Minutes, Regular Carlisle City Council Meeting, 13 June 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 13 June 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Bob Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Assistant Fire Chief Shane Ruppert, Electric Superintendent Don Miller, Public Works Director Steve O’Braza, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS: 

Motion by Goodhue, second by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Special City Council Meeting Minutes for 17 May 2016
  • Approve Regular City Council Minutes for 23 May 2016
  • Receive and File Minutes for Mayor Public Safety Committee, 6 June 2016
  • Receive and File MEAN Combined Minutes for Finance, Power Supply and Ad Hoc Committees for 18 May 2016; and Board of Directors and Management Committee Minutes for 19 May 2016
  • Approve Tobacco Permit Renewal for Casey’s General Store at 105 HWY 5
  • Approve Tobacco Permit Renewal for Casey’s General Store at 1001 HWY 5
  • Approve Tobacco Permit Renewal for Casey’s General Store at 1020 Gateway Drive
  • Approve Tobacco Permit Renewal for Dollar General Store at 1015 Bluestem Drive
  • Approve Tobacco Permit Renewal for Fareway Grocery Store at 1115 Bluestem Drive
  • Approve Liquor License Renewal for Casey’s General Store at 105 HWY 5

 

  • Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by VanRyswyk to approve bills in the amount of $91,444.50. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to Receive and File Third Quarter Financials for FY 2016. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Pre-Authorized Disbursements and Credit Card Purchases for Third Quarter, FY2016. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Payment #1, Carlisle Fire Station Addition, to Ball Team in Amount of $9,494.30. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2016061301 A RESOLUTION TO APPROVE CHANGE ORDER 1 FOR S. 8th AND E. COLE STREET PROJECT for $1573.95. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Pay Estimate 2 to Sternquist Construction, Inc. for S 8th and E Cole Street Project in Amount of $62,936.31. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Doug Walker, 7650 SE 52nd, wanted information regarding the NW Water Extension. City Administrator said the City was waiting for preliminary information from Fox Engineering (Possibly the end of June).

Angela Stark, 2015 Market, was inquiring about an easement behind their property to be forfeited to Jon Williams. Bob Stuyvesant thought this was a personal item not a City problem, but he would look into to it. Ms. Stark also wants to acquire 2 miniature fainting goats, which is currently against the City Ordinance. Mayor Randleman said it will be put on the agenda for 27 June 2016 for discussion and possible action.

Brad Peterson, 25 Park, asked about the meeting he asked to be set up between MidAmerican and the City regarding the buyout of MEAN. He was told that MidAmerican says they are not interested. He asked for the comparison of other MEAN customers’ rates to the City’s rates. This information was included in last Council Meeting Packet. He also questioned the legality of using “LOST” funds to pay off a loan from the sewer department. He was told by Council that they had voted not to borrow from the sewer department at this time.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:55 PM, Mayor Randleman opened the public hearing to receive public comment on establishment of a natural gas franchise fee with MidAmerican Energy. Lent explained that when there was a deficit between revenues and expenditures in the FY2017, one method of dealing with this deficit was to establish a natural gas franchise fee which would cover $50,000 of the deficit. City Administrator Lent stated there was no oral or written comments submitted.

Motion by Goodhue, seconded by VanRyswyk to close the public hearing. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve the first reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO NATURAL GAS FRANCHISE. Motion carried unanimously on a roll call vote.

Discussion and Possible Action on Connection Fees for NW Water Connection. Connection fees of $2948 per acre were discussed.   There is still no complete development agreement with General Mills or IDOT for their expense for extending the water to their buildings.   Fox Engineer will be proposing the fees once they have all information.

Motion by Van Ryswyk, seconded by McCulloch to approve pay increases for non-union personnel as stated on spreadsheet included in Council packet removing the library director. Mayor Randleman asked that the city administrator review be done prior to budget to establish that position increase prior to budget. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, second by McCulloch to approve pay raise for Stacy Goodhue at 3 percent. Motion carried unanimously by roll call vote except for Council Member Goodhue who abstained.

Increases and approved pay for next year are as follows:

Position Employee Proposed For 7-1-16
ANNUAL SALARY HOURLY RATE PERCENT INCREASE
Library Director Stacy Goodhue $45,611.70 $0.00 3.00%
PT Library Aide Denise Nichols $9.80 3.00%
Library Aide Deanne Shalon $13.39 3.00%
Electric Supt. Don Miller $78,820.04 2.50%
Public Works Supt. Steve O’Braza $70,377.32 2.50%
City Administrator Andrew Lent $88,443.68 1.00%
Deputy Clerk Kay Black $61,059.65 2.00%
Utility Billing Clerk Benita Chaput $17.81 2.00%
Customer Service Clerk Shalee Crispen $17.37 2.00%
Fire Dept. Clerk Samantha Cummings $12.85 3.00%
PT EMS $11.85 3.00%
PT Paramedic $15.45 3.00%
Fire Dept. Mechanic Jeff Johnson $25.11 2.00%
Park/Rec Supt To Be Filled
Park Worker Dave Sigmund $13,043/year $1,087/month 3.00%
Police Chief Eric Spring 79,957.50
Police Lieutenant Matt Koch 69,113.82 3.00%
Police Clerk Shelly Nelson 17.41 2.40%
Crossing Guard Leann Rice 11.87 2.40%

 

Motion by Goodhue, seconded by McCulloch to approve Resolution 2016061302 A RESOLUTION TO APPROVE FULLTIME EMPLOYEE YEARS OF SERVICE RECOGNITION PROGRAM AS PUBLIC PURPOSE. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2016061303 RESOLUTION APPROVING CERTAIN TRANSFERS OF FUNDS. Lent explained that these transfer were required for bonding that took place after the budget was established for FY2016 and the budgeted transfers from the utilities to the General Fund. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2016061304 A RESOLUTION TO APPROVE FIVE YEAR MAINTENANCE AGREEMENT FOR HIGHWAY 5. Lent explained that this is the normal maintenance agreement that the IDOT has with other cities for the maintenance of the right-of-ways of state highways that go through a city. Carlisle would also be responsible for traffic control lights, as has already been established. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by VanRyswyk to approve Bike Lane Agreement with McClure Engineering for MPO Complete Streets Grant at cost of $1,978. Jeff Schug from McClure Engineering explained that this was part of the complete streets grant that the City received from the MPO. McClure with develop an aerial map with the bike lanes to get competitive quotes for the project. Motion carried unanimously on a roll call vote.

Jeff Schug was asked about the status of the Scotch Ridge underpass and stated that they were waiting on a delivery date, which still hope for July.

DEPARTMENT REPORTS

  • Police: Police Chief Spring explained that he would like to apply for a COPS grants for a shared school resource officer with the school district. The cost to the city would be $20,000 for each of three years which would likely come from LOST funds. Thereafter, the city and school would need to split the fulltime costs for the officer. During the summer, the officer would regularly patrol with the other officers. The school board is considering the grant application at their meeting this evening.  Motion by Goodhue, seconded by McCulloch to receive and file the COPS Fact Sheet, carried unanimously on a roll call vote. Motion by Goodhue, seconded by McCulloch to approve the COPS application. Motion carried unanimously on a roll call vote.
  • Fire: Motion by VanRyswyk, seconded by McCulloch to approve quote from Roberts Heating and Cooling for Shower Installation at Fire Station for $5,291.60. Motion carried unanimously on a roll call vote. Motion by Goodhue, seconded by VanRyswyk to table the appointment of Jennifer Jackson as volunteer firefighter, motion carried unanimously. Motion by Goodhue, seconded by VanRyswyk approve the appointment of Jeremy Annis as volunteer firefighter, carried unanimously. Motion by Goodhue, seconded by McCulloch approve the appointment of Kristal Williams as volunteer firefighter, carried unanimously.
  • Electric-Written Report
  • Library-Nothing
  • Parks and Recreation
    • Motion by Goodhue, seconded by McCulloch to hire Marty Mitchell to Supervise Open Gym, Tuesdays and Thursdays for Summer Rec Program at a total amount of $500.00 for season. Motion carried unanimously on a roll call vote.
    • Motion by McCulloch, seconded by VanRyswyk to approve hire of Michael Comstock and Niclaus Baack for Summer Rec at $7.25 per hour. Motion carried unanimously on a roll call vote.
    • Motion by VanRyswyk, seconded by McCulloch to declare 48-inch Kubota Riding Mower as Surplus. City will receive sealed bids for the mower. Motion carried unanimously on a roll call vote.
  • City Hall/Finance/City Administrator:
    • Motion by McCulloch, seconded by Goodhue to declare document distribution center as surplus. Warren County Extension has expressed an interest in it. Motion carried unanimously on a roll call vote.
    • Motion by McCulloch, seconded by Goodhue to declare the laminating machine at city hall as surplus. It is inoperable. Motion carried unanimously on a roll call vote.
    • Motion by McCulloch, seconded by Goodhue to switch credit card processing from the current system to Iowa Interactive. The cost to the city would be $1200 to break the current agreements in order to switch over, but that would still be a savings in a year since the city normally pays about $5,000 to $6,000 in fees that will continue to grow as more people pay by credit card. The person will now be charged a fee of $1.50 plus 2.3% of the payment by Iowa Interactive. They can also make in-line payments for only $1.50. Motion carried unanimously on a roll call vote.
    • Motion by McCulloch, seconded by Goodhue to adopt the draft social media policy. Motion carried unanimously on a roll call vote.

 MAYOR AND COUNCIL REPORTS

  • Drew Merrifield- Sidewalk on South side of School Street very bad shape, we need to start the Sidewalk project as soon as possible
  • Eric Goodhue-Nothing
  • Dan McCulloch-Likes the water tower with the paw print in South Carolina
  • Rob VanRyswyk-Brought up the article in City Scape regarding Drones
  • Mayor Randleman-Nothing

CITY ATTORNEY REPORTHe reported that the 501 3C Application for the Friends of the Parks has been completed.

UPCOMING MEETINGS AND EVENTS:

  • Chamber Lunch Meeting, St. Elizabeth Catholic Church, Tuesday, June 14, 2016 at Noon
  • Ribbon Cutting-Jenkins Garden Market and Landscaping, Wednesday, June 15, 2016 at 4:00 PM
  • Ribbon Cutting and Open House, Mercy Carlisle Family Practice Clinic, and Wednesday, June 15, 2016 at 4:30 PM.

INFORMATION:

    • MPO Update Email Dated 27 May 2016
    • MWA Letter Dated 6 June 2016 on Reduction on Curb It! Fee (lower by $.01 per household)
    • Waste Management Letter Dated 4 June 2016 on Solid Waste Collection Fee (increase by $.09 per household)

ADJOURNMENT: Motion by McCulloch, second by VanRyswyk to adjourn at 8:52 PM, carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________________                ___

Kay Black, Deputy Clerk