Minutes, Carlisle City Council Regular Meeting, 24 July 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 July, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, Interim Police Chief Matt Koch, Library Director Stacy Goodhue and Electric Superintendent Donald Miller. City Attorney Robert Stuyvesant was absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented a Years of Service awards to the following employee:

Donald Miller; 25 years; Electric

CONSENT ITEMS:

Motion by McCulloch, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS:

    • Approve Regular City Council Minutes for 10 July 2017
    • Receive and File Planning and Zoning Minutes for 17 July 2017
    • Receive and File Board of Adjustment Minutes for 19 July 2017
    • Receive and File MEAN Financials for May 2017
    • Approve Class C Liquor License for La Villa Restaurant, 30 School Street
    • Set Public Hearing for Monday, August 14, 2017 at 6:30 PM for Amendment of Carlisle Zoning Ordinance Pertaining to Rodeo Grounds

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Van Ryswyk to approve bills in the amount of $137,975.46. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Goodhue to approve pre-authorized and EFT payments for 27 June-21 July 2017 in Amount of $177,564.73. Motion carried unanimously on roll call vote.

Scott Renaud from Fox Engineering spoke to Council regarding the change order for the NW water main extension project. There will be additional boring and shifting of the line to avoid telephone utilities. This will be cheaper than having CenturyLink move the utilities. The increased boring charge will be $10,500.00 in addition to the previously approved private service lines for a total change order cost of $42,600..

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017072401 TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT, in Amount of $42,600

Merrifield asked why this wasn’t noticed in the beginning. Renaud explained that the phone line was installed between the bid and the plan and was out of their control. O’Braza noted that it will be one foot inside the lot line. Motion carried unanimously on roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:39 P.M. Mayor Randleman opened the public hearing regarding the rezoning 30 Market Street from C-3 Central Business District to M-1, Restricted Industrial District. Lent noted that there were no written or oral comments submitted to city hall. There was no public present to speak on this item. Lent explained that this was a condition of selling the property to Iowa Concrete Leveling. About half of the surrounding properties were in an M-1 Restricted Industrial District.

Motion by Goodhue, Seconded by VanRyswyk to close the public hearing at 6:30 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to consider the first reading and waive second and third reading of Ordinance 726 AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA 2014. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to remove from table an Ordinance Amending Provisions Pertaining to Animal Protection and Control. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to consider the third reading of Ordinance 727 AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch, Goodhue, Hammerand. Nays: Merrifield. Motion carried.

Keith Weggen from CDA presented to Council the Scotch Ridge Business Park preliminary plat 1. The previous plat from several years ago has expired. Gary Norgard spoke to Council regarding property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. Norgard asked who would be responsible for the sewer and street and if they would be compensated for any loss of ground. Weggen commented that the road is centered on Norgard’s property line, split 50/50. Mayor asked about a building on the property and if it would be affected. Weggen replied that future right of way will affect the building owned by Norgard’s. Hammerand expressed concerns that if the plat was approved now it may have to be redone later if the agreement fell through. Renaud answered that a plat amendment would be done if that happened.

Scott Hill also spoke to Council on behalf of Norgards concerns Scott Renaud from Fox Engineering noted that in their review letter, it stated that the Norgards had been contacted about the plat.. Norgard’s said they had not been contacted. Weggen expressed an apology and said that this was his understanding. Council discussed the road width and the change from 31’ to 26’. Renaud replied that the 31’wide road was a request so that trucks could handle the corner better but that they are okay with the change to 26’. Weggen added that if the road width was increased to 31’ it would create a problem with the right of way on the south side of the road. Lent stated that if Norgard’s aren’t comfortable with the agreement and decline the city could do an amended plat.

Dean Anderson, 120 E School Street, expressed concerns about the road width from 31’ to 26’ because the road is not straight. Hammerand asked that if there was no parking allowed on that road if that would help. Anderson replied it would help some. Merrifield asked what P & Z approved for width and Weggen replied 26 feet.

Motion by Goodhue, seconded by Merrifield to approve the Scotch Ridge Business Park preliminary Plat 1 contingent to Fox Engineering’s comments from the July 13th, 2017 review letter with a 26-foot wide street. Motion carried unanimously on roll call vote.   Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017072402, APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 2, contingent to Fox Engineering’s comments from the July 13th, 2017 review letter. Motion carried unanimously on roll call vote.  

Weggen discussed with Council the site plan for the office park building to be constructed by Park Holdings. The angle of the building was discussed as well as the amount of metal on the rear of the building that would face the Norgard property. Weggen turned the discussion over to Joe Butler from Downing Construction, 2500 W 2nd Ave in Indianola. The recommendation from P&Z was to approve the metal being textured metal paneling with a stone wainscot/EFIS on both sides and the initial side wrap similar to Casey’s General Store. Butler noted that the site plan shown to Council had the metal exterior as the original V-Rib metal paneling due to the increased cost of the textured paneling.

Motion by Goodhue, seconded by McCulloch to approve the site plan as presented to Council and the requested waiver of less than 60 percent substantial material on the exterior. Motion carried unanimously on roll call vote.  

Council discussed counting glass as a substantial material under Carlisle Zoning Ordinance Section 165.12.C(2). Merrifield noted that Carlisle is the only community that does not accept glass as a substantial material. Butler commented that most communities want more glass coverage. Hammerand asked Lent to do a survey on what other communities do for glass coverage and to add maximum parking to the survey as well. Lent will bring his findings back to the next regular Council meeting for discussion.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072403 ACCEPTING PERMANENT STORM SEWER AND OVERLAND FLOWAGE EASEMENT FROM BEASLEY FARMS, INC. FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072404 sets the public hearing date for the lease-purchase agreement for the fire department radios and police vehicle repeaters.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072404 FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $150,000, FOR EQUIPPING THE FIRE AND POLICE DEPARTMENTS, ESSENTIAL CORPORATE PURPOSES, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072405 sets the public hearing for the consideration of the sale of 30 Market Street. Motion by Goodhue, seconded by Merrifield to approve Resolution 2017072405 PROPOSING THE DISPOSAL OF AN INTEREST IN REAL PROPERTY (30 Market Street) with the public hearing on August 14th, 2017. Motion carried unanimously on roll call vote.

Council discussed the current Council pay. Lent provided Council with a comparison spreadsheet of what other cities pay their Council/mayor ranging in populations of 1,258 to 51,567. Merrifield commented that due to the amount of time it takes to investigate and research agenda items he would like to see the Council pay increase to $2,000.00 annually per Council member. Goodhue commented that he thought an increase had been built into the FY2018 budget. Council continued to discuss the increase and would like Lent to check the FY2018 budget to see if the increase was factored in. The Council pay ordinance will be put onto the next agenda.

Council discussed allowing utility vehicles on city streets. Merrifield asked that the item be tabled until the next meeting so more research can be done pertaining to the topic. Lent will put the item on the next agenda for further discussion.

Council discussed the current fireworks ordinance and did a review of the past 4th of July event. Hammerand discussed narrowing the dates to set fireworks off from July 1st through July 4th and would like to see the consensus of what the other Council members think. VanRyswyk noted that fireworks should end on the 4th of July and that the City needs to be more responsive to people who don’t like fireworks. McCulloch commented that he would like to see Council more sensitive to veterans and possibly help provide signage to put in yards noting that a veteran lives at that residence. Goodhue also commented that by narrowing the dates to July 1st through the 4th would put those dates in the middle of the week on certain years. Merrifield commented that he thought most citizens were in favor of the ordinance due to the amount of fireworks that were set off.  Lent will amend the fireworks ordinance and present it to the Council later for consideration.

DEPARTMENT REPORTS

− Police-

Motion by Hammerand, seconded by Goodhue to approve the purchase of two police vehicles in FY2018 budget in amount of $56,084. Goodhue inquired if the price on the vehicles included the outfit of the vehicles as well. Lent replied no but that there is a total of $130,000.00 budgeted for vehicles. Motion carried unanimously on roll call vote.

− Fire/Rescue-None.

− Electric-

Motion by Van Ryswyk, seconded by McCulloch to approve the hire of Dan Love, Electric Lineman at the rate of $22.96 per hour. Motion carried unanimously on roll call vote.

− Library-

Goodhue noted that this was the last week for summer reading program.  She will also begin putting stat sheets in Council’s packet each month.

− Parks and Recreation-Written report.

Frost informed Council that the South Park concession stand was broken into. Nothing was stolen but there was damage to the door. The last day the pool will be open is August 18th. She also noted that the bridge repairs are complete at South Park.

-Public Works-Written report

Motion by Goodhue, seconded by Hammerand to approve the hire of Anthony Rhinehart, Water/Sewer Laborer at rate of $17.00 per hour and  reclassify Shawn McKeever as Street Laborer at current rate of pay. Motion carried unanimously on roll call vote.

O’Braza informed Council that there was a substantial increase in water usage this past month.     They will be televising Veterans Memorial Drive to see if there is a broken pipe. Once they have the findings from McClure Engineering he will decide what to do. VanRyswyk inquired about the Des Moines River outlet. O’Braza is waiting to hear back from the DNR. O’Braza      complimented Frost on her work with the pool maintenance and upkeep. His department hasn’t hardly had to go there for repairs this year.

-City Hall/Finance/City Administrator-

Lent noted that he would like to change the way department heads report at the meeting. He   suggested that the department heads turn in written reports versus attending the meetings   unless they are needed. This will be done on a trial basis to see how it works. He also noted  that he will assume the role of hiring and firing part-time and seasonal help. An ordinance will be needed for Council to approve this change.

 

MAYOR AND COUNCIL REPORTS-

  • Mayor informed Council that there was a group approaching cities regarding the Welcome and Sanctuary city topic. Mayor asked that if approached we let them know that we are not    ready to address that issue yet.
  • Merrifield passed on that a citizen had complaints about a neighbors activities and that the Police department did a great job trying to resolve the problem.
  • McCulloch noted that he attended the Chamber business meeting and to remind everyone not to miss opportunities for new business.
  • Van Ryswyk thanked Ronda Frost and the 4th of July Committee for all their hard work for a successful 4th of July.

CITY ATTORNEY REPORT-None

UPCOMING MEETINGS AND EVENTS –

There will be a special City Council workshop on July 31st at 6:30 PM at the Carlisle City Hall.

INFORMATION

DART Post-Commission Meeting Email-11 July 2017

MPO Update Email Dated 20 July 2017

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:56 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

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Martha Becker, City Clerk