Minutes, Regular Carlisle City Council Meeting, 28 November 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 28 November 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Dan McCulloch, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Park Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza, Electric Superintendent Don Miller, Police Chief Eric Spring, Fire Chief Glover, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue second by VanRyswyk to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 14 November 2016
  • Approve Special City Council Minutes for 21 November 2016
  • Receive and File Planning and Zoning Minutes for 21 November 2016
  • Approve Tax Abatement Application for Steven G. Timmons at 1285 Lyle Murphy Drive (RESOLUTION 2016112801)
  • Approve Tax Abatement Application for Brandy J. Caquelin at 1240 Blue Bonnet Drive (RESOLUTION 2016112802)

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue seconded by Merrifield to approve bills in the amount of $37,721.69. Goodhue pointed out amended invoice which was on the list payable to Shive-Hattery, Inc and should have been payable to Skarshaug Testing Laboratory, Inc. for $817.39. Motion carried unanimously on a roll call vote.

Lent clarified the last Pay Estimate #6 for the Fire Station Addition project in the amount of $187,994.55 to Ball Team, Inc. instead of the previous amount of $303,861.30. Motion by VanRyswyk, seconded by Goodhue to approve the amended amount for Pay Estimate #6. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve RESOLUTION 2016112803 A RESOLUTION TO APPROVE CHANGE ORDER 4 FOR FIRE STATION ADDITION PROJECT. Originally, the change order was for $1,409, however, the removal of a countertop and the addition of data junction boxes were not originally included. The revised change order in the amount of $1,620 was to move the wall framing to provide more space in the dining area of the second floor of the addition along with the missed items. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Brad Brockman of McClure Engineering explained the requested changed in the Planned Unit Development (PUD) for Danamere Farms. The amended PUD would allow smaller homes in the next phase on the south side of the new street and bi-attached homes in the cul-de-sac. The change was recommended for approval by the Planning and Zoning Commission following a public hearing at their meeting on 21 November 2016. A discussion developed over the width of the lots for the bi-attached homes. Motion by McCulloch, seconded by Goodhue to table the proposed change to Planned Unit Development by Hubbell Development for Danamere Farms until clarification can be given on the lot width. Motion carried unanimously on a roll call vote.

Jeff Schug of McClure Engineering explaining the modeling McClure Engineering did for improvements to the Scotch Ridge Road intersection. There are two possible set of improvements that could be made to the intersection since the improvements will go up to and include the intersection with the Middle School. The second set of improvements included a roundabout at the Middle School intersection. The “traditional” approach was estimated at $3,099,000 and the “roundabout” approach was $3,249,000. The plan is to apply for federal assistance through the Des Moines Metropolitan Planning Organization for 60 percent of the cost, however, getting it approved on the first application was doubtful. Goodhue asked about the Davidson driveway. Schug noted that on the roundabout approach it is rerouted to the Middle School intersection. Merrifield asked if the cost estimates were good for four years out since it will take at least that long to get approval. Schug noted that some inflation was built in to the estimates.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2016112804 A RESOLUTION TO APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR SCOTCH RIDGE ROAD INTERSECTION IMPROVEMENTS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve the Third Reading of ORDINANCE 712 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO LATE PAYMENT PENALTY FOR WATER. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve RESOLUTION 2016112805 A RESOLUTION TO APPROVE SERVICE RULES FOR THE CARLISLE MUNICIPAL ELECTRIC UTILITY to include adding “Carlisle City Hall” in section 3.1. More work will be done for fees for net metering and zoning regulations for the alternative energy systems. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve RESOLUTION 2016112806 A RESOLUTION FOR OBLIGATING FUNDS FROM THE URBAN RENEWAL TAX REVENUE FUND FOR APPROPRIATION TO THE PAYMENT OF ANNUAL APPROPRIATION TAX INCREMENT FINANCED OBLIGATIONS WHICH SHALL COME DUE IN THE NEXT SUCCEEDING FISCAL YEAR. Lent explained this is to approve the annual appropriation in FY2018 for the TIF payment to Fareway Grocery Stores. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve RESOLUTION 2016112807 A RESOLUTION CERTIFYING LEGAL AND CONSULTING EXPENSES AS URBAN RENEWAL DEBT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve RESOLUTION 2016112808 A RESOLUTION APPROVING REPURPOSE OF FUNDS DONATED FOR K9 PROGRAM. Lent explained that the Council had previously approved to redirected donated money for the K9 program to police officer training since the city would be discontinuing the K9 program. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police: Chief Spring addressed the memo written by Lt. Koch included in the packet concerning 2016 Rodeo Events at 1527 Highway 5. Two conditional offers were put out for officers. More applications are being reviewed.
  • Fire/Rescue: No report.
  • Electric: Lent gave an update on Christmas decorations. It was determined that due to staffing obligations and on-going vandalism, lights on the buildings was not done and garlands were put up on the light posts without lightbulbs. Decorations also placed at First Street and Highway 5. Chamber will be pursuing grants for wreath decorations on the light post on First Street and School Streets. Some discussion took place on MEAN meeting memo provided by Todd Kielkopf. He will be attending budget committee meetings in December and will come to a future Council meeting to further update the Council.
  • Library: No Report
  • Parks and Recreation: Frost reviewed the 2016 Aquatic Center Financial recap. Despite a $6,652.91 increase in the loss, revenue increased by $12,027. Frost noted that the Friends of the Park planted nine trees at North Park.
  • Public Works: Water main break took place on Thanksgiving Day. Worked with neighbors on timing to shut off water.
  • City Hall/Finance/City Administrator: The FY 2016 Annual Financial Report due to the state of Iowa by 1 December was presented to the Council.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield- nothing
  • Eric Goodhue-Will be gone December 5th.
  • Dan McCulloch-Nothing
  • Robert Van Ryswyk-Nothing
  • Mayor Randleman-Working on information for DART meeting.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS:

    • Special City Council Workshop on DART, Monday, December 5, 2016 at 7:00 PM

INFORMATION:

  • MPO Monthly Update Email Dated 17 November 2016

GOOD & WELFARE: Kudos to public works and police working on holiday.

Chief Spring requested to go into closed session. At 8:16 PM motion by Goodhue, seconded by Merrifield to approve going into closed session in accordance with Code of Iowa Section 21.5(i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Motion carried unanimously on a roll call vote.

Open session resumed at 8:35 PM.

CALL FOR ACTION: Motion by Goodhue, seconded by Merrifield to approve RESOLUTION 2016112809 RENEWING EMPLOYMENT CONTRACT WITH ERIC SPRING FOR POSITION OF CHIEF OF POLICE. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:37 p.m., carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk