Minutes, Carlisle City Council Regular Meeting, 27 December 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Tuesday, 27 December 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, Doug Hammerand, and Drew Merrifield constituting a quorum. Absent was Mayor Randleman. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Park Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza, Library Director Stacy Goodhue, Police Chief Eric Spring, and Deputy Clerk Kay Black. Mayor Pro Tem Goodhue called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

A presentation was given by Stacy Goodhue on a Capital Crossroads initiative with the metro libraries..

CONSENT ITEMS:

Motion by Hammerand, second by VanRyswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 12 December 2016
  • Receive and File Park Board Minutes for 8 December 2016
  • Receive and File Planning and Zoning Commission Minutes for 19 December 2016
  • Receive and File MEAN Management Committee and Board of Directors Minutes for 17 November 2016
  • Receive and File MEAN Financial Statement for October 2016

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Hammerand to approve bills in the amount of $28,069.85. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve Resolution 2016122701 A RESOLUTION TO APPROVE CHANGE ORDER 6 FOR FIRE STATION ADDITION PROJECT for the Carlisle Fire Station Addition Project in amount of $2,098 for installation of soffit lights. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve Resolution 2016122702 A RESOLUTION TO APPROVE CHANGE ORDER 7 FOR FIRE STATION ADDITION PROJECT in amount of $211 to adjust the amount of previous Change Order #4. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Pay Estimate #4 for South 8th Street and East Cole Street Project in Amount of $127,880.19 to Sternquist Construction, Inc. O’Braza asked if the area under the walkway would be cleaned up. Jeff Schug from McClure stated it was part of the punchlist. He will also check on traffic control signs and silt tubes. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Brad Petersen a member of the Park Board talked with Council that he was working on information for milling on the parking for South Park. It would be about half the cost. Lent asked that a written quote be obtained for budgeting.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Hammerand, seconded by Goodhue to approve Resolution 2016122703 RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Merrifield to approve Plat of Survey, Parcel M, Randleman Ridge Plat 9. Motion carried unanimously on a roll call vote.

Discussion took place on the support for the water trail system development that the Des Moines Area Metropolitan Planning Agency (MPO) is undertaking. Teva Dawson and Todd Ashby from the MPO along with Rick Tollekson of Hubbell Realty spoke to the Council about this earlier. Council voiced concern over getting entangled in a regional effort that did not benefit Carlisle, but spent money from Carlisle in other areas of the city. Lent noted that supporting the trail system does not fully obligate the city as there was no formal agreement. The Council can turn down any future funding requests. The current request would allow some conceptual drawings for landing areas at the Scotch Ridge Nature Park and at North Park. Nothing could really be done for future water trails until the river log jams are cleaned up. Council thought that no other agency could come up with conceptual drawings for the requested amount of $4,868.

Motion by Hammerand, seconded by Van Ryswyk to approve Resolution 2016122704 A RESOLUTION TO SUPPORT THE REGIONAL WATER TRAILS PLAN.  Motion passed 4-1 with all ayes except McCulloch voting no.

Motion by Hammerand, seconded by Van Ryswyk to approve Resolution 2016 122705 A RESOLUTION TO COMMIT FUNDS FOR GREATER DES MOINES WATER TRAILS AND GREENWAYS PHASE 1 ENGINEERING STUDY not to exceed $4868. Motion passed 3-2 with all ayes except McCulloch and Merrifield voting no.

Motion by Hammerand, seconded by Van Ryswyk to approve Resolution 2016122706 RESOLUTION APPROVING 28E AGREEMENT FOR MUTUAL ASSISTANCE FOR POLK COUNTY AREA LAW ENFORCEMENT SERVICES. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by VanRyswyk to approve Resolution 2016122707 RESOLUTION APPROVING CERTAIN TRANSFERS OF FUNDS TO COMPLY WITH ELECTRIC RESERVE REQUIREMENT. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2016122708 RESOLUTION APPROVING THE PUBLIC PURPOSE POLICY FOR CERTAIN EXPENDITURES. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third reading of Ordinance 713 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO TREES IN THE CITY PARKING/RIGHT-OF-WAY requiring a permit for said tree. Motion carried unanimously on a roll call vote.

Merrifield voiced concern about staying with the same departments as liaison, but other Council Members felt that although they were assigned to one department, they could visit with the other department heads if needed. Motion by Goodhue, seconded by McCulloch to set date for 2017 City of Carlisle Organizational Meeting for 6:30 PM on Tuesday, 3 January 2017 at Carlisle City Hall. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-Written Report-Update on Cops and Shoppers program. About $4,000 was raised. Stadium View/Johnny & Mikes donated 30 pizzas.
  • Fire/Rescue-Walkthrough of addition scheduled for January 6, 2017.
  • Electric-No report.
  • Library-The Council consented that actions for hiring and setting payroll was the duty of the Library Board per state and city code of ordinances.
  • Parks and Recreation-Written Report. Frost presented information on the EMC Safety Survey Report on South Park Parking Areas and Quote for Paving and Possible Milling Option. Some information on the milling was given at the beginning of the meeting. Roads and the entrance areas are the priority areas.
  • Public Works-Good report on Well #2. Trying to drain areas near the wells. Putting a valve in at Crescent and Fleming Streets.
  • City Hall/Finance/City Administrator-Received the written audit report for FY2016. It will be on the agenda for 9 January 2016.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Wishes everyone a Happy New Year and appreciates all the employees’ hard work.
  • Doug Hammerand-Budget workshops
  • Eric Goodhue-Wishes everyone Happy New Year
  • Dan McCulloch-Appreciates all the hard work.
  • Robert Van Ryswyk-Agrees with the hard work by all the employees.

CITY ATTORNEY REPORT: Letter received by a resident concerning the keeping of chickens. He has spoken with the resident. He explained that he had told the resident that a previous resident had chickens due an ambiguity in the ordinance. The resident claimed that she had the chickens prior to the original case. Stuyvesant told her to present evidence that she had the chickens since that time.

UPCOMING MEETINGS AND EVENTS:

  • Organizational Meeting, Tuesday, January 3, 2016 at 6:30 PM.

INFORMATION:

 

  • DART Commission Workshop Minutes, 17 November 2016 and Update Email Dated 16 December 2016
  • DART Post 6 December 2016 Commission Meeting Email
  • Letter from IMPACT on Utility Assistance Request Increase

GOOD & WELFARE: Robin Merrifield is recovering well following hip surgery. Kudos to Johnny and Mikes and Stadium View for the event for the police officers. Cops & Shoppers event went well. Good EMS response on Christmas Day.

ADJOURNMENT: Motion by Hammerand second by Van Ryswyk to adjourn at 8:02 p.m., carried unanimously on a roll call vote.

 

 

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Eric Goodhue, Mayor Pro Tem

 

 

 

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Kay Black, Deputy Clerk