Minutes, Carlisle City Council Meeting, 12 June 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 12 June, 2017; 6:30 P.M.      

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Drew Merrifield, Dan McCulloch and Eric Goodhue constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Police Chief Eric Spring, and Library Director Stacy Goodhue. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS excluding the approval of the Class B Liquor License for El Carretero for further discussion:

  • Approve Regular City Council Minutes for 22 May 2017
  • Receive and File Park Board Minutes for 8 May 2017
  • Receive and File Mayor’s Public Safety Committee Minutes for 6 June 2017
  • Approve Change of Ownership for Class C Beer Permit for Casey’s General Store#14, 105 HWY 5
  • Approve Class C Beer Permit for Casey’s General Store #14, 105 HWY 5
  • Approve Cigarette Permit for Dollar General, 1015 Bluestem Avenue
  • Approve Swimming Pool Permit Application for Kevin and Maggie McCray, 1930 Normandy Drive
  • Approve Swimming Pool Permit Application for Sheila Gentosi, 435 N 9th Street
  • Approve Tax Abatement Application for John and Tiffany Kamerick at 1135 Juniper Drive
  • Approve Tax Abatement Application for Heartland Co-Op at 5550 64th Avenue
  • Set Public Hearing for Rezoning Application (M-1 Light Industrial to M-2 General Industrial) for 335 Garfield Street on 26 June 2017, 6:30 PM at Carlisle City Hall, 195 N 1st Street
  • Set Public Hearing at 6:30 PM on Monday, June 26, 2017 at Carlisle City Hall for Fireworks Sales zoning ordinance

Motion carried unanimously on a roll call vote.

Council discussed concerns regarding the approval of the Class B Beer liquor license for El Carretero. Chief Spring spoke to Council about the last rodeo that was held and his concerns that the event was a concert and not a rodeo which is a violation of the special use permit they applied for. Spring expressed other concerns that there were several thousand people at the event without a medic on site. Heavy traffic and parking on private property was also discussed.   Stuyvesant noted that it is difficult to have a liquor license removed. Mayor recommended that the Council approve the license and deal with the events as one offs instead.

Motion by Van Ryswyk, Seconded by McCulloch to approve the Class B Beer Liquor License for El Carretero. Ayes: Van Ryswyk, McCulloch Merrifield. Nays: Goodhue. Motion Carried.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by McCulloch to approve bills in the amount of $75,678.51. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Bruce Selby of 7322 SE 52ND Street spoke to Council regarding the past event at El Carretero. He expressed concerns about the noise, traffic and a loose horse.    

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, seconded by Goodhue to consider Resolution 2017061203, A RESOLUTION AMENDING THE RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Motion carried unanimously on roll call vote.

Susan Gerlach and Jennifer Smith from PFM spoke to Council regarding the proposal to purchase a water revenue capital loan note in the amount of $730,000. Gerlach provided Council with the city’s water enterprise funds on a cash-flow analysis spreadsheet depicting projected rate increases.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017061204, A Resolution Directing the Acceptance of a Proposal to Purchase $730,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) WATER REVENUE CAPITAL LOAN NOTES, SERIES 2017B.

Motion carried unanimously on roll call vote.

Lent explained to Council that several cities have gone to an agreement with their county treasurer to withhold car registration if parking tickets are left unpaid for an extended period of time. The agreement would also include snow ordinance violations.

A motion was made by Goodhue, seconded by McCulloch to approve Resolution 2017061205, A RESOLUTION APPROVING PARKING TICKET ENFORCEMENT AGREEMENT BETWEEN THE CITY OF CARLISLE, IOWA AND THE COUNTY OF WARREN, IOWA. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by Merrifield to table the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISION PERTAINING TO ANIMAL PROTECTION AND CONTROL. Motion carried unanimously on roll call vote.

Motion by Goodhue Seconded by Merrifield to consider the First Reading and waive the second and third readings of Ordinance 722, AN ORDINANCE REPEALING ORDINANCE NO. 604 AND THAT PORTION OF ORDINANCE NO. 459 PROVIDING FOR THE DIVISION OF TAXES LEVIED ON TAXABLE PROPERTY IN THE URBAN RENEWAL AREA #1, CITY OF CARLISLE, IOWA, PURSUANT TO SECTION 403.19 OF THE CODE OF IOWA. Motion carried unanimously on roll call vote.

Council discussed the subject of allowing rodeos within the city limits. Goodhue suggested creating an ordinance to prohibit rodeos in the city limits. Stuyvesant noted that the city could prohibit rodeos however, they would need to then deal with how to handle concerts. Bruce Selby of 7322 SE 52ND Street added that he would like to see action taken regarding the rodeos. Doug Walker of 7650 SE 52nd Street also added that the regular rodeos were turning into concerts. He expressed concerns about the excessive litter, heavy traffic and the appearance of the property when it wasn’t in use during the winter months. Merrifield brought up the amount of people who attended the recent concert and asked Officer Spring if the police department would be able to keep that many people safe. Spring replied that it would depend on mood of the crowd. Mayor noted that the owners of the property that the rodeos are held on should be included in the discussion and asked that the subject be tabled. There was further discussion from Council to have Stuyvesant create an ordinance for the next regular meeting.

Council discussed the possible hook up of water services for individual connections on the NW Water Main Extension Project. Lent provided Council with an estimate from Max Smith Construction if Council considers extending water service lines to the curb stop for existing residences. The total cost to extend the water service would be $34,200.00. Walker stated that he would be encouraged to hook up to city water if the city paid for the installation. Goodhue suggested that the city pay for the installation and then implement a graduated scale for the homeowner for hookup. There was Council consensus to implement a graduated scale. Stuyvesant will take the information from the meeting and create an ordinance for the next regular meeting.

Lent and Don Miller met with Hubbell Homes to discuss the electric service needs at Danamere Farms Plat 6. They asked that Hubbell pay for labor which would cost $23,000.00 and the city would pay for materials which would be $42,000.00.  The cost of the materials will mostly be covered by the $40,000.00 credit CMEU will be receiving from MEAN. Lent added that Miller would like to accelerate the hire of a new lineman to handle the Hubbell project and other upcoming projects in the city. Stuyvesant will prepare an agreement for the next regular Council meeting. Motion by Van Ryswyk, seconded by McCulloch to hire a lineman at $23.01 per hour. Motion carried unanimously on roll call vote.

Lent discussed the proposed sale of property at 30 Market Street with Council informing them that there was a proposal from Iowa Concrete Leveling for $25,000.00. Iowa Concrete is asking that the property be rezoned to M-1, light industrial and that the city apply to the Board of Adjustments for the change in setbacks. Council discussed the requested setbacks. Motion by Goodhue, seconded by Van Ryswyk to accept the offer from Iowa Concrete Leveling. Motion carried unanimously on a roll call vote.

Lent spoke to Council regarding the engineering proposals received for the School Street project. There were four proposals received. Lent and O’Braza will review them to make recommendations to Council. Lent suggested that the Council discuss having a subcommittee to review or set up interviews before the entire Council. There was Council consensus to have a subcommittee with Hammerand, Merrifield and Mayor.

DEPARTMENT REPORTS

− Police-Written Report:  Chief Spring said that the new hires were doing well and that he conducted three interviews last week for additional new hires.  He also noted that he was sending out RFP’s for new radios.

− Fire/Rescue-

Captain Rice spoke to Council regarding the proposal to purchase radios on a lease-to-own option to replace hand held and mobile vehicle radios for the fire department as well as eight vehicle repeaters for the police department. Council would like clarification from Motorola that the quote is for a lease-to-own agreement. Captain Rice will contact Motorola for that information. Motion by Goodhue, Seconded by Merrifield to table the consideration for Motorola Radio quotes. Motion carried unanimously on a roll call vote.

Merrifield asked Rice how many calls the fire department took for the rodeo at El Carretero. Rice responded that there were a total of 13 calls but that 3 were refusals.

− Electric-Merrifield asked Miller if Justin Nelson was a lineman when hired. Miller responded that Nelson was not but is moving through his apprenticeship and should be complete in two years.

− Library-Goodhue said that the summer reading program exceeded all of last year’s numbers in its first week.

− Parks and Recreation-Written report:

Frost explained to Council that transportation has been donated to haul rock to the Scotch Ridge Nature Park parking lot.  The cost of gravel will be $3,500.00.  Goodhue suggested laying fabric down on the parking lot to keep the rock from settling into the ground.  O’Braza mentioned that he may have some fabric that can be used. Motion by McCulloch, seconded by VanRyswyk to purchase rock not to exceed $3,500.00 for the parking lot at Scotch Ridge Nature Park. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the hire for the following:

Summer Rec:

− Carter Glawe – $7.25/hour

− Kendall Karnatz – $7.25/hour

− Ella Smith – $7.25/hour

Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the hire for the following:

Lifeguards

− Andrew Burnett – $9.50/hour

− Josh Lawless – $9.25/hour

− Tiffany Piper – $9.00/hour

− Aricka Lambson – $9.00/hour

− Brett Pierce – $9.00/hour

Motion carried unanimously on roll call vote.

Parks

Motion by Van Ryswyk, Seconded by McCulloch to approve the adjusted pay rate per years of service for the following:

-Sam Martin-$10.75/hour

Motion carried unanimously on roll call vote.

− Public Works-O’Braza noted that his department installed a shut off valve at the S 5th Street culvert so they can shut water off while the culvert is being repaired. He also explained to Council that there was a water leak over the weekend due to a fire hydrant.  The bolts rusted out underneath the hydrant.  McCulloch asked if the street patches could be smoothed out and O’Braza replied that they would use a hotbox to smooth them out.  Van Ryswyk asked where they were at with the street at Veterans Memorial Drive.  O’Braza said that Jeff Schug was looking into it.  O’Braza also mentioned that the water usage doubled over the weekend.

− City Hall/Finance/City Administrator- Lent informed Council that Martha Becker and Gabby Breheny would be attending utility billing training through Incode on Tuesday and Wednesday.

MAYOR AND COUNCIL REPORTS-

Merrifield asked Miller if he knew where we were at for electric usage for the month. Miller said he did not have that number but MEAN notifies him if we go over. Mayor mentioned that she attend a DART meeting. Council can expect to hear a presentation from DART in the future regarding 28E agreements.

Goodhue noted that he will not be at the next Council meeting.

Van Ryswyk brought up the fact that S&B Auto has been parking cars where they are not supposed to and they have more cars than they are supposed to have. Lent will speak with S&B Auto.

CITY ATTORNEY REPORT- None 

UPCOMING MEETINGS AND EVENTS –None 

INFORMATION

  • Carlisle Fire Department, Open House, Saturday, June 17, 2017
  • MPO Update Email_26 May 2017
  • Letter to Council Concerning Iowa League of Cities 2017 Annual Conference
  • DART Post-Commission Meeting Email-June 6, 3017

Good and Welfare: McCulloch expressed gratitude to Ronda Frost for all the work she has put in at the Aquatic Center and with the Rec. Programs.

Motion by Goodhue, seconded by Van Ryswyk to enter into exempt session at 8:51 P.M in accordance with Sections 20.17(3) and 21.9 of the Code of Iowa to discuss employment conditions. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to enter into open session at 9:06 P.M.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:06 P.M. Motion carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Martha Becker, City Clerk