Agenda, Carlisle City Council Work Session 30, April 2018

AGENDA

Carlisle – City Council – Work Session

Monday, April 30, 2018 6:30 pm

The following agenda items will be considered:

Res. Approve Contract and Bond for School Street

Performance Payment and Maint Bond School Street

A. Call to order

B. Pledge of Allegiance

C. Consider Approval of RESOLUTION APPROVING CONTRACT AND BOND FOR THE SCHOOL STREET IMPROVEMENTS – PHASE 1 FROM HIGHWAY 5 FRONTAGE ROAD TO N. 5TH STREET

D. General Overview of Work Session

1. City Administrator Search Process

2. Purpose of Work Session

3. Update on preliminary steps in the search process

• City Administrator Ordinance review

• City Administrator job description review

• Review of draft position profile

E. Time Table for Search Process – Subject to Council Review & Approval

1. Review the key meeting dates for Mayor & Council as a body

• Review applications – Monday, June 11th

• Skype or Telephone Interviews – Wednesday, June 20th

• Interview the Finalists – Saturday, June 30th

2. Council consensus on dates & times

3. Candidates will be advised of time table in profile

4. Keep Consultant posted on changes in your schedule

F. Consultant Interviews with Mayor, & City Council Members & Department Heads

1. Purpose of interviews

2. List of Questions – Advance

3. Sign-up sheet – City Hall

G. Citizen Involvement in Search Process

1. City Council Decision

2. Citizen Involvement – Example from other cities

• Public Forums

• Questionnaires available on city website

• Candidates reception during interview process

3. Role of City and the Consultant in this part of the process

H. Community & Position Profile

1. Purpose of profile

2. General overview of content

3. Council consensus on content

4. Placement on City of Carlisle website

5. Sending to potential candidates by email

I. General Overview of Wage & Benefit Package

1. Council consensus on salary range

2. Council consensus on benefit package parameters

3. Candidates’ expenses to travel to Carlisle, Iowa

J. Advertisement of Position

1. Content of advertisement – Council approval

2. Publications and websites

• ICMA Website

• Iowa League of Cities Website

• IAMU Website

• Iowa Newspaper Classified Network

3. Authorization to proceed

K. Confidentiality of Candidates’ Information

1. Confidentiality during early stages of process.

2. Request for Closed Session Form –Signed by Finalists

3. Release of Names of Finalists – The City’s Options

• Candidates’ option to release their name to news media

• Names & addresses of all finalists are released – Candidates so advised and allowed to withdraw

4. Recent experiences on the release of names to news media

L. Consultant Updates during Search Process

1. Phone calls to Mayor and Interim City Administrator

2. Written reports to Mayor & City Council sent by e-mail

3. Welcome to contact us at anytime

M. Screening of Candidates by Mayor & City Council Members

1. Consultant reviews and ranks resumes

2. Cover letters & resumes made available to Mayor & Council for review

3. Mayor & Council members review and ranking of candidates

4. Composite score determines who is selected for telephone or skype interviews

1. Consultant’s Review and Recommendations – Process & Candidates

2. Council Ranking Process & Rating System of Candidates

3. Tentative Schedule – Interview of Finalists

O. Final Comments and Questions

P. Adjourn