Archive for City Hall

Agenda, Carlisle Planning and Zoning Commission, 21 August 2017

City of Carlisle, Iowa

Planning and Zoning Commission meeting

21 August 2017

7:00 P.M. Carlisle City Hall

  1. Call to order
  2. Determine quorum
  3. Approve Minutes from 7 August 2017
  4. Consider Recommendation on Plat of Survey-Parcel “Y” or Samuel E. and Dee Ann Davidson
  5. Review Draft Master Trails Plan
  6. Adjournment

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

“This institution is an equal opportunity provider and employer.”

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.”

Minutes, Planning and Zoning Commission, 7 August 2017

CITY OF CARLISLE, IOWA

PLANNING AND ZONING COMMISSION

MINUTES

7:00 PM, MONDAY

7 AUGUST 2017

CARLISLE CITY HALL

MEMBERS PRESENT: Corey Oelberg, Bryan Holden, Howard Goodhue, Dane Wright, Jon Lins, Becky Peterson

MEMBERS ABSENT: None

Chair Oelberg called the meeting to order at 7:00 PM a roll call was taken and it was determined that a quorum existed.

Motion by Peterson seconded by Goodhue to approve minutes from 17 July 2017. Motion carried unanimously.

Erin Ollendike of Civil Design Advantage, LLC presented the Scotch Ridge Plat 1-Final Plat. The plat includes one lot and two roads which will be deeded over to the City. Documents as cited in the Fox Engineering letter of 3 August 2017 are being prepared for the City Council meeting on 14 August 2017.

Motion by Holden, seconded by Wright to recommend approval of the Final Plat of Scotch Ridge Plat 1. Motion carried unanimously on a roll call vote.

Lent explained that the Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive was located just inside the City’s 2-mile zoning jurisdiction north of the Des Moines River. The plat was being done to section off the house and leave the remainder for development

Motion by Goodhue seconded by Lins to recommend approval of Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive. Motion carried unanimously on a roll call vote.

Lent explained that the Council had requested that the City amend its zoning ordinance to remove rodeo grounds as a permitted special use. This was in reference to the experience of the rodeo out by the new Casey’s and the noise that seems to not be control despite several requests, parking issues over the Memorial Day weekend, and incidents involving animal that escaped during previous events.

Motion by Lins, seconded by Wright to recommend approval to Council on the Zoning Ordinance Amendment to Remove Rodeo Grounds as a Special Use. Motion carried unanimously on a roll call vote.

No further business was necessary and on a motion by Lins, seconded by Goodhue the meeting was adjourned at 7:11 PM on a unanimous vote.

Respectfully Submitted,

Andrew J. Lent

City Administrator

Minutes, Carlisle City Council Regular Meeting, 14 August 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 14 August 2017; 6:30 P.M.   

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Eric Goodhue, Rob Van Ryswyk and Drew Merrifield constituting a quorum. Merrifield participating electronically by phone due to not physically being able to be present in person. Absent were Doug Hammerand and Dan McCulloch. Also present were City Administrator Andy Lent and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS with a correction in the Council minutes for 24 July 2017 where Goodhue voted nay on the Animal Control Ordinance:

  • Approve Special City Council Minutes for 17 July 2017
  • Approve Regular City Council Minutes for 24 July 2017
  • Approve Special City Council Minutes for 31 July 2017
  • Receive and File Department Reports
  • Receive and File 7 August 2017 Special Planning and Zoning Commission Minutes
  • Approve Class C Beer Permit for Dollar General at 1015 Bluestem
  • Approve Tax Abatement Application for Michael and Denise Novak, 1110 Juniper (Resolution 2017081401)
  • Approve Tax Abatement Application for James and Nicole Walstrom, 1350 Veterans Memorial Drive (Resolution 2017081402)
  • Approve Special Event Application: Fun Run on Carlisle Nature Trail, 30 September 2017

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Van Ryswyk to approve bills in the amount of $172,310.58 with the correction that the parking lot rock under the street department be moved to Scotch Ridge Park. Motion carried unanimously on roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Pay Estimate #1 for Northwest Water Main Extension Project to Max Smith Construction, Inc. for $394,885.59. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Scott Hill, from Des Moines, Iowa clarified that he was speaking on behalf of the Norgard family, that his wife’s last name was not Norgard as earlier mentioned in city council minutes, and that they have not been contact for several weeks by the developers constructing the new building in the Scotch Ridge development area.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Erin Ollendike of Civil Design Advantage presented the Final Plat for Plat 1 of Scotch Ridge. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081403 A RESOLUTION APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 1 subject to the requirements stated in the Fox Engineering review letter of 3 August 2017. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve of Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive (within 2-mile zoning jurisdiction). Motion carried unanimously on a roll call vote.

At 6:43 PM, Mayor Randleman opened the Public Hearing on the Not to Exceed $150,000 Lease-Purchase Agreement for Fire and Police Radio Equipment. Lent reported that no written or oral comment were received in the matter. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 6:48 PM. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081404 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF not to exceed $150,000, TO PAY COSTS OF EQUIPPING THE POLICE AND FIRE DEPARTMENTS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Form of Tax Exemption Certificate for $136,905.60 General Obligation Lease-Purchase Agreement (radio equipment). Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081405 RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF $136,905.60 FOR THE PURPOSE OF EQUIPPING THE FIRE AND POLICE DEPARTMENTS FOR ESSENTIAL CORPORATE PURPOSES. Motion carried unanimously on a roll call vote.

At 6:50 PM, Mayor Randleman opened the Public Hearing for Sale of City Real Estate at 30 Market Street. Lent report that no oral or written comments were received on the matter. Lent explained that the sale of 30 Market Street is where the city obtained the property through court order, removed the house and garage and is now selling the property for $25,000 to Iowa Concrete Leveling. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:51 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081406 RESOLUTION DIRECTING THE SALE OF AN INTEREST IN REAL PROPERTY FOLLOWING THE PUBLIC HEARING. Motion carried unanimously on a roll call vote.

At 6:53 PM, Mayor Randleman opened the Public Hearing for Zoning Amendment to Remove Rodeo Grounds as a Special Use. Lent reported that he had visited with Juan Pina to discuss his concerns about their rodeo continuing and Lent stated that he had told Mr. Pina to come to the Council meeting to express his concerns at the hearing. Mr. Pina explained to the Council his desire to continue the rodeos, and they can cancel all the concerts if they are allowed to keep the rodeo. Van Ryswyk was okay with this idea. Goodhue stated that he appreciated Mr. Pina coming to the Council meeting, but was concerned about the use of the grounds for rodeo with new development happening in the immediate area. He thought that perhaps the Council should table the issue until the full Council could be present. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 7:05 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to table AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RECYCLING FEES. Ordinance would increase recycling fees by 10 cents per household per month due to an increase from Metro Waste Authority. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SIDEWALK REGULATIONS. Goodhue expressed concern over those areas that have no sidewalks. Lent explained that in those years, the city would work on the areas with more sidewalk concerns that perhaps were not addressed previously due to time and monetary constraints. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE CITY ADMINISTRATOR DUTIES. This ordinance allows the city administrator to approve part-time and seasonal hires within budgetary and legal constraints with exceptions for fire and library personnel. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081407 A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY. The resolution increases the interim police chief credit card limit to $1000 and temporarily increases the park superintendent limit to $1,000 during the summer months. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081408 RESOLUTION APPROVING FUND TRANSFERS. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT: Lent reported on Work on NW water main is progressing steadily. The company should be installing pipe north of 72nd Ave this week. They will be on General Mills property in two weeks. They will be returning to do service lines, if not completed beforehand. The demolition of 25 School Street should be completed by the end of August. The 5th Street Culvert project began today. City was expecting the engineering service agreement from Snyder for the meeting on 28 August. City was waiting on cost from MidAmerican Energy for the Highway 5 median lights.

MAYOR AND COUNCIL REPORTS: Mayor Randleman reported that she and the city administrator received a binder that explained a lot about DART in preparation for being commission members representing City of Carlisle on the DART commission.

CITY ATTORNEY REPORT: No report

UPCOMING MEETINGS AND EVENTS: Nothing

INFORMATION: DART Post-Commission Meeting Email for August 2017

ADJOURNMENT: Motion by Goodhue, second by Van Ryswyk to adjourn at 7:20 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

Agenda, Zoning Board of Adjustment, 23 August 2017

City of Carlisle, Iowa

Zoning Board of Adjustment Meeting

23 August 2017

6:30 P.M. Carlisle City Hall

  1. Call to order
  2. Determine quorum
  3. Consider Approval of Minutes for Wednesday, 19 July 2017
  4. Public Hearings
    • Public Hearing on Variance Requests from Charles Peterson on the Required Frontage Required for a Lot in R-2 Residential District, Specifically 205 South 5th Street.
  5. Action Items
    • Consider Variance Requests from Charles Peterson on the Required Frontage Required for a Lot in R-2 Residential District, Specifically 205 South 5th Street.
  6. Other Business
  7. Adjournment

Minutes, Zoning Board of Adjustment, 19 July 2017

CITY OF CARLISLE, IOWA

ZONING BOARD OF ADJUSTMENT

MINUTES

WEDNESDAY, 19 JULY 2017

CARLISLE CITY HALL

Chairperson Crowder called the meeting to order at 6:30 PM in the Carlisle City Hall. The following members were present and absent:

PRESENT: Paul Thoman, Jerry Jones, Tim Crowder, Jen Yates, Daphne Sayers and Mark Zirkelbach

ABSENT: None

Motion by Jones, seconded by Yates to approve the meeting minutes for Wednesday, 12 April 2017. Motion carried unanimously.

At 6:30 PM, Chairman Crowder opened the Public Hearing on Application from City of Carlisle for variances on the required front yard, rear yard, and north side yard setbacks for a lot in the a M-1 Light Industrial District. The variances requested is 8 feet for the front yard (a forty-five foot setback is required), 30 feet for the rear yard (a fifty-foot setback is required), and a 20 foot setback on the north side yard (normally a 30-foot side yard setback is required). The property is located at 30 Market Street with a legal description of “3-77-23 CARLISLE OTP LOTS 1 & 2 BLK P”. Lent explained that the City obtained the property through court order and removed the house and garage on the lot. Iowa Concrete Leveling has agreed to purchase the lot for $25,000 if the variances would be granted so they can build on the property. Concern was expressed over sight clearances at the corner of Market and Garfield since drivers appear to go fast around the corner. Lent proposed that a stop sign could placed at the corner to slow down traffic.

Motion by Jones, seconded by Zirkelbach to approve the variances requested is 8 feet for the front yard (a forty-five foot setback is required), 30 feet for the rear yard, and a 20 foot setback on the north side yard with a stop sign to be placed at the corner should sight clearance hampered by any future building. Motion carried unanimously.

Motion by Yates, second by Sayers to adjourn at 6:42 PM.

Respectfully submitted,

Andrew J. Lent

City Administrator

Agenda, Zoning Board of Adjustment, 19 July 2017

City of Carlisle, Iowa

Zoning Board of Adjustment Meeting

19 July 2017

6:30 P.M. Carlisle City Hall

 

  1. Call to order
  2. Determine quorum
  3. Consider Approval of Minutes for Wednesday, 12 April, 2017
  4. Public Hearings
    • Public Hearing on Variance Requests from City of Carlisle for Lot in a M-1 Restricted Industrial District
  5. Action Items
    • Consider Variance Requests from Variance Requests from City of Carlisle for Lot in a M-1 Restricted Industrial District
  6. Other Business
  7. Adjournment

Agenda, Carlisle City Council Meeting, 14 August 2017

CITY OF CARLISLE REGULAR CITY COUNCIL MEETING AGENDA

Monday, 14 August 2017; 6:30 P.M

Carlisle City Hall Council Chamber, 195 N. 1st St.

The following agenda items will be considered:

Council Packet_14 August 2017

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

CONSENT AGENDA & POSSIBLE ACTION

(Council may pull any item on consent agenda for separate action)

  • Approve Special City Council Minutes for 17 July 2017
  • Approve Regular City Council Minutes for 24 July 2017
  • Approve Special City Council Minutes for 31 July 2017
  • Receive and File Department Reports
  • Receive and File 7 August 2017 Special Planning and Zoning Commission Minutes
  • Approve Class C Beer Permit for Dollar General at 1015 Bluestem
  • Approve Tax Abatement Application for Michael and Denise Novak, 1110 Juniper
  • Approve Tax Abatement Application for James and Nicole Walstrom, 1350 Veterans Memorial Drive
  • Approve Special Event Application: Fun Run on Carlisle Nature Trail, 30 September 2017

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

  • Approval of Bills in Amount of $172,310.58
  • Approve Pay Estimate #1 for Northwest Water Main Extension Project to Max Smith Construction, Inc. for $394,885.59

CITIZEN PARTICIPATION (Please approach podium and state name and address. Comments limited to 3 minutes.)

OLD AND NEW BUSINESS & POSSIBLE ACTION

  • Consider Approval of RESOLUTION APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 1
  • Consider Approval of Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive (within 2-mile zoning jurisdiction)
  • Public Hearing on Not to Exceed $150,000 Lease-Purchase Agreement for Fire and Police Radio Equipment
  • Consider Approval of RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF not to exceed $150,000, TO PAY COSTS OF EQUIPPING THE POLICE AND FIRE DEPARTMENTS
  • Consider Approval of Form of Tax Exemption Certificate for $136,905.60 General Obligation Lease-Purchase Agreement (radio equipment)
  • Consider Approval of RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF $136,905.60 FOR THE PURPOSE OF EQUIPPING THE FIRE AND POLICE DEPARTMENTS FOR ESSENTIAL CORPORATE PURPOSES
  • Public Hearing for Sale of City Real Estate at 30 Market Street
  • Consider Approval of RESOLUTION DIRECTING THE SALE OF AN INTEREST IN REAL PROPERTY FOLLOWING THE PUBLIC HEARING
  • Public Hearing for Zoning Amendment to Remove Rodeo Grounds as a Special Use
  • Consider First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS
    • Consider Waiving Second and Third Readings
  • Consider First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS
    • Consider Waiving Second and Third Readings
  • Consider First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RECYCLING FEES
    • Consider Waiving Second and Third Readings
  • Consider First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SIDEWALK REGULATIONS
    • Consider Waiving Second and Third Readings
  • Consider First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE CITY ADMINISTRATOR DUTIES
    • Consider Waiving Second and Third Readings
  • Consider Approval of A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY
  • Consider Approval of RESOLUTION APPROVING FUND TRANSFERS

CITY ADMINISTRATOR REPORT

MAYOR AND COUNCIL REPORTS

CITY ATTORNEY REPORT

UPCOMING MEETINGS AND EVENTS

INFORMATION

ADJOURNMENT

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

“This institution is an equal opportunity provider and employer.”

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.”

Special Carlisle City Council Minutes, 31 July 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Monday, 31 July, 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand, Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker and Public Works Director, Steve O’Braza.

The Pledge of Allegiance was recited. 

CITIZEN PARTICIPATION: None 

OLD AND NEW BUSINESS & POSSIBLE ACTION

Motion by Goodhue, Seconded by Van Ryswyk to approve the Friends of the Poor (St. Vincent De Paul Society)Walk/Run Special Event on Carlisle Nature Trail, 30th September 2017. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by Merrifield to approve the swimming pool permit for 630 South 5th Street.  Motion carried unanimously on roll call vote.

The Council conducted interviews with Snyder and Associates and McClure Engineering Company for the 2018 School Street Project. After interviews, Mayor took public comments. Jerry Uhlman of 720 Cole Street expressed concerns about past sewer issues on School Street. O’Braza commented that the proposals include televising. Ralph Summers of 425 S. 8th Street pointed out that there was a significant difference between Snyder and McClure on completion of the project noting that according to Snyder’s time frame they will complete the job sooner.

Motion by McCulloch, seconded by Goodhue to hire Snyder and Associates as the engineering firm for the 2018 School Street Project. Ayes:  McCulloch, Goodhue, Merrifield. Nays: VanRyswyk, Hammerand.  Motion carried.

Lucas Casey and Ross Harris from Short Elliott Hendrickson (SEH) presented a power point presentation on the Annexation Study to Council. Casey noted that they spent around 6-8 weeks preparing the study phase and schedule. According to Harris there will be seven phases to the program however only phases one through three were discussed. Harris proposed putting together a list of around 30 residents to canvas and begin to outreach for the program. There was further discussion from Council and the consensus was to move forward with the outreach program outlined in phase three.

ADJOURNMENT: Motion McCulloch, second by Goodhue to adjourn at 9:53 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

 

 

 

Agenda, Special Planning and Zoning Commission Meeting, 7 August 2017

City of Carlisle, Iowa

Special Planning and Zoning Commission Meeting

7 August 2017

7:00 P.M. Carlisle City Hall

  1. Call to order
  2. Determine quorum
  3. Approve Minutes from 17 July 2017
  4. Consider Recommendation on Scotch Ridge Plat 1-Final Plat
  5. Consider Recommendation on Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive (within 2-mile zoning jurisdiction)
  6. Consider Recommendation to Council on the Zoning Ordinance Amendment to Remove Rodeo Grounds as a Special Use
  7. Adjournment

 

** PLEASE NOTE THAT THIS AGENDA MAY CHANGE UP TO 24 HOURS PRIOR TO THE MEETING **

“This institution is an equal opportunity provider and employer.”

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.”

Minutes, Carlisle City Council Regular Meeting, 24 July 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 July, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, Interim Police Chief Matt Koch, Library Director Stacy Goodhue and Electric Superintendent Donald Miller. City Attorney Robert Stuyvesant was absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented a Years of Service awards to the following employee:

Donald Miller; 25 years; Electric

CONSENT ITEMS:

Motion by McCulloch, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS:

    • Approve Regular City Council Minutes for 10 July 2017
    • Receive and File Planning and Zoning Minutes for 17 July 2017
    • Receive and File Board of Adjustment Minutes for 19 July 2017
    • Receive and File MEAN Financials for May 2017
    • Approve Class C Liquor License for La Villa Restaurant, 30 School Street
    • Set Public Hearing for Monday, August 14, 2017 at 6:30 PM for Amendment of Carlisle Zoning Ordinance Pertaining to Rodeo Grounds

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Van Ryswyk to approve bills in the amount of $137,975.46. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Goodhue to approve pre-authorized and EFT payments for 27 June-21 July 2017 in Amount of $177,564.73. Motion carried unanimously on roll call vote.

Scott Renaud from Fox Engineering spoke to Council regarding the change order for the NW water main extension project. There will be additional boring and shifting of the line to avoid telephone utilities. This will be cheaper than having CenturyLink move the utilities. The increased boring charge will be $10,500.00 in addition to the previously approved private service lines for a total change order cost of $42,600..

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017072401 TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT, in Amount of $42,600

Merrifield asked why this wasn’t noticed in the beginning. Renaud explained that the phone line was installed between the bid and the plan and was out of their control. O’Braza noted that it will be one foot inside the lot line. Motion carried unanimously on roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:39 P.M. Mayor Randleman opened the public hearing regarding the rezoning 30 Market Street from C-3 Central Business District to M-1, Restricted Industrial District. Lent noted that there were no written or oral comments submitted to city hall. There was no public present to speak on this item. Lent explained that this was a condition of selling the property to Iowa Concrete Leveling. About half of the surrounding properties were in an M-1 Restricted Industrial District.

Motion by Goodhue, Seconded by VanRyswyk to close the public hearing at 6:30 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to consider the first reading and waive second and third reading of Ordinance 726 AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA 2014. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to remove from table an Ordinance Amending Provisions Pertaining to Animal Protection and Control. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to consider the third reading of Ordinance 727 AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch, Goodhue, Hammerand. Nays: Merrifield. Motion carried.

Keith Weggen from CDA presented to Council the Scotch Ridge Business Park preliminary plat 1. The previous plat from several years ago has expired. Gary Norgard spoke to Council regarding property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. Norgard asked who would be responsible for the sewer and street and if they would be compensated for any loss of ground. Weggen commented that the road is centered on Norgard’s property line, split 50/50. Mayor asked about a building on the property and if it would be affected. Weggen replied that future right of way will affect the building owned by Norgard’s. Hammerand expressed concerns that if the plat was approved now it may have to be redone later if the agreement fell through. Renaud answered that a plat amendment would be done if that happened.

Scott Hill also spoke to Council on behalf of Norgards concerns Scott Renaud from Fox Engineering noted that in their review letter, it stated that the Norgards had been contacted about the plat.. Norgard’s said they had not been contacted. Weggen expressed an apology and said that this was his understanding. Council discussed the road width and the change from 31’ to 26’. Renaud replied that the 31’wide road was a request so that trucks could handle the corner better but that they are okay with the change to 26’. Weggen added that if the road width was increased to 31’ it would create a problem with the right of way on the south side of the road. Lent stated that if Norgard’s aren’t comfortable with the agreement and decline the city could do an amended plat.

Dean Anderson, 120 E School Street, expressed concerns about the road width from 31’ to 26’ because the road is not straight. Hammerand asked that if there was no parking allowed on that road if that would help. Anderson replied it would help some. Merrifield asked what P & Z approved for width and Weggen replied 26 feet.

Motion by Goodhue, seconded by Merrifield to approve the Scotch Ridge Business Park preliminary Plat 1 contingent to Fox Engineering’s comments from the July 13th, 2017 review letter with a 26-foot wide street. Motion carried unanimously on roll call vote.   Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017072402, APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 2, contingent to Fox Engineering’s comments from the July 13th, 2017 review letter. Motion carried unanimously on roll call vote.  

Weggen discussed with Council the site plan for the office park building to be constructed by Park Holdings. The angle of the building was discussed as well as the amount of metal on the rear of the building that would face the Norgard property. Weggen turned the discussion over to Joe Butler from Downing Construction, 2500 W 2nd Ave in Indianola. The recommendation from P&Z was to approve the metal being textured metal paneling with a stone wainscot/EFIS on both sides and the initial side wrap similar to Casey’s General Store. Butler noted that the site plan shown to Council had the metal exterior as the original V-Rib metal paneling due to the increased cost of the textured paneling.

Motion by Goodhue, seconded by McCulloch to approve the site plan as presented to Council and the requested waiver of less than 60 percent substantial material on the exterior. Motion carried unanimously on roll call vote.  

Council discussed counting glass as a substantial material under Carlisle Zoning Ordinance Section 165.12.C(2). Merrifield noted that Carlisle is the only community that does not accept glass as a substantial material. Butler commented that most communities want more glass coverage. Hammerand asked Lent to do a survey on what other communities do for glass coverage and to add maximum parking to the survey as well. Lent will bring his findings back to the next regular Council meeting for discussion.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072403 ACCEPTING PERMANENT STORM SEWER AND OVERLAND FLOWAGE EASEMENT FROM BEASLEY FARMS, INC. FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072404 sets the public hearing date for the lease-purchase agreement for the fire department radios and police vehicle repeaters.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072404 FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $150,000, FOR EQUIPPING THE FIRE AND POLICE DEPARTMENTS, ESSENTIAL CORPORATE PURPOSES, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072405 sets the public hearing for the consideration of the sale of 30 Market Street. Motion by Goodhue, seconded by Merrifield to approve Resolution 2017072405 PROPOSING THE DISPOSAL OF AN INTEREST IN REAL PROPERTY (30 Market Street) with the public hearing on August 14th, 2017. Motion carried unanimously on roll call vote.

Council discussed the current Council pay. Lent provided Council with a comparison spreadsheet of what other cities pay their Council/mayor ranging in populations of 1,258 to 51,567. Merrifield commented that due to the amount of time it takes to investigate and research agenda items he would like to see the Council pay increase to $2,000.00 annually per Council member. Goodhue commented that he thought an increase had been built into the FY2018 budget. Council continued to discuss the increase and would like Lent to check the FY2018 budget to see if the increase was factored in. The Council pay ordinance will be put onto the next agenda.

Council discussed allowing utility vehicles on city streets. Merrifield asked that the item be tabled until the next meeting so more research can be done pertaining to the topic. Lent will put the item on the next agenda for further discussion.

Council discussed the current fireworks ordinance and did a review of the past 4th of July event. Hammerand discussed narrowing the dates to set fireworks off from July 1st through July 4th and would like to see the consensus of what the other Council members think. VanRyswyk noted that fireworks should end on the 4th of July and that the City needs to be more responsive to people who don’t like fireworks. McCulloch commented that he would like to see Council more sensitive to veterans and possibly help provide signage to put in yards noting that a veteran lives at that residence. Goodhue also commented that by narrowing the dates to July 1st through the 4th would put those dates in the middle of the week on certain years. Merrifield commented that he thought most citizens were in favor of the ordinance due to the amount of fireworks that were set off.  Lent will amend the fireworks ordinance and present it to the Council later for consideration.

DEPARTMENT REPORTS

− Police-

Motion by Hammerand, seconded by Goodhue to approve the purchase of two police vehicles in FY2018 budget in amount of $56,084. Goodhue inquired if the price on the vehicles included the outfit of the vehicles as well. Lent replied no but that there is a total of $130,000.00 budgeted for vehicles. Motion carried unanimously on roll call vote.

− Fire/Rescue-None.

− Electric-

Motion by Van Ryswyk, seconded by McCulloch to approve the hire of Dan Love, Electric Lineman at the rate of $22.96 per hour. Motion carried unanimously on roll call vote.

− Library-

Goodhue noted that this was the last week for summer reading program.  She will also begin putting stat sheets in Council’s packet each month.

− Parks and Recreation-Written report.

Frost informed Council that the South Park concession stand was broken into. Nothing was stolen but there was damage to the door. The last day the pool will be open is August 18th. She also noted that the bridge repairs are complete at South Park.

-Public Works-Written report

Motion by Goodhue, seconded by Hammerand to approve the hire of Anthony Rhinehart, Water/Sewer Laborer at rate of $17.00 per hour and  reclassify Shawn McKeever as Street Laborer at current rate of pay. Motion carried unanimously on roll call vote.

O’Braza informed Council that there was a substantial increase in water usage this past month.     They will be televising Veterans Memorial Drive to see if there is a broken pipe. Once they have the findings from McClure Engineering he will decide what to do. VanRyswyk inquired about the Des Moines River outlet. O’Braza is waiting to hear back from the DNR. O’Braza      complimented Frost on her work with the pool maintenance and upkeep. His department hasn’t hardly had to go there for repairs this year.

-City Hall/Finance/City Administrator-

Lent noted that he would like to change the way department heads report at the meeting. He   suggested that the department heads turn in written reports versus attending the meetings   unless they are needed. This will be done on a trial basis to see how it works. He also noted  that he will assume the role of hiring and firing part-time and seasonal help. An ordinance will be needed for Council to approve this change.

 

MAYOR AND COUNCIL REPORTS-

  • Mayor informed Council that there was a group approaching cities regarding the Welcome and Sanctuary city topic. Mayor asked that if approached we let them know that we are not    ready to address that issue yet.
  • Merrifield passed on that a citizen had complaints about a neighbors activities and that the Police department did a great job trying to resolve the problem.
  • McCulloch noted that he attended the Chamber business meeting and to remind everyone not to miss opportunities for new business.
  • Van Ryswyk thanked Ronda Frost and the 4th of July Committee for all their hard work for a successful 4th of July.

CITY ATTORNEY REPORT-None

UPCOMING MEETINGS AND EVENTS –

There will be a special City Council workshop on July 31st at 6:30 PM at the Carlisle City Hall.

INFORMATION

DART Post-Commission Meeting Email-11 July 2017

MPO Update Email Dated 20 July 2017

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:56 P.M. Motion carried unanimously on a roll call vote.

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Ruth Randleman, Mayor

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Martha Becker, City Clerk