Capital Projects. Motion by Goodhue, seconded by Hammerand to approve Resolution 2017121104, A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF CARLISLE, IOWA AT THE RATE OF 1% . Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

The Chamber agreed to pay $150 towards the cost of the ad development with etc. graphics! with the City picking up the remaining $34.15. The ad will cost $1775 in publication with the Business Record and will be paid for the remainder of the $5,000 budgeted for the Hometown Pride committee minus the $1250 actual cost. The $1775 will likely be reduced as a discount is provided if the ad was done “camera-ready” which is likely since it was created by etc. graphics!.

After a conversation with representatives of the Warren County Engineer’s office it was determined that they cannot share in the cost of the lights down the Highway 5 median. Lent recommended that the Council approve in the FY2019 budget to put in the double-mast lights in the concrete median for $6,000 per year in additional street lighting expense. This is an eligible expense from the Road Use Tax Fund. This will definitely assist in safety at the top of the hill. Then, the City can then decide on proceeding with the rest of the lighting.

The City should receive the FY 2017 audit report by the end of the year.

The Hometown Pride Committee is still looking for members. Suggestions can be given to Lent or Ronda Frost.

MAYOR AND COUNCIL REPORTS

Merrifield inquired about the ad in the Business Record and questioned why the City only had a three day notice. Lent stated that was When the City was notified by the Business Record. Merrifield asked Mayor Randleman about a previous discussion they had regarding the jail process and that Mayor had stated to him in the previous conversation that the Supervisors told her that in light of their repairs they were hoping that the state inspector would forgo closing down the facility. Mayor replied that that was the hope. Merrifield noted that he brought that forward to a few other people and they questioned why the County attorney’s office doesn’t want the facility if it stays open. Mayor replied that the inspection was for the jail to stay open. Stuyvesant explained that the jail inspector only inspects the jail and does not go to the court rooms, county attorney office or administrative office. Merrifield advised to always be prepared and regardless of what has happened to proceed forward with the assumption that the jail will close. Merrifield noted that he saw in the news that there would be a $45-$90 million shortfall with the state and that we won’t get the backfill. He also noted that if Ruth Harbor Ministry obtained a home in Carlisle that would eliminate them off the tax roll.

Hammerand asked Lent if the prohibited use of Fireworks during the New Year holiday was posted on the City’s website. Lent replied that he would post it on the City website, Facebook page and Twitter.

Goodhue noted that he had mentioned previously about budgeting and ways to operate more efficiently. Goodhue pointed out that claims for Safe Building in October and November and Fox Engineering Observation fee’s totaled around $21,000.00 over two months. Goodhue encouraged Council to think about rather than subbing the work out to vendors to bring an engineer in house. Goodhue also added that bringing in an engineer we may be able to charge at a lower rate which would then be passed on to the developer. Developer costs would be cheaper and the community more attractive. Lent noted that it is hard to get an engineer on staff and it would depend on future development, but definitely something the City could look at in the future. He did note that even larger cities, such as Norwalk, still contract out engineering site plan reviews.

McCulloch noted that his work asked him to be part of the Civic Action Committee because of his involvement in politics with the city.

Van Ryswyk: None

Mayor noted that she received a thank you letter from Hoyt Sherman for participating in the BRAVO program. Mayor noted that the Carlisle Historical Society received operational funds from BRAVO. BRAVO has appointed her as a metro area community representative so Carlisle will now need to appoint someone specifically from Carlisle. Mayor informed Council that the BRAVO board reassignment happens on a Fiscal Year and she would like to stay on board with that group with Council approval.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS:

INFORMATION

  • Carlisle Nature Trail Counter Report (March-November 2017)
  • Report on carlisleiowa.org Website Visitors since 2014
  • DART Post-Commission Meeting Email-December 5, 2017
  • City of Alleman Notice to Withdraw from DART

ADJOURNMENT

Motion by Goodhue, seconded by McCulloch to adjourn at 8:40 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

NOTE: Minutes are unofficial until approved by Council-final approval may include corrections as necessary

Minutes, Regular Carlisle City Council Meeting, 27 November 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 November 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman, Council Members Dan McCulloch, Drew Merrifield, Eric Goodhue and Rob VanRyswyk constituting a quorum. Hammerand was present via phone. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matthew Koch, Library Director Stacy Goodhue, Public Works Tommy Thompson and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve Regular City Council Minutes for 13 November 2017
  • Approve Special City Council Minutes for 15 November 2017
  • Approve Resolution 2017112701 A Tax Abatement Application for Johan Neuberger at 630 N 1st Street
  • Approve Pay Increase for EMT Haylee Fisher to $15.90 Due to Receipt of Paramedic Certification
  • Receive and File Treasurer Report for First Quarter, FY 2017-18

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Merrifield seconded by Goodhue to approve bills in the amount of $56,376.07. Lent noted that the Chamber Dues should have been $1,000.00 however, Council can approve the current invoice of $600.00 and a second invoice for $400.00 can be approved at the next Council meeting.

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Pre-Authorized Disbursements 10-24-2017 through 11-24-2017.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Brenda Wolfe of 525 N 3rd Street spoke to Council regarding her high water bill. Mayor noted that Wolfe was on the agenda.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Debbie Dean from Benefits Source spoke to Council regarding the renewal of employee health benefits. Dean explained that there will be an 11.3% increase which is a trend increase. Council discussed the possibility of Well Being Programs and Health Coaching. Dean will meet later with McCulloch, Merrifield and Lent on this subject at a later date.

Motion by Goodhue, Seconded by VanRyswyk to approve Health Insurance Renewal

Motion carried unanimously on a roll call vote.

Lent received an email from Downing Construction asking to keep the Consideration of Approval to Direct Notice to be Sent for Termination of the Temporary Zoning for CTI Concrete tabled. They will try to come up with a solution, but if there is no solution on relocation, Downing asks that the 180-day notice be send to CTI Concrete to vacate the property. There was no action taken.

Brenda Wolfe of 525 N 3rd Street spoke to Council concerning her high utility bill and requested a credit to her sewer portion of the bill. Wolfe explained that there was a leak at an outside spigot that went unnoticed causing her high water consumption. Motion by Goodhue to credit back sewer charges in the amount of $56.96 for a water leak as 525 N 3rd. Seconded by Van Ryswyk. Motion carried unanimously on a roll call vote.

Council discussed the utility bill at 1910 Normandy Drive. Thompson informed Council that he would be taking out the meter on Thursday 30 November and take to the Des Moines Water Works for testing. Norris would like to go and wait while the meter is being tested. There was further discussion from Council and Thompson regarding the meter. There was no action taken.

Andy Burke and Wade Greiman from Snyder and Associates spoke to Council regarding the sidewalks on the North side of School Street. Snyder submitted project information showing two options for the reconstruction of the sidewalks. Burke explained that areas that need sidewalks will require a retaining wall which will be considerably high. The cost for the retaining walls will be $60,000.00. There was further discussion from Council about the project and it was suggested to explore the option of removing the sidewalk on the south side of School Street and shift the parking to the north side of the street. Council continued to discuss the sidewalks and parking. Mayor noted that a resident expressed concern that the construction would cause issues with her sanitary system and that she needed reassurance that the construction will not damage her system. Burke noted that bid letting could be delayed due to the changes. Burke will take the discussion items and the direction from the Council and come back at the next meeting for final direction. Motion by Goodhue to receive and file documents submitted by Snyder and Associates. Seconded by Merrifield. Ayes-All. Motion carried unanimously on a roll call vote.

Courtney Strutt-Todd from Davis Brown Law Firm spoke to Council regarding the revenue bond for the Wellmark YMCA project. Strutt-Todd explained to Council that conduit bonds issued a couple of years ago need to be extended. The purpose of the bond was so they could borrow the city’s non-exempt municipal bond exempt status for a lower interest rate. This Resolution sets the public hearing for 27 December 2017 at 6:30 PM at Carlisle City Hall, 195 N 1st Street. Motion by Goodhue, seconded by Van Ryswyk to Approve Resolution 2017112702 A RESOLUTION REGARDING THE REISSUANCE OF ITS $5,000,000 REVENUE BONDS (WELLMARK YMCA PROJECT), SERIES 2015, CALLING A PUBLIC HEARING ON THE PROPOSED REISSUANCE OF THE BONDS, AND DIRECTING THE PUBLICATION OF NOTICE OF THE HEARING.

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017112703, A RESOLUTION GRANTING A TEMPORARY CONSTRUCTION EASEMENT FOR DEVELOPMENT IN DANAMERE FARMS PLAT 6 TO HUBBELL METROPOLITAN DEVELOPMENT FUND I, LLC (SERIES D). Motion carried unanimously on a roll call vote.

Council discussed the Anticipated Council Vacancy in January 2018 when Council Member Merrifield assumes the position of the Mayor. There was discussion about the appointment deadline and the possibility of a special election. It was noted that no action could be taken until 1 January, 2018. A resolution will be considered at the 2 January 2018 Organizational meeting indicating the Council intent to fill the vacancy by appointment.

Motion by Goodhue, seconded by Merrifield to approve the acceptance of Dylan Knudson Resignation Effective 6 December 2017. Motion carried unanimously on a roll call vote.

It was noted that the City will work under Knudson’s license until 6 December, 2017 and that Tommy Thompson and Anthony Rhinehart are going to take their tests for Grade 2.

CITY ADMINISTRATOR REPORT

Polk County LOSST Resolution will be on the 11 December 2017 agenda. Budget worksheets from Department Heads are due back to City Clerk on December 15. The budget workshops are proposed for 8:00 AM, January 13, 2018 and January 27, 2018. Council will set these dates at the Organizational meeting. Lent will meet with David Carroll about Hwy 5 median lights on the hill going west from Fareway. The added street lighting will cost $12,000.00 a year. Lent hopes that the county might share a portion of that since at least half of the lights are in the unincorporated area. If not, the City would look at only the double mast lights on the concrete median and delay on the single mast lights that go from the concrete median to the bridge.

The Trail counter was downloaded at MPO and are waiting on the report. Lent and the City Clerk will be attending budget training on Thursday and Lent will attend IaPELRA conference on Friday.

MAYOR AND COUNCIL REPORTS

Merrifield asked what expenses would come out of the current Electric fund balance reflected on the Treasurers report. Lent replied that the City receives around $200,000 a month in revenue and that the bond revenue note is paid from that along with purchase of power (MEAN) and other expenses. He also noted that a tax bill in Congress would limit low income housing and concerned this may affect current projects. Merrifield reminded Council about the Carlisle Citizen questionnaire and encouraged them to fill it out.

Hammerand noted that he may not be at the December 11 or December 27 meeting.

Goodhue expressed that the wreaths and LED lights look great and complimented Donald Miller on them. Goodhue encouraged Council to review claims from a comprehensive annual prospective rather than a snapshot of the bill. He suggested to look at expenses to a vendor in a year to date prospective in addition to a single bill that may come through claims.

McCulloch contacted the school to if there was an interest to spray paint paw prints on the medians on Highway 5. The School Board will take this idea to the City businesses to see if they would be interested. McCulloch said there was interest from the Community to move forward with this and wanted to ensure this wasn’t going to interfere with anything with the DOT.

VanRyswyk commented about the Board of Supervisor’s attending the last Council meeting may prompt board to move forward and come to an agreement on the jail.

Mayor noted that the County Supervisors intend to further discuss property acquisition.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS: None

INFORMATION

  • MPO Update Email Dated 17 November 2017

Motion by Goodhue, seconded by McCulloch to enter into CLOSED SESSION at 8:43 pm in accordance with Code of Iowa 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

Mayor Randleman called the meeting back to order in open session at 9:15 pm and asked for any action.

Motion by Goodhue, seconded by McCulloch to adjourn at 9:13 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

 

 

Minutes, Carlisle City Council Special Meeting, 15 November 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Wednesday, 15 November 2017; 6:30 PM.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Council Members Drew Merrifield, Doug Hammerand, Eric Goodhue, and Robert Van Ryswyk, constituting a quorum. Also present were City Administrator Andy Lent. Mayor Pro Tem Goodhue called the meeting to order at 6:30 PM.

The Pledge of Allegiance was recited.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 736 Consider Approval of the First Reading of AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON CERTAIN PROPERTY LOCATED WITHIN THE Carlisle Urban Renewal Area #3, IN THE City of Carlisle, County OF Warren, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, City of Carlisle, County OF Warren, Carlisle Community School District, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE City IN CONNECTION WITH THE Carlisle Urban Renewal Area #3 AREA (Carlisle Urban Renewal Area #3 PLAN (O’REILLY TIF ORDINANCE)).

Discussion took place on use of tax increment financing and budgeting.

Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Hammerand to adjourn at 6:52 pm. Motion carried unanimously on roll call vote.

 

________________________________

Eric Goodhue, Mayor Pro Tem

 

 

 

                                               

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 13 November 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 13 November 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Council Members Dan McCulloch, Doug Hammerand, Drew Merrifield and Eric Goodhue constituting a quorum. VanRyswyk and Mayor Randleman were absent. Also present were City Administrator Andy Lent, City Clerk Martha Becker and City Attorney Robert Stuyvesant. Mayor Pro Tem Goodhue called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

PRESENTATION:

Crystal McIntyre with the Warren County Board of Supervisors and Sheriff Brian Voss spoke to Council regarding the New County Justice Center. McIntyre stated to Council that the last time she spoke with them was regarding a failed bond for a new Justice Center. She explained the bond failed due to no floor plans, no artistic renderings of the proposed building, no location or plans for the current courthouse and no consensus. McIntyre explained that they still have no consensus and no floor plan however they have agreed to tear down the Court House. McIntyre informed Council that they pay around $50.00 per inmate to house them out of county and in 20 years that cost will rise to $73.00 per inmate. She also noted that from June 2016 to June of 2017 they have spent $800,000 outsourcing inmates and in 20 years the cost will be $2 million plus. Council asked what the cost of the courthouse and justice facility was when the bond issuance was presented. McIntyre responded that the combined facility would cost $28 million and with land and water, sewer and high speed internet connections the cost would be $35 million. Council noted that $800,000 over 20 years is $16 million to outsource inmates. McIntyre informed Council that the jail inspector Delbert Longley issued an order that if they have not addressed the issues in the courthouse and/or have a bond in hand by January 31st 2018 they will shut down the justice center. This means that Police Departments will no longer be able to drop off an arrestee until their arraignment and Police Departments will have to find a place for that inmate plus transportation. Council continued discussion and inquired about the space where the Court house is. McIntyre explained that they cannot come to a decision on what to do with the space but that she would personally like to see a joint government building built. Council asked if McIntyre was in favor of having the courthouse put back on the square. McIntyre expressed that she was not in favor of putting a courthouse back on the square because of size and parking limitations and that the jail would have to be at a different location if that happened. There was continued discussion between Council and McIntyre regarding the courthouse and jail being at separate locations as well as the space limitations if a courthouse were to go back on the square. McIntyre noted that she would like to see the jail and courthouse stay together as it would be the most economical model for Warren County. It was noted by Council that cities are keeping the courthouses and moving the sheriff’s department and jail to a separate location. McIntyre explained that if they kept the current courthouse it would have to have a different use other than a courthouse or jail per the Iowa and Federal Code. The cost to tear down the courthouse will be

$1 million dollars and to get the building up to code would cost $10 million. Council inquired about the next referendum and McIntyre said March would be the next. There was further discussion from Council and McIntyre regarding separate jail and courthouse facilities.

Sheriff Voss spoke to Council regarding inmate housing and the courthouse.

Voss provided Council with the cost to house inmates in the following counties from July 2016 to June 2017:

Clarke Co. $104,000

Marion Co. $26,000

Jasper Co. $150,000

Wayne Co. $34,000

Voss noted that these costs did not include wages or fuel.

Council commented that there is an ability to use communication skills through computers rather than face to face on initial appearance and its being done by other counties. By doing so it may be easier to keep the courthouse where it is and find a separate location for the law enforcement center and jail thus making it easier for the bond to pass. Council questioned what would happen if the jail was shut down and if arrestees would automatically go to Polk County. Voss said that was something that the city would have to work out on their own.

CONSENT ITEMS:

Motion by Goodhue, seconded by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS. Mayor Pro Tem Goodhue noted a correction to the October 23rd Minutes. Under Old and New Business, Discussion and Possible Action on Utility Bill at 630 S 5th was corrected to read “to credit back the sewer charges for the pool fill at 630 S 5th street in the amount of $149.00″. Minutes previously read “to reimburse the sewer charges for the pool fill at 630 S 5th street in the amount of $149.00″.

− Approve Regular City Council Minutes for 23 October 2017

− Approve Special City Council Minutes for 6 November 2017

− Approve Gabrielle Breheny Wage Increase to $17.00 per hour Effective 1 November 2017

− Receive and File MEAN Financials for August and September 2017

− Receive and File Carlisle Public Library Statistics, Police Department Report and Electric Report

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Merrifield, seconded by Goodhue to approve bills in the amount of $168,313.63

Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by McCulloch to approve Pay Estimate #4 for NW Water Main Extension Project to Max Smith Construction, Inc. for $190,220.08

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Ronda Frost, 745 Sunview Drive, spoke to Council regarding the Hometown Pride Program. Frost communicated that the Hometown Pride was a fantastic program that brought communities together to move forward towards a common goal. Ronda noted that residents who have lived in Carlisle for a long period of time understand how great the community is and that new people moving into the community may not know or understand the community and all it has to offer. The program will show new residents why they moved here and how great our community is.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Mayor Pro Tem Goodhue opened the public hearing at 7:34 pm for the First Amendment of Fiscal Year 2017-2018 Budget. Lent noted that there were no written or oral comments submitted to City Hall. McCulloch requested that the amount amended for the AARP grant be changed from $10,000.00 to $9,515.00 which is the original amount of the grant.

Motion by McCulloch, seconded by Goodhue to close the public hearing at 7:40 pm. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by McCulloch to approve Resolution 2017111301, A RESOLUTION TO APPROVE AMENDMENT TO ANNUAL BUDGET FOR FY 2017-2018 with the reduction in the amount for the AARP grant project. Motion carried unanimously on a roll call vote.

Brian Blackford, President of CTI-RediMix and Brad Baumler, president of CTI spoke to Council regarding the Termination of the Temporary Zoning for CTI Concrete. Blackford explained to Council that they would need more time to relocate and would like to have an extension. Blackford and Baumler expressed that they would like to build a permanent plant in the Carlisle area. Keith Williamson of Scotch Ridge Business Park LLC commented that CTI’s truck traffic is minor compared to what type of truck traffic could be going in and out of the area.

Motion by Merrifield, seconded by McCulloch to Table the Direct Notice for Termination of the Temporary Zoning for CTI Concrete with the expectation for CTI to work with the developers Isley and Downing. CTI should return with something in writing showing agreement between the parties on an agreement. Motion carried unanimously on a roll call vote.

Keith Williamson and Council discussed the Street Lighting in Scotch Ridge Business Park. Council noted that McClure is working on a lighting plan. The City would like to have the lights installed by the time Isley finishes his project next year.

Cory Glover spoke to Council on behalf of the Carlisle Fire Department regarding the current billing. The City of Indianola is doing the EMS billing for the City. Billing has been delayed since the departure of the clerk in July. Glover explained that not only could the City miss out on payments from Medicare but could possibly risk getting fined for not filing timely.

Motion by Merrifield, seconded by McCulloch to approve Resolution 2017111302, A RESOLUTION APPROVING AGREEMENT BETWEEN CITY OF CARLISLE AND EMS BILLING SERVICES, INC. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by McCulloch to approve Resolution 2017111303, A RESOLUTION APPROVING ADDING ELECTRIC VEHICLE CHARGING STATION TO CMEU REBATE PROGRAM.

Motion carried unanimously on a roll call vote.

Lauren Ditzler, Community Coach for Hometown Pride spoke to Council regarding the program. Ditzler explained the purpose of the agreement and the program and noted that the agreement was aimed towards community development by partnering with the county. Ditzler also noted that a committee made up of community, county and economic development members needs to be established. Carlisle’s portion of the contribution would be $1,250.00 each year for five years.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017111304, A RESOLUTION APPROVING AGREEMENT FOR HOMETOWN PRIDE PROGRAM and Approval of Year One Contribution. Motion carried unanimously on a roll call vote.

Lent explained to Council that PFM has changed their name and that a new agreement needs to be approved. Lent noted that PFM handles the cities financial advising with bond notes and utility cash flow.

Motion by Goodhue, seconded by Hammerand to approve Resolution, 201711305 A RESOLUTION APPROVING AGREEMENT BETWEEN PUBLIC FINANCIAL ADVISORS, LLC AND CITY OF CARLISLE. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Goodhue, to approve Resolution 2017111306, A RESOLUTION FOR OBLIGATING FUNDS FROM THE URBAN RENEWAL TAX REVENUE FUND FOR APPROPRIATION TO THE PAYMENT OF ANNUAL APPROPRIATION TAX INCREMENT FINANCED OBLIGATIONS WHICH SHALL COME DUE IN THE NEXT SUCCEEDING FISCAL YEAR. (Fareway Grocery Stores). Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by McCulloch to approve Resolution 2017000307, A RESOLUTION FOR OBLIGATING FUNDS FROM THE URBAN RENEWAL TAX REVENUE FUND FOR APPROPRIATION TO THE PAYMENT OF ANNUAL APPROPRIATION TAX INCREMENT FINANCED OBLIGATIONS WHICH SHALL COME DUE IN THE NEXT SUCCEEDING FISCAL YEAR. (Mercy Clinic). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017111308, A RESOLUTION AUTHORIZING ADVANCEMENT OF COSTS FOR AN URBAN RENEWAL PROJECT AND CERTIFICATION OF EXPENSES INCURRED BY THE CITY FOR PAYMENT UNDER IOWA CODE SECTION 403.19. Motion carried unanimously on a roll call vote.

Lent explained to Council that Urban Renewal Area #3 includes Fareway, Dollar General and Subway. Ahlers Law firm advised the City to include O’Reilly’s as a TIF district to establish a baseline value. The Council can use the increment for future projects such as the Scotch Ridge Intersection.

Motion by Goodhue, seconded by Hammerand to Consider Approval of the First Reading and waive the second and third reading of AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON CERTAIN PROPERTY LOCATED WITHIN THE CARLISLE URBAN RENEWAL AREA #3, IN THE CITY OF CARLISLE, COUNTY OF WARREN, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF WARREN, CARLISLE COMMUNITY SCHOOL DISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE CARLISLE URBAN RENEWAL AREA #3 AREA (CARLISLE URBAN RENEWAL AREA #3 PLAN (O’REILLY TIF ORDINANCE).

Ayes: Merrifield, Hammerand, Goodhue. Nays: McCulloch. Motion failed. Council expressed their desire to have a special meeting to reconsider the ordinance.

Motion by Hammerand, seconded by Goodhue to set the second December 2017 Council meeting for December 27th at 6:30 pm. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

None

MAYOR AND COUNCIL REPORTS

Merrifield was happy to see so many turn out for the elections. Merrifield expressed his gratitude to Mayor Randleman for reaching out and congratulating him on the election.

Hammerand: None

Goodhue was happy to see the large number of people turn out for the election.

McCulloch shared that Simpson College has a 1st year free program to students whose families fall under a certain income level.

Merrifield would like to discuss the open Council seat at the next Council meeting. It was noted that no action can be taken until January 1st however discussion can occur.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS:

INFORMATION

− Hometown Pride Press Release_16 October 2017

− DART Post Meeting Email Update for October 2017

− DART Funding Scenarios from Funding Workshops

Motion by McCulloch, seconded by Hammerand to adjourn at 9:22 pm. Motion carried unanimously on roll call vote.

________________________________

Eric Goodhue, Mayor Pro Tem

Martha Becker, City Clerk

 

Minutes, Special City Council Meeting, 6 November 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Monday, 6 November 2017; 6:30 PM.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Drew Merrifield, Doug Hammerand, Eric Goodhue, Dan McCulloch and Robert Van Ryswyk, constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Police Chief Matt Koch, Public Works Tommy Thompson, Public Works Dylan Knudson, Parks Superintendent Ronda Frost and Electric Superintendent Don Miller. Mayor Randleman called the meeting to order at 6:30 PM.

The Pledge of Allegiance was recited.

Brian Fritz of Iceberg Development Group attended the meeting to represent Family 1, Inc Developers. Fritz explained to Council that the proposed housing development is targeted towards senior citizens and the location would be on the property owned by the Davidsons on Scotch Ridge Road. Family 1 is seeking tax credits from the Iowa Finance Authority and TIF assistance through the City.

Motion by Goodhue, Seconded by McCulloch to approve Resolution 2017110601 A RESOLUTION OF INTENT IN SUPPORT OF TIF FAMILY 1, INC.’S APPLICATON FOR SECTION 42 FEDERAL LOW-INCOME HOUSING TAX CREDITS THROUGH IOWA FINANCE AUTHORITY. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Goodhue to approve Exhibit 7B Political Jurisdiction Certification for Family 1, Inc.’s Application for Section 42 Federal Low-Income Housing Tax Credits through Iowa Finance Authority. Motion carried unanimously on a roll call vote.

City Staff spoke to Council regarding their Capital Improvement Plans for the current FY and FY 2018-2019. There was discussion between Council and staff regarding their Capital Improvement Plans.

Motion by Goodhue, seconded by Van Ryswyk to adjourn at 9:05 PM. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

 

                                               

Martha Becker, City Clerk

Minutes, Carlisle City Council Meeting, 23 October 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 23 October 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch, Doug Hammerand, Drew Merrifield and Eric Goodhue constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017102301 Approving Employment Contract with Matt Koch for Position of Chief of Police. Motion carried unanimously on a roll call vote. The Chief of Police oath of office was administered by Mayor Randleman and taken by Chief Koch.

CONSENT ITEMS:

Motion by Goodhue, seconded by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS. Mayor Randleman noted a correction to the October 9th Council meeting minutes. Under Mayor and Council Reports the minutes were corrected to read “Mayor Randleman noted that her trip to Australia was through Greater Des Moines Partnership”. Minutes previously read “Mayor Randleman noted that her trip to Australia was through the Des Moines Metropolitan Planning and Organization”.

  • Approve Regular City Council Minutes for 9 October 2017 and Special City Council Minutes for 18 October 2017
  • Approve Resolution 2017102302, A RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD
  • Approve Resolution 2017102303, Tax Abatement Application for Joshua and Megan Olney, 1300 Veterans Memorial Drive
  • Receive and File Planning and Zoning Minutes for 9 and 16 October 2017
  • Receive and File MEAN Financials for August 2017
  • Set Special CIP Workshop meeting for Monday, 6 November 2017 at 6:30 PM at Carlisle City Hall
  • Set FY2018 Budget Amendment 1 Hearing on 13 November 2017 at 6:30 PM at Carlisle City Hall, 195 N 1st Street, Carlisle, IA
  • Set Beggars Night for Monday, 30 October 2017 from 6:00 PM to 8:00 PM
  • Receive and File Department Reports

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by VanRyswyk, seconded by Goodhue to approve bills in the amount of $167,234.13

Motion carried unanimously on a roll call vote.

 

Motion by Goodhue, seconded by Van Ryswyk to approve preauthorized disbursements from 26 September to 20 October 2017 in the amount of $77,051.21.

Motion carried unanimously on a roll call vote.

 

Motion by Goodhue, seconded by Merrifield to approve Resolution 2017102304, A RESOLUTION TO APPROVE CHANGE ORDER #3 FOR NW WATER MAIN EXTENSION PROJECT (+$14,760 to be reimbursed by IDOT). Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Danielle Overton, 630 S 5th Street spoke to Council regarding her sewer charges after filling her pool. Overton asked that the portion of her sewer charges for the pool fill be forgiven as she was not aware that an irrigation meter was available to fill her pool. Lent noted that the pool application has since been updated to reflect that irrigation meters are available.

Motion by Goodhue, seconded by Hammerand to reimburse the sewer charges for the pool fill at 630 S 5th street in the amount of $149.00. Motion carried unanimously on roll call vote.

Carrie Norris, 1910 Normandy Drive, spoke to Council regarding pulling her water meter. It was discussed at the October 9 meeting that the city would pull her meter and have it tested at Des Moines Water Works to see if the meter was broken. Norris stated that she wants to keep her meter per her attorney and her engineer. Norris expressed concerns that her meter would not come back to her. Lent suggested that her engineer could take the meter to Des Moines Water Works to have it tested once it was pulled. There was further discussion from Council and Norris regarding the meter and the topic remains on the table.

Jeff Schug from McClure Engineering spoke to Council regarding the final plat for Danamere Farms Plat 6, Phase 1. The Planning and Zoning Commission recommend the approval in accordance with Fox Engineering’s review letter. Schug noted that the trail connection that was removed will be re-poured in the next two weeks. Ralph Summers, 425 S 8th Street asked if the entire platted street would be paved or just the first section of the development. Schug explained that just the first section would be paved.

Motion by Merrifield, seconded by Goodhue to approve Resolution 2017102305, A RESOLUTION APPROVING THE FINAL PLAT FOR DANAMERE FARMS PLAT 6.

Merrifield withdrew his motion and Goodhue withdrew his second.

Motion by Merrifield, seconded by Goodhue to approve Resolution 2017102305, A RESOLUTION APPROVING THE FINAL PLAT FOR DANAMERE FARMS PLAT 6 per Fox Engineering’s corrections in the review letter from 10 October 2017. Motion carried unanimously on a roll call vote.

Mayor Randleman opened the public hearing at 7:05 pm for the Second Amendment to the Gateway Urban Renewal Area. Lent noted that there were no written or oral comments submitted to City Hall.

Gary Norgard, Altoona, Iowa asked Council if the re-development would affect his mother’s property. Lent replied that the amendment is part of the original Gateway project and would not have anything to do with his mother’s property as it is adding on Dave Wright and Wilbur Goodhue Corporation property. Norgard also inquired about the second paragraph of the amendment regarding taxes and if that would affect his mother’s property. Lent replied that it would only affect it if the property was developed.

Motion by Goodhue, seconded by Merrifield to close the public hearing at 7:06 pm. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to Approve Resolution 2017102306 A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING AMENDMENT NO. 2 TO THE GATEWAY URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Van Ryswyk Consider the First Reading and waive the second and third reading of Ordinance 735, AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON CERTAIN PROPERTY LOCATED WITHIN THE GATEWAY URBAN RENEWAL AREA, IN THE CITY OF CARLISLE, COUNTY OF POLK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF POLK, CARLISLE COMMUNITY SCHOOL DISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE GATEWAY URBAN RENEWAL AREA (AMENDMENT NO. 2 PARCEL. Motion carried unanimously on a roll call vote.

Mayor Randleman opened the public hearing at 7:09 pm for a Development Agreement by and Among the City of Carlisle, CMF Ventures, LLC, and Pioneer Hi-Bred International, Inc. Lent noted that there were no written or oral comments submitted to City Hall.

Rich Clark, PDC Partners and CMF Ventures, 418 6th Ave, Suite 300, Des Moines, IA and Craig Shottwood from Pioneer were present to answer questions. Merrifield noted that he received a complaint regarding the site. The development agreement is for a ten-year 100 percent tax rebate up to $3,313,565. There will be 25-30 new part-time and fulltime jobs included with the development.

Motion by Merrifield, seconded by Goodhue to close the public hearing at 7:11 pm. Motion carried unanimously on a roll call vote.

Motion by Goodhue seconded by VanRyswyk to Consider Approval of Resolution 2017102307, A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF CARLISLE, CMF VENTURES, LLC, AND PIONEER HI-BRED INTERNATIONAL, INC. Motion carried unanimously on a roll call vote.

Mitch Holtz from Fox Engineering spoke to Council regarding the site plan for Pioneer Warehouse. He discussed the installation of a berm and trees on the property to fulfill requirements for residents to the east. There was discussion from Council on what type of trees would be planted and it was noted that the trees would be non-nuisance, over storage deciduous trees.

Eric Cannon with Snyder and Associates also spoke to Council regarding site plan. There was discussion from Mayor and Council regarding water run-off at the site. Cannon noted that a retention basin will be installed for run off. There was also discussion from Council regarding dust control. It was noted by Snyder and Associates, speaking on behalf of Pioneer that they would take care of dust control if it became a problem.

Summers asked about the process for moving product. Shottwood explained that the warehouse will be used for some partial cold storage and that the seed would be stored in plastic boxes. He also explained that the traffic pattern would be 50-60 trucks a day in the fall and in April seed will be shipped out. There will not be a lot of activity from November through February and June through September.

Motion by Goodhue to consider the Approval of Site Plan for Pioneer Warehouse located at 6425 SE 64th Avenue per Planning and Zoning Commission Recommendations.

Goodhue rescinded his motion in order to take action on submitted waivers for Pioneer Warehouse located at 6425 SE 64th Avenue.

Motion by Goodhue, seconded by McCulloch to approve the waiver for metal siding on the building which will face the public right-of-way for the Pioneer Warehouse located at 6425 SE 64th Avenue. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to waive the parking stall dimensions allowing 9’ x 18’ foot parking spaces for the Pioneer Warehouse located at 6425 SE 64th Avenue. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to consider the Approval of Site Plan for Pioneer Warehouse Located at 6425 SE 64th Avenue contingent on Fox Engineering’s letter from 11 October 2017. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

Park Holdings Group will be asking the Council to repeal the temporary zoning that allows the CTI ready mix plant in the Scotch Ridge Business Park area.

Benches, planters and bike racks purchased under the AARP grant will be delivered on Friday.

Public Works Superintendent Search Committee will meet at the end of this week to discuss the interview process.

MAYOR AND COUNCIL REPORTS

Merrifield noted the County Auditor sent out letters to the City’s polling location with the incorrect election date. He spoke with Traci VanderLinden to correct it.

Merrifield inquired about the strategic planning meeting that took place on October 17th at La Villa and questioned why McClure was present. Merrifield thought that the City was doing RFP’s for engineers. Mayor noted that it could not be brought in front of Council without a fee attached from McClure and that they offered to do this for free for strategic planning. McClure wanted to talk to citizens exclusively to get the citizens perspective. There was further discussion regarding the meeting and Merrifield expressed concerns that McClure could come up with a strategic plan and present to Council as well as try to charge for the meeting at La Villa.

Merrifield commented that Clive will be removing 250 trees for trail improvements and noted if we remove that many trees we would need to replace them. He suggested the City should have something in the Ordinance about replacement of trees. Merrifield noted that he heard that there was a study that linked backyard chickens to an increase in Salmonella poisoning.

He also noted that he heard on National News that the cancer was the number death for fire fighters and inquired if the City’s insurance covered that. Lent noted that it’s covered under Workman’s Compensation.

Hammerand confirmed that the special meeting on 6 November 2017 started at 6:30 pm.

McCulloch noted that with the CIP coming up that it would be a good idea to have health screenings for employee match.

Mayor explained that she attended the Iowa League of Cities Conference and that Council can go to their site to check out educational items on line. She spoke about backfill and that it is under threat this year due to shortfall in revenues for State.

Mayor noted that she received an email from the Flemings and asked if it needed to be submitted for record. Stuyvesant replied no because it falls under public records. Mayor, Frost and Lent met with Lauren Ditzler from Hometown Pride regarding strategic planning.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS: None

INFORMATION

  • Hometown Pride Press Release_16 October 2017
  • DART Post Meeting Email Update for October 2017
  • DART Funding Scenarios from Funding Workshops

Motion by Hammerand, seconded by Goodhue to enter into closed session at 8:08 pm in accordance with Code of Iowa Section 21.5(j). To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on roll call vote.

Mayor Randleman called the meeting back to order in open session at 8:37 pm and asked for any action.

Motion by Goodhue, seconded by McCulloch to approve moving forward with the condemnation of Outlot A, Danamere Townhomes Plat 1 Parcel 1. Ayes: Hammerand, Goodhue, McCulloch, Van Ryswyk. Nays: Merrifield. Motion Carried.

Motion by Goodhue, seconded by McCulloch to adjourn at 8:38 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

 

 

Minutes, Carlisle City Council Meeting, 18 October 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Wednesday, 18 October 2017; 8:00 AM.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch and Drew Merrifield constituting a quorum. Absent was Eric Goodhue and Doug Hammerand. Also present were City Administrator Andy Lent and City Clerk Martha Becker. Mayor Randleman called the meeting to order at 8:03 AM

The Pledge of Allegiance was recited.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

A motion by Merrifield, Seconded by Van Ryswyk to approve the Plat of Survey for Parcel 2017-185 for Wilbur Goodhue Corporation at 5425 SE 64th Avenue. Motion carried unanimously on roll call vote.

Motion by Merrifield, seconded by Van Ryswyk to adjourn at 8:06 am. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

 

Minutes, Carlisle City Council Regular Meeting 9 October 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 9 October 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch, Doug Hammerand, Drew Merrifield and Eric Goodhue constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Parks and Rec Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Hammerand, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve regular City Council Minutes for 25 September 2017
  • Approve Resolution 2017100901, Resolution to Approve Tax Abatement for Construction of a New Residential Dwelling (Todd and Jody Emberton at 1350 Veterans Memorial Drive)
  • Approve Special Events Application from Carlisle Area Chamber of Commerce for Pumpkinfest, Saturday, 21 October 2017, 1:00-3:00 PM
  • Receive and File Department Reports

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Van Ryswyk seconded by McCulloch to approve bills in the amount of $63,170.14.

Merrifield asked that the WCED invoice be pulled for discussion. Van Ryswyk withdrew his motion and McCulloch withdrew his second. Merrifield inquired about the $2,000.00 increase from last year for dues. Lent replied that the increase was approved during a budget workshop for FY18 and that Merrifield had missed that meeting, but it was part of the adopted FY2018 annual budget.

Motion by VanRyswyk, seconded by McCulloch to approve bills in the amount of $63,170.14.

Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to Council regarding the pay estimate 1 for Fifth Street Culvert. Schug explained to Council that they can expect a final pay estimate, a change order for $10,000.00 and some additional seeding.

Motion by Hammerand, seconded by Goodhue to approve Pay Estimate 1 for Fifth Street Culvert Project to J&K Construction in the Amount of $211,966.37. Motion carried unanimously on a roll call vote.

Lent explained that of the $120,475.88 for the NW Water Main Ext., $22,377.13 is the cities portion which will be taken out of a revenue bond note. $91,781.25 is General Mills portion and $6,317.50 is the DOT’s portion. Motion by Hammerand, seconded by Van Ryswyk to approve Pay Estimate #3 for NW Water Main Extension Project in Amount of $120,475.88 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Lent explained to Council that the change order for the NW Water Main Ext. will serve two purposes. It will consist of an additional 1600 feet 12-inch water main extending east of the intersection at 64th and 52nd for the Pioneer warehouse as well as to start the water main loop around the north side to connect back to the city for water pressure.

Motion by Hammerand, seconded by Van Ryswyk to Approve Resolution 2017100902, A RESOLUTION APPROVING CHANGE ORDER #2 TO NORTHWEST WATER MAIN EXTENSION PROJECT in amount of $120,985.00. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Goodhue, to approve Resolution 2017100903, A RESOLUTION APPROVING AMENDMENT TO ENGINEERING SERVICES AGREEMENT WITH FOX ENGINEERING FOR SE 64TH AVENUE WATERMAIN EXTENSION. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION

Clifford Holcomb of 8900 NE 25th St., Lot 105 spoke to Council regarding concerns he had about his electric usage. Holcomb stated that his high reads were due to some work that was done on the meter by the City. Council noted that they would have the Electric department get in touch with him about the issues and test the meter.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Matt Thomas from TLS spoke to Council regarding a previously approved plat of survey for a property belonging to Davidson’s. There was an error in the legal description and it will need to be approved with the corrected language. Motion by Merrifield, seconded by Hammerand to approve Plat of Survey on Parcel “Z” for Samuel E. and Dee Ann Davidson. Motion carried unanimously on a roll call vote.

Carrie Norris of 1910 Normandy Drive spoke to Council regarding a high water read on her utility bill. Norris submitted a letter from her plumber stating that there were no leaks to her water system. Tommy Thompson from the Water Department suggested that the meter be pulled and have a third party test the meter.

Motion by Goodhue, Seconded by Merrifield to accept for the record the letter from the plumber stating there were no water leaks. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to table the Discussion and Possible Action on Utility Bill at 1910 Normandy Drive. Motion carried unanimously on a roll call vote. Someone from City Hall will contact Norris when they are ready to pull and test the meter.

Ronda Frost spoke to Council for approval for additional repairs to the entrance at Lindhart Park. The expansion of the entrance is complete however the approach and sidewalk to the north need to be paved as well as a sidewalk above the creek. In addition, Frost is looking at a fence quote to protect sidewalk users above the drainage creek. Frost provided Council with a proposal for concrete work from Woodhouse and Lee Construction Company. Option #2 of the proposal included paving the approach and the city sidewalk section that runs through the approach in the amount of $3,884.00. The Alternate proposal included reconstruction of the city sidewalk across the creek bridge plus 28’6” to the south of the bridge in the amount of $3,034.00. Funds would be from the excess 8th Street improvement funds that were transferred to make pavement improvements to Lindhart Park.

Motion by Goodhue, seconded by McCulloch to approve Option #2 and the Alternate Proposal for Repairs to the Lindhart Park Entrance and installation of fencing not to exceed $5,000.00. Motion carried unanimously on a roll call vote.

Frost provided Council with figures for the 2017 season for the Aquatic Center. There was discussion from Council and Frost regarding the report. The figures showed some increase in revenue from the previous year as well as some savings in pool chemicals.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017100904, A RESOLUTION APPROVING ELECTRIC DISTRIBUTION SYSTEM PROPOSAL FOR DANAMERE FARMS PLAT 6. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded McCulloch to approve the Third and Final Reading of Ordinance 734, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO COUNCIL MEMBERS COMPENSATION.

Ayes: Goodhue, McCulloch, Merrifield. Nays: VanRyswyk, Hammerand. Motion carried.

Motion by Goodhue, seconded by Hammerand to Approve FY2017 Urban Renewal Report. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to Approve the Hiring of Beth Shipley at Rate of $16.00 per Hour as Temporarily Replacement Customer Service Clerk. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to Approve Increasing Rate of Pay for Justin Nelson to $26.02 per Hour Retroactive to 3 October 2017. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

The PW Superintendent ad is out and the first review of submittals will begin after October 20th. Lent has asked Mayor, Goodhue and Merrifield to be on the interview committee.

Chief Koch is looking to hire at least on certified officer part-time to help cover shifts until he has more fulltime staff to cover hours.

CIP/Strategic planning workshop will be held November 6th at 6:30.

MAYOR AND COUNCIL REPORTS

Merrifield expressed disappointment that there weren’t more people running for the elections. He was glad to see the city using True Value. Merrifield also noted that Richard Andrews had a complaint about the water and sewer maintenance contracts. Andrews noted that since the mayor signed the letters that went to citizens that if something happened he would hold the city responsible.

Merrifield also commented that the Chamber of Commerce meeting was held on 2nd floor of La Villa restaurant and he wasn’t able to attend because of limited access to the 2nd floor. Merrifield also asked that if we had to vote for the Des Moines Local Option Sales Tax. Lent replied that the City would participate in the vote on the Polk County side.

Hammerand: None

Mayor Randleman noted that her trip to Australia was through Greater Des Moines Partnership at an International level for Des Moines. She is organizing a meeting at La Villa on October 17th for a strategic planning proposal that will be submitted to the City from McClure Engineering. They want to meet with citizens and community leaders to see what they think for the future of Carlisle.

Goodhue noted that the department heads do a good job with expenditures and Council can continue to ensure that departments are spending tax payer dollars appropriately.

McCulloch investigated the train horns and thinks it will be more financially responsible to just leave things the way they are. He did note that if there were citizens that came forward he would continue to investigate it but again, felt it would be cheaper to leave it the way it is. It was estimated it would cost around $13,000.00 per crossing plus inspections every year.

 

Van Ryswyk noted that he received a complaint from a citizen that he received a letter from that city that he had to put gravel down for his camper. The citizen noted that there are many cars/campers are not on hard surface. Van Ryswyk would like to see the PD address code violations if they see them when they are out.

CITY ATTORNEY REPORT: None. Stuyvesant did inquire how the 5th Street culvert held up during this past rain storm. Lent stated that the culvert appeared to operate as planned.

UPCOMING MEETINGS AND EVENTS:

None

INFORMATION

  • MPO Media Advisory, Dated 25 September 2017, The Dam Debate III, Regional Open Houses Announced for Water Trails Study
  • MPO Press Release: Friday, 6 October 2017

Motion by Goodhue, seconded by Hammerand to enter into closed session at 8:15 pm in accordance with Code of Iowa Section 21.5(j). To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on roll call vote.

Mayor Randleman called the meeting back to order in open session at 8:50 pm and asked for any action.

Motion by Goodhue, seconded by Hammerand to contract with OPM Architect and Formation Group for Phase One and Option 3 of their proposal and not to exceed $5,000.00 for the city’s share. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by McCulloch to adjourn at 8:51 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk