Minutes, Carlisle City Council Regular Meeting 9 October 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 9 October 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch, Doug Hammerand, Drew Merrifield and Eric Goodhue constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Parks and Rec Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Hammerand, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve regular City Council Minutes for 25 September 2017
  • Approve Resolution 2017100901, Resolution to Approve Tax Abatement for Construction of a New Residential Dwelling (Todd and Jody Emberton at 1350 Veterans Memorial Drive)
  • Approve Special Events Application from Carlisle Area Chamber of Commerce for Pumpkinfest, Saturday, 21 October 2017, 1:00-3:00 PM
  • Receive and File Department Reports

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Van Ryswyk seconded by McCulloch to approve bills in the amount of $63,170.14.

Merrifield asked that the WCED invoice be pulled for discussion. Van Ryswyk withdrew his motion and McCulloch withdrew his second. Merrifield inquired about the $2,000.00 increase from last year for dues. Lent replied that the increase was approved during a budget workshop for FY18 and that Merrifield had missed that meeting, but it was part of the adopted FY2018 annual budget.

Motion by VanRyswyk, seconded by McCulloch to approve bills in the amount of $63,170.14.

Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to Council regarding the pay estimate 1 for Fifth Street Culvert. Schug explained to Council that they can expect a final pay estimate, a change order for $10,000.00 and some additional seeding.

Motion by Hammerand, seconded by Goodhue to approve Pay Estimate 1 for Fifth Street Culvert Project to J&K Construction in the Amount of $211,966.37. Motion carried unanimously on a roll call vote.

Lent explained that of the $120,475.88 for the NW Water Main Ext., $22,377.13 is the cities portion which will be taken out of a revenue bond note. $91,781.25 is General Mills portion and $6,317.50 is the DOT’s portion. Motion by Hammerand, seconded by Van Ryswyk to approve Pay Estimate #3 for NW Water Main Extension Project in Amount of $120,475.88 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Lent explained to Council that the change order for the NW Water Main Ext. will serve two purposes. It will consist of an additional 1600 feet 12-inch water main extending east of the intersection at 64th and 52nd for the Pioneer warehouse as well as to start the water main loop around the north side to connect back to the city for water pressure.

Motion by Hammerand, seconded by Van Ryswyk to Approve Resolution 2017100902, A RESOLUTION APPROVING CHANGE ORDER #2 TO NORTHWEST WATER MAIN EXTENSION PROJECT in amount of $120,985.00. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Goodhue, to approve Resolution 2017100903, A RESOLUTION APPROVING AMENDMENT TO ENGINEERING SERVICES AGREEMENT WITH FOX ENGINEERING FOR SE 64TH AVENUE WATERMAIN EXTENSION. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION

Clifford Holcomb of 8900 NE 25th St., Lot 105 spoke to Council regarding concerns he had about his electric usage. Holcomb stated that his high reads were due to some work that was done on the meter by the City. Council noted that they would have the Electric department get in touch with him about the issues and test the meter.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Matt Thomas from TLS spoke to Council regarding a previously approved plat of survey for a property belonging to Davidson’s. There was an error in the legal description and it will need to be approved with the corrected language. Motion by Merrifield, seconded by Hammerand to approve Plat of Survey on Parcel “Z” for Samuel E. and Dee Ann Davidson. Motion carried unanimously on a roll call vote.

Carrie Norris of 1910 Normandy Drive spoke to Council regarding a high water read on her utility bill. Norris submitted a letter from her plumber stating that there were no leaks to her water system. Tommy Thompson from the Water Department suggested that the meter be pulled and have a third party test the meter.

Motion by Goodhue, Seconded by Merrifield to accept for the record the letter from the plumber stating there were no water leaks. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to table the Discussion and Possible Action on Utility Bill at 1910 Normandy Drive. Motion carried unanimously on a roll call vote. Someone from City Hall will contact Norris when they are ready to pull and test the meter.

Ronda Frost spoke to Council for approval for additional repairs to the entrance at Lindhart Park. The expansion of the entrance is complete however the approach and sidewalk to the north need to be paved as well as a sidewalk above the creek. In addition, Frost is looking at a fence quote to protect sidewalk users above the drainage creek. Frost provided Council with a proposal for concrete work from Woodhouse and Lee Construction Company. Option #2 of the proposal included paving the approach and the city sidewalk section that runs through the approach in the amount of $3,884.00. The Alternate proposal included reconstruction of the city sidewalk across the creek bridge plus 28’6” to the south of the bridge in the amount of $3,034.00. Funds would be from the excess 8th Street improvement funds that were transferred to make pavement improvements to Lindhart Park.

Motion by Goodhue, seconded by McCulloch to approve Option #2 and the Alternate Proposal for Repairs to the Lindhart Park Entrance and installation of fencing not to exceed $5,000.00. Motion carried unanimously on a roll call vote.

Frost provided Council with figures for the 2017 season for the Aquatic Center. There was discussion from Council and Frost regarding the report. The figures showed some increase in revenue from the previous year as well as some savings in pool chemicals.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017100904, A RESOLUTION APPROVING ELECTRIC DISTRIBUTION SYSTEM PROPOSAL FOR DANAMERE FARMS PLAT 6. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded McCulloch to approve the Third and Final Reading of Ordinance 734, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO COUNCIL MEMBERS COMPENSATION.

Ayes: Goodhue, McCulloch, Merrifield. Nays: VanRyswyk, Hammerand. Motion carried.

Motion by Goodhue, seconded by Hammerand to Approve FY2017 Urban Renewal Report. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to Approve the Hiring of Beth Shipley at Rate of $16.00 per Hour as Temporarily Replacement Customer Service Clerk. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to Approve Increasing Rate of Pay for Justin Nelson to $26.02 per Hour Retroactive to 3 October 2017. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

The PW Superintendent ad is out and the first review of submittals will begin after October 20th. Lent has asked Mayor, Goodhue and Merrifield to be on the interview committee.

Chief Koch is looking to hire at least on certified officer part-time to help cover shifts until he has more fulltime staff to cover hours.

CIP/Strategic planning workshop will be held November 6th at 6:30.

MAYOR AND COUNCIL REPORTS

Merrifield expressed disappointment that there weren’t more people running for the elections. He was glad to see the city using True Value. Merrifield also noted that Richard Andrews had a complaint about the water and sewer maintenance contracts. Andrews noted that since the mayor signed the letters that went to citizens that if something happened he would hold the city responsible.

Merrifield also commented that the Chamber of Commerce meeting was held on 2nd floor of La Villa restaurant and he wasn’t able to attend because of limited access to the 2nd floor. Merrifield also asked that if we had to vote for the Des Moines Local Option Sales Tax. Lent replied that the City would participate in the vote on the Polk County side.

Hammerand: None

Mayor Randleman noted that her trip to Australia was through Greater Des Moines Partnership at an International level for Des Moines. She is organizing a meeting at La Villa on October 17th for a strategic planning proposal that will be submitted to the City from McClure Engineering. They want to meet with citizens and community leaders to see what they think for the future of Carlisle.

Goodhue noted that the department heads do a good job with expenditures and Council can continue to ensure that departments are spending tax payer dollars appropriately.

McCulloch investigated the train horns and thinks it will be more financially responsible to just leave things the way they are. He did note that if there were citizens that came forward he would continue to investigate it but again, felt it would be cheaper to leave it the way it is. It was estimated it would cost around $13,000.00 per crossing plus inspections every year.

 

Van Ryswyk noted that he received a complaint from a citizen that he received a letter from that city that he had to put gravel down for his camper. The citizen noted that there are many cars/campers are not on hard surface. Van Ryswyk would like to see the PD address code violations if they see them when they are out.

CITY ATTORNEY REPORT: None. Stuyvesant did inquire how the 5th Street culvert held up during this past rain storm. Lent stated that the culvert appeared to operate as planned.

UPCOMING MEETINGS AND EVENTS:

None

INFORMATION

  • MPO Media Advisory, Dated 25 September 2017, The Dam Debate III, Regional Open Houses Announced for Water Trails Study
  • MPO Press Release: Friday, 6 October 2017

Motion by Goodhue, seconded by Hammerand to enter into closed session at 8:15 pm in accordance with Code of Iowa Section 21.5(j). To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on roll call vote.

Mayor Randleman called the meeting back to order in open session at 8:50 pm and asked for any action.

Motion by Goodhue, seconded by Hammerand to contract with OPM Architect and Formation Group for Phase One and Option 3 of their proposal and not to exceed $5,000.00 for the city’s share. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by McCulloch to adjourn at 8:51 pm. Motion carried unanimously on roll call vote.

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Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk