Minutes, Carlisle City Council Regular Meeting, 13 March 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 13 March 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Drew Merrifield and Doug Hammerand constituting a quorum. Absent was Dan McCulloch. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and City Clerk Martha Becker. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by Van Ryswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 27 February 2017
  • Set Public Hearing for 5th Street Culvert Project on Monday, April 10, 2017 at 6:30 PM at Carlisle City Hall
  • Approve RESOLUTION APPROVING DELINQUENT SANITARY SEWER RENTAL FEES TO POLK COUNTY (Resolution 2017031301)
  • Approve RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY (Resolution 2017031302)
  • Approve A RESOLUTION AUTHORIZING SIGNATURES ON THE CITY OF CARLISLE SIGNATURE CARD AT GREAT WESTERN BANK (Resolution 2017031303)

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by Goodhue to approve bills in the amount of $ 72,256.42.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Doug Graham of Union Pacific Distribution Services presented information on a Rail2Wind project for the General Mills and Heartland COOP land. Wind components will be unloaded from rail cars and shipped out on trucks. The trucks would enter the project off of 52nd Street and leave on 64th Avenue across from the Avon Lake community.

Motion by Goodhue, Seconded by VanRyswyk to receive and file paperwork submitted by Mary Clark. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, Seconded by Hammerand to receive and file paperwork submitted by Doug Graham with UPDS. Motion carried unanimously on a roll call vote.

Council heard public comments regarding the Rail2Wind Project. Public present expressed concerns that the increased truck traffic from the project would cause congestion at the truck exit sight. Other concerns were safety for the residential community due to increased truck traffic, excessive noise from additional trains and that the trucks wide loads could cause shoulder damage when they turn onto the highway.

The City Clerk will keep the public comment list on file so that the Council and Mayor may address the concerns.

Mayor Randleman’s recommendation was to continue with the process and approach McClure Engineering to do an analysis along with Fox Engineering to review site maps of the area. Mayor Randleman received consensus from the council to move forward with her recommendations.

At 8:25 PM, Mayor Randleman opened the public hearing on the proposition of the application of excess note proceeds. These proceeds are from the 8th Street project and any excess will be used in the trail fund and to make paving improvements at Lindhart Park. Lent reported no written or oral comments were received. At 8:26 PM, motion by Van Ryswyk, seconded by Goodhue to close the public hearing. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017031304 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE APPLICATION OF EXCESS NOTE PROCEEDS OF THE GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2015A. Motion carried unanimously on a roll call vote.

At 8:27 PM, Mayor Randleman opened the public hearing on a proposed ordinance to prohibit junkyards as a permitted use in M-2 General Industrial Districts. Lent explained that the City Council had passed this ordinance in 2010, but the codification company missed it during the recodification in 2014. They advised to have the ordinance readopted. They will codify the ordinance at no additional expense. Lent reported no written or oral comments were received. Dale Baber was present for public comment in opposition to allowing junk yards on properties zoned residential. Council explained that the current ordinance prohibits junkyards in residential districts and that the public hearing referred to M-2 General Industrial Districts.  At 8:28 PM, motion by Goodhue, seconded by Hammerand to close the public hearing. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve the first reading and waive the second and third readings of Ordinance 717 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014, BY AMENDING PROVISIONS RELATED TO USES IN M-2-HEAVY INDUSTRIAL DISTRICT. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Goodhue to approve Special Event Application by Carlisle Ballfield Improvement Committee to utilize a portion of the Nature Trail on Sunday, April 9, 2017 from 1 PM to 4:00 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Special Event Application for Jim Norris Memorial Car Show on June 18, 2017 to Block Frontage Road from 9:00 AM to 5:00 PM. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Goodhue to approve Special Event Application and Route for Carlisle PTO Fun Run on May 20, 2017 from 10:00 AM to 11:00 AM. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-Still in the process of hiring. They are up against a lot of other agencies who are hiring.
  • Fire/Rescue-No Report
  • Electric-It has been 8 months since last power outage.
  • Library-No Report
  • Parks and Recreation-Pool opens June 1st. In the process of hiring life guards.

Motion by Goodhue, seconded by Hammerand to approve hire of Mishelle Richards as Summer Rec Coordinator at rate of $12.50 per hour. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Hammerand to approve hire of Julynn Goodhue as Summer Mower at rate of pay of $10.75 per hour. Motion carried unanimously on a roll call vote.

  • Public Works-There was a water main break on Friday night. There will be an article in the Indianola paper about the Water Departments trip to Washington DC.
  • City Hall/Finance/City Administrator: Union Pacific will have their site planning meeting on Monday. They will also have a variance request before the Board of Adjustment on the 22nd to use a gravel base to store their items. Andy Lent will be out of the office the remainder of the week.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Mayor has not been charging city for mileage. Merrifield thinks she needs to be reimbursed for mileage. Mayor commented that Council increased her travel expenses and she uses it towards travel rather than mileage. Merrifield would like to discuss mileage during the next budget.
  • Eric Goodhue-Nothing
  • Robert Van Ryswyk-Nothing
  • Doug Hammerand: He received the meeting notes from Merrifield.
  • Mayor Randleman-Went to DC

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION: None

GOOD & WELFARE: Van Ryswyk expressed gratitude to the Electric dealing with power outage during the storm.

ADJOURNMENT: Motion by Goodhue, second by Hammerand to adjourn at 9:00 p.m., carried unanimously on a roll call vote.

 

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Ruth Randleman, Mayor

 

 

 

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Martha Becker, City Clerk