Minutes, Carlisle City Council Regular Meeting, 14 August 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 14 August 2017; 6:30 P.M.   

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Eric Goodhue, Rob Van Ryswyk and Drew Merrifield constituting a quorum. Merrifield participating electronically by phone due to not physically being able to be present in person. Absent were Doug Hammerand and Dan McCulloch. Also present were City Administrator Andy Lent and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS with a correction in the Council minutes for 24 July 2017 where Goodhue voted nay on the Animal Control Ordinance:

  • Approve Special City Council Minutes for 17 July 2017
  • Approve Regular City Council Minutes for 24 July 2017
  • Approve Special City Council Minutes for 31 July 2017
  • Receive and File Department Reports
  • Receive and File 7 August 2017 Special Planning and Zoning Commission Minutes
  • Approve Class C Beer Permit for Dollar General at 1015 Bluestem
  • Approve Tax Abatement Application for Michael and Denise Novak, 1110 Juniper (Resolution 2017081401)
  • Approve Tax Abatement Application for James and Nicole Walstrom, 1350 Veterans Memorial Drive (Resolution 2017081402)
  • Approve Special Event Application: Fun Run on Carlisle Nature Trail, 30 September 2017

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Van Ryswyk to approve bills in the amount of $172,310.58 with the correction that the parking lot rock under the street department be moved to Scotch Ridge Park. Motion carried unanimously on roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Pay Estimate #1 for Northwest Water Main Extension Project to Max Smith Construction, Inc. for $394,885.59. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Scott Hill, from Des Moines, Iowa clarified that he was speaking on behalf of the Norgard family, that his wife’s last name was not Norgard as earlier mentioned in city council minutes, and that they have not been contact for several weeks by the developers constructing the new building in the Scotch Ridge development area.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Erin Ollendike of Civil Design Advantage presented the Final Plat for Plat 1 of Scotch Ridge. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081403 A RESOLUTION APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 1 subject to the requirements stated in the Fox Engineering review letter of 3 August 2017. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve of Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive (within 2-mile zoning jurisdiction). Motion carried unanimously on a roll call vote.

At 6:43 PM, Mayor Randleman opened the Public Hearing on the Not to Exceed $150,000 Lease-Purchase Agreement for Fire and Police Radio Equipment. Lent reported that no written or oral comment were received in the matter. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 6:48 PM. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081404 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF not to exceed $150,000, TO PAY COSTS OF EQUIPPING THE POLICE AND FIRE DEPARTMENTS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Form of Tax Exemption Certificate for $136,905.60 General Obligation Lease-Purchase Agreement (radio equipment). Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081405 RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF $136,905.60 FOR THE PURPOSE OF EQUIPPING THE FIRE AND POLICE DEPARTMENTS FOR ESSENTIAL CORPORATE PURPOSES. Motion carried unanimously on a roll call vote.

At 6:50 PM, Mayor Randleman opened the Public Hearing for Sale of City Real Estate at 30 Market Street. Lent report that no oral or written comments were received on the matter. Lent explained that the sale of 30 Market Street is where the city obtained the property through court order, removed the house and garage and is now selling the property for $25,000 to Iowa Concrete Leveling. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:51 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081406 RESOLUTION DIRECTING THE SALE OF AN INTEREST IN REAL PROPERTY FOLLOWING THE PUBLIC HEARING. Motion carried unanimously on a roll call vote.

At 6:53 PM, Mayor Randleman opened the Public Hearing for Zoning Amendment to Remove Rodeo Grounds as a Special Use. Lent reported that he had visited with Juan Pina to discuss his concerns about their rodeo continuing and Lent stated that he had told Mr. Pina to come to the Council meeting to express his concerns at the hearing. Mr. Pina explained to the Council his desire to continue the rodeos, and they can cancel all the concerts if they are allowed to keep the rodeo. Van Ryswyk was okay with this idea. Goodhue stated that he appreciated Mr. Pina coming to the Council meeting, but was concerned about the use of the grounds for rodeo with new development happening in the immediate area. He thought that perhaps the Council should table the issue until the full Council could be present. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 7:05 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to table AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RECYCLING FEES. Ordinance would increase recycling fees by 10 cents per household per month due to an increase from Metro Waste Authority. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SIDEWALK REGULATIONS. Goodhue expressed concern over those areas that have no sidewalks. Lent explained that in those years, the city would work on the areas with more sidewalk concerns that perhaps were not addressed previously due to time and monetary constraints. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE CITY ADMINISTRATOR DUTIES. This ordinance allows the city administrator to approve part-time and seasonal hires within budgetary and legal constraints with exceptions for fire and library personnel. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081407 A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY. The resolution increases the interim police chief credit card limit to $1000 and temporarily increases the park superintendent limit to $1,000 during the summer months. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081408 RESOLUTION APPROVING FUND TRANSFERS. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT: Lent reported on Work on NW water main is progressing steadily. The company should be installing pipe north of 72nd Ave this week. They will be on General Mills property in two weeks. They will be returning to do service lines, if not completed beforehand. The demolition of 25 School Street should be completed by the end of August. The 5th Street Culvert project began today. City was expecting the engineering service agreement from Snyder for the meeting on 28 August. City was waiting on cost from MidAmerican Energy for the Highway 5 median lights.

MAYOR AND COUNCIL REPORTS: Mayor Randleman reported that she and the city administrator received a binder that explained a lot about DART in preparation for being commission members representing City of Carlisle on the DART commission.

CITY ATTORNEY REPORT: No report

UPCOMING MEETINGS AND EVENTS: Nothing

INFORMATION: DART Post-Commission Meeting Email for August 2017

ADJOURNMENT: Motion by Goodhue, second by Van Ryswyk to adjourn at 7:20 P.M. Motion carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk