Minutes, Carlisle City Council Regular Meeting, 22 May 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 22 May, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch, Doug Hammerand and Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Police Chief Eric Spring, City Clerk Martha Becker and Library Director Stacy Goodhue, Public Works Superintendent Steve O’Braza was not present. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS without the 8th May 2017 minutes:

  • Approve Tax Abatement Applications for Hubbell Homes, L.C. for Lots 1, 2, 3, 24, and 25 All in Plat 5, Danamere Farms
  • Approve Cigarette Permit for Fareway Stores, Inc. #147, 1115 Bluestem Drive
  • Approve Cigarette Permit for Casey’s General Store #3404, 1020 Gateway Drive
  • Approve Cigarette Permit for Casey’s General Store #14, 105 HWY 5
  • Approve Cigarette Permit for Casey’s General Store #1676, 1001 HWY 5
  • Receive and File Sidewalk Committee Minutes for 11 May 2017
  • Receive and File Planning and Zoning Minutes for 15 May 2017Motion by Goodhue, Seconded by VanRyswyk to approve regular City Council minutes for 8 May 2017 with a correction to a citizens name. The minutes should read as follows; “Lent noted that he received an indirect comment from Bev Steverwald, 6825 SE 52nd.”

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Hammerand to approve bills in the amount of $57,807.78. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Pre-Authorized Disbursement from 25 April through 19th May 2017.   Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to Consider Approval of Release of the retainage for the 8th Street and Cole Street Improvement project in the amount of $31,825.17.  Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Mayor noted that Wayne Johnson attending the council meeting. Former Council Member Frank Schultz acknowledged his attendance before leaving the meeting.

Gary Norgard spoke to council regarding a property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. He was curious if the strip that runs in front of his driveway, and cuts across to Casey’s driveway was going to be removed. Stuyvesant answered that the road may change from gravel to concrete but it is a permanent easement and won’t be removed. Norgard also asked if the properties including his would fall under TIF. Lent answered that the properties were under the Urban Renewal Area. Norgard also inquired if the City would exercise Eminent Domain. Stuyvesant answered that it was available under the code and Mayor Randleman followed up that the City would not entertain that at this point.

Scout troop 153 attended the Council meeting to observe.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, Seconded by VanRyswyk to allow parking on both sides of the street at 325 Fleming per the request by Staci Spragg on Monday, May 29, 2017 from 2:00 P.M. to 7:00 P.M.

Merrifield mentioned that he didn’t remember these type of requests coming before council. Lent said that in the future he will put similar requests on the consent agenda for approval. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, Seconded by Hammerand to consider a waiver for metal siding on a building facing the Right-of-Way located at 335 Jefferson Street, owned by Charles Peterson. The building is in an RM-1 (Residential/Light Industrial District) and will be conducive with other buildings in the area. The Planning and Zoning committee recommends the approval of the waiver. Motion carried unanimously on a roll call vote.

Matt Thomas from TLS Surveying, LLC spoke to Council regarding a plat of survey for Wyckoff Home Place LLC, 15465 Briggs Street. This plat of survey is outside the City limits but within the 2-mile jurisdiction held by the city for new plats of survey. This will be 4th parcel split for Wyckoff.  If they request another split it will then have to go through the sub-division ordinance process. The Planning and Zoning Committee recommended to approve the Plat of Survey at the May 15th meeting.

Motion by Merrifield, Seconded by Goodhue to consider the Approval of Plat of Survey for Wyckoff Home Place LLC, 15465 Briggs Street (within 2-mile jurisdiction area for City of Carlisle). Motion carried unanimously on a roll call vote.

Motion by Merrifield, Seconded by VanRyswyk to Consider Approval of Resolution 2017052206 for A RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Lent explained that this procedure is for the borrowing of revenue bond note funds for the NW water main extension project as well as how the city accepts bids for the project. Motion carried unanimously on a roll call vote.

At 6:45 P.M. Mayor Randleman opened the public hearing for Amendment No. 1, Gateway Urban Renewal Plan. Lent noted that there were no written or oral comments submitted to City Hall.

Lent explained that the city has a Gateway Urban Renewal Plan located in the Gateway area. The amendment is for the removal of portions of a parcel that will be used for residential development. This area is separate from the original economic development due to a difference in regulations for housing.  Lent also noted that the parcel was at the end of the cul-de-sac and was around 4.5 acres.  Lent mentioned that the roads were built from a $500,000 RISE grant and the city has had preliminary discussions with the IDOT if a payback is necessary since RISE grants are secured for offices, office parks and industrial development and this project is residential.  Lent also mentioned that there is the possibility of being able to trade land on the other side by Beasley’s property.

Goodhue asked if trading property would stop or slow down the construction in the Urban Renewal Area. Lent replied that it would not. Residential is not RISE related. Merrifield asked if the payback was a percentage and Lent replied it would be about 25% since the total acres were around 16 and 4.5 acres were close to 25%.

McCulloch asked if there would be a noise barrier and the answer given by Denis Frischmeyer of Downing Construction, representing the developer, was yes. The barrier would probably consist of a berm and evergreen trees.

Motion by Goodhue, Seconded by Hammerand to close the public hearing at 6:50 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of Resolution 2017052207, A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING AMENDMENT NO. 1 TO THE GATEWAY URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

At 6:51 P.M. Mayor Randleman opened the public hearing for the proposed Carlisle Gateway Townhomes Urban Renewal Plan. Lent noted that there were no written or oral comments submitted to City Hall.  Lent explained that the resolution will formally adopt the plan for the Gateway Townhomes Urban Renewal Area to establish a residential urban renewal area.

Motion by Goodhue, Seconded by Merrifield to close the public hearing at 6:52 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of Resolution 2017052208, A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

Lent explained that an Ordinance must be adopted to collect TIF revenue. Merrifield asked if there was anything that would keep council from waiving the 2nd and 3rd reading of the ordinance. Lent replied no, but reminded council that the Ordinance is in place only to allow for the collection of TIF.  Lent expressed hesitation from fully committing until a development agreement is received due to not knowing if the development will proceed.  However, TIF will not be collected until it is certified to the County Auditor.

Motion by Merrifield, Seconded by Goodhue, to Consider Approval of First Reading and waive 2nd and third readings of Ordinance 720, AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON ALL PROPERTY LOCATED WITHIN THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL AREA, IN THE CITY OF CARLISLE, COUNTY OF POLK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF POLK, CARLISLE COMMUNITY SCHOOLDISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL AREA (THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN). Motion carried unanimously on a roll call vote.

Council discussed the amended ordinance pertaining to animal protection and control which included allowing three horses on ten acres as well as lifting the restriction on number of animals on a property. Mayor made a recommendation to add that three chickens be allowed on 10 acres as well.

Motion by McCulloch, Seconded by Hammerand to Consider Approval of First Reading and waive 2nd and 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL by removing the restriction on number of animals allowed, the allowance of 3 horses on 10 acres, and adding the allowance of 3 chickens on 10 acres.

Hammerand asked about the definition of kennel. Stuyvesant replied that the removal of other definitions in the ordinance defined kennel and will keep uses to domestic rather than commercial.

Merrifield added that horses on three acres were already allowed in the previous ordinance.

Roll call Vote: McCulloch: Aye, Hammerand: Aye, VanRyswyk: Nay, Goodhue: Nay, Merrifield: Nay. Motion did not pass.

Motion by Hammerand, Seconded by VanRyswyk, to pass the ordinance as stated without the addition of allowing 3 chickens on 10 acres, removing the restriction on number of animals allowed and the allowance of 3 horses on 10 acres and waiving the 2nd and 3rd reading.

There was further discussion by council regarding the lifting of the restriction on the number of animals allowed. The discussion included treating each situation as a nuisance.

Roll call Vote: Hammerand: Aye, VanRyswyk: Aye, McCulloch: Aye, Goodhue: Nay, Merrifield: Nay. Motion did not pass to waive the 2nd and third reading.

Motion by Hammerand, Seconded McCulloch, to pass the ordinance as stated without the addition of allowing 3 chickens on 10 acres, removing the restriction on number of animals allowed, the allowance of 3 horses on 10 acres and not waive the 2nd and 3rd reading.   There was continued discussion by council regarding waiving the 2nd and third reading at the next council meeting. The ordinance will be on the June 12th agenda, but will likely be tabled until June 26th.  Roll call vote:  Hammerand: Aye, McCulloch: Aye, VanRyswyk: Aye, Goodhue: Nay, Merrifield: Nay. Motion carried for the first reading.

Council discussed the amended ordinance pertaining to fireworks. The sale of fireworks was not addressed in the proposed amended ordinance, only the hours and times fireworks can be let off.   Lent will present the sale of fireworks to the Planning and Zoning Board to consider limiting the sale of fireworks to M2 districts as a special use permit.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of First Reading and waive 2nd and 3rd reading of Ordinance 721, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. McCulloch asked about the use of fireworks on New Year’s Eve. Merrifield replied that the council agreed to remove that at the previous meeting. Motion carried unanimously

Motion by Merrifield, Seconded by Goodhue to Consider Approval of A RESOLUTION TO APPROVE VOLUNTARY ANNEXATION OF LAND OWNED BY HEARTLAND CO-OP. Motion carried unanimously on a roll call vote

Council discussed having an annexation study done on the feasibility of annexation land mainly going southwest from the city limits when the area for housing is completely built out.

Lucas Casey and Ross Harris from SEH (Short Elliott Hendrickson, Inc.) spoke to council about the scope of having an Annexation Feasibility Study done. There was discussion regarding the city’s current Comprehensive Plan and if it would need to be revised. Ross communicated that there would not be a need to revise the plan but to simply work and build on what the city currently has.

Merrifield asked if SEH was currently working with the City of Des Moines on any projects. Casey replied that they had no active contracts with the City of Des Moines and there was no conflict of interest. Hammerand asked how the fee for the survey ($20,000.00) was determined. Goodhue replied that the budgeted number was $27,000.00. Merrifield added that the agreement was not to exceed $20,000.00. Merrifield asked if there would be anything that may cause the price to go over $20,000.00.  Casey commented that if the pricing went up it would be because of a change in the number of parcels annexed or if there was more analysis needed. McCulloch asked how far the annexation would go and Mayor replied that most likely it would go down Scotch Ridge Road and North of the Bypass. McCulloch also noted that Enchanted Bridal, 3582 120th St. expressed that they would be happy if the City would annex to the north and west.

Motion by Goodhue, Seconded by McCulloch to Consider Approval of RESOLUTION APPROVING AGREEMENT FOR PROFESSIONAL SERVICES WITH SEH, INC FOR ANEXATION STUDY. Motion carried unanimously on a roll call vote.

Council discussed possible action regarding reimbursement of electrical installation at Danamere Farms, Plat 6. Lent explained to council that Hubbell has an agreement with Mid American Energy to be reimbursed for 100% of installation costs excluding street lights and would like to have the same agreement with the City of Carlisle’s electric department.  The City would reimburse around $50,000.00 if council approved.  Hubbell approached Mayor about the reimbursement and she would like the topic discussed to be fair to all contractors. Hammerand pointed out that Mid American Energy is much bigger than the city’s electric department and that Mid American Energy is able to absorb reimbursements better than we could. Goodhue followed up with the fact that we are talking about two different entities and that the impact would greatly differ.  McCulloch added that it wouldn’t hurt to speak with Hubbell about the reimbursement.  There was consensus by council to discuss reimbursement of electric installation at Danamere Farms, Plat 6 with Hubbell.  Mayor would like Lent, herself and VanRyswyk to participate in the discussion.

There was no action to consider the offer to purchase Lot at 30 Market Street from Iowa Concrete Leveling.

Council discussed pay increases for FY2017 for non-union personnel, effective June 26, 2017. Lent provided council with a spread sheet that reflected a 2.75% increase for non-union and 2% for Police, and 3% for EMS/Fire. Lent recommended that the city give everyone a 3% increase across the board. The increase does not include Gabby Breheny or Martha Becker because they are currently on a different schedule.  The difference in the increase from 2.75% to 3% is $744.00 and the difference for the police is $520.00. McCulloch asked about making raises based on merit. Lent replied that evaluations were done and everyone is deserving of the raise. Hammerand noted that he is happy with giving a 3% raise and feels fortunate for the staff we have. McCulloch added that he was not against raises but is more comfortable with a merit scale.

Motion by VanRyswyk, Seconded by Hammerand to Approve FY2017 Pay Rate Increases of 3% for Non-Union Personnel; Effective June 26, 2017. Rollcall Vote: Van Ryswyk: Aye, Hammerand: Aye, Goodhue: Aye, Merrifield: Aye, McCulloch: Nay. Motion carried.

DEPARTMENT REPORTS

− Police-Spring did not get the Warren County grant for the vests.

Council discussed the request for a budget amendment for the purchase of 9 active shooter defense kits and 2 ballistic helmets in the amount of $4,090.00. Spring noted that the purchase is through a salary savings and won’t affect budget.  Motion by McCulloch, Seconded by Hammerand to approve the purchase of 9 active shooter defense kits and 2 ballistic helmets in the amount of $4,090.00.  Roll call Vote: McCulloch: Aye, Hammerand: Aye, Van Ryswyk: Aye, Goodhue: Aye, Merrifield: Nay. Motion carried.

− Fire/Rescue-

Motion by Hammerand, Seconded by Van Ryswyk to approve the hire of Adam Bedwell as part-time EMT at Rate of $11.85 per hour. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Van Ryswyk to table the consideration for Motorola Radio quotes. Motion carried unanimously on a roll call vote.

− Electric-Miller noted that the electric stayed on during storms this past week.

− Library-The book sale went well. They are getting ready for summer reading programs.

− Parks and Recreation-

Consider Approval for the following hires:

Concessions

  • Pam Mooreland at $9.00 per hour

Lifeguard

  • Kallen Glawe at $9.00 per hour
  • Gabe McCaughey at $9.25 per hour
  • Alex Byford at $9.00 per hour

Summer Rec

  • Pam Mooreland at $10.50 per hour
  • Lynette Sullivan at $10.25 per hour
  • Mckenzie Wright at $7.50 per hour
  • Nate Rowray at $7.25 per hour

Motion by McCulloch, Seconded by Merrifield to approve the hire of part-time seasonal pool and Parks and Rec. help as listed. Motion carried unanimously on a roll call vote.

Frost informed council that the pool will open on June 2nd.  There will also be a payroll meeting on Wednesday for the new hires.  Frost noted that 130 family passes have been sold so far this spring.  Frost also added that the Summer Recreation sign up was last Wednesday and that she would like to improve the process for sign up.  Frost would also like to look into upgrading the electric at the Recreation Center as it became overloaded on Saturday and blew breakers.  Merrifield questioned the possibility that it was overloaded.  Miller added that an electrician should evaluate the use of the building. Hammerand suggested keeping track of the number of complaints received regarding the electricity. Frost also noted that they are working to get the cemetery cleaned up for Memorial weekend. McCulloch asked if the fence was repaired and Frost replied it still needs fixed.  Mayor touched on the possibility of putting the cemetery map on a type of software to keep a more accurate account of the lots.  The gravel for the Scotch Ridge nature park (trailhead) parking was discussed as well. The subject will be put on the next council agenda.  Merrifield asked if the chemical control unit was installed at the pool and Frost answered that it was. There are three people who know how to operate the system.

− Public Works-Nothing

− City Hall/Finance/City Administrator -Lent informed council that there is a pre-con meeting tomorrow at City Hall regarding the NW Water Main Extension Project. Lent also noted that he will add the individual water service line payment responsibility to the next agenda.

MAYOR AND COUNCIL REPORTS

Merrifield noted that he contacted Jeff from McClure and expressed that he was happy with the speed of the answer to a question he had. Merrifield also noted that he has begun asking permission from citizens if it’s okay to use their name if they contact him for complaints. Mayor added that she does not take action on anonymous complaints and if this was okay by council. The Council felt this was okay.

McCulloch communicated that he started a Go Fund me page for a dog park. There was discussion regarding a 501(c) (3) status for the Friends of the Park. Stuyvesant reported that he did fill out the paperwork for the Friends but does not receive that paperwork back from IRS so he is unsure if they have been granted the status 501(c) (3).  He advised speaking with Joe or Pat from the Friends of the Park.  Merrifield asked how much had been collected and the reply was none.

CITY ATTORNEY REPORT- Stuyvesant informed council that he passed his card on to the representatives from SEH regarding the annexation study as he has many years of experience on the topic and would be willing to help them.

UPCOMING MEETINGS AND EVENTS None 

INFORMATION

− DART Post-Commission Email-May 2017

Motion by Goodhue, seconded by McCulloch to enter into closed session at 8:47 P.M. Motion carried unanimously on a roll call vote.

CLOSED SESSION in accordance with Code of Iowa Section 21.5(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

Motion by Goodhue, Seconded by McCulloch to enter into open session at 9:38 P.M. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:40 P.M. Motion carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Martha Becker, City Clerk