Minutes, Carlisle City Council Meeting, 23 October 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 23 October 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch, Doug Hammerand, Drew Merrifield and Eric Goodhue constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017102301 Approving Employment Contract with Matt Koch for Position of Chief of Police. Motion carried unanimously on a roll call vote. The Chief of Police oath of office was administered by Mayor Randleman and taken by Chief Koch.

CONSENT ITEMS:

Motion by Goodhue, seconded by Hammerand to APPROVE THE FOLLOWING CONSENT ITEMS. Mayor Randleman noted a correction to the October 9th Council meeting minutes. Under Mayor and Council Reports the minutes were corrected to read “Mayor Randleman noted that her trip to Australia was through Greater Des Moines Partnership”. Minutes previously read “Mayor Randleman noted that her trip to Australia was through the Des Moines Metropolitan Planning and Organization”.

  • Approve Regular City Council Minutes for 9 October 2017 and Special City Council Minutes for 18 October 2017
  • Approve Resolution 2017102302, A RESOLUTION TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD
  • Approve Resolution 2017102303, Tax Abatement Application for Joshua and Megan Olney, 1300 Veterans Memorial Drive
  • Receive and File Planning and Zoning Minutes for 9 and 16 October 2017
  • Receive and File MEAN Financials for August 2017
  • Set Special CIP Workshop meeting for Monday, 6 November 2017 at 6:30 PM at Carlisle City Hall
  • Set FY2018 Budget Amendment 1 Hearing on 13 November 2017 at 6:30 PM at Carlisle City Hall, 195 N 1st Street, Carlisle, IA
  • Set Beggars Night for Monday, 30 October 2017 from 6:00 PM to 8:00 PM
  • Receive and File Department Reports

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by VanRyswyk, seconded by Goodhue to approve bills in the amount of $167,234.13

Motion carried unanimously on a roll call vote.

 

Motion by Goodhue, seconded by Van Ryswyk to approve preauthorized disbursements from 26 September to 20 October 2017 in the amount of $77,051.21.

Motion carried unanimously on a roll call vote.

 

Motion by Goodhue, seconded by Merrifield to approve Resolution 2017102304, A RESOLUTION TO APPROVE CHANGE ORDER #3 FOR NW WATER MAIN EXTENSION PROJECT (+$14,760 to be reimbursed by IDOT). Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Danielle Overton, 630 S 5th Street spoke to Council regarding her sewer charges after filling her pool. Overton asked that the portion of her sewer charges for the pool fill be forgiven as she was not aware that an irrigation meter was available to fill her pool. Lent noted that the pool application has since been updated to reflect that irrigation meters are available.

Motion by Goodhue, seconded by Hammerand to reimburse the sewer charges for the pool fill at 630 S 5th street in the amount of $149.00. Motion carried unanimously on roll call vote.

Carrie Norris, 1910 Normandy Drive, spoke to Council regarding pulling her water meter. It was discussed at the October 9 meeting that the city would pull her meter and have it tested at Des Moines Water Works to see if the meter was broken. Norris stated that she wants to keep her meter per her attorney and her engineer. Norris expressed concerns that her meter would not come back to her. Lent suggested that her engineer could take the meter to Des Moines Water Works to have it tested once it was pulled. There was further discussion from Council and Norris regarding the meter and the topic remains on the table.

Jeff Schug from McClure Engineering spoke to Council regarding the final plat for Danamere Farms Plat 6, Phase 1. The Planning and Zoning Commission recommend the approval in accordance with Fox Engineering’s review letter. Schug noted that the trail connection that was removed will be re-poured in the next two weeks. Ralph Summers, 425 S 8th Street asked if the entire platted street would be paved or just the first section of the development. Schug explained that just the first section would be paved.

Motion by Merrifield, seconded by Goodhue to approve Resolution 2017102305, A RESOLUTION APPROVING THE FINAL PLAT FOR DANAMERE FARMS PLAT 6.

Merrifield withdrew his motion and Goodhue withdrew his second.

Motion by Merrifield, seconded by Goodhue to approve Resolution 2017102305, A RESOLUTION APPROVING THE FINAL PLAT FOR DANAMERE FARMS PLAT 6 per Fox Engineering’s corrections in the review letter from 10 October 2017. Motion carried unanimously on a roll call vote.

Mayor Randleman opened the public hearing at 7:05 pm for the Second Amendment to the Gateway Urban Renewal Area. Lent noted that there were no written or oral comments submitted to City Hall.

Gary Norgard, Altoona, Iowa asked Council if the re-development would affect his mother’s property. Lent replied that the amendment is part of the original Gateway project and would not have anything to do with his mother’s property as it is adding on Dave Wright and Wilbur Goodhue Corporation property. Norgard also inquired about the second paragraph of the amendment regarding taxes and if that would affect his mother’s property. Lent replied that it would only affect it if the property was developed.

Motion by Goodhue, seconded by Merrifield to close the public hearing at 7:06 pm. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to Approve Resolution 2017102306 A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING AMENDMENT NO. 2 TO THE GATEWAY URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Van Ryswyk Consider the First Reading and waive the second and third reading of Ordinance 735, AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON CERTAIN PROPERTY LOCATED WITHIN THE GATEWAY URBAN RENEWAL AREA, IN THE CITY OF CARLISLE, COUNTY OF POLK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF POLK, CARLISLE COMMUNITY SCHOOL DISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE GATEWAY URBAN RENEWAL AREA (AMENDMENT NO. 2 PARCEL. Motion carried unanimously on a roll call vote.

Mayor Randleman opened the public hearing at 7:09 pm for a Development Agreement by and Among the City of Carlisle, CMF Ventures, LLC, and Pioneer Hi-Bred International, Inc. Lent noted that there were no written or oral comments submitted to City Hall.

Rich Clark, PDC Partners and CMF Ventures, 418 6th Ave, Suite 300, Des Moines, IA and Craig Shottwood from Pioneer were present to answer questions. Merrifield noted that he received a complaint regarding the site. The development agreement is for a ten-year 100 percent tax rebate up to $3,313,565. There will be 25-30 new part-time and fulltime jobs included with the development.

Motion by Merrifield, seconded by Goodhue to close the public hearing at 7:11 pm. Motion carried unanimously on a roll call vote.

Motion by Goodhue seconded by VanRyswyk to Consider Approval of Resolution 2017102307, A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT BY AND AMONG THE CITY OF CARLISLE, CMF VENTURES, LLC, AND PIONEER HI-BRED INTERNATIONAL, INC. Motion carried unanimously on a roll call vote.

Mitch Holtz from Fox Engineering spoke to Council regarding the site plan for Pioneer Warehouse. He discussed the installation of a berm and trees on the property to fulfill requirements for residents to the east. There was discussion from Council on what type of trees would be planted and it was noted that the trees would be non-nuisance, over storage deciduous trees.

Eric Cannon with Snyder and Associates also spoke to Council regarding site plan. There was discussion from Mayor and Council regarding water run-off at the site. Cannon noted that a retention basin will be installed for run off. There was also discussion from Council regarding dust control. It was noted by Snyder and Associates, speaking on behalf of Pioneer that they would take care of dust control if it became a problem.

Summers asked about the process for moving product. Shottwood explained that the warehouse will be used for some partial cold storage and that the seed would be stored in plastic boxes. He also explained that the traffic pattern would be 50-60 trucks a day in the fall and in April seed will be shipped out. There will not be a lot of activity from November through February and June through September.

Motion by Goodhue to consider the Approval of Site Plan for Pioneer Warehouse located at 6425 SE 64th Avenue per Planning and Zoning Commission Recommendations.

Goodhue rescinded his motion in order to take action on submitted waivers for Pioneer Warehouse located at 6425 SE 64th Avenue.

Motion by Goodhue, seconded by McCulloch to approve the waiver for metal siding on the building which will face the public right-of-way for the Pioneer Warehouse located at 6425 SE 64th Avenue. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to waive the parking stall dimensions allowing 9’ x 18’ foot parking spaces for the Pioneer Warehouse located at 6425 SE 64th Avenue. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to consider the Approval of Site Plan for Pioneer Warehouse Located at 6425 SE 64th Avenue contingent on Fox Engineering’s letter from 11 October 2017. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

Park Holdings Group will be asking the Council to repeal the temporary zoning that allows the CTI ready mix plant in the Scotch Ridge Business Park area.

Benches, planters and bike racks purchased under the AARP grant will be delivered on Friday.

Public Works Superintendent Search Committee will meet at the end of this week to discuss the interview process.

MAYOR AND COUNCIL REPORTS

Merrifield noted the County Auditor sent out letters to the City’s polling location with the incorrect election date. He spoke with Traci VanderLinden to correct it.

Merrifield inquired about the strategic planning meeting that took place on October 17th at La Villa and questioned why McClure was present. Merrifield thought that the City was doing RFP’s for engineers. Mayor noted that it could not be brought in front of Council without a fee attached from McClure and that they offered to do this for free for strategic planning. McClure wanted to talk to citizens exclusively to get the citizens perspective. There was further discussion regarding the meeting and Merrifield expressed concerns that McClure could come up with a strategic plan and present to Council as well as try to charge for the meeting at La Villa.

Merrifield commented that Clive will be removing 250 trees for trail improvements and noted if we remove that many trees we would need to replace them. He suggested the City should have something in the Ordinance about replacement of trees. Merrifield noted that he heard that there was a study that linked backyard chickens to an increase in Salmonella poisoning.

He also noted that he heard on National News that the cancer was the number death for fire fighters and inquired if the City’s insurance covered that. Lent noted that it’s covered under Workman’s Compensation.

Hammerand confirmed that the special meeting on 6 November 2017 started at 6:30 pm.

McCulloch noted that with the CIP coming up that it would be a good idea to have health screenings for employee match.

Mayor explained that she attended the Iowa League of Cities Conference and that Council can go to their site to check out educational items on line. She spoke about backfill and that it is under threat this year due to shortfall in revenues for State.

Mayor noted that she received an email from the Flemings and asked if it needed to be submitted for record. Stuyvesant replied no because it falls under public records. Mayor, Frost and Lent met with Lauren Ditzler from Hometown Pride regarding strategic planning.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS: None

INFORMATION

  • Hometown Pride Press Release_16 October 2017
  • DART Post Meeting Email Update for October 2017
  • DART Funding Scenarios from Funding Workshops

Motion by Hammerand, seconded by Goodhue to enter into closed session at 8:08 pm in accordance with Code of Iowa Section 21.5(j). To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on roll call vote.

Mayor Randleman called the meeting back to order in open session at 8:37 pm and asked for any action.

Motion by Goodhue, seconded by McCulloch to approve moving forward with the condemnation of Outlot A, Danamere Townhomes Plat 1 Parcel 1. Ayes: Hammerand, Goodhue, McCulloch, Van Ryswyk. Nays: Merrifield. Motion Carried.

Motion by Goodhue, seconded by McCulloch to adjourn at 8:38 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk