Minutes, Regular Carlisle City Council Meeting, 11 April 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 11 April 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Doug Hammerand constituting a quorum. Absent was Drew Merrifield. Also present were City Attorney Bob Stuyvesant, City Administrator Andy Lent, Fire Chief Cory Glover, Electric Superintendent Don Miller, Library Director Stacy Goodhue, Public Works Director Steve O’Braza and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

PRESENTATION:

Leslie Irlbeck from the Metro Waste Authority spoke on recent state legislation allowing yard waste disposal with regular solid waste disposal.

City Administrator Lent presented information from the Capital Crossroads program on sharing information and training between Des Moines metro human resources program.

CONSENT ITEMS:

Motion by Hammerand, second by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 28 March 2016
  • Receive and File Park Board Minutes for 24 March 2016

 

 

  • Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by VanRyswyk to approve bills in amount of $92,927.86. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by VanRyswyk to approve Pay Estimate #1 for 2015 Southwest Collection System Selective Rehabilitation Section 2 in amount of $25,029.41 to Hydro-Klean, Inc. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Hammerand to approve Pay Estimate #1 for 2015 Southwest Collection System Selective Rehabilitation Section 3 in amount of $25,183.88 to Hydro-Klean, Inc. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Brad Peterson, 25 Park Street, why does Council waive second and third readings, Goodhue feels that when they do it, he has received feedback. Hammerand felt many times when there is an increase, they will not waive. He asked if there was any chance of having MidAmerican Energy buy out the municipal electric. Mayor Randleman noted that we would still be responsible for MEAN debt. He asked if it would still be possible to ask MidAmerican Energy to buy us out. He felt it was frustrating to know that the rates are increasing faster than anyone’s pay increase. Mayor Randleman also stated there were benefits to having a municipal electric such as the service to bury electric in the older part of the city. The city is also a co-owner of the MEAN resources. MidAmerican Energy would charge extra for many of the services.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Goodhue, seconded by McCulloch to approve first reading of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2000, BY AMENDING PROVISIONS OF CHAPTER 111, ELECTRIC UTILITY (Rates Effective Spring 2016). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve first reading of ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2000, BY AMENDING PROVISIONS OF CHAPTER 111, ELECTRIC UTILITY (Rates Effective Spring 2017). Norm Metcalf, 705 Crescent Drive noted that MEANS needs to be held accountable for the decisions they make. The person from NMPP (Andrew Ross) who had spoken to Council previously had spoken about keeping CMEU viable, not MEAN. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve first reading and waive second and third readings of Ordinance 701 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO PARKING ADJACENT TO A CURB. Norm Metcalf, 705 Crescent Drive, wanted to know what this ordinance addressed, the parking on First Street or all streets. Stuyvesant noted it applied to all streets but the amendment was to deal with the cutouts on some of the streets. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2016041101 RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Motion carried on all ayes except McCulloch who voted nay.

Motion by Hammerand, seconded by McCulloch to approve Resolution 2016041102 RESOLUTION DECLARING AN OFFICIAL INTENT UNDER TREASURY REGULATION 1.150-2 TO ISSUE DEBT TO REIMBURSE THE CITY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH SPECIFIED PROJECTS. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2016041103 RESOLUTION ORDERING PUBLICATION OF BID ADVERTISEMENT AND SETTING PUBLIC HEARING FOR CONSTRUCTION OF FIRE STATION ADDITION PROJECT. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2016041104 RESOLUTION APPROVING COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF CARLISLE, IOWA AND TEAMSTERS LOCAL 238

Motion by Hammerand, seconded by VanRyswyk to approve Mayor Randleman’s nomination of Skip Conkling for DART Commissioner and Jon Woods or Curt Sullivan for DART Alternate Commissioner. Mayor Randleman noted that these individuals would not automatically be the representatives, it just gives her the authority to nominate those individuals. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to set Special City Council Workshop at 6:00 PM on Monday, April 18, 2016 to discuss EMT staffing. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-Chief Spring gave and update on radios. Electronic Engineering came and serviced the radios and some of the adjustments should help. Going to E-911 Committee meeting tomorrow night to discuss the radio situation further. Norm Metcalf, 705 Crescent Drive, noted he worked for Arizona DOT and he said that it took 6 years to coordinate the radio communications. Stuyvesant noted that he attended a presentation was given about $35 million bond vote on May 3rd on the replacement of the Warren County courthouse, jail, sheriff office, and E911 communication. If the vote fails and the current jail is closed, Carlisle police may need to take prisoners to Knoxville which would incur more transportation costs.
  • Fire/Rescue-Written Report. Motion by Goodhue, seconded by VanRyswyk to approve appointment of Adam Bergstrom as Paramedic at rate of $15.00 per hour. Motion carried unanimously on a roll call vote.
  • Electric-Written Report. Lent note that the cap on the MEAN rate stabilization fund is 15 percent of operating expense. This had been a question raised in an earlier meeting.
  • Library-31 teens attended the Teen Program 4-1-2016. And over 100 families attended the Toddlers Fest 4-22016. There was 75 people at Kathy Spratt’s last stuffed animal sleepover this past week. April 23rd is her retirement party at the Library from 1 to 3.
  • Parks and Recreation- Motion by Hammerand, seconded by Goodhue to approve Ronda Frost as Aquatic Center Manager for 2016 Season at rate of $14.00 per hour. Motion carried unanimously on a roll call vote. Motion by Goodhue, second by Hammerand to appoint Mishelle Richards as Summer Rec Coordinator for 2016 season at the rate of $12.00. Motion carried unanimously by roll call vote. Motion by Goodhue, second by McCulloch to accept Mark Hobbs bid not to exceed $2,836.80 to replace siding on north and south side of Community Building. Motion passed unanimously on roll call vote. Mayor Randleman reported on Water Trails Meeting last Monday, April 4, 2016.
  • Public Works- O’Braza noted they had been working on painting inside of water plant and that work had begun on 8th Street. They are doing presentations for school children and the annual consumer confidence report is coming up. They are also helping to drain the pool. Mayor Randleman has noted that she attended a meeting discussing a regional water utility. It is mainly for suburbs to have a say in the Des Moines Water Works where the board is chosen by the Des Moines City Council.
  • City Hall/Finance/City Administrator-Discussion took place on the cost for the repairs at the First Street Traffic Lights. Lent noted that the costs for the repairs was $11,361.50 from Killen Construction, $6,146.44 for the concrete, $2,300 for the sensors, and $376.10 for the traffic control signs. Consensus of the Council was to bill Goodhue-Nolte Real Estate for the work to remove and pour the concrete and the concrete.
  • Norm Metcalf, 705 Crescent Drive, asked who was responsible to put in the lights and what was the agreement with the IDOT when the lights were put in place. It was noted that the city took responsibility for the traffic control lights.

MAYOR AND COUNCIL REPORTS

  • Doug Hammerand-went and saw area planned for expansion of the west ballfield at South Park which will remove 31 trees and cut out a lot of the hill. He will be here on April 18th, but not on the 25th.
  • Eric Goodhue-Congratulations to the Public Works Department for the Best Taste on Tap award.
  • Dan McCulloch-This Thursday, he and Mayor Randleman will meet with members of DART to get a fuller understanding of their 2035 plan. He also asked about taking bills above a certain amount off the list to discuss separately. Concern was raised about spending a lot of time talking about individual bills. Questions about bills should be raised outside of the meeting.
  • Rob VanRyswyk-Nothing
  • Mayor Randleman-she and Lent will be presenting information from the Iowa Architectural Foundation at the Chamber lunch tomorrow.

CITY ATTORNEY REPORT –Nothing

UPCOMING MEETINGS AND EVENTS:

INFORMATION:

  • DART Email Update, Dated 5 April 2016
  • Best Taste on Tap Article, Water Street Journal, Spring 2016
  • Legislative Links, 25 March, 1 April, and 8 April, 2016
  • Norm Metcalf, 705 Crescent Drive mentioned meeting with Army Corps of Engineers about development of some floodplain. This might be a good place for ballfields.

At 8:56 PM, motion by Hammerand, seconded by Goodhue to go into closed session In accordance with Code of Iowa Section 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed. Motion carried unanimously on a roll call vote.

Mayor Randleman called the meeting back to order at 9:28 p.m. and asked for any action. Motion by Goodhue, Second by McCulloch to extend an offer to Casey’s Convenient Stores for the access road in front of the Casey’s store at 1020 Gateway Drive in the amount of $115,000 with no restrictions on future development. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:30 PM, carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk