Minutes, Regular Carlisle City Council Meeting, 25 April 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 25 April 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Bob Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Fire Chief Cory Glover, Public Works Director Steve O’Braza and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

PRESENTATION:

The Warren County Jail Building Committee gave a presentation on the need for the new jail/courthouse facility in Warren County. Warren County Supervisor Crystal McIntyre spoke about a meeting with state building inspector and coming to know about the conditions of the current jail facility.

Denise McCaughly works on the 2nd floor and described the odor from the leaks in the restrooms and how the jail is very unsafe for people in the Court House whether working there or there on business.  Norm Metcalf, 705 Crescent, recommends voting for the Referendum and asked if any of the Building codes effect the costs.  Tina Rhoades stated she was pleased with the Architects and all codes complied with the state requirements for jails and that the Courthouse could not function as a Court House and Jail as it is.  Councilperson Goodhue asked about the number of bids received.  Steve Spain, candidate for Warren County Sheriff, said that he had been in every jail in Iowa, and Warren County is the worst facility in our State.  Councilperson McCulloch wanted to know the time line for the inspectors to close the jail if this does not pass.

CONSENT ITEMS:

Lent asked that the Council minutes for 11 April 2016 be pulled from the consent agenda. Goodhue asked the liquor license be pulled from the consent agenda.

Motion by Goodhue, second by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Special City Council Minutes for 18 April 2016
  • Receive and File Planning and Zoning Minutes for 25 April 2016
  • Receive and File MEAN Financials for February 2016

 

 

Motion carried unanimously on roll call vote.

Lent explained that in the 11 April minutes, there wasn’t mentioned the action that was taken by the Council following the closed session which was as follows: “Mayor Randleman called the meeting back to order at 9:28 p.m. and asked for any action. Motion by Goodhue, Second by McCulloch to extend an offer to Casey’s Convenient Stores for the access road in front of the Casey’s store at 1020 Gateway Drive in the amount of $115,000 with no restrictions on future development. Motion carried unanimously on a roll call vote.” Motion by        Goodhue second by McCulloch to approve the amended minutes for the Council meeting on 11 April 2015. Motion carried unanimously on a roll call vote.

Discussion on approval Class B Liquor License for El Carretero, 1527 HWY 5. Lent explained the meeting on the rodeo. Goodhue explained previous problems with the rodeo, in particular the trash pickup. Chief Spring explained that certain parameters were given to the organizers to include having four officers present at the events. Merrifield asked for a clarification on number of officers last year and Chief Spring said that previously it was five officers. Stuyvesant explained that if the license is denied, then the group can appeal to the Alcohol Beverage Division.

Motion by Goodhue to deny the liquor license died for lack of a second. Motion by Merrifield, second by McCulloch to have the group at the next meeting. All ayes except Goodhue.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

O’Braza explained that the pumps in Avon Lake area have been there for almost 8 years and are nearing their life expectancy. They cannot get parts to fix them. Refurbished pumps do not work well. They go and get a quantity of pumps to replace them. Of the original, twenty-five percent of the pumps have been replaced. They have some old ones on-hand to see if someone could refurbish them without sending them into the company. Motion by Merrifield, seconded by Goodhue to approve bills in amount of $70,656.08. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Michelle Steen, 12834 Carpenter Trail spoke on the rodeo topic. She was concerned about the new rodeo group. Warren County had approved a group to hold a similar event. They had really loud music and heard gunshots.

Brad Peterson, 25 Park Street, asked about MidAmerican Energy buying out the Carlisle Municipal Electric Utility. How do we compare with other cities in the MEAN group? Todd Kielkopf noted that there were some comparables from a survey that MEAN does every year. Indianola had gone up 35 percent. He will contact MEAN to get numbers for Iowa communities,

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Goodhue, seconded by VanRyswyk to approve second reading of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2000, BY AMENDING PROVISIONS OF CHAPTER 111, ELECTRIC UTILITY (Rates Effective Spring 2016). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve second reading of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2000, BY AMENDING PROVISIONS OF CHAPTER 111, ELECTRIC UTILITY (Rates Effective Spring 2017). Merrifield stated that he didn’t like it, but understood it was necessary. Motion carried unanimously on a roll call vote.

Jennifer Ballard and Jon Burmeister of Public Financial Management reviewed the bids received for the 2016B Bond issue. Councilperson Hammerand entered the meeting by phone at 7:40 PM. He was not able to be present due to a work conflict and he was in Ottumwa. Ballard explained the bids that were received this morning. The best bid was from Northland Securities, Inc. of Minneapolis, Minnesota with a net interest cost of $131,928.80 and a true interest rate of 1.747 percent. McCulloch asked if the bond issue could be split out. He was not comfortable that these would be the final amount for the projects. Lent explained that borrowing is done on engineer estimates. Merrifield felt that spending the money on the 5th Street culvert was premature because Jeff Schug from McClure Engineering had stated that they had not looked at the entire drainage creek. Randleman noted that the replacement of the culvert on 5th Street was to protect the houses on 5th Street from flooding. She further stated that the action tonight was to secure the funding and the Council has more than enough opportunities to turn down the project. Merrifield asked what was going on with interest rates. Burmeister noted that rates have either remain the same for now or have gone down, however, at some time they should go up.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2016042501 RESOLUTION DIRECTING SALE OF $1,120,000 (SUBJECT TO ADJUSTMENT PER TERMS OF OFFERING) GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2016B. All ayes except McCulloch and Merrifield.

Hammerand left the meeting at 8:08 PM.

Motion by Goodhue, second by VanRyswyk to approve the following documents. Danamere Farms Final Plat 5: Public Bike Trail and Pedestrian Way Easement in Danamere Farms Plat 5, Warranty Deed to City for Parcel A in Danamere Farms Plat 5 (Street Right-of-Way), Easement for Overland Water Flowage in Connection with Danamere Farms Plat 5, Public Utility Easements in Danamere Plat 5, Sanitary Sewer Easement in Danamere Farms Plat 5, Storm Sewer Easement in Danamere Farms Plat 5, Sump Service Easements in Danamere Farms Plat 5, Vacation and Release of Public Utility Easement, Vacation and Release of Sanitary Sewer Easement, Public Utility Easements for Offsite Utilities. Stuyvesant explained that these easements were part of the final plat. Motion carried unanimously by roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2016042502 RESOLUTION APPROVING THE FINAL PLAT FOR DANAMERE FARMS PLAT 5. Motion carried unanimously on a roll call vote.

 

Merrifield mentioned that they would prefer that any changes to the 8th Street project such as switching the sides for the storm sewer come before Council in a change order. He understood that some changes may be after the fact, but a change order should be done. Norm Metcalf from 705 Crescent Drive commented on changes to plans for projects. Brad Peterson, 25 Park Street, mentioned that changes will happen with projects. Lent suggested that Jeff Schug from McClure Engineering will be at the next meeting and the Council can let him know that the Council wants more of an explanation of changes.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2016042503 RESOLUTION APPROVING STORM SEWER EASEMENT WITH PACIFICA HEALTH SERVICES, LLC in Connection with 8th Street and East Cole Street Improvement Project. Cost of the easement is $4000. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to set public hearing for Amendment of FY2016 Annual Budget for Monday, May 23, 2016 at 6:30 PM at Carlisle City Hall. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-Written report. Merrifield asked if there were four officers at the rodeo, how many would be left in the City. Chief Spring said there would be two left, but there could be officers from Warren County and Indianola that could be used to help at the rodeo.
  • Fire/Rescue- Merrifield asked if an EMS call was missed yesterday. Chief Glover could not recall if there was a call. Merrifield also expressed his concern that the city will need a fulltime chief very soon. The City will be increasing the hard costs each year and then needing a fulltime chief. Motion by Goodhue, seconded by VanRyswyk to approve proposal to offer stipend for evening EMS shift coverage. Motion carried unanimously on a roll call vote. Lent explained that a question arose about waiving the cost for the building permit for the fire station. The cost for the building inspector would still need to be covered out of the general fund, but could be taken out of the borrowed funds for the addition. Lent explained that during the construction, staging could not happen in the alley due to True Value deliveries. A section of 2nd Street could be blocked off and not interfere with the house driveways. Motion by VanRyswyk, second by Merrifield to approve the closing of a portion of 2nd Street for the fire station addition construction with limits determined by city administrator and fire chief. Metcalf asked in a private business could ask for the same thing. Motion carried unanimously on a roll call vote.
  • Electric-Researching service areas.
  • Library-Thanked everyone for being at Kathy Spratt’s retirement party. They estimated between 250-300 people attended.
  • Parks and Recreation-Ronda Frost is beginning to interview for pool positions. Stuyvesant mentioned a washout at the entrance to South Park. O’Braza said the street department will address it..
  • Public Works- Written report. Goodhue asked O’Braza to take another look at 72nd Avenue. More discussion will be held with Jeff Schug at a later meeting on the Century Link quote for burying phone lines
  • City Hall/Finance/City Administrator-Purchase policy. Motion by McCulloch, second by Merrifield to approve the Purchasing Policy.   Motion carried unanimously on a roll call vote. Lent reviewed the liability insurance renewal premium. The overall premium increase was $2,000, but the work comp alone was $6,000. This was mainly due to the work comp mod factor increasing from 1.75 to 1.85. This should go down next year as we have had no major accidents and many of the outstanding claims have been settled. 
  • MAYOR AND COUNCIL REPORTS
  •  
  • Eric Goodhue-Nothing
  • Dan McCulloch-Nothing
  • Rob VanRyswyk-Nothing
  • Mayor Randleman-Warren County Health Coalition meetings will take place. She also mentioned that discussions will be taken place on what will happen with the downtown dams. She is on the executive committees for the MPO, Bravo, and the Iowa League of Cities.
  • Drew Merrifield-Nothing

CITY ATTORNEY REPORT-Nothing

UPCOMING MEETINGS AND EVENTS: Nothing

INFORMATION:

  • Legislative Link, 15 April 2016 and 22 April 2016
  • MPO Email Update Dated 22 April 2016
  • Email Update on Water Trails Dated 20 April 2016

Norm Metcalf, 705 Crescent Drive asked what the total cost for the project for the trail and park.

At 9:22 PM, motion by Goodhue, seconded by McCulloch to go into closed session in accordance with Code of Iowa Section 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. Motion carried unanimously on a roll call vote.

Mayor Randleman called the meeting back to order at            9:37 p.m. and asked for any action. Motion by Goodhue, seconded by McCulloch to extend offer to VF Development LTD for the property at 21 School Street for the amount of $20,000. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:40 PM, carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

 

________________                ___

Kay Black, Deputy Clerk