Minutes, Carlisle City Council Regular Meeting, 12 September 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 12 September 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Dan McCulloch, Doug Hammerand and Drew Merrifield constituting a quorum. Absent was Rob Van Ryswyk and Eric Goodhue. Also present were City Administrator Andy Lent, Library Director Stacy Goodhue, Park Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza, Electric Superintendent Don Miller, Police Chief Eric Spring, Fire Chief Cory Glover, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by McCulloch second by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 22 August 2016
  • Receive and File Park Board Minutes for 25 August 2016
  • Receive and File Board of Adjustment Minutes for 6 September 2016
  • Receive and File Public Safety Committee Minutes for 6 September 2016
  • Approve Tax Abatement Application for Michael J. and Dietre M. McCormick, 925 Circle Drive (RESOLUTION 2016091201)
  • Approve Class C Liquor License for San Cristobal Restaurant, Inc, DBA La Villa Restaurant, 30 School Street

 

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Hammerand to approve bills in the amount of $96,045.56 Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2016091202 A RESOLUTION TO APPROVE CHANGE ORDER 2 FOR FIRE STATION ADDITION in amount of $6,606.00. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by McCulloch to approve Pay Estimate #3 for S 8th Street and E Cole Street Project to Sternquist Construction, Inc. in Amount of $327,978.88. Jeff Schug gave an update on the project. Motion carried unanimously on a roll call vote.

Update given by Jeff Schug of McClure Engineering on the trail project. There are some drainage issues on the pond dam with a gully forming on the SE corner. Drainage may cause erosion to be worse. Corell is working on an estimate for cost. He believes it will cost around $25,000. He is unsure about the critical nature of the problem. He only knows that the more that we wait the worse the situation will get. Merrifield asked if this could have been prevented. Schug said that some improvements to the dam were made on the project, but wasn’t sure what caused this erosion.

Motion by McCulloch, seconded by Hammerand to approve Pay Estimate #4 for Fire Station Addition Project in Amount of $85,315.70 to Ball Team, Inc. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Phil Parrot of Shive-Hattery Architecture/Engineering presented a request from Shive-Hattery to increase fees by $33,000 for services related to Carlisle Fire Station Addition Project. Mayor Randleman voiced concern about not having done this in the past where they have gone back and increased the amount they were going to pay to an engineering firm for a project. Hammerand stated that on the letter some of the items have been compensated. Parrot stated that his firm expects to pay around $132,000 and is only asking for an increase of $33,000 which means the total cost would be around $98,000. He wanted to make Council aware that these items contributed to the increased costs. Hammerand thought that Shive-Hattery was going to use brick, but Parrot thought they could use metal. Hammerand asked why this wasn’t reviewed. Parrot stated that this code review wasn’t done due to the quick nature of the initial proposal for the referendum. He stated that it wasn’t until they really got into the project that they realized these things would have an impact on items in the project. Hammerand said he understood that, but one of the items such as the closeness of the neighboring buildings could be seen on site. Randleman thought it would have been better to have a more itemized list of services that would cause an increase in fees. Parrot stated that he would try to put together an itemized list for the Council review.

Motion by McCulloch, seconded by Hammerand to table RESOLUTION APPROVING AGREEMENT FOR ENGINEERING SERVICES FOR REPLACEMENT OF 5TH STREET CULVERT. McCulloch preferred to have the full Council consider this contract. Merrifield wanted to have an RFP sent out since the Council had indicated that they wanted to go out for bids on future engineering services. Mayor Randleman noted that there had been an investment by McClure on this project and would prefer to go out to bid on a fresh project. Motion carried with McCulloch and Hammerand voting Aye and Merrifield voting Nay.

Motion by Merrifield, seconded by Hammerand to approve RESOLUTION 2016091203 RESOLUTION APPROVING CERTAIN TRANSFER OF FUNDS. Lent explained that this is the remaining employee benefits levied for general fund employees that needs to be reimbursed in the general fund. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

    • Police-
      • Motion by Merrifield, seconded by Hammerand to approve Body Worn Camera Policy. Motion carried unanimously on a roll call vote.
      • Motion by Hammerand, seconded by McCulloch to approve resignation of Officer Brady Jackson. Motion carried unanimously on a roll call vote.
      • Motion by Hammerand, seconded by Merrifield to approve hiring of Lauran Bly for the position of crossing guard at $11.00 per hour since Tuesday, September 6, 2016. Motion carried unanimously on a roll call vote.
    • Fire/EMS-Written Report. Glover gave an update on the construction. Things have improved with call coverage as a result of the stipend for night time and weekend coverage.
    • Electric-Written Report. Baptist Church was out of power over the weekend. The church is waiting on their electrician to install meter.
    • Library-
      • Motion by Hammerand, seconded by McCulloch to approve hiring of Approve Hire of Dana Smith, effective 13 September 2016, starting at $9.00 per hour for 60 days then an increase to $9.50 per hour with positive review. Motion carried unanimously on a roll call vote.
      • Motion by Hammerand, seconded by McCulloch to declare Children’s table and 6 Children chairs as surplus. Motion carried unanimously on a roll call vote.
    • Parks and Recreation-Frost noted that she has toured the areas covering the department’s responsibility with Dave Sigmund and working on prioritizing things for the crew. Investigating water leak at community building. They believe it is a downspout. Roberts Plumbing is investigating drains at rec building. Working on trail ribbon-cutting event for October 4.
    • Public Works-Getting ready for winter. Department has been working hard on replacing meters. They are putting together specs for bidding on new truck that is in the budget.
    • City Hall/Finance/City Administrator-Lent noted that he will not be present for the September 26th meeting. Motion by Hammerand, seconded by McCulloch to approve Monday, November 21 at 5:30 PM for Capital Improvement Plan Workshop. Motion carried unanimously on roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield- Clarified his earlier remarks on tree removal at South Park.
  • Doug Hammerand-Will miss the September 26th meeting.
  • Dan McCulloch-Wished Drew Merrifield a Happy Birthday.
  • Mayor Randleman-Would like to see everyone at the October 4th Trail Ribbon Cutting.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS

    • Trail Ribbon Cutting, Carlisle Rec Building, October 4, 2016, 4:00-5:30 PM. (NOTE NEW DATE)
    • Shred Event, September 24, 2016 at from 9-11 AM at Great Western Bank Parking LotADJOURNMENT: Motion by Merrifield second by McCulloch to adjourn at 8:30 p.m., carried unanimously on a roll call vote.

INFORMATION

 

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk