Minutes, Carlisle City Council Meeting, 26 June 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 26 June, 2017; 6:30 P.M.      

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Drew Merrifield, Dan McCulloch and Eric Goodhue constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost and Police Chief Eric Spring. Library Director Stacy Goodhue and Electric Superintendent Don Miller were absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

Goodhue asked if the special events were going to be on Veterans Memorial Drive only and Lent replied that they would be.

-Approve Regular City Council Minutes for 12 June 2017

− Receive and File Year-to-Date Treasurer’s Report

− Receive and File Planning and Zoning Commission Minutes for 19 June 2017

− Approve Hire of Max Kompsie at Aquatic Center Concessions at $7.25 per hour Retroactive to 8  May 2017

− Approve Resolution 2017062601, A RESOLUTION CERTIFYING POPULATION OF ANNEXED TERRITORY

− Approve Special Event Request for Friends of Carlisle Parks 10k Run on Carlisle Nature Trail, 5 August 2017

− Set Public Hearing for Monday, July 24, 2017 at 6:30 PM for Rezoning of 30 Market Street from C-3. Central Business District to M-1, Light Industrial District.

− Set Public Hearing for Monday, July 24, 2017 at 6:30 PM for Amendment of Carlisle Zoning Ordinance Pertaining to Rodeo Grounds.

− Approve Special Event Application for Heather Eschelman, 1255 Veterans Memorial Drive, July 8, 2017 from 4:00 PM to 11:00 PM.

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by VanRyswyk to approve bills in the amount of $180,915.51.

Goodhue asked about the costs of sheltering an animal through our current contract and that it seemed high. Other options would include taking animals to the ARL or having a City shelter, but both options would likely cost more. He also asked about the credit card policy for Parks and Rec and if there was something that could change so Ronda Frost does not have to pay out of pocket for concession supplies and then wait for reimbursement. Lent replied that she can use his credit card in addition to hers to help pay for items. He also suggested increasing her card amount in the summer. Frost said it is hard to purchase concession items ahead of time due to a lack of storage space.

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded VanRyswyk by to approve pre-authorized disbursements for 23 May 2017 through 23 June 2017.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Council discussed the parking of vehicles at 3 Grant Street, 3 School Street and 3 ½ School Street by S & B Auto. The increased parking has been limiting access to certain properties.

Included in the council packet was a recent letter that was sent to S & B Auto regarding the parking as well as minutes from 2006 reflecting that cars were only to be parked in front of S & B Auto on Grant Street. Goodhue asked if anyone has complained about limited access to their property and Lent replied that he hasn’t heard anything since the letter was sent. VanRyswyk replied that James Oil could not get back to their tanks on Saturday because a transport truck was blocking the way and no one from S & B Auto was there to move it. Belkis Sinanovic, owner of S & B Auto commented that there were several pot holes on his street and would like those fixed. O’Braza said they will make a better effort to fix them. Elma Sinanovic, owner of S & B Auto told council that they have permission from other property owners to park on both the east and west side of the property. Mayor noted that the issue at hand is the access to other properties due to the amount of cars parked in the area. Mayor asked if they needed the extra space and Sinanovic replied they do in order to expand the business.  Lent suggested that the topic be tabled so all properties owners could talk about the situation.

Motion by Goodhue, seconded McCulloch to table the parking of vehicles at 3 Grant Street, 3 School Street and 3 ½ School Street. Motion carried unanimously on roll call vote.

Council discussed the approval of construction plans for Plat 6, Danamere Farms which calls for 40 new lots. The Planning and Zoning Committee voted to recommend approval of the construction plans at their meeting on June 9th.  Fox Engineering asked that two items be addressed.  One was for some of the lots to drain sump pumps into the storm sewer rather than across the trail and the other item was an updated landscape plan. Brad Brockman from McClure Engineering and Joe Pietruszynsk from Hubbell Realty presented the changes to council. Brockman explained that a detention basin will be put into the southwest section of the development to catch the water before discharge to slow down the flow as well as putting a grass strip along the trail.  Lent asked about timeframe of when they would begin the construction of the basin because of an upcoming 10k run that will take place on the trail.  Pietruszynsk suggested to re-route the run to avoid the construction. Mayor asked about the landscape plan and Pietruszynsk commented that the plantings will be consistent in type to avoid separate care for various types of prairie grasses. Jon Gade from Fox Engineering spoke to council about the discussion of the sump pumps and landscaping that was brought up in the Planning and Zoning meeting. Gade also mentioned that the timing of the trail removal for the basin construction will be noted. Gade spoke to council about emergency vehicle access and that the trail will be 10 foot wide and paved for ingress and egress of emergency vehicles. Merrifield asked if trail would handle EM response vehicles. Gade said it should but if there are concerns about it Council should take a look at that on the plan. McCulloch asked if the issue of water pooling on Juniper had been addressed. McClure Engineering shot the variance to the areas and they are complacent. Pietruszynsk noted that there was a silt sock that was clogged which caused some of the backup.

Motion by Goodhue, seconded by Merrifield to approve construction plans for Plat 6, Danamere Farms Subject to Fox Engineering review letter of June 15, 2017. Motion carried unanimously on roll call vote.

Lent spoke to council regarding the meeting with Hubbell Realty concerning the proposed agreement for electrical service installation in Plat 6, Danamere Farms. The agreement reached is to have Hubbell pay for $23,000.00 towards labor cost and the city will pay around $40,000.00 for the cost of material. The city will receive a credit of around $39,600.00 from MEAN which will help pay for the cost of materials. Stuyvesant will create the agreement for the next meeting.

At 7:10 P.M. Mayor Randleman opened the public hearing regarding the rezoning of 335 Garfield Street from M-1, Limited Industrial District to M-2, General Industrial District. Lent noted that there were no written or oral comments submitted to city hall. Martin Grading is working to install a three fuel tanks at 335 Garfield. M1 areas would require that the tanks be buried under ground. By rezoning to M2, they will be able to have the tanks above ground. McCulloch asked what was to be stored in the tanks and Lent replied gas and diesel.

Motion by Goodhue, Seconded by VanRyswyk to close the public hearing at 7:11 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to consider the first reading and waive second and third reading of Ordinance 723, AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF CARLISLE, IOWA 2014 (335 Garfield Street Re Zoning). Motion carried unanimously on roll call vote.

At 7:12 Mayor Randleman opened the public hearing regarding the sale of fireworks as a special use permit in C-2 Highway commercial Districts. Lent noted that there were no written or oral comments submitted to city hall. Council asked about pending lawsuits that were in the news and if that would happen here. Lent replied that those lawsuits were subject to people being restricted to non-retail areas where they can sell fireworks. The proposed ordinance was to allow sale of fireworks in C-2 Highway Commercial Districts.

Motion by Goodhue, Seconded by McCulloch to close the public hearing at 7:15 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by McCulloch to consider the first reading and waive second and third reading of Ordinance 724, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SEPCIAL USE-FIREWORKS SALES. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the recommendation on the Plat of Survey for Gerald and Karen Randleman, PT of Parcel A, E ½ Section 2, T77N, R23W, Warren County, Iowa (within 2-mile jurisdiction area for City of Carlisle). Motion carried unanimously on roll call vote.

Council discussed the acceptance of easements for the 5th Street Culvert project. Goodhue asked why there was a cost different between easements for the Doss’s and Adolf’s. Justin Miller from McClure Engineering stated that the Doss’s were hesitant about the easement and paid to have an attorney look at the easement agreement and the city is reimbursing them for that cost. Mayor asked if it was normal to have such different discrepancies between property owners. Jeff Schug from McClure engineering noted that this is normal and something they see. McCulloch asked Stuyvesant about abstaining from the vote due to personal dealings with one of the property owners. Stuyvesant said it was not necessary.

Motion by VanRyswyk, Seconded by Goodhue to approve Resolution 2017062602, A RESOLUTION ACCEPTING EASEMENTS FOR THE 5TH STREET CULVERT PROJECT FOR THE CITY OF CARLISLE, IOWA AND APPROVING THE SETTLEMENT AGREEMENT RELATED TO SAID PROJECT. Ayes: VanRyswyk, McCulloch, Goodhue. Nays: Merrifield. Motion Carried.

Items for $720,000 Water Revenue Capital Loan Notes, Series 2017B:

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017062603, A  RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REISTRAR AND TRANFER AGENT AGREEMENT AND AUTHORIZING THE EXECTION OF THE AGREEMENT. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Merrifield to approve the Approval of Tax Exemption Certificate. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017062604, A RESOLUTION APPROVNG AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $720,000 WATER REVENUE CAPITAL LOAN NOTES, SERIES 2017B, OF THE CITY OF CARLISLE, STATE OF IOWA, UNDER THE PROVISIONS OF THE  CITY CODE OF IOWA AND PROVIDING FOR A METHOD OF PAYMENT OF THE  NOTES. Motion carried unanimously on roll call vote.

Mayor spoke with Council about the sidewalk committee and the MPO. Lent explained that he would like to set up a workshop with Council to speak about the proposed changes to the Sidewalk Ordinance. Lent stated that the city will pay for the handicap ramps but the citizen is responsible the sidewalk repair itself. If the property owner is assessed for sidewalk repairs the money will come out of the city’s pocket until assessments have been received by the county.

Motion by Goodhue, seconded by McCulloch to set the sidewalk discussion workshop for July 17th at 6:00 pm in the council chambers at City Hall. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to Remove from Table an Ordinance Amending Provisions Pertaining to Animal Protection and Control. Motion carried unanimously on roll call vote.

Council Member Hammerand was contacted via phone by Lent at 7:44 pm to participate in the meeting.

Motion by McCulloch, seconded by VanRyswyk to consider the second reading and waive the 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch and Hammerand. Nays: Goodhue and Merrifield. Motion to waive the 3rd reading did not pass.

Motion by McCulloch, seconded by VanRyswyk to consider the second reading and not waive the 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch and Hammerand. Nays: Goodhue and Merrifield.

Motion carried.

DEPARTMENT REPORTS

− Police-Written Report. Motion by Goodhue to accept Shelly Nelson’s resignation as Police Clerk/Records Specialist, seconded by Van Ryswyk. Motion carried unanimously on roll call vote.

− Fire/Rescue-Lent spoke to council about the Motorola Radio lease-to-own agreement. Council can expect to see proceedings for the purchase and that it may take more time than originally thought due to the fact that the radios will have to be financed. The open house went well and there was television coverage from Channel 13. Goodhue asked about the financing of the radios and asked why we needed to go through Ahlers and Cooney.  Lent replied that it is best for Ahlers to take us through the appropriate steps because of the type of financing that is involved.

− Electric- No report

− Library- No report.

− Parks and Recreation-Written Report and 2017 Pool Inspection Report.  Frost expressed that she was pleased with the 2017 pool inspection.  She noted that Mary Grace Wachal put forth a lot of effort to help make the inspection a success.  The two items that needed addressed on the inspection were separate soap dispensers for handicap use in the stalls and an action plan for chemical spills. Goodhue commended Frost on a job well done for the inspection. Frost asked that there be increased Police staff on the 4th of July after 7 pm at north park.

-Public Works-O’Braza let council know that they roughed in the in parking lot at the nature trail. Merrifield asked if they used the full amount of rock and O’Braza replied no. He also noted that they would not be using the barrier fabric under the rock as it becomes a mess if caught by the snow plow.

-City Hall/Finance/City Administrator-Lent informed council that he was working on a policy for the private water service lines.. Martha Becker and Shalee Crispen will be attending Clerks School the 3rd and 4th week of July. The cost of the school will be paid for by grants that were awarded to them. O’Braza noted that he spoke with homeowners regarding the water line extension. Goodhue replied that he spoke with a homeowner as well and would like to see more communication to residents about upcoming projects. Lent noted that he would work to provide more communication, although a couple of flyers and workshops had previously been provided on this particular project.

MAYOR AND COUNCIL REPORTS-

Merrifield mentioned that the Wind2Rail operation must be running smoothly as he has not received any phone calls about it.

Goodhue wished everyone a safe and happy 4th of July.

Mayor encouraged the council to take a survey available by MPO. She also noted that BRAVO has a report that council should read.  Mayor touched on the Federal Highway Administration and that may approve designating the bypass as an interstate.

CITY ATTORNEY REPORT-No report.

UPCOMING MEETINGS AND EVENTS – Nothing.

INFORMATION

  • Lent updated council on the CurbIt! Recycling rate. Rate will increase by .08 cents.

Good and Welfare:

McCulloch expressed his appreciation to Frost for her work through Parks and Rec.

Mayor gave a pre-thank you to the 4th of July committees and to Hammerand for the upcoming race.  Merrifield thanked Frost for her volunteer time on the 4th of July committee.

Motion by Merrifield, seconded by Good to enter into closed session at 8:10 P.M in accordance with Code of Iowa Section 21.5 (i.) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Hammerand was present via phone. Council received a written request by Spring to enter into closed session.

Motion by VanRyswyk, seconded by Goodhue to enter into open session at 8:27 P.M.

Motion carried unanimously.

Mayor Randleman called the meeting back to order at 8:27 and asked for any action. Motion by Merrifield, seconded by Hammerand to present a general release to Spring pending his opportunity to review the agreement and that Spring’s separation date will be June 26th, 2017. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by VanRyswyk to adjourn at 8:33 P.M. Motion carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Martha Becker, City Clerk