Minutes, Carlisle City Council Regular Meeting, 27 February 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 February 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 13 February 2017
  • Approve Planning and Zoning Commission Minutes for 20 February 2017
  • Receive and File Sidewalk Committee Minutes for 9 February 2017
  • Approve Utility and EMS Write Off List for February 23, 2017
  • Receive and File MEAN Financials for December 2016
  • Receive and File MEAN Committee and Board Minutes for January 2017
  • Set Public Hearing on Proposed Junkyard in M-2 General Industry District Ordinance for 13 March 2017, 6:30 PM at Carlisle City Hall

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by McCulloch to approve bills in the amount of $73,135.75. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017022701 A RESOLUTION TO APPROVE CHANGE ORDER #2 FOR 2015 SANITARY COLLECTION SYSTEM SELECTIVE REHABILITATION PROJECT-SECTION 4. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Payment #2 in the Amount of $8,374.25 to Visu-Sewer, Inc. for 2015 Southwest Sanitary Sewer Collection System Selective Rehabilitation Project, Section 4. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022702 A RESOLUTION TO APPROVE CHANGE ORDER 8 FOR FIRE STATION ADDITION PROJECT. Motion carried unanimously on a roll call vote with all ayes, except Merrifield who voted nay.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:36 PM, Mayor Randleman opened the hearing for FY2017-2018 Annual Budget. Lent noted there were no written or oral comments received. Merrifield expressed his concern about spending reserves and will vote against the budget. Randleman noted that there was still at least a 25 percent reserve. Further discussion took place on the budget and watching spending during the year to keep from spending into the reserve. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:45 pm. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017022703 A RESOLUTION TO APPROVE ANNUAL BUDGET FOR FY 2017-2018. Motion carried unanimously on a roll call vote with all ayes except Merrifield who voted nay.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 715 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO CITY TREASURER. The ordinance will assign the treasurer duties from the deputy clerk to the city clerk and will take effect on March 6, 2017. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve appointment of Martha Becker as City Clerk/Treasurer beginning March 6, 2017. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve site plan for 235 Garfield in accordance with Fox Engineering review letter of February 16, 2017. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017. Eric Nikkel from Snyder & Associates reviewed the site plan with the Council. Motion carried unanimously on a roll call vote.

The site plan for two new grain storage bins at Heartland Coop, 5550 SE 64th Avenue was reviewed. Mitch Holtz of Fox Engineering commented that no detention ponds would be needed since the water runoff would be negligible, however, the bins are over 3000 square feet and required a site plan review. Heartland Coop is requesting a waiver for the metal siding facing a public right-of-way and allowing a staff review for four new bins later in addition to approval for the site plan.

Motion by Goodhue, seconded by McCulloch to approve the site plan in accordance with the review letter from Fox Engineering dated February 15, 2017 and approving the waiver for the metal siding facing the public right-of-way and staff review for four new bins. The Planning and Zoning Commission recommended approval of the site plan and waivers at their meeting on February 20, 2017. Motion carried unanimously on a roll call vote.

Don Bartholomew submitted a building permit application for an accessory building at 190 East School Street. The structure is small enough for staff review but needs a waiver for metal siding for a building facing a public right-of-way in a RM-1 District. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017 pending Mr. Bartholomew notifying the property owner to the west. A letter was submitted by Mr. Bartholomew signed by the neighboring property owner. Motion by Van Ryswyk, seconded by Goodhue to approve the waiver. Motion carried unanimously on a roll call vote.

Ammon Taylor from Waste Management discussed a possible renewal of the residential solid waste contract with the City. The fee increase for the city would be a flat 2 percent each year starting with the first increase on July 1, 2017. Taylor noted that all new carts will have gray lids. Any existing requests for the change in lids will be charged to the property owner.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022704 A RESOLUTION TO APPROVE EXTENSION OF CONTRACT WITH WASTE MANAGEMRNT OF IOWA, INC FOR SOLID WASTE COLLECTION. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 716 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICES. This ordinance would clarify that late charges only applied to the current month’s utility charges and that the disconnect charge was $25 to agree with the electric disconnect charge. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022705 RESOLUTION APPROVING AMENDED 28E AGREEMENT FOR THE SAFETY COALITION OF CENTRAL IOWA CITIES FOR SHARED SERVICES. Lent explained that Polk City was leaving the coalition and that the increase to Carlisle’s share would only be $77 for the year. This coalition provides safety training for public works staff. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve AED Rental Agreement at a total five-year cost of $44,288 for 12 automatic external defibrillators (AEDs) spread over 6 departments. The rental agreement is a cost of $712 for each AED with a service plan to replace batteries and pads. This will allow standardization of the AED, update the current AEDs and provide them where there are none, specifically at the aquatic center and rec building. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve matching funds for Christmas Wreath Lighting Grant. The Carlisle Chamber of Commerce is applying to the Warren County Philanthropic Partnership for 28 50-inch Christmas wreaths to be hung on First Street and School Street. This will update and standardize the Christmas decorations. The matching funds would come from the division of money split between Electric, Road Use Fund and General Fund.  Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police
    • Motion by Goodhue, seconded by McCulloch to reallocate $17,984 of FY2017 funding to purchase four mobile police radios for vehicles. The radios will be dual band which have provided better communication with Warren County dispatch. Motion carried unanimously on a roll call vote.
    • Included in the Council packet was a copy of the City of Des Moines animal control ordinance as it pertains to the number of pets allowed. The ordinance allows for up to six animals, of which three can be dogs with some exceptions. Council took no action regarding the current City of Carlisle ordinance regarding the number of animals in a residence.
    • Fire/Rescue- Motion by Merrifield, seconded by Goodhue to reassign Lindsay Pinkerton as Paramedic at rate of $15.45 effective January 23, 2017. Motion carried unanimously on a roll call vote.
  • Electric-No report
  • Library-No report
  • Parks and Recreation-Written Report. Frost attended pool management training. Merrifield asked about the diving boards be inspected and replaced. Frost did have someone checking the slides and will look at the boards also.
  • Public Works-Well 4 responding well following rehab.
  • City Hall/Finance/City Administrator-Motion by Goodhue, seconded by Van Ryswyk to regrettably accept resignation of Kay Black as Deputy Clerk, Effective March 3, 2017. Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Nothing
  • Eric Goodhue- He will be gone March 5 through 11.
  • Dan McCulloch-Worried about intersection on frontage area near Scotch Ridge Road intersection.
  • Robert Van Ryswyk-Nothing
  • Mayor Randleman-spoke on some current legislative actions.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS:

    • Kay Black Reception, Friday, March 3, 2017 from 2-4 PM.

INFORMATION:

 

    • MPO Monthly Update-February 2017GOOD & WELFARE: Merrifield expressed gratitude for fire department during a recent incident.

 

CLOSED SESSION: At 8:15 p.m., motion by Goodhue, seconded by McCulloch to move into closed session in accordance with Code of Iowa Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on a roll call vote.

CALL FOR ACTION: No action.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:35 p.m., carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk