Minutes, Regular Carlisle City Council Meeting, 24 October 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 October 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Dan McCulloch, Doug Hammerand, and Drew Merrifield constituting a quorum. Also present were City administrator Andy Lent, Park Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza, Police Chief Eric Spring, Library Director Stacy Goodhue, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue second by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 10 October 2016
  • Receive and File Planning and Zoning Minutes for 17 October 2016
  • Receive and File MEAN Financial Documents for August 2016
  • Approve Class C Liquor License with Outdoor Service and Sunday Sales for Cal’s Fine Foods & Spirits of Carlisle, 20 Vine Street
  • Approve Tax Abatement Application for Fleischman Construction at 1240 Lyle Murphy (RESOLUTION 2016102401)

 

 

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Goodhue to approve bills in the amount of $59,357.19. Motion carried unanimously on a roll call vote.

Phil Parrot, Shive-Hattery explained Change Order 3 for the Carlisle Fire Station Addition Project. There were four items; a change in the type of water heater unit, some further repair to the electrical panel that was discovered when it was taken apart, two additional card access doors, and additional trim to the existing bay door header to fill a gap. Motion by Goodhue, seconded by VanRyswyk to approve RESOLUTION 2016102402 A RESOLUTION TO APPROVE CHANGE ORDER 3 FOR FIRE STATION ADDITION PROJECT in the amount of $10,778. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Hammerand, seconded by Merrifield to approve waiver for metal siding for a building in M-2 Heavy Industrial District to be Located at 400 Jefferson Street. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve RESOLUTION 2016102403 A RESOLUTION TO APPROVE MEMORANDUM OF UNDERSTANDING TO AMEND AGREEMENT WITH TEAMSTERS LOCAL 238. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to removal from table RESOLUTION APPROVING AGREEMENT FOR ENGINEERING SERVICES FOR REPLACEMENT OF 5TH STREET CULVERT. Motion carried unanimously on a roll call vote.

McCulloch asked Stuyvesant about legalities of going out to RFP since there was already a proposal submitted. Stuyvesant thought there would be none. Van Ryswyk thought that McClure Engineering had done a significant amount of work on the culvert and felt that it was fair that the proposed agreement should be approved. Merrifield stated that his objection was not against giving it to McClure, but giving without thought of going out to seek alternative engineering firms.

Motion by Merrifield, seconded by Van Ryswyk to approve RESOLUTION 2016102404 RESOLUTION APPROVING AGREEMENT FOR ENGINEERING SERVICES FOR REPLACEMENT OF 5TH STREET CULVERT not to exceed $62,910. Motion carried with all ayes except Goodhue who voted nay.

Motion by Goodhue, seconded by McCulloch to approve RESOLUTION 2016102405 RESOLUTION AWARDING BID FOR 2017 CHEVROLET PICKUP. Motion carried unanimously on a roll call vote. Pickup to be purchased from Bob Brown for $36,951.

Lent explained possible new method for engineering fees for on-site construction observation fees for Single-Family Housing Developments. This will reduce work on city staff to seek reimbursement from developers and allow developers to know what the construction observation fees will be prior to construction. More information will come later as Lent works with Fox Engineering to finalize the fees.

Lent explained that administrative staff is seeking to increase the late fee penalty for utility bills. Currently, the late fee is 1.5 percent. Customers are given 21 days to pay their bill. If they do not pay, the staff needs to send out late notices. Currently, 500 late notices are sent which represents about a third of the customers, which there are about 1700. An overwhelming number of these customers can pay on-time, but wait because the penalty is not too much to change their behavior. The city works with those who cannot make payment. While the penalty would still occur, the city goes to great lengths to develop payment plans with customers. Lent also pointed out a survey included in the packet showing that many cities have gone to a 10 percent late fee. A press release will be sent out about the increase should Council decide to pass the first reading. Two more readings are needed and the electric late fee will need to be increased in the Electric Tariff set of service rules.

Motion by Goodhue, seconded by McCulloch to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO LATE PAYMENT PENALTY FOR WATER. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve the FY 2015-2016 Annual Urban Renewal Report. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to set Public Hearing Date for Possible Zoning Ordinance for Second Floor Apartments in C-3 District. Public hearing to be set for 14 November 2016 at 6:30 PM. Motion carried unanimously on a roll call vote.

Discussion took place on a possible Special City Council meeting on Monday, 5 December 2016, on future DART services. Merrifield voiced concern for having the meeting. Mayor Randleman noted that DART was considering freezing small cities’ tax levy and proposing Park & Ride service for Carlisle. She also noted that Taxpayers of Central Iowa noted a need for public transit. Some public subsidies will be needed for those who cannot afford their own transportation without public transit. Merrifield noted that some cities are looking at exit options. Mitchellville just submitted their notice to leave DART. Van Ryswyk noted that we still have time before Carlisle is completely out of DART, so it doesn’t hurt to hear out the options. McCulloch noted that DART needs to consider reconfiguring their routes.

Motion by Van Ryswyk, seconded by McCulloch to set Monday, 5 December 2016, at 6:30 PM for Special Carlisle City Council Meeting regarding DART future services in Carlisle. Hammerand noted that he will not be able to attend due to a work conflict. Motion carried unanimously on roll call vote.

DEPARTMENT REPORTS

  • Police- Motion by McCulloch, seconded by Goodhue to declare certain items as surplus. Motion carried unanimously on a roll call vote. Interviews this week. Chief Spring noted there was a good pool of candidates.
  • Fire/Rescue- Addition project moving along. Discussion on Shive-Hattery fees on next agenda.
  • Electric- No report.
  • Library-Haunted House festivities were a success with 574 participants at Pumpkinfest. Little Library is doing well.
  • Parks and Recreation-Fitness classes will begin a new phase. Attendance is down a little. Trying to advertise the programs more. Sinks at the Recreational Building have been fixed but drain slowly. Working on water leakage at community building. New ballfield has been sodded and being watered.
  • Public Works-First water main break repair of season was repaired with no issues. Well houses have been repainted. Mediacom will be in this week to bury services on 8th Street. Asphalt crew is overlaying streets including Ash Street replacing Park Street (1st to Railroad) that was in the annual budget. Park Street will be done next year.
  • City Hall/Finance/City Administrator- Spreadsheet reviewing the major projects have been included in the packets.

 

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Nothing
  • Doug Hammerand-Nothing
  • Eric Goodhue-Gone 5 November to 12 November.
  • Dan McCulloch- Nothing
  • Rob Van Ryswyk-Nothing
  • Mayor Randleman-Letter from resident

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS: None

INFORMATION: None

GOOD & WELFARE: Pumpkinfest was a huge success this past weekend.

ADJOURNMENT: Motion by Goodhue second by Hammerand to adjourn at 8:15 p.m., carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

________________                ___

Kay Black, Deputy Clerk