Minutes, Carlisle City Council Regular Meeting, 24 April 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 April 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch and Doug Hammerand constituting a quorum. Absent was Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza and City Clerk Martha Becker. Police Chief Eric Spring and Library Director Stacy Goodhue were not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

Rachel Woodhouse from BRAVO, presented a slide show to Council. BRAVO is a non-profit organization that promotes arts and culture in the DSM metro area. BRAVO is a centralized grant funder to arts culture and heritage organizations. There are 17 local partner governments who contribute a portion of the hotel-motel tax revenue for the community.

CONSENT ITEMS:

Motion by Hammerand, seconded by VanRyswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 10 March 2017
  • Receive and File Board of Adjustment Minutes for 12 April 2017
  • Receive and File Sidewalk Committee Minutes for 13 April 2017
  • Receive and File Park Board Minutes for 30 March 2017 and 13 April 2017
  • Receive and File Planning and Zoning Minutes for 17 April 2017

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by McCulloch to approve bills in the amount of $84,557.21.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:50 P.M. Mayor Randleman opened the hearing for the Authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder. Lent noted that there were no written or oral comments submitted to City Hall.

Motion by Hammerand, Seconded by Merrifield to close the public hearing at 6:51 P.M. Motion carried unanimously on a roll call vote.

There was further discussion regarding the loan agreement. McCulloch asked if the loan would affect the City’s debt limit and the answer was no because this is a water revenue bond and only GO bonds affect the debt limit.

Motion by Hammerand, seconded by VanRyswyk to approve Resolution 2017042401 A RESOLUTION INSTITUTING PROCEEDING TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AGREEMNT AND THE ISSUANCE OF NOT TO EXCEED $1,200, 000 WATER REVENUE CAPITAL LOAN NOTE. Motion carried unanimously on a roll call vote.

Caleb Smith from McClure Engineering spoke to Council regarding the proposed Danamere Farms Planned Unit Amendment. The Planning and Zoning Commission reviewed the second amendment for the Danamere Farms Planned Unit Development and recommended approval pending three major changes. First, the two roads at the southwest corner have been switched and the cul-de-sac is on the right and the through street is on the left. Secondly, the sidewalk/trail along the east side of Scotch Ridge Road was removed due to possible plans of a sidewalk/trail on the west side of the road. Lastly, a landscape master plan needs to be submitted for the open areas in the Danamere Development.  Joe Pietruszynski from Hubbell Realty suggested taking the cost of the sidewalk and applying it to something else, such as the previous anticipated assistance for the trail underpass from Hubbell.  Hammerand brought up that if there is new development a sidewalk should be added. Merrifield inquired about how soon construction on Parcel D would begin.  Pietruszynski said it would begin immediately. Merrifield also asked if the percentage of construction in Carlisle was slow compared to other cities and Pietruszynski replied that it was.   McCulloch expressed concerns about water pooling at 1135 Juniper Street as well as an issue with silt washing out from under a sidewalk in the area.  Pietruszynski answered that if the issue was identified they could fix it.  Hammerand asked if it was the homeowner’s responsibility and Pietruszynski replied they could take care of it. John Gade from Fox Engineering spoke to Council about the amendment.  They are looking into putting in a retention pond for overflow.  Merrifield inquired about the natural flow of runoff in the area and John replied that the area has enough greenspace to control runoff.  Lent noted that the electric connection will need to be made and asked Don Miller if he foresaw any issues. Miller replied that it would take a lot of wire to make that connection.  McCulloch inquired about the term “apartment/townhome” in the PUD.  The reference to apartment was erroneously added and will be removed.

Motion by McCulloch, seconded by Merrifield to approve the Second Amendment to Danamere Farms Planned Unit Development subject to Fox Engineering Review Letter Dated April 7, 2017 and subject to entering into a development agreement with sidewalk changes and the dollar amount for this sidewalk will be negotiated and agreed upon at the final platting. Motion carried unanimously on a roll call vote.

The Planning and Zoning Commission recommended approval of the wavier at the April 17th 2017 meeting to allow the metal paneling to face the public right-of-way in M2 General Industrial.

Motion by Hammerand, seconded by VanRyswyk to approve a Request Waiver for Metal Siding on Building at 210 Jefferson Street. Motion carried unanimously on a roll call vote.

Council discussed the Proposal for 30 Market Street. Gary and Ann Tracy would like to construct a building to store concession food items which are sold at various events.  Hammerand asked about the appraised value of the lot and Lent replied that the appraisal is lower than the proposal to purchase the lot for $25,000 from the City.  The Council consensus was to keep the project moving.

Lent provided Council with a 12 month consumption average for the property at 405 Jefferson Street and explained that there was a leak at the property which reflected on the March and April utility bills. Hammerand asked the owner when the leak started and she estimated it was sometime in February. Motion by Hammerand, seconded by McCulloch to approve a utility bill adjustment for sanitary sewer charges at 405 Jefferson Street. The adjustment will be based on a 12 month average for the March and April bills and late fees will be waived.  Motion carried unanimously on a roll call vote.

Lent explained that the Gateway Urban Renewal Plan will be amended to allow an area of townhomes owned by Park Holdings, LLC so they can participate in TIF. Hammerand asked if the section was zoned residential and Lent replied it would have to be re-zoned. McCulloch inquired about the style of townhomes. Lent replied he wasn’t sure.

Motion by McCulloch, seconded by Hammerand to approve Resolution 2017042402 A RESOLUTION SETTING DATES OF A CONSULTATION AND A PUBLIC HEARING ON A PROPOSED AMENDMENT NO.1 TO THE GATEWAY URBAN RENEWAL PLAN IN THE CIYT OF CARLISLE, STATE OF IOWA. The consultation will be held May 2nd 2017 at 9:00 am in the Council Chambers at City Hall, 195 N First Street and the public hearing will be held on May 22nd 2017 at 6:30 P.M. at the regular Council meeting in the Council Chambers at City Hall at 195 N First Street.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by VanRyswyk to approve Resolution 2017042403A RESOLUTION DETERMINING THE NECESSITY AND SETTING DATES OF A CONSULTATION AND PUBLIC HEARING ON A PROPOSED CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN FOR A PROPOSED URBAN RENEWAL AREA IN THE CITY OF CARLISE, STATE OF IOWA. The consultation will be held May 2nd 2017 at 9:00 am in the Council Chambers at City Hall, 195 N First Street and the public hearing will be held on May 22nd 2017 at 6:30 P.M. at the regular Council meeting in the Council Chambers at City Hall at 195 N First Street.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by McCulloch to approve a Resolution 2017042404 RESOLUTION TO APPROVE VOLUNTARY ANNEXATION OF LAND OWNED BY THE HEARTLAND COOP. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Merrifield to appoint Daphne Sayers to the Carlisle Zoning Board of Adjustment to Complete Term Ending 31 December 2019. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Merrifield to approve the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Motion carried unanimously on a roll call vote.

Lent provided Council with information pertaining to the increase of solid waste collection fees. The city will show a 9.22% total revenue over expenditures which will help cover the cost of administrative fees and is the normal target range for cities contracting for solid waste removal.

Motion by Hammerand, seconded by VanRyswyk to approve the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION FEES. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-A new certified officer will be on the May 8th agenda for Council to consider for hire
  • Fire/Rescue-None
  • Electric-Merrifield asked Miller how hard it will be to run power to Subdivision D. Miller replied it will take time and money as it will have to be run underground. The developers pay for this.
  • Library-None
  • Parks and Recreation-Pool will open June 2nd and the pool will be filled two weeks prior.
    • Information on Summer Rec and Swim Lessons: In packet.
    • Motion by Hammerand, Seconded by VanRyswyk to approve the hire of Marcy Grace Wachal as a seasonal pool supervisor at the rate of $11.00 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Hammerand, Seconded by VanRyswyk to approve the hire of Kyle Thompson as a seasonal mower at the rate of $7.25 per hour. Motion carried unanimously on a roll call vote.
    • Merrifield asked why starting wage was lower and Frost replied that he will be weed eating only.
    • Motion by McCulloch, Seconded by Merrifield to approve the hire of Sam Martin as a seasonal mower at the rate of $10.50 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Hammerand, Seconded by Merrifield to approve the hire of Cooper Schettler as a seasonal mower at the rate of $10.00 per hour. Motion carried unanimously on a roll call vote.
    • McCulloch inquired about the new system for the pool and Frost said it will be installed before the pool is open for the season. The cost will come out of next year’s budget.
  • Public Works-Written report. Steve O’Braza noted that the water leak last week was due to a fire hydrant that had bolts rust out underground. The Water Quality Report will be out in the next couple months. He is working to arrange the annual street sweeping.
    • Lent received a verbal verification that the tree removed at 520 North 2nd was diseased. Council discussed that if someone wants reimbursement for tree removal from the city right-of-way, the city must receive a written verification from the contractor that the tree was dead or diseased. Hammerand asked what would stop someone from requesting a large amount for reimbursement and Lent replied that the request must be approved by Council. If a citizen removes a tree from city right-of-way without prior approval they will be taking a risk that it may not be approved by Council.   Motion by VanRyswyk, Seconded by McCulloch to approve reimbursement for the removal of a right of way tree at 520 North 2nd street for $350.00. Motion carried unanimously on a roll call vote.
  • City Hall/Finance/City Administrator: None

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Touched on Ordinance for UTV’s and inquired about the city wide garage sale. It is to be held on June 3rd.
  • Robert Van Ryswyk-No
  • Doug Hammerand-.Doug would like Fireworks on the next agenda.
  • McCulloch-attended meeting of Central Iowa Taxpayers Association. Asked Council to let him know if they saw anything in writing from an interview.
  • Mayor Randleman-No

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:     Legislative Link, April 14th

GOOD & WELFARE: Hammerand was grateful to Stuyvesant and Benton for their reasonable rates. McCulloch noted that the lights on Fleming Street were bright and looked good. Mayor expressed universal thanks to everyone and for all the commitment to projects that were complicated and timely.

ADJOURNMENT: Motion by VanRyswyk, second by McCulloch to adjourn at 9:00 P.M. Motion carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Martha Becker, City Clerk