Minutes, Carlisle City Council Meeting, 27 June 2016

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 June 2016, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Bob Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Fire Chief Cory Glover, Electric Superintendent Don Miller, Public Works Director Steve O’Braza, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

The following years of service awards were given:

  • Benita Chaput: 20 Years
  • Kay Black: 10 Years
  • Nick Frye: 5 Years

CONSENT ITEMS:

Motion by Goodhue, second by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 13 June 2016
  • Receive and File Park Board Minutes for 14 June and 16 June 2016
  • Receive and File Cemetery Board Minutes for 22 June 2016
  • Approve Tax Abatement Application for Christopher and Sara Lang at 1265 Blue Bonnet Drive (RESOLUTION 2016062701
  • Approve Tax Abatement Application for Joseph and Amanda Batten at 1320 Blue Bonnet Drive (RESOLUTION 2016062702)
  • Approve Tax Abatement Application for Dean and Jean Flaws at 405 Market Street (RESOLUTION 2016062703)

Motion carried unanimously on roll call vote.

 

 

 

 

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by McCulloch to approve bills in the amount of $94,565.46. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Goodhue to approve RESOLUTION 2016062704 A RESOLUTION TO APPROVE CHANGE ORDER 1 FOR FIRE STATION ADDITION PROJECT. Change order is for extended water connection to 6-inch main as requested by city and for builder’s risk insurance. A total cost of $4,025. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:38 p.m., Mayor Randleman opened the public hearing on an amendment for the FY2015-2016 Annual Budget. Lent noted that no written or oral comments were received. This amendment is for the refunding of a 2008 sewer revenue loan for a lower interest rate. The City’s net debt service savings is $193,400 from the refunding. Motion by Goodhue, seconded by VanRyswyk to close the public hearing at 6:39 p.m. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve RESOLUTION 2016062705 A RESOLUTION TO APPROVE AMENDMENT TO ANNUAL BUDGET FOR FY 2015-2016. Motion carried unanimously on a roll call vote.

Discussion and possible action to allow fainting goats in Residential Areas. Angela Stark, 205 Market Street was in attendance to advocate for the fainting goats and say they weigh 50 pounds and have a height of 25 inches. Goodhue asked what the benefit to having them. Stark noted that benefits include that they eat weeds and are cute. She would only be getting two of the goats. Mayor Randleman noted that the Council would only be discussing to allow for the fainting goats. Merrifield commended Stark on not getting them first and then bringing the issue to the Council. Goodhue and Van Ryswyk both noted that they were against allowing chickens and would have a hard time allowing goats as well. Motion by McCulloch and second by Merrifield to direct city attorney to draft an ordinance for no more than two fainting goats with no commercial purposes and to not allow slaughtering. Motion carried 3-1 with all ayes except VanRyswyk.

Motion by Goodhue, seconded by McCulloch to approve the second reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO NATURAL GAS FRANCHISE. Lent stated he had received a comment from Norm Dostal through the Internet that the franchise fee is just a tax by another name and hits lower income families harder than families with higher incomes. McCulloch asked that the City would set up a fund in the future to help low-income families with utilities. City has worked with state programs such as LIHEAP to help low-income families. Merrifield stated that those who receive income from federal government that their cost-of-living increase would only be .7 percent. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Goodhue to approve RESOLUTION 2016062706 A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY. This is to add Aquatic Center manager, Ronda Frost to the policy to purchase supplies. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve RESOLUTION 2016062707 RESOLUTION APPROVING CERTAIN TRANSFERS OF FUNDS. This resolution to approve a transfer to return of the money borrowed from the water fund for the True Value project and the transfer of funds from the Employee Benefits special revenue fund to the General Fund. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police: Chief Spring explained there was enough money left in police department budget to purchase remaining radios and body cameras needed to the department. The Police Department is ahead on their budget here at the end of the year and is requesting to use some of their savings on five portable radios and four body cameras. The radios are needed. The body cameras could wait, and possibly obtained by a grant. However, receiving a grant award is never guaranteed. More explanation in the memo in the packet. The cost for the radios will be $22,494.55 and $4,719.00 for the body cameras. Merrifield asked about finalizing policy on the cameras. Spring said he could have it finalized next week, but would need the cameras to put them in place. Spring also explained that there are certain times that the camera will need to be turned off manually and this would be explained in the policy. Spring believes he could have them set up in a few months. Motion by Goodhue, seconded by McCulloch to approve the purchase. Motion carried unanimously on a roll call vote.
  • Fire: The Fire Department recently received a grant from Prairie Meadows to purchase LUCAS automated CPR devices for the ambulances. The grant will pay $5,000 of the needed $26,482 needed to purchase the devices. Motion by Merrifield, seconded by Van Ryswyk to approve the purchase of the LUCAS devices. Motion carried unanimously on a roll call vote.
  • Electric-Merrifield asked about service size to homes on 8th and Cole. Miller explained this was the minimum size.
  • Library-Written report.
  • Parks and Recreation
    • Motion by McCulloch, seconded by VanRyswyk to approve Park Board Recommendation to Hire Ronda Frost as part-time Park Superintendent at Annual Salary of $25,000 with starting date on or around September 1, 2016. Motion carried unanimously on a roll call vote.
    • Motion by Merrifield, seconded by Goodhue to approve hire of Claire Birchmier for Carlisle Aquatic Center Concessions at rate of $7.25 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Merrifield, seconded by Goodhue to approve hire of Kelli Bradshaw for Carlisle Aquatic Center Lifeguard at rate of $9.25 per hour. Motion carried unanimously on a roll call vote
  • Public Works-Jeff Schug from McClure Engineering explained that for future street reconstruction projects, the City should look at pot-holing to vertically locate utilities. This would not alleviate the issue 100 percent, but would likely help these types of situations where the project is delayed because certain utilities are in the way and need to be moved. There may be a change coming for the sub-drain with it coming out and adding additional rock and cement as long as costs balance out. Council would like a new baseline schedule.
  • City Hall/Finance/City Administrator: Motion by Goodhue, seconded by Van Ryswyk to accept resignation of Benita Chaput as Utility Billing Clerk with regrets with final day as of 30 June 2016. Motion carried unanimously on a roll call vote.

 MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Nothing
  • Eric Goodhue-Nothing
  • Dan McCulloch-Reviewed visits to Cole Street this weekend and appreciated the assistance from those in attendance yesterday.
  • Rob VanRyswyk-Nothing
  • Mayor Randleman-encouraged members to consider registering for the Iowa League of Cities’ Annual Conference.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS: Meeting on Downtown Des Moines River Dams on Wednesday.

INFORMATION:

  • New Laws of Interest 2016
  • Iowa League of Cities Annual Conference Brochure
  • DART Email Update Dated 16 June 2016
  • MWA Email Update Dated 20 June 2016

Jennifer Jackson requested a closed session for her hiring as volunteer firefighter.

At 7:47 p.m., motion by Merrifield, seconded by Goodhue to go into closed session in accordance with Code of Iowa Chapter 21.5(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

At 8:03 p.m., Council resumed open session. Mayor Randleman called for action. Motion by Goodhue, seconded by Van Ryswyk to approve hire of Jennifer Jackson as volunteer firefighter. Motion carried unanimously on a roll call vote.

At 8:05 p.m., motion by Goodhue, seconded by Merrifield to go into closed session in accordance with Chapter 21.5(c). To discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.

At 8:15 p.m., Council resumed open session. Mayor Randleman called for action. There was none.

At 8:16 p.m., motion by Goodhue, seconded by McCulloch to go into closed session in accordance with Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.

At 8:31 p.m., Council resumed open session. Mayor Randleman called for action. There was none.

At 8:32 p.m., motion by Goodhue, seconded by McCulloch to go into closed session in accordance with Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. The minutes and the audio recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed.

At 9:20 p.m., Council resumed open session. Mayor Randleman called for action. There was none.

ADJOURNMENT: Motion by VanRyswyk, second by McCulloch to adjourn at 9:22 p.m., carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk