Minutes Regular Carlisle City Council Meeting, 9 May 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 9 May 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand and Eric Goodhue. Also present were City Attorney Bob Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Fire Chief Cory Glover, Public Works Director Steve O’Braza, Electric Superintendent Don Miller, Library Director Stacy Goodhue and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

Mayor Randleman recited a proclamation for National Nursing Home Week.

CONSENT ITEMS:

Motion by VanRyswyk, second by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 25 April 2016
  • Approve Class C Liquor License (LC) (Commercial) for Back Alley Smokehouse at 90 School Street

 

  • Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by VanRyswyk to approve bills in amount of $ 36,107.05 Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by VanRyswyk to approve Pay Estimate #2 for 2015 Southwest Collection System Selective Rehabilitation, Section #2, to Hydro-Klean, Inc. for $5,145.49. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by VanRyswyk to approve Pay Estimate #2 for 2015 Southwest Collection System Selective Rehabilitation, Section #3, to Hydro-Klean, Inc. for $3,047.03. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering was present to answer any questions. He stated there would be a change order before the next pay estimate with little or no change in price. Motion by VanRyswyk, seconded by McCulloch to approve Pay Estimate #1 for S 8th Street and E Cole St. Project in Amount of $79,415.68 to Sternquist Construction, Inc. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Tim Crowder, 1615 S 5th Street: He had pulled permits for constructing his new garage and went to hook up water. He was informed six months later than there was a $100 charge to cover the sewer connection. He was advised that the item will be placed on the agenda for the next meeting.

Ralph Summer, 425 S 8th Street wanted an update on removing the poles on 8th Street and Cole Street. Lent informed him that the city was waiting for a re-quote on the Century Link poles and still waiting to hear on the Mediacom poles. The Mediacom poles on 8th Street are in the way of construction, so they do need to be moved. The poles on Cole Street will need to wait until CMEU puts the services for the houses on the north side of street underground.

Jonathan Williams, 1020 Bellflower, spoke to Council concerned about the speed of cars on Bellflower. He wanted to see if temporary speed bumps, speed limit signs, or Children at Play signs could be put up.  He also suggested lowering the speed limit to 15 mph. Stuyvesant mentioned that laws prohibit lowering speed limits in residential areas. Some Children at Play signs could be put up immediately. Public Works Director Steve O’Braza said they had already put up one speed limit sign and would put up another. Merrifield encouraged Williams to make any complaints to the police so the city can keep track of the complaints. Council action would be required to put up the speed bumps.

Bruce Selby, 7322 SE 52nd Street spoke about the rodeo that might be in the Gateway area. He was concerned about noise from previous rodeo events. He was also concerned about fire department responsiveness and stated that the department is doing an excellent job. He felt they were overworked and this may be the reason for some of the calls that they missed. Mayor and Council let him know that the city was taking some steps to help with making the missed calls.

Norm Metcalf, P.O. Box 505, Norwalk, wanted to know the cost for the bike path. Lent passed out a spreadsheet from budget workshop. Total cost for the trail project projected to be $3,148,977 with the city cost currently at $519,990.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Discussion took place on the utility bill for 8900 NE 25th Street, Lot #110. Leak was confirmed by water department personnel. Lent explained that it would not be unreasonable to average the water usage for the past 12 months and give a credit for the sewer since the water had not gone into the sewer. The average use was 2000 gallons. Motion by VanRyswyk, seconded by McCulloch to credit utility bill $243.17. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to approve third reading of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2000, BY AMENDING PROVISIONS OF CHAPTER 111, ELECTRIC UTILITY (Rates Effective Spring 2016). Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by McCulloch to approve third reading of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2000, BY AMENDING PROVISIONS OF CHAPTER 111, ELECTRIC UTILITY (Rates Effective Spring 2017). Motion carried unanimously on a roll call vote.

At 7:20 PM, Doug Hammerand joined the meeting by phone.

At 7:20 PM, Mayor Randleman opened the public hearing for the Carlisle Fire Station Addition Project. Lent stated that the city had received no written or oral comments. O’Braza noted that there would be a change needed on the fire hydrant on Main Street. Instead of hooking on a 4-inch, they would need to hook on to the nearby 6-inch main.

Phil Parrot of Shive-Hattery reviewed the bids for the Carlisle Fire Station Addition Project. The lowest of the six bids received this past Thursday was a base bid of $728,000 from Ball Team. The first alternative for the office area was $166,800 and the second alternative for finishing the second floor was $138,600. More items were added and there seemed to be a shortage of laborers due to other projects such as the large data center projects in the area.

Merrifield expressed his concern that the cost for the building would be close if not more than $1 million into an existing building when other cities have been able to build metal buildings for less money. Stuyvesant wondered about the companies and thought this might be the worst time of the year to bid the project. He thought that maybe the city could throw out the current bids and rebid in the fall. He knew this was sort of a gamble.

Lent explained a memo that he put together today after discussing with Susanne Gerlach and Steve Nadel about financing the addition. An internal loan from the sewer fund of $200,000 could be used to do the base bid. The alternative bid for finishing the second floor could be accepted contingent on getting financing. A local option sales tax bond note could be done for the alternative bid following the first quarter of collection. The internal sewer loan can also be repaid using the local option sales tax revenue for public safety. A representative from the Department of Revenue had advised him earlier today that Carlisle’s local option sales tax revenue might be close to $400,000. This was higher than the previously forecasted $200,000 and may be the result that the vote had not passed in the unincorporated areas.

VanRyswyk stated we have been “kicking the can around” for over eight years and the addition and remodeling is a way of solving the needs of the fire department immediately. If the City looks into buying land for a new station the price of the land seems to go up.

Merrifield stated there might be some more options to purchase land available now that were not when previously looking.

Hammerand mentioned the cost of land is going higher and really wondered how many years it will take to make any strides toward a new station.

Norm Metcalf, PO Box 505, Norwalk, stated that at the beginning of the public hearing Mayor asked if there were any comments from the public, but there wasn’t any information on agenda about the amount of the bids for the public to comment on. Stuyvesant noted that the city followed the Code of Iowa requirements.

Fire Chief Glover noted that his concern that money was going into the building and there would not be any money for equipment.

Motion by VanRyswyk, seconded by McCulloch to close the public hearing at 8:06 PM. Motion carried unanimously on a roll call vote.

Motion by McCulloch, second by VanRyswyk to hold a special workshop on considering the bids. Motion carried unanimously by roll call vote.

Lent explained that the business owner of El Carretero sent an email to him to remove the liquor license application from the agenda.

Motion by VanRyswyk, seconded by Hammerand to approve Resolution 2016050901 RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF THE AGREEMENT. Motion failed with VanRyswyk and Hammerand voting aye and McCulloch and Merrifield voting nay. Stuyvesant explained how the resolution worked to appoint Bankers Trust to handle the money. Bonding was already completed and this was paperwork to direct how the money would be handled. Request from McCulloch to hold a revote.

Motion by McCulloch, seconded by VanRyswyk to Resolution 2016050901 RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF THE AGREEMENT. Motion carried with all ayes except Merrifield.

Motion by McCulloch, seconded by VanRyswyk to approve Resolution 2016050902 RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $1,120,000 GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2016B, AND LEVYING A TAX TO PAY SAID NOTES; APPROVAL OF THE TAX EXEMPTION CERTIFICATE AND CONTINUING DISCLOSURE CERTIFICATE. Motion carried on a roll call vote with all ayes with Merrifield voting nay.

Hammerand left at 8:34 PM.

DEPARTMENT REPORTS

  • Police-Chief Spring presented a proposal to use some of the savings from not having a police chief for half of the fiscal year and use it towards the purchase of newer radios. Motion by McCulloch, seconded by VanRyswyk to approve the purchase of four portable and one mobile radio for $22,460. Comment from Bruce Selby, 7322 SE 52nd Street asking why there were no other bids. Spring explained that he went with the Motorola radios to be compatible with Warren County. Mayor Randleman explained that we were relying on Chief Spring’s expertise on the radios. Motion carried unanimously on a roll call vote.
  • Fire/Rescue- Chief Glover presented a proposal to promote Nick Evans to Lieutenant to be the officer in charge during the day shifts when Chief Glover is not at the station. Motion by McCulloch, seconded by VanRyswyk to approve the promotion of Nick Evans to Lieutenant at rate of $12.50 per hour. Motion carried unanimously on a roll call vote.
  • Electric-Written Report.
  • Library- She is struggling to find a part-time person at 27 hours a week, to fill the position. Some of the problem is that the city cannot pay them more.
  • Parks and Recreation-An update on the Scotch Ridge Nature Trail Project will be given by Jeff Schug of McClure Engineering at the next meeting.
    • Motion by McCulloch, seconded by VanRyswyk to declare 34 old dining chairs at the community building as surplus. Motion carried unanimously on a roll call vote.
    • Motion by McCulloch , seconded by VanRyswyk to approve the following hires for Summer Rec Programming:
    • Summer Rec
      • Lynette Sullivan at rate of $10.00 per hour
      • Pamela Marie Moreland at rate of $10.25 per hour
      • Motion carried unanimously on a roll call vote.
    • Motion by VanRyswyk, seconded by McCulloch to approve the following hires for Concessions for the Carlisle Aquatic Center 2016 season:
      • Concessions
        • Tracy Gruss, Concessions/Gate attendant: $8.50 per hour
        • Emma Wachal, Concessions: $7.25 per hour
        • Tascha Rogers, Concessions: $9.00 per hour
        • Taylor Kearney Concessions: $7.50 per hour
        • Logan Tucker, Concessions: $7.50 per hour
        • Tucker Van Gundy, Concessions: $7.25 per hour
        • Motion carried unanimously on a roll call vote.
    • Motion by VanRyswyk, seconded by McCulloch to approve the following hires for Lifeguards for the Carlisle Aquatic Center 2016 season:
      • Lifeguards
        • Mary Grace Wachal: $10.00 per hour
        • Ryan Crall: $9.25 per hour
        • Gabe McCaughey: $9.00 per hour
        • Brock Brannian, $9.00 per hour
        • Motion carried unanimously on a roll call vote.
  • Public Works-Motion by McCulloch, second by VanRyswyk to approve invoice for sewer backflow preventer at 600 School Street at a cost of $2,337. Motion carried unanimously on a roll call vote.
  • City Hall/Finance/City Administrator- Motion by McCulloch, second by VanRyswyk to approve a Special Workshop, 6 June 2016 at 6:30 PM at Public Works Facility to Tour Public Works Facilities and Discussion on Connection Fees with NW Water Main Extension Project. Motion carried unanimously on roll call vote.

 MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-asked to keep things civil during council meetings.
  • Dan McCulloch-met with Chief Glover and Chief Spring prior to the meeting.
  • Rob VanRyswyk-Nothing
  • Mayor Randleman-Reviewed her calendar and affiliations with the Council and encouraged them to contact her if they are interested in anything with which she is involved.

CITY ATTORNEY REPORT-Nothing

UPCOMING MEETINGS AND EVENTS: Nothing.

INFORMATION: Nothing

ADJOURNMENT: Motion by VanRyswyk, second by McCulloch to adjourn at 9:04 PM, carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________________                ___

Kay Black, Deputy Clerk