Minutes, Regular Carlisle City Council Meeting 23 May 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 23 May 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Doug Hammerand, Eric Goodhue and Drew Merrifield constituting a quorum Also present were City Attorney Bob Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Fire Chief Cory Glover, Library Director Stacy Goodhue, Customer Service Clerk Shalee Crispen, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

PRESENTATION- Jim Butler, Des Moines Police, gave a presentation on the Des Moines animal control ordinance specifically dealing with dangerous or vicious animals. The Des Moines animal control ordinance separates dogs into “high-risk” and “dangerous” categories. Council may decide to review possible changes to the City’s animal control ordinance in a future workshop.

CONSENT ITEMS:

Motion by Goodhue, second by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 9 May 2016
  • Approve Tax Abatement Application for Joel Byford and Diane Dannen, 1250 Veterans Memorial Drive (RESOLUTION 2016052301)
  • Receive and File Planning and Zoning Minutes for 16 May 201
  • Receive and File MEAN Financials for March 2016
  • Receive and File MEAN Finance Committee Minutes for 9 May 2016

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by Goodhue to approve bills in amount of $294,876.92 Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Ralph Summers, 425 South 8th Street, asked about when Century Links and Mediacom poles would be moved. Jeff Schug from McClure Engineering said that Century Link had been given the green light to proceed for removing their poles and Mediacom was still working on the plans for their poles.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Discussion took place on a request from Tim Crowder, 1615 South 5th Street, to remove his sewer connection fee. He was not told until 6 months after his building permit was issued that he would need to pay the connection fee. Lent explained that the initial confusion was that it was unclear at the beginning whether the sewer line was a private or public line. Norm Metcalf wondered how many private sewer lines were in Carlisle. The line was actually considered a service line originally. Motion by McCulloch, second by Merrifield to remove the connection Ayes- Merrifield, McCulloch, Goodhue; Nays-VanRyswyk, Hammerand. Motion carried

Discussion took place on the approval of a Class B Liquor License for El Carretero, 1527 HWY 5. The business, owned by Juan Pina, would like to hold rodeos similar to the events that were held there previously. This is a different group than the group that held the rodeo previously. Still, many people had expressed concerns about continuing to hold similar events at this location. Lent stated there were several stipulations they would need to follow such as ending at 9:00 PM and only having permission for one year. It was affirmed that the liquor license was good for one year. McCulloch asked if there were vendors going to present and Pina said yes.

Keith Williamson, joint member of the Scotch Ridge Business Group, asked on behalf of the adjoining property owners to have group check on trash around the adjoining properties. Pina said they would. Motion by Merrifield, second by Hammerand to approve the liquor license. Goodhue noted that he is not in support of the liquor license or event, but his view was not against them personally. Motion carried on all ayes except Goodhue who voted nay.

At 7:25 PM, Mayor Randleman opened the public hearing for a budget amendment to the FY2016 Annual Budget for the City of Carlisle. Lent stated that there were no written or oral comments received.

Motion by VanRyswyk, seconded by Goodhue to close the public hearing at 7:27 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, second by Hammerand to approve RESOULTION 2016052301A AN AMENDMENT OF THE FY2016 ANNUAL BUDGET. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Goodhue to approve the Construction Documents for Randleman Ridge Plat 9 contingent on compliance with review letter of Fox Engineering dated May 6, 2016. Mitch Holtz from Fox engineering explained that Plat 9 and Plat 10 were part of the Preliminary Plat 9 for Randleman Ridge. Plat 9 is now the extension of Veterans Memorial Drive and Plat 10 is the extension of Walter Brothers. Holtz also noted several items that the developer needed to follow through on including a geotechnical soil report and storm water agreement with adjoining property owners. Goodhue asked about an access easement with owners of farm land south of the development. Holtz said he could have that documentation could be reviewed by them before development is finalized. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Goodhue to approve the Construction Documents for Randleman Ridge Plat 10 contingent on compliance with review letter of Fox Engineering dated May 6, 2016. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Goodhue to approve RESOLUTION 2016052302 Final Plat for Randleman Ridge Plat 9 contingent on compliance with Fox Engineering letter dated 13 May 2016. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Plats of Survey for Parcels 2016-113, Parcel 2016-114, and Parcel Z Scotch Ridge Business Park contingent on review by Fox Engineering and for transfer purposes only. These parcels are unbuildable until a final plat is completed and was only intended to be used to transfer the parcels. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve RESOLUTION 2016052303 RESOLUTION ADOPTING REVENUE PURPOSE STATEMENT REGARDING USE OF REVENUES FROM NATURAL GAS FRANCHISE FEES PURSUANT TO IOWA CODE 364.2(4)(f) AND SETTING DATE OF PUBLIC HEARING on June 13, 2016 TO AMEND NATURAL GAS FRANCHISE ORDINANCE. Merrifield was concerned about using gas franchise fee for on-going expenses. McCulloch wanted to be lenient on gas franchise fee for businesses. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Merrifield to approve the first reading for AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO COUNCIL MEMBERS COMPENSATION. The ordinance will increase the council members’ annual pay from $1600 to $2400. Lent pointed out that the new pay would not go into effect until January 1, 2018 after the next city elections in 2017. He further explained that the pay was to be divided into fourths since the City currently pays in quarterly amounts. Hammerand thought that current pay was not out of line. Merrifield thought the increase was appropriate due to amount of time spent and perhaps more people would want to run for Council. Ayes: Merrifield and McCulloch voted aye and Hammerand, Goodhue, and VanRyswyk voted nay. Motion failed.

Motion by Goodhue, seconded by VanRyswyk to approve RESOLUTION 2016052304 RESOLUTION APPROVING AGREEMENT WITH BALL TEAM, LLC FOR CONSTRUCTION OF FIRE STATION ADDITION. This contract is for the construction of the fire station addition and finishing the second floor for an amount of $866, 600. Motion carried will all ayes, except Merrifield who voted no.

Motion by Goodhue seconded by Hammerand to approve Resolution 2016052305 A RESOLUTION TO APPROVE CHANGE ORDER 2 FOR SCOTCH RIDGE NATURE TRAIL Change Order #2 for Scotch Ridge Nature Trail in Connection with the installation of the underpass for the trail under Scotch Ridge Road. The change order cost increase is $75, 225 due in large part because of remobilization costs incurred since the original plan was to take the underpass out of the contract, but the city is now putting it back in. Schug thought the work could be done in a week, but was not sure what the start date was. Ronda Frost and McCulloch felt that lighting should be added. Metcalf asked about Scotch Ridge Road being a four-lane road. Schug said more sections could added if street is widened. Motion carried with all ayes, except Merrifield who voted no.

Motion by Goodhue, seconded by Hammerand to table the purchase agreement with VF Development for the purchase of the dilapidate building and lot at 21 School Street for the amount of $20,000 to be paid from the Dilapidated and Dangerous Building fund. Concerns were raised over environmental concerns that might be on the property. Motion carried on all ayes except McCulloch.

Motion by Goodhue, seconded by Hammerand to set a public hearing on Monday, June 27, 2016 at 6:30 PM at Carlisle City Hall. Lent explained that when they did the budget amendment, the sewer refunding was not included. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police: Motion by Goodhue, seconded by VanRyswyk to officially adopt the Carlisle Police Department Rules and Regulations and Standard Operating Procedures. Chief Spring reviewed these documents with the Council. Motion carried unanimously on a roll call vote. Spring also updated the Council on the Medicap Pharmacy robbery. They have a suspect and working to find him. They are finishing hiring process and received initial grant for body cameras.
  • Fire/Rescue-Motion by Goodhue, seconded by Hammerand to approve the extended shifts and stipend pay program beginning June 1, 2016 instead of waiting until July 1, 2016. Motion carried unanimously on a roll call vote.
  • Electric-Lent gave an explanation of what took place at the MEAN Board Meetings on May 18-19, 2016. MEAN is in a good financial situation. MEAN netted about $8.2 million more than budgeted about $3.8 million will be placed in a rate stabilization fund to handle situations when rates need to increase, but not make them raise quite as fast as previously. About $3.7 million will be rebated by the participant communities. Carlisle share will be $47,228. After deducting the remaining payments for the City’s share of a judgement that had occurred about 2.5 years ago, the net refund in cash would be about $10,000., with the remaining amount being a savings over the next three years. The other major item is that MEAN is developing net metering policies, which the city will need to as well since more customers will likely be wanting to install alternate energy generation.
  • Library-Motion by Goodhue, seconded by McCulloch to approve hiring Marissa Johnson as Library Summer Assistant at rate of $9.50 per hour starting 24 May 2016. Motion carried unanimously on a roll call vote.
  • Parks and Recreation
  • Motion by Goodhue, seconded by VanRyswyk to approve the following for summer recreation programming:
      • Ethan Reed at rate of $7.25/hour
      • McKenzie Wright at rate of $7.25/hour
      • Haley Wright at rate of $7.25/hour
      • Kelsey Woodruff at rate of $7.25/hour
      • Dana Bradshaw at rate of   $7.75/hour
      • Motion carried unanimously on a roll call vote.
  • Motion by McCulloch, seconded by Hammerand to approve the following for Carlisle Aquatic Center concession workers:
      • Joanna Wachal at rate of $7.50/hour
      • Marina Ruppel at rate of   $7.25/hour
      • Marissa Ruppel at rate of   $7.25/hour
      • Motion carried unanimously on a roll call vote.
  • Motion by McCulloch, seconded by Hammerand to approve the following for Carlisle Aquatic Center lifeguards:
      • Alex Owens at rate of $9.25/hour
      • Katie Hall at rate of $9.00/hour
      • Lauren Wilson at rate of $9.50/hour
      • Jonathan Orput at rate of $9.50/hour
      • Grace Graham at rate of $9.00/hour
      • Jocelyn Haack at rate of $9.00/hour
      • Devin Greenwood at rate of $9.25/hour
      • Andrew Garret at rate of $9.25/hour
      • Ben Kooker at rate of $9.00/hour
      • Jillian Wells at rate of $9.00/hour
      • Joseph Lawless at rate of $9.00/hour
      • Emma Wachal at rate of $9.00/hour
      • Andrew Burnett at rate of $9.25/hour
      • Maxwell Umphress at rate of $9.75/hour
      • Motion carried unanimously on a roll call vote.
  • Public Works: Nothing
  • City Hall/Finance/City Administrator: Lent informed the Council that the population estimates had been released by the US Census Bureau and Carlisle’s estimated population is 4,168 which is a 7 percent increase from 2010. There is a new salary threshold for exempt employees that is effective in December. This will apply to the library director, but it won’t be a huge increase as she is right under the amount. New federal rules allowed the City to extend the renewal date to January 1, 2017 to keep current health insurance plan for another year. The document had to be returned by May 27, 2016, so he signed and returned the form today.

 MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Asked if speed trailer could be placed on Market Street. Could use his driveway.
  • Doug Hammerand-Will be gone June 13 and 27. Goodhue offered to cover bills. Hammerand will cover bills in August.
  • Eric Goodhue-Nothing
  • Dan McCulloch-Plans to be here on June 6.
  • Rob VanRyswyk-Nothing
  • Mayor Randleman-Went on DSM Partnership trip to DC. Very beneficial. Went to Indianapolis this past week in role on MPO board reviewing performance measures on long-range transportation projects.

CITY ATTORNEY REPORT-Nothing

UPCOMING MEETINGS AND EVENTS: 6:30 PM, June 6, 2016, Special City Council meeting at Carlisle Public Works.

INFORMATION: DART Post Meeting Email Dated 10 May 2016

CLOSED SESSION: Motion by Hammerand, seconded by Goodhue to go into closed session at 9:40 PM In accordance with Code of Iowa 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. Motion carried unanimously on a roll call vote. Motion carried unanimously on a roll call vote.

Mayor Randleman asked for any action.   None

At 9:52 PM, Council resumed in open session and Mayor Randleman called any action.

ADJOURNMENT: Motion by McCulloch, second by Hammerand to adjourn at 9:53 PM, carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk