Minutes, Carlisle City Council Regular Meeting, 27 March 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 March 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Drew Merrifield, Doug Hammerand and Dan McCulloch constituting a quorum. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and City Clerk Martha Becker. Police Chief Eric Spring was not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by Merrifield to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 13 March 2017
  • Receive and File Planning and Zoning Commission Minutes for 20 March 2017
  • Receive and File Zoning Board of Adjustment Minutes for 22 March 2017
  • Receive and File MEAN Financials for January 2017

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by Merrifield to approve bills in the amount of $46,934.34

Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve payment #5 for S 8th St and E Cole St. Project in the amount of $6,467.25 to Sternquist Construction, Inc.  Merrifield asked if this was the final payment other than the retainage. Answer was yes. Remaining items will be covered under a supplemental contact that will be covered later in the meeting. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Goodhue, seconded by Merrifield to approve Plat of Survey for Mathew and Sarah Morgan, 515 Parkview Lane. Motion carried unanimously on a roll call vote.

Butch Baines from Altoona and Mike Barns from Carlisle spoke on behalf of the rodeo. They will work to keep the speaker noise low. They will also communicate more timely with the officers with the event dates.

Motion by Hammerand, seconded by Van Ryswyk to approve the Special Use Permit Application for Rodeo by Juan Pina of Rancho El Carretero at 1527 HWY 5. Merrifield asked council member Goodhue about the noise as he lives close to the location. Goodhue commented that there are other functions where he can hear noise as well. Ayes: Hammerand, Merrifield, Van Ryswyk, McCulloch. Nays: Goodhue. Motion carried on a roll call vote.

Doug Graham of Union Pacific Distribution Services presented information on the Wind2Rail project using a slide show consisting of information from the March 13th council meeting, the March 20th P&Z meeting and new information.  Discussion after the slideshow. Graham explained that the train horn blowing was mandated by the state.  McCulloch asked if a silent crossing could be implemented in that area. Merrifield asked how many accidents happen at train crossing per year. Graham explained that the train noise and traffic would not affect the property taxes in a negative way. He explained that currently there is an average of 6.7-8.6 trains per day that go through Carlisle and the amount will increase to fourteen trains per day. This will be a 1% increase. Graham also noted that Union Pacific did a noise survey and the decimals are very low to the comparison of how far away the homes are.  McCulloch asked if the cranes used to load and unload were gas or diesel and Graham replied they were diesel.  Merrifield asked to revisit the first slide from the slideshow and noted that the street was wider than a two lane in the picture and had concerns that 64th Ave. would not hold up to the truck traffic. Graham reiterated that Union Pacific will be responsible for any damage to the road through the MOU.  McCulloch asked if there would be any extra road signs or signals erected and Graham said it would not be necessary.

Graham discussed the MOU and said that Union Pacific will accept all responsibility if there is damage to the road that the trucks cause. Under the MOU, any dispute on whether the wind component trucks caused the damage would cause UPDS to present evidence that they did not cause the damage. Union Pacific wants to expand the road by three (3) feet on each side from 64th Avenue to 52nd using Grade A asphalt.  Union Pacific will pay for the expansion. There was further discussion from council about the road widening. Lent informed council that the City has right of way on the entire road expect what is in front of Avon. Polk County was in agreement on the widening for the non-city portion. The road widening will begin in June and take four days per side totaling of 8 days for completion.

A motion was made by Merrifield, Seconded by McCulloch to receive a slideshow from the Union Pacific Distribution Services. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering presented the traffic study to council. The study showed that approximately 2,300 vehicles use 64th Avenue per day. Merrifield asked if the study showed what types of vehicles were using the road but the study only reflects number of vehicles. Merrifield also asked if trucking permits were required and how 64th street is regulated. No permits were required from the City for use of 64th Avenue for oversize vehicles, but they should have state permits for the bypass and other state highways.

A motion was made by Goodhue, seconded by McCulloch to receive the traffic study material from McClure Engineering. Motion carried unanimously on a roll call vote.

Mitch Holtz from Fox Engineering spoke to council regarding the site plan for Union Pacific. General Mills requested that a fence be run between the food facility and Union Pacific’s compound. General Mills would like the fence to match theirs which consists of chain link and three strands of barbed wire at the top. Holtz noted that it is proper use.  The Board of Adjustments approved the use of millings rather than asphalt for the base of the compound. McCulloch asked if there would be any issues from run off to the water supply.  Graham noted that fueling is done onsite but with a portable fuel tank.  Holtz noted that there is no danger of rust or runoff leaching into the water because the parts are covered with paint that prevents this.  A berm will be built on the northwest part of the site and will be 6 feet high and 25-30 feet wide.  It will be located east of the right of way.  The purpose of the berm is to block public view from the storage area.  They will also plant shrubs and trees to help block the view.

Motion by Goodhue, seconded by McCulloch to approve Site Plan and Any Requested Waivers for Union Pacific Distribution Services Wind2Rail Operation at General Mills, 6101 SE 52nd Street with allowance of Materials for 3 strands of barbed wire on top of the chain link. Merrifield asked that it be on the record that he received a phone call from Terry Lee. Terry Lee is a citizen from Avon who had some concerns regarding the site plan. Ayes: Van Ryswyk, McCulloch, Hammerand, Merrifield.  Abstain: Goodhue due to a financial stake in the project. Motion carried.

Motion by Merrifield seconded by Goodhue to approve A RESOLUTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH UNION PACIFIC DISTRIBUTION SERVICES. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to council about the contract for South 8th and Cole Street.  He noted that the permanent pavement markings and additional riprap in the stormwater drainage near the care center will cost $7,310. Motion by Goodhue, Seconded by Hammerand to approve A RESOLUTION TO APPROVE SUPPLEMENTAL CONTRACT FOR SOUTH 8TH STREET AND EAST COLE STREET PROJECT.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Wyk to approve A RESOLUTION ACCEPTING THE SOUTH 8TH STREET AND EAST COLE STREET PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Wyk to approve A RESOLUTION ORDERING PREPERATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE SOUTH 8TH STREET AND EAST COLE STREET PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve A RESOLUTION ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS, AND PROVIDING FOR THE PAYMENT THEREOF FOR THE SOUTH 8TH STREET AND EAST COLE STREET PROJECT with a rate of 4.85 %. Motion carried unanimously on a roll call vote.

Mayor Randleman reviewed with council that the Watershed Management Authority resolution would gain the City of Carlisle membership to sit at the table and talk about watershed management. Steve O’Braza said that Watershed Management met with council earlier and did a presentation on the program. It was noted that the contract termination terminology said “90” erroneously. It should say “90 days”. Merrifield and McCulloch had concerns that the City would be obligated to pay out money at some point for future projects and plans. Stuyvesant noted that the Resolution was an authority to meet.

Motion Goodhue, seconded by Hammerand to approve A RESOLUTION TO APPROVE PARTICIPATION IN NORTH AND MIDDLE RIVER WATERSHED MANAGEMENT AUTHORITY AGREEMENT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to table ORDINANCE ADDRESSING MINIMUM WAGE ORDINANCE WITHIN CARLISLE IOWA. Motion carried unanimously on a roll call vote. 

DEPARTMENT REPORTS

  • Police-May 27th 2017 Shred event flyer, May have new hire in a couple weeks.
  • Fire/Rescue-Motion by Hammerand, Seconded by Merrifield to Approve Hire of Nate Robinson and Becky Nissen as Volunteer Firefighters/EMT. Motion carried unanimously on a roll call  vote.
  • Electric– Motion by Van Ryswyk, Seconded by Goodhue to approve hire of Justin Nelson starting March 28, 2017 at a rate of $22.35 per hour. Motion carried unanimously on roll call vote.
  • Library–Book sale May 12-13 (Friends of Library). The library will have a Stuffed Animal sleep over on April 7th at 6:30.  They will also have a Cosplay Party for teenagers and adults on April 22nd. Stacey went to State on behalf of the library and spoke with legislature about importance of libraries and not to cut funding.
  • Parks and Recreation-Field clean-up for Little League is this Sunday. The Park Board will meet on Thursday (the 30th). Parks and Rec will have a flash light Easter egg hunt on April 7th following the Stuffed Animal sleep over. Merrifield asked how many eggs they will need and Ronda is hoping for 25 eggs per child. The Friends of Parks will have a 5k and 10k run on August 5th. Hammerand suggested that they paint the mileage markers on the trail pavement vs. signage. Merrifield asked how the Little League Fields were looking. Ronda noted that the dugouts are being worked on. Mayor Randleman asked what other towns are doing for restroom maintenance and if we can upgrade our facilities. Merrifield expressed concerns about vandalism if we have an actual bathroom.
  • Public Works-Motion by Goodhue, seconded by Van Wyk to approve removal of Right-of-way Tree at 130 Penn on N 2nd Street side not to exceed $1,200.00 Motion carried unanimously on roll call vote.
    • Written Report: Steve added that we will be getting compost this year but this will be our last year. The City has to state that compost is from Metro waste and put into the paper. Steve had a meeting with Justin Miller of McClure engineering about the 5th street culvert. He also talked about emergency routes by 165th if flooding occurs during the project. This will be talked about at the pre-construction meeting. Steve noted that there are several beaver dams causing water back up.
  • City Hall/Finance/City Administrator: Andy Lent and Mayor Randleman will meet with HIRTA tomorrow. Andy Lent also met with Phil Parrott from Shive Hattery about their additional fee request and that item will be on the April 10th agenda..

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Would like to attend HIRTA meeting in Urbandale. He will attend the meeting electronically via phone.
  • Eric Goodhue– commended the Electric department and hopes the new hire works out.
  • Robert Van Ryswyk-None
  • Doug Hammerand– None
  • McCulloch-Says that the intersection by the middle Casey’s is still bad but is seeing more police patrol there. The accident few weeks ago was on Hwy 5 and not at that intersection.
  • Mayor Randleman– There will be an update from Iowa League of Cities regarding the state legislature on April 11th. She will give council an update after that.

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION: Legislative Link for March 17th and 24th 2017.

GOOD & WELFARE: Appreciation for all the camaraderie among Council members and working with the Chamber of Commerce.

ADJOURNMENT: Motion by Goodhue, second by Hammerand to adjourn at 8:58 p.m., carried unanimously on a roll call vote.

 

 

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Ruth Randleman, Mayor

 

 

 

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Martha Becker, City Clerk