Minutes, Carlisle City Council Meeting, 26 February 2018

CITY OF CARLISLE REGULAR CITY COUNCIL MEETING MINUTES

Monday, 26 February 2018; 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

 

Elected Officials present were Mayor Drew Merrifield, Council Members Eric Goodhue, Rob VanRyswyk and Josiah Doughty constituting a quorum. Doug Hammerand and Dan McCulloch were absent. Also present were City Administrator Andy Lent, City Clerk Martha Becker and City Attorney Robert Stuyvesant. Mayor Merrifield called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

Mayor Merrifield issued a Proclamation for the 50th Anniversary for the Home Rule.

PRESENTATIONS

Rachel Gocken, Executive Director spoke to Council regarding the Warren County Economic Development Corporation. Gocken explained that the purpose of the WCEDC was to promote and encourage economic development in Warren County. Gocken highlighted services such as business recruitment efforts, commercial property inventory and the Google Maps Project. Gocken also explained that there are grant opportunities available through WCEDC such as Veteran-Owned business grants, a Small Business Grant Contest as well as Warren County Business awards that publicly highlight and draw attention to outstanding businesses in the county.

Motion by Goodhue, seconded by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve Regular City Council Minutes for 12 February 2018
  • Receive and File Planning and Zoning Minutes for 19 February 2018
  • Approve Resolution 2018022601 Tax Abatement Application for Andrew Burg and Bets Lange at 1000 Juniper Drive
  • Receive and File MEAN Executive Committee Teleconference Meeting Minutes for 13 February 2018

Motion carried unanimously on a roll call vote

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Goodhue, seconded by VanRyswyk to approve bills in the amount of $34,105.64. Motion carried unanimously on a roll call vote.

Lent explained to Council that changes to the original plan resulted in additional work for Snyder & Associates on the School Street Phase 1 project. They seeking compensation of $4800. The new plan will be to replace the sidewalks with 4-foot wide sidewalks instead of 5-foot wide sidewalks and move them back to the curb per Council direction at the last Council meeting. This increased cost will be compensated by construction savings going to the smaller sidewalks and retaining walls.

Motion by Goodhue, Seconded by Van Ryswyk to approve Resolution 2018022602, A RESOLUTION APPROVING SUPPLEMENTAL TO ENGINEERING SERVICES AGREEMENT WITH SNYDER & ASSOCIATES FOR SCHOOL STREET IMPROVEMENTS, PHASE 1 ($4,800). Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION

Denise McCauley, 405 Jefferson Street spoke to Council about concerns that semi-trucks are not following the designated truck routes in town. McCauley noted that she had put a sandwich board sign on the corner of 1st and School Street for her new flower shop and the sign was damaged by a truck making a turn on that corner. McCauley requested that the Police Department enforce the truck route. McCauley also noted that she would like to see the city utilize the Carlisle True Value more for their needs. Lent explained that the City does make efforts to use Carlisle True Value for most needs and that using local businesses is a priority.

OLD AND NEW BUSINESS & POSSIBLE ACTION

Motion by Goodhue, seconded by VanRyswyk to Remove from Table Sewer Credit for 1240 Hardin Street Due to Water Leak. Motion carried unanimously on a roll call vote.

An email was provided that indicated the contractor doing remediation work had pumped the water from the leak onto the outside ground instead of the sanitary sewer system. Motion by Goodhue seconded by Van Ryswyk to approve Sewer Credit in the amount of $763.48 for 1240 Hardin Street Due to A Water Leak. Motion carried unanimously on a roll call vote.

Matt Thomas from TLS explained to Council that St. Elizabeth Church is selling property outside the city limits within the 2 mile jurisdiction area and they want to subdivide the property into three sections. They also want to rezone from Agriculture to R1, Single Family Residential.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2018022603, A RESOLUTION APPROVING PRELIMINARY PLAT FOR SETON RIDGE. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Doughty to approve Resolution 2018022604 Consider Approval of RESOLUTION APPROVING THE FINAL PLAT FOR SETON RIDGE. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2018022605 Approval of A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY. Motion carried unanimously on a roll call vote. The resolution updated the title for the Police Chief and inserted Tommy Thompson for Public Works Director.

Motion by VanRyswyk, seconded by Goodhue to approve Resolution 2018022606 RESOLUTION APPROVING ELECTRIC DISTRIBUTION SYSTEM PROPOSAL FOR DANAMERE FARMS PLAT 7. Motion carried unanimously on a roll call vote. The agreement has CMEU installing electric infrastructure for those lots in CMEU service territory with CMEU paying for infrastructure and Hubbell Development paying for labor.

Lent explained to Council that the CIP for Police and City Hall included $3,000 for new LED PAC lights on the exterior of City Hall in the south and east parking area. CMEU was able to change the lights with LED bulbs so new units were not needed. Lent further explained that he would like to use a portion of the funds to match a $5,000 Warren County Philanthropic Partnership grant for an interactive display screen for the Council Chambers.

Motion by Goodhue, seconded by Doughty to Approve Using Appropriation for City Hall PAC Lights for WCPP Grant Matching Funds for Interactive Display Screen ($2,595.07). Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR

Goodhue noted that his name was listed on the FY 2017 Audit that there were concerns about his relationship with Sandridge Farms and business dealings with the city. Goodhue explained that he does not have managerial stake with Sandridge Farms, he is not involved with day to day decisions or operations of Sandridge Farms and he does not receive any type of payments from Sandridge Farms and that he is simply association through his parents who own the company. Stuyvesant noted that since he is the attorney for Sandridge Farms, he can address issues with the Auditor and explain that Councilmember Goodhue does not have direct dealings with Sandridge Farms.

Motion by Goodhue, Seconded by VanRyswyk to table the Discussion on FY2017 Financial Audit. Motion carried unanimously on a roll call vote.

Lent noted that fencing was going to be installed along the trail at Danamere Farms, Plat 6 where the boulder wall was built. Lent informed Council that a bill has been introduced in the state legislature to phase out the backfill that the legislature agreed to continue to pay in perpetuity. If passed the city could lose $48,323.00 during the phase out. Donald Miller, Eric Goodhue and Andrew Lent will be meeting with Bryce Amos regarding the school electrical needs during their expansion if the bond vote passes. The MOU for prisoner transport will be on the next agenda. Lent noted that the MOU was approve by Indianola and Norwalk. The water meter was removed from 1910 Normandy Drive and tested. The meter tested okay but will not be placed back into the system anytime soon.

MAYOR AND COUNCIL REPORTS

Goodhue congratulated Tony Rhinehart for passing his Water Treatment 2 and Waste Water Treatment 2 tests.

VanRyswyk inquired if the DNR has contacted the City regarding the NPDES permits. Lent stated the renewal has not occurred yet.

Merrifield noted that he would like to see a Councilmember attend the monthly Mayors Coffee with him. Council thought that was a good idea.

CITY ATTORNEY REPORT

Stuyvesant noted as a citizen that he saw water bubbling up through the concrete on Veterans Memorial Drive. Lent will have public works look at it. Jeff Schug with McClure Engineering was present and noted that the area had been mud jacked but it might be best to pull up a panel of concrete to see what was going on underneath.

UPCOMING MEETINGS AND EVENTS

  • Hometown Pride Committee Meeting on February 28 at 5:30 pm.
  • School Street Second PIM March 7 at 7:00 pm.

INFORMATION

  • MPO Email Updated Dated 16 February 2018
  • Iowa League of Cities Backfill Advisory Notice

Motion by Goodhue, seconded by Doughty to Adjourn at 7:42 pm. Motion carried unanimously on a roll call vote.

________________________________

Drew Merrifield, Mayor

                                               

Martha Becker, City Clerk