Minutes, Regular Carlisle City Council Meeting, 23 January 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 23 January 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, Doug Hammerand, and Drew Merrifield constituting a quorum. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Park Superintendent Ronda Frost, Library Director Stacy Goodhue, Assistant EMS/FIRE Chief Shane Ruppert, Police Chief Eric Spring, Electric Superintendent Don Miller, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Hammerand, second by Goodhue, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 9 January 2017
  • Approve Tax Abatement Application for O’Reilly Automotive Stores, Inc. located at 1005 Bluestem Drive (RESOLUTION 2017012301)
  • Receive and File MEAN Financials for November 2016

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by Goodhue to approve bills in the amount of $114,691.42. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Pay Estimate #8 to Ball Team, Inc. for Carlisle Fire Station Addition in Amount of $164,276.85. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:38 PM, Mayor Randleman opened the public hearing for the temporary rezoning of a parcel in Scotch Ridge Business Park. The Scotch Ridge Business Group, LLC had requested a 5-year temporary rezoning of the parcel to allow CTI Ready Mix to operate a non-permanent cement mixing plant on the site. The Group has the ability to terminate the lease with a 120-day notice. Lent explained that the proposed ordinance allowed the City to have a 120-day notice, but the Group and CTI agreed to a 6-month notice to allow for any unfulfilled cement orders to be completed. Lent explained that the Planning and Zoning Commission had met in December and recommended approval of the temporary rezoning. Bill Elston from the Group explained that CTI has been a good tenant and assisted in capital payments for land, CTI has assisted in community with free cement to schools and other groups. Merrifield asked about the length of the contract being 5 years. Elston said the Group thought five years was the longest they would want them there until something developed and the company could feel some certainty and continuity. Joe Butler from Downing Construction representing Park Holdings, LC stated that they were concerned about the trigger for the notice from the City. Stuyvesant said there were no parameters that would keep the notice from being sent. Butler noted that CTI is a good contractor, but was concerned about timeframes. Elston asked that the trigger would be taken seriously and not for something small.

At 6:53 PM, motion by Hammerand, seconded by Van Ryswyk to close the public hearing. Motion carried unanimously by roll call vote.

Motion by McCulloch, seconded by Van Ryswyk to approve the first reading of AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014 amending the ordinance that was included in the packet to allow for a 180-day notice from the City. (Temporary Rezoning for CTI Ready Mix). Motion carried unanimously on roll call vote.

At 6:55 PM, Mayor Randleman opened the public hearing for an amendment of FY2017 Annual Budget. Lent explained that this was for the construction of the trail underpass, the fire station addition, and the purchase of the new fire truck and ambulance. Not written or oral comments were received. At 6:58 PM, motion by Goodhue, seconded by Hammerand to close the public hearing. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Hammerand to approve RESOLUTION 2017012302 A RESOLUTION TO APPROVE AMENDMENT TO ANNUAL BUDGET FOR FY 2016-17. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Hammerand to approve RESOLUTION 2017012303 RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF THE AGREEMENT. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Goodhue to approve RESOLUTION 2017012304 RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $1,100,000 GENERAL OBLIGATION LOCAL OPTION SALES AND SERVICE TAX CAPITAL LOAN NOTES, SERIES 2017A, AND LEVYING A TAX TO PAY SAID NOTES; APPROVAL OF THE TAX EXEMPTION CERTIFICATE AND CONTINUING DISCLOSURE CERTIFICATE. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by McCulloch to approve RESOLUTION 2017012305 RESOLUTION APPROVING THE PURCHASE OF AMBULANCE FROM ED M. FELD EQUIPMENT CO. INC. not to exceed $198,326. Motion carried unanimously on roll call vote.

Assistant Chief Ruppert noted that the fire department was still looking at a couple of options for the fire truck. One option may be a rarely used truck in Daytona, Florida. Motion by Goodhue, seconded by Merrifield to table RESOLUTION APPROVING THE PURCHASE OF FIRE ENGINE FROM RELIANT FIRE APPARATUS, INC. Motion carried unanimously on roll call vote.

Mayor Randleman is requesting Council to extend letter of withdrawal from DART for six months. She would like to get more information on transportation options from HIRTA, which will provide transportation for the DART riders. HIRTA will eventually request a subsidy from the city. HIRTA wants to do a study on what options to provide for transportation. She is concerned also about transportation for workers for any new industrial development. She is also concerned about students from high school having difficulties getting students to DMACC. In speaking with Superintendent Amos, there were about 10 students going to DMACC. At the last Commission meeting, there were reports that showed customer service from DART was exceptional. Merrifield asked what has changed since the las time the city has waited for answers. Mayor Randleman stated that DART had approved a freeze in the small city levy. She stated that DART had to go through a large process to provide service. Merrifield noted that according to DART numbers there were about seven people using the bus service each week from Carlisle. He thought that Carlisle was expending a lot of money for a small amount of people. Mayor Randleman thought it wasn’t too much to ask for another six months for more information not necessarily from DART, but from HIRTA. She noted that more service from DART wouldn’t increase for an increase in levy, but it would from HIRTA. Van Ryswyk noted that he had received several calls today from seniors asking not to take DART away from them. He thought that if more people were against DART, then more people would have contacted him against it. Merrifield felt that many people don’t look at their tax bills to see how much is being spent on DART. Motion by Van Ryswyk, second by McCulloch to extend service with DART from six to twelve months. Motion passed with all ayes and Merrifield voting nay. Goodhue expressed his desire to find out what services HIRTA can provide before services from DART is removed.

DEPARTMENT REPORTS

  • Police-Officer Downing was voted as class president and moving forward with applicants.
    • Fire/Rescue-
      • Motion by Hammerand, seconded by Van Ryswyk to approve hire of Lindsay Pinkerton as PT EMT at rate of $11.85 per hour. Motion carried unanimously on roll call vote.
      • Motion by Goodhue, seconded by Van Ryswyk to approve hire of Becky Nissen as Volunteer Firefighter. Motion carried unanimously on roll call vote
      • Motion by Goodhue, seconded by Merrifield to table selling Fire Engine 461 to Northern Warren Fire Department for $15,000. Chief Glover explained that Reliant was will to take as a trade-in, but would only list at $18,000 and taking 15 percent on sale. The lost for the city would only be $300 and a local fire district would be able to use the fire engine. Motion carried unanimously on roll call vote.
  • Electric-Nothing
  • Library- Librarian Stacy Goodhue and Library Board Member Amy Kluver reviewed the 2015-16 Annual Report of the Carlisle Public
  • Parks and Recreation-New drinking fountain installed at rec building and volleyball league games going on.
  • Public Works-Nothing
  • City Hall/Finance/City Administrator-Lent reviewed the 2015 Strategic Planning Status Chart with the Council. Applications due for city clerk position on Wednesday.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Concerned about comparing pay on other cities’ pay scales
  • Doug Hammerand-Will here on February 4 but gone the next two Council meetings.
  • Eric Goodhue-Nothing
  • Dan McCulloch-Agreed with Merrifield’s comments on comparing pay rates
  • Robert Van Ryswyk-Nothing
  • Mayor Randleman-Need assistance to get citizens on sidewalk committee.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS:

  • Budget Workshops, 8:00 AM, 4 February 2017, Carlisle City Hall

INFORMATION:

    • DART Post Commission Meeting Email Dated 12 January 2017
    • Legislative Link Dated 13 January 2017 and 20 January 2017
    • MPO January 2017 Update

CLOSED SESSION: at 8:45 PM motion by Hammerand, seconded by Goodhue to approve moving into closed session in accordance with Code of Iowa Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. Motion carried unanimously on roll call vote.

 

At 8:58 PM, Council resumed open session and Mayor Randleman called for action. No action was taken.

GOOD & WELFARE: Recent reminders of value of families.

ADJOURNMENT: Motion by Goodhue second by Van Ryswyk to adjourn at 8:59 p.m., carried unanimously on a roll call vote.

 

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk