Minutes, Carlisle City Council Meeting, 13 February 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 13 February 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by Van Ryswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 23 January 2017
  • Approve Special City Council Minutes for 21 January 2017
  • Approve Special City Council Minutes for 4 February 2017
  • Approve Class E Liquor License Renewal for Casey’s General Store at 1020 Gateway
  • Approve Tax Abatement Application for Scott M and Kimberly E. Mooers at 1210 Veterans Memorial Drive (Resolution 2017021301)

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by Goodhue to approve bills in the amount of $143,713.84. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to table Payment #2 in the Amount of $8,374.25 to Visu-Sewer, Inc. for 2015 Southwest Sanitary Sewer Collection System Selective Rehabilitation Project, Section 4. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:37 PM, Mayor Randleman opened the hearing for the complaint on number of animals kept at 25 Columbia Street. Chief Spring noted that the City received a complaint from someone in the community concerning the number of animals at 25 Columbia. In accordance with Section 56.01(8), a residential property owner can only keep up to three animals without being considered a commercial kennel. LeAnn Rice, the property owner of 25 Columbia Street, stated that she has had over the number of cats allowed for several years due to cats having kittens. Some have found homes. She does not want to give them to the ARL as she is afraid they will be put down. She has letters from neighbors stating they are not a nuisance. Her veterinarian has given her a letter on how well the cats are treated. She does not want to state how many cats she does have as she does not want to be judged. She thinks that the ordinance should only be enforced on outside animals. She feels it is would not be good to be forced out of the city to take care of the animals. Chief Spring stated that the situation had only gone as far as asking Rice in to speak about the number of cats. That is when she requested the hearing. Discussion took place on changing the animal ordinance or enforcement of the animal control ordinance. The Des Moines city ordinance allows for some exceptions beyond the number of animals. Ryan Rice stated that as an EMT volunteer he has been in houses where people have kept several cats, but the house was well kept. Other houses where one cat was kept, the house was not well kept. McCulloch was concerned because of an earlier situation involving pygmy goats and was advised not to change the ordinance for one resident. Motion by Van Ryswyk, seconded by Goodhue to stay any enforcement until a review has been made of city of Des Moines animal control ordinance. Motion carries on all ayes except McCulloch who voted nay.

Anita Van Sickle addressed the utility bill for 8900 NE 25th St, Lot #110. The Van Sickles had come in last May due to a leak, but now have discovered a new leak confirmed by the public works personnel.

Lent explained that the next two items concern extreme utility bills for two properties involving water leaks. The policy adopted by the Council is to give a credit for the sewer portion in accordance to the average 12-month water usage prior to the leak. The credit would only be given if clear evidence existed that a leak existed and the excess water did not go into the sanitary sewer system.

Motion by Goodhue, seconded by Merrifield to approve giving a credit for the sewer portion of the utility bill for 8900 NE 25th St, Lot #110 to the average water use over the past nine months of 1650 gallons (a credit of 39,650 gallons). Motion carried unanimously on a roll call vote.

A discussion concerning utility bill for 250 S Garfield Street took place. A leak was confirmed by the public works personnel. Motion by Van Ryswyk, seconded by Goodhue to approve credit on the sewer portion of the utility bill for 250 S Garfield Street to the average 12-month water usage of 558 gallons (a credit of 45,242 gallons). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017021302 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT FOR NW WATER MAIN EXTENSION. City share of engineering costs will be approximately $72,150. Motion carried unanimously on a roll call vote.

Motion by Goodhue seconded by Merrifield to approve Resolution 2017021303 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH GENERAL MILLS, LLC IN CONNECTION WITH NW WATER MAIN EXTENSION with correction in Exhibit A for completion date of 22 September 2017. General Mills will reimburse cost of connection to the water main up to $250,000. Agreement waives connection fees and maintains water usage fee at $5.50 per 1000 gallons for five years. General Mills agrees to use a monthly average of 15,000 gallons per day. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017021304 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH NW WATER MAIN EXTENSION with Exhibit A date of completion change to 22 September 2017 and waiving connection fees. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Van Ryswyk to approve Resolution 2017021305 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT FOR DEVELOPMENT CONSTRUCTION REVIEWS AND OBSERVATION. This agreement sets construction observation and review engineering fees so developers are aware of their upfront costs in developments. Motion carried unanimously on a roll call vote.

Ammon Taylor from Waste Management discussed a possible renewal of the residential solid waste contract with the City. The fee increase for the city would be a flat 2 percent each year. Taylor noted that all new totes will have gray lids. Any existing requests for the change in lids will be charged to the property owner. Motion by Goodhue, second by Van Ryswyk to have a contract presented later for renewal of the solid waste collection with Waste Management. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve the second reading and waive the third reading of Ordinance 714 AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014 to extend the temporary rezoning for CTI Ready Mix in the Scotch Ridge Business Park with the City having an ability to rescind the temporary zoning with a 180-day notice. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017021306 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE APPLICATION OF EXCESS NOTE PROCEEDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The hearing is to receive public comments for excess funds from 8th Street project and reallocate up to $43,000 to the trail project and up to $100,000 to paving improvements in Lindhart Park. The date of hearing is set for 13 March 2017 at 6:30 PM. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017021307 RESOLUTION APPROVING CERTAIN TRANSFERS OF FUNDS FOR ELECTRIC AND SEWER UTILITY DEBT SERVICE PAYMENTS. This is the normal transfer of funds from the sewer and electric operating funds for debt service payments. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve appointment of Jon Lins to Carlisle Planning and Zoning Commission for term ending 31 December 2021. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve setting Public Hearing Date for FY2018 Annual Budget for 6:30 PM on 27 February 2017. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police
    • Written Reports for December 2016 and January 2017
    • Motion by Goodhue, seconded by Van Ryswyk to approve order of two replacement police vehicles for FY 2018. Cost for the vehicles will be $56,084 combined. Motion carried unanimously on a roll call vote.
  • Fire/Rescue- Item on the agenda was removed.
  • Electric-Written Report
  • Library- No report.
  • Parks and Recreation-Written Report
  • Public Works-Placed 6th out of 43 in National Drinking Water Competition. Working out some problems with Well 4.
  • City Hall/Finance/City Administrator-
    • Motion by Goodhue seconded by Merrifield to approve Property Disposal Policy. Motion carried unanimously on a roll call vote.
    • Motion by Goodhue, seconded by VanRyswyk to approve Document Retention Policy. Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Nothing
  • Eric Goodhue-Nothing
  • Dan McCulloch-He believes the city should still approach DART on what the city is seeking from DART
  • Robert Van Ryswyk-Nothing
  • Mayor Randleman-Nothing

CITY ATTORNEY REPORT: Concern on installation of traffic control lights at Gateway Drive.

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:

  • Legislative Link, 27 January, 3 February, and 10 February 2017
  • DART Commission February 2017 Meeting Summary

GOOD & WELFARE: Kudos to Water Department for their ranking in the national contest.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:27 p.m., carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Kay Black, Deputy Clerk