Archive for City Council Meeting Minutes

Minutes, Carlisle City Council Meeting, 12 June 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 12 June, 2017; 6:30 P.M.      

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Drew Merrifield, Dan McCulloch and Eric Goodhue constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Police Chief Eric Spring, and Library Director Stacy Goodhue. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS excluding the approval of the Class B Liquor License for El Carretero for further discussion:

  • Approve Regular City Council Minutes for 22 May 2017
  • Receive and File Park Board Minutes for 8 May 2017
  • Receive and File Mayor’s Public Safety Committee Minutes for 6 June 2017
  • Approve Change of Ownership for Class C Beer Permit for Casey’s General Store#14, 105 HWY 5
  • Approve Class C Beer Permit for Casey’s General Store #14, 105 HWY 5
  • Approve Cigarette Permit for Dollar General, 1015 Bluestem Avenue
  • Approve Swimming Pool Permit Application for Kevin and Maggie McCray, 1930 Normandy Drive
  • Approve Swimming Pool Permit Application for Sheila Gentosi, 435 N 9th Street
  • Approve Tax Abatement Application for John and Tiffany Kamerick at 1135 Juniper Drive
  • Approve Tax Abatement Application for Heartland Co-Op at 5550 64th Avenue
  • Set Public Hearing for Rezoning Application (M-1 Light Industrial to M-2 General Industrial) for 335 Garfield Street on 26 June 2017, 6:30 PM at Carlisle City Hall, 195 N 1st Street
  • Set Public Hearing at 6:30 PM on Monday, June 26, 2017 at Carlisle City Hall for Fireworks Sales zoning ordinance

Motion carried unanimously on a roll call vote.

Council discussed concerns regarding the approval of the Class B Beer liquor license for El Carretero. Chief Spring spoke to Council about the last rodeo that was held and his concerns that the event was a concert and not a rodeo which is a violation of the special use permit they applied for. Spring expressed other concerns that there were several thousand people at the event without a medic on site. Heavy traffic and parking on private property was also discussed.   Stuyvesant noted that it is difficult to have a liquor license removed. Mayor recommended that the Council approve the license and deal with the events as one offs instead.

Motion by Van Ryswyk, Seconded by McCulloch to approve the Class B Beer Liquor License for El Carretero. Ayes: Van Ryswyk, McCulloch Merrifield. Nays: Goodhue. Motion Carried.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by McCulloch to approve bills in the amount of $75,678.51. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Bruce Selby of 7322 SE 52ND Street spoke to Council regarding the past event at El Carretero. He expressed concerns about the noise, traffic and a loose horse.    

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, seconded by Goodhue to consider Resolution 2017061203, A RESOLUTION AMENDING THE RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Motion carried unanimously on roll call vote.

Susan Gerlach and Jennifer Smith from PFM spoke to Council regarding the proposal to purchase a water revenue capital loan note in the amount of $730,000. Gerlach provided Council with the city’s water enterprise funds on a cash-flow analysis spreadsheet depicting projected rate increases.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017061204, A Resolution Directing the Acceptance of a Proposal to Purchase $730,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) WATER REVENUE CAPITAL LOAN NOTES, SERIES 2017B.

Motion carried unanimously on roll call vote.

Lent explained to Council that several cities have gone to an agreement with their county treasurer to withhold car registration if parking tickets are left unpaid for an extended period of time. The agreement would also include snow ordinance violations.

A motion was made by Goodhue, seconded by McCulloch to approve Resolution 2017061205, A RESOLUTION APPROVING PARKING TICKET ENFORCEMENT AGREEMENT BETWEEN THE CITY OF CARLISLE, IOWA AND THE COUNTY OF WARREN, IOWA. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by Merrifield to table the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISION PERTAINING TO ANIMAL PROTECTION AND CONTROL. Motion carried unanimously on roll call vote.

Motion by Goodhue Seconded by Merrifield to consider the First Reading and waive the second and third readings of Ordinance 722, AN ORDINANCE REPEALING ORDINANCE NO. 604 AND THAT PORTION OF ORDINANCE NO. 459 PROVIDING FOR THE DIVISION OF TAXES LEVIED ON TAXABLE PROPERTY IN THE URBAN RENEWAL AREA #1, CITY OF CARLISLE, IOWA, PURSUANT TO SECTION 403.19 OF THE CODE OF IOWA. Motion carried unanimously on roll call vote.

Council discussed the subject of allowing rodeos within the city limits. Goodhue suggested creating an ordinance to prohibit rodeos in the city limits. Stuyvesant noted that the city could prohibit rodeos however, they would need to then deal with how to handle concerts. Bruce Selby of 7322 SE 52ND Street added that he would like to see action taken regarding the rodeos. Doug Walker of 7650 SE 52nd Street also added that the regular rodeos were turning into concerts. He expressed concerns about the excessive litter, heavy traffic and the appearance of the property when it wasn’t in use during the winter months. Merrifield brought up the amount of people who attended the recent concert and asked Officer Spring if the police department would be able to keep that many people safe. Spring replied that it would depend on mood of the crowd. Mayor noted that the owners of the property that the rodeos are held on should be included in the discussion and asked that the subject be tabled. There was further discussion from Council to have Stuyvesant create an ordinance for the next regular meeting.

Council discussed the possible hook up of water services for individual connections on the NW Water Main Extension Project. Lent provided Council with an estimate from Max Smith Construction if Council considers extending water service lines to the curb stop for existing residences. The total cost to extend the water service would be $34,200.00. Walker stated that he would be encouraged to hook up to city water if the city paid for the installation. Goodhue suggested that the city pay for the installation and then implement a graduated scale for the homeowner for hookup. There was Council consensus to implement a graduated scale. Stuyvesant will take the information from the meeting and create an ordinance for the next regular meeting.

Lent and Don Miller met with Hubbell Homes to discuss the electric service needs at Danamere Farms Plat 6. They asked that Hubbell pay for labor which would cost $23,000.00 and the city would pay for materials which would be $42,000.00.  The cost of the materials will mostly be covered by the $40,000.00 credit CMEU will be receiving from MEAN. Lent added that Miller would like to accelerate the hire of a new lineman to handle the Hubbell project and other upcoming projects in the city. Stuyvesant will prepare an agreement for the next regular Council meeting. Motion by Van Ryswyk, seconded by McCulloch to hire a lineman at $23.01 per hour. Motion carried unanimously on roll call vote.

Lent discussed the proposed sale of property at 30 Market Street with Council informing them that there was a proposal from Iowa Concrete Leveling for $25,000.00. Iowa Concrete is asking that the property be rezoned to M-1, light industrial and that the city apply to the Board of Adjustments for the change in setbacks. Council discussed the requested setbacks. Motion by Goodhue, seconded by Van Ryswyk to accept the offer from Iowa Concrete Leveling. Motion carried unanimously on a roll call vote.

Lent spoke to Council regarding the engineering proposals received for the School Street project. There were four proposals received. Lent and O’Braza will review them to make recommendations to Council. Lent suggested that the Council discuss having a subcommittee to review or set up interviews before the entire Council. There was Council consensus to have a subcommittee with Hammerand, Merrifield and Mayor.

DEPARTMENT REPORTS

− Police-Written Report:  Chief Spring said that the new hires were doing well and that he conducted three interviews last week for additional new hires.  He also noted that he was sending out RFP’s for new radios.

− Fire/Rescue-

Captain Rice spoke to Council regarding the proposal to purchase radios on a lease-to-own option to replace hand held and mobile vehicle radios for the fire department as well as eight vehicle repeaters for the police department. Council would like clarification from Motorola that the quote is for a lease-to-own agreement. Captain Rice will contact Motorola for that information. Motion by Goodhue, Seconded by Merrifield to table the consideration for Motorola Radio quotes. Motion carried unanimously on a roll call vote.

Merrifield asked Rice how many calls the fire department took for the rodeo at El Carretero. Rice responded that there were a total of 13 calls but that 3 were refusals.

− Electric-Merrifield asked Miller if Justin Nelson was a lineman when hired. Miller responded that Nelson was not but is moving through his apprenticeship and should be complete in two years.

− Library-Goodhue said that the summer reading program exceeded all of last year’s numbers in its first week.

− Parks and Recreation-Written report:

Frost explained to Council that transportation has been donated to haul rock to the Scotch Ridge Nature Park parking lot.  The cost of gravel will be $3,500.00.  Goodhue suggested laying fabric down on the parking lot to keep the rock from settling into the ground.  O’Braza mentioned that he may have some fabric that can be used. Motion by McCulloch, seconded by VanRyswyk to purchase rock not to exceed $3,500.00 for the parking lot at Scotch Ridge Nature Park. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the hire for the following:

Summer Rec:

− Carter Glawe – $7.25/hour

− Kendall Karnatz – $7.25/hour

− Ella Smith – $7.25/hour

Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the hire for the following:

Lifeguards

− Andrew Burnett – $9.50/hour

− Josh Lawless – $9.25/hour

− Tiffany Piper – $9.00/hour

− Aricka Lambson – $9.00/hour

− Brett Pierce – $9.00/hour

Motion carried unanimously on roll call vote.

Parks

Motion by Van Ryswyk, Seconded by McCulloch to approve the adjusted pay rate per years of service for the following:

-Sam Martin-$10.75/hour

Motion carried unanimously on roll call vote.

− Public Works-O’Braza noted that his department installed a shut off valve at the S 5th Street culvert so they can shut water off while the culvert is being repaired. He also explained to Council that there was a water leak over the weekend due to a fire hydrant.  The bolts rusted out underneath the hydrant.  McCulloch asked if the street patches could be smoothed out and O’Braza replied that they would use a hotbox to smooth them out.  Van Ryswyk asked where they were at with the street at Veterans Memorial Drive.  O’Braza said that Jeff Schug was looking into it.  O’Braza also mentioned that the water usage doubled over the weekend.

− City Hall/Finance/City Administrator- Lent informed Council that Martha Becker and Gabby Breheny would be attending utility billing training through Incode on Tuesday and Wednesday.

MAYOR AND COUNCIL REPORTS-

Merrifield asked Miller if he knew where we were at for electric usage for the month. Miller said he did not have that number but MEAN notifies him if we go over. Mayor mentioned that she attend a DART meeting. Council can expect to hear a presentation from DART in the future regarding 28E agreements.

Goodhue noted that he will not be at the next Council meeting.

Van Ryswyk brought up the fact that S&B Auto has been parking cars where they are not supposed to and they have more cars than they are supposed to have. Lent will speak with S&B Auto.

CITY ATTORNEY REPORT- None 

UPCOMING MEETINGS AND EVENTS –None 

INFORMATION

  • Carlisle Fire Department, Open House, Saturday, June 17, 2017
  • MPO Update Email_26 May 2017
  • Letter to Council Concerning Iowa League of Cities 2017 Annual Conference
  • DART Post-Commission Meeting Email-June 6, 3017

Good and Welfare: McCulloch expressed gratitude to Ronda Frost for all the work she has put in at the Aquatic Center and with the Rec. Programs.

Motion by Goodhue, seconded by Van Ryswyk to enter into exempt session at 8:51 P.M in accordance with Sections 20.17(3) and 21.9 of the Code of Iowa to discuss employment conditions. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to enter into open session at 9:06 P.M.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:06 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 22 May 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 22 May, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch, Doug Hammerand and Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Police Chief Eric Spring, City Clerk Martha Becker and Library Director Stacy Goodhue, Public Works Superintendent Steve O’Braza was not present. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS without the 8th May 2017 minutes:

  • Approve Tax Abatement Applications for Hubbell Homes, L.C. for Lots 1, 2, 3, 24, and 25 All in Plat 5, Danamere Farms
  • Approve Cigarette Permit for Fareway Stores, Inc. #147, 1115 Bluestem Drive
  • Approve Cigarette Permit for Casey’s General Store #3404, 1020 Gateway Drive
  • Approve Cigarette Permit for Casey’s General Store #14, 105 HWY 5
  • Approve Cigarette Permit for Casey’s General Store #1676, 1001 HWY 5
  • Receive and File Sidewalk Committee Minutes for 11 May 2017
  • Receive and File Planning and Zoning Minutes for 15 May 2017Motion by Goodhue, Seconded by VanRyswyk to approve regular City Council minutes for 8 May 2017 with a correction to a citizens name. The minutes should read as follows; “Lent noted that he received an indirect comment from Bev Steverwald, 6825 SE 52nd.”

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Hammerand to approve bills in the amount of $57,807.78. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Pre-Authorized Disbursement from 25 April through 19th May 2017.   Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to Consider Approval of Release of the retainage for the 8th Street and Cole Street Improvement project in the amount of $31,825.17.  Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Mayor noted that Wayne Johnson attending the council meeting. Former Council Member Frank Schultz acknowledged his attendance before leaving the meeting.

Gary Norgard spoke to council regarding a property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. He was curious if the strip that runs in front of his driveway, and cuts across to Casey’s driveway was going to be removed. Stuyvesant answered that the road may change from gravel to concrete but it is a permanent easement and won’t be removed. Norgard also asked if the properties including his would fall under TIF. Lent answered that the properties were under the Urban Renewal Area. Norgard also inquired if the City would exercise Eminent Domain. Stuyvesant answered that it was available under the code and Mayor Randleman followed up that the City would not entertain that at this point.

Scout troop 153 attended the Council meeting to observe.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, Seconded by VanRyswyk to allow parking on both sides of the street at 325 Fleming per the request by Staci Spragg on Monday, May 29, 2017 from 2:00 P.M. to 7:00 P.M.

Merrifield mentioned that he didn’t remember these type of requests coming before council. Lent said that in the future he will put similar requests on the consent agenda for approval. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, Seconded by Hammerand to consider a waiver for metal siding on a building facing the Right-of-Way located at 335 Jefferson Street, owned by Charles Peterson. The building is in an RM-1 (Residential/Light Industrial District) and will be conducive with other buildings in the area. The Planning and Zoning committee recommends the approval of the waiver. Motion carried unanimously on a roll call vote.

Matt Thomas from TLS Surveying, LLC spoke to Council regarding a plat of survey for Wyckoff Home Place LLC, 15465 Briggs Street. This plat of survey is outside the City limits but within the 2-mile jurisdiction held by the city for new plats of survey. This will be 4th parcel split for Wyckoff.  If they request another split it will then have to go through the sub-division ordinance process. The Planning and Zoning Committee recommended to approve the Plat of Survey at the May 15th meeting.

Motion by Merrifield, Seconded by Goodhue to consider the Approval of Plat of Survey for Wyckoff Home Place LLC, 15465 Briggs Street (within 2-mile jurisdiction area for City of Carlisle). Motion carried unanimously on a roll call vote.

Motion by Merrifield, Seconded by VanRyswyk to Consider Approval of Resolution 2017052206 for A RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Lent explained that this procedure is for the borrowing of revenue bond note funds for the NW water main extension project as well as how the city accepts bids for the project. Motion carried unanimously on a roll call vote.

At 6:45 P.M. Mayor Randleman opened the public hearing for Amendment No. 1, Gateway Urban Renewal Plan. Lent noted that there were no written or oral comments submitted to City Hall.

Lent explained that the city has a Gateway Urban Renewal Plan located in the Gateway area. The amendment is for the removal of portions of a parcel that will be used for residential development. This area is separate from the original economic development due to a difference in regulations for housing.  Lent also noted that the parcel was at the end of the cul-de-sac and was around 4.5 acres.  Lent mentioned that the roads were built from a $500,000 RISE grant and the city has had preliminary discussions with the IDOT if a payback is necessary since RISE grants are secured for offices, office parks and industrial development and this project is residential.  Lent also mentioned that there is the possibility of being able to trade land on the other side by Beasley’s property.

Goodhue asked if trading property would stop or slow down the construction in the Urban Renewal Area. Lent replied that it would not. Residential is not RISE related. Merrifield asked if the payback was a percentage and Lent replied it would be about 25% since the total acres were around 16 and 4.5 acres were close to 25%.

McCulloch asked if there would be a noise barrier and the answer given by Denis Frischmeyer of Downing Construction, representing the developer, was yes. The barrier would probably consist of a berm and evergreen trees.

Motion by Goodhue, Seconded by Hammerand to close the public hearing at 6:50 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of Resolution 2017052207, A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING AMENDMENT NO. 1 TO THE GATEWAY URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

At 6:51 P.M. Mayor Randleman opened the public hearing for the proposed Carlisle Gateway Townhomes Urban Renewal Plan. Lent noted that there were no written or oral comments submitted to City Hall.  Lent explained that the resolution will formally adopt the plan for the Gateway Townhomes Urban Renewal Area to establish a residential urban renewal area.

Motion by Goodhue, Seconded by Merrifield to close the public hearing at 6:52 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of Resolution 2017052208, A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

Lent explained that an Ordinance must be adopted to collect TIF revenue. Merrifield asked if there was anything that would keep council from waiving the 2nd and 3rd reading of the ordinance. Lent replied no, but reminded council that the Ordinance is in place only to allow for the collection of TIF.  Lent expressed hesitation from fully committing until a development agreement is received due to not knowing if the development will proceed.  However, TIF will not be collected until it is certified to the County Auditor.

Motion by Merrifield, Seconded by Goodhue, to Consider Approval of First Reading and waive 2nd and third readings of Ordinance 720, AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON ALL PROPERTY LOCATED WITHIN THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL AREA, IN THE CITY OF CARLISLE, COUNTY OF POLK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF POLK, CARLISLE COMMUNITY SCHOOLDISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL AREA (THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN). Motion carried unanimously on a roll call vote.

Council discussed the amended ordinance pertaining to animal protection and control which included allowing three horses on ten acres as well as lifting the restriction on number of animals on a property. Mayor made a recommendation to add that three chickens be allowed on 10 acres as well.

Motion by McCulloch, Seconded by Hammerand to Consider Approval of First Reading and waive 2nd and 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL by removing the restriction on number of animals allowed, the allowance of 3 horses on 10 acres, and adding the allowance of 3 chickens on 10 acres.

Hammerand asked about the definition of kennel. Stuyvesant replied that the removal of other definitions in the ordinance defined kennel and will keep uses to domestic rather than commercial.

Merrifield added that horses on three acres were already allowed in the previous ordinance.

Roll call Vote: McCulloch: Aye, Hammerand: Aye, VanRyswyk: Nay, Goodhue: Nay, Merrifield: Nay. Motion did not pass.

Motion by Hammerand, Seconded by VanRyswyk, to pass the ordinance as stated without the addition of allowing 3 chickens on 10 acres, removing the restriction on number of animals allowed and the allowance of 3 horses on 10 acres and waiving the 2nd and 3rd reading.

There was further discussion by council regarding the lifting of the restriction on the number of animals allowed. The discussion included treating each situation as a nuisance.

Roll call Vote: Hammerand: Aye, VanRyswyk: Aye, McCulloch: Aye, Goodhue: Nay, Merrifield: Nay. Motion did not pass to waive the 2nd and third reading.

Motion by Hammerand, Seconded McCulloch, to pass the ordinance as stated without the addition of allowing 3 chickens on 10 acres, removing the restriction on number of animals allowed, the allowance of 3 horses on 10 acres and not waive the 2nd and 3rd reading.   There was continued discussion by council regarding waiving the 2nd and third reading at the next council meeting. The ordinance will be on the June 12th agenda, but will likely be tabled until June 26th.  Roll call vote:  Hammerand: Aye, McCulloch: Aye, VanRyswyk: Aye, Goodhue: Nay, Merrifield: Nay. Motion carried for the first reading.

Council discussed the amended ordinance pertaining to fireworks. The sale of fireworks was not addressed in the proposed amended ordinance, only the hours and times fireworks can be let off.   Lent will present the sale of fireworks to the Planning and Zoning Board to consider limiting the sale of fireworks to M2 districts as a special use permit.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of First Reading and waive 2nd and 3rd reading of Ordinance 721, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. McCulloch asked about the use of fireworks on New Year’s Eve. Merrifield replied that the council agreed to remove that at the previous meeting. Motion carried unanimously

Motion by Merrifield, Seconded by Goodhue to Consider Approval of A RESOLUTION TO APPROVE VOLUNTARY ANNEXATION OF LAND OWNED BY HEARTLAND CO-OP. Motion carried unanimously on a roll call vote

Council discussed having an annexation study done on the feasibility of annexation land mainly going southwest from the city limits when the area for housing is completely built out.

Lucas Casey and Ross Harris from SEH (Short Elliott Hendrickson, Inc.) spoke to council about the scope of having an Annexation Feasibility Study done. There was discussion regarding the city’s current Comprehensive Plan and if it would need to be revised. Ross communicated that there would not be a need to revise the plan but to simply work and build on what the city currently has.

Merrifield asked if SEH was currently working with the City of Des Moines on any projects. Casey replied that they had no active contracts with the City of Des Moines and there was no conflict of interest. Hammerand asked how the fee for the survey ($20,000.00) was determined. Goodhue replied that the budgeted number was $27,000.00. Merrifield added that the agreement was not to exceed $20,000.00. Merrifield asked if there would be anything that may cause the price to go over $20,000.00.  Casey commented that if the pricing went up it would be because of a change in the number of parcels annexed or if there was more analysis needed. McCulloch asked how far the annexation would go and Mayor replied that most likely it would go down Scotch Ridge Road and North of the Bypass. McCulloch also noted that Enchanted Bridal, 3582 120th St. expressed that they would be happy if the City would annex to the north and west.

Motion by Goodhue, Seconded by McCulloch to Consider Approval of RESOLUTION APPROVING AGREEMENT FOR PROFESSIONAL SERVICES WITH SEH, INC FOR ANEXATION STUDY. Motion carried unanimously on a roll call vote.

Council discussed possible action regarding reimbursement of electrical installation at Danamere Farms, Plat 6. Lent explained to council that Hubbell has an agreement with Mid American Energy to be reimbursed for 100% of installation costs excluding street lights and would like to have the same agreement with the City of Carlisle’s electric department.  The City would reimburse around $50,000.00 if council approved.  Hubbell approached Mayor about the reimbursement and she would like the topic discussed to be fair to all contractors. Hammerand pointed out that Mid American Energy is much bigger than the city’s electric department and that Mid American Energy is able to absorb reimbursements better than we could. Goodhue followed up with the fact that we are talking about two different entities and that the impact would greatly differ.  McCulloch added that it wouldn’t hurt to speak with Hubbell about the reimbursement.  There was consensus by council to discuss reimbursement of electric installation at Danamere Farms, Plat 6 with Hubbell.  Mayor would like Lent, herself and VanRyswyk to participate in the discussion.

There was no action to consider the offer to purchase Lot at 30 Market Street from Iowa Concrete Leveling.

Council discussed pay increases for FY2017 for non-union personnel, effective June 26, 2017. Lent provided council with a spread sheet that reflected a 2.75% increase for non-union and 2% for Police, and 3% for EMS/Fire. Lent recommended that the city give everyone a 3% increase across the board. The increase does not include Gabby Breheny or Martha Becker because they are currently on a different schedule.  The difference in the increase from 2.75% to 3% is $744.00 and the difference for the police is $520.00. McCulloch asked about making raises based on merit. Lent replied that evaluations were done and everyone is deserving of the raise. Hammerand noted that he is happy with giving a 3% raise and feels fortunate for the staff we have. McCulloch added that he was not against raises but is more comfortable with a merit scale.

Motion by VanRyswyk, Seconded by Hammerand to Approve FY2017 Pay Rate Increases of 3% for Non-Union Personnel; Effective June 26, 2017. Rollcall Vote: Van Ryswyk: Aye, Hammerand: Aye, Goodhue: Aye, Merrifield: Aye, McCulloch: Nay. Motion carried.

DEPARTMENT REPORTS

− Police-Spring did not get the Warren County grant for the vests.

Council discussed the request for a budget amendment for the purchase of 9 active shooter defense kits and 2 ballistic helmets in the amount of $4,090.00. Spring noted that the purchase is through a salary savings and won’t affect budget.  Motion by McCulloch, Seconded by Hammerand to approve the purchase of 9 active shooter defense kits and 2 ballistic helmets in the amount of $4,090.00.  Roll call Vote: McCulloch: Aye, Hammerand: Aye, Van Ryswyk: Aye, Goodhue: Aye, Merrifield: Nay. Motion carried.

− Fire/Rescue-

Motion by Hammerand, Seconded by Van Ryswyk to approve the hire of Adam Bedwell as part-time EMT at Rate of $11.85 per hour. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Van Ryswyk to table the consideration for Motorola Radio quotes. Motion carried unanimously on a roll call vote.

− Electric-Miller noted that the electric stayed on during storms this past week.

− Library-The book sale went well. They are getting ready for summer reading programs.

− Parks and Recreation-

Consider Approval for the following hires:

Concessions

  • Pam Mooreland at $9.00 per hour

Lifeguard

  • Kallen Glawe at $9.00 per hour
  • Gabe McCaughey at $9.25 per hour
  • Alex Byford at $9.00 per hour

Summer Rec

  • Pam Mooreland at $10.50 per hour
  • Lynette Sullivan at $10.25 per hour
  • Mckenzie Wright at $7.50 per hour
  • Nate Rowray at $7.25 per hour

Motion by McCulloch, Seconded by Merrifield to approve the hire of part-time seasonal pool and Parks and Rec. help as listed. Motion carried unanimously on a roll call vote.

Frost informed council that the pool will open on June 2nd.  There will also be a payroll meeting on Wednesday for the new hires.  Frost noted that 130 family passes have been sold so far this spring.  Frost also added that the Summer Recreation sign up was last Wednesday and that she would like to improve the process for sign up.  Frost would also like to look into upgrading the electric at the Recreation Center as it became overloaded on Saturday and blew breakers.  Merrifield questioned the possibility that it was overloaded.  Miller added that an electrician should evaluate the use of the building. Hammerand suggested keeping track of the number of complaints received regarding the electricity. Frost also noted that they are working to get the cemetery cleaned up for Memorial weekend. McCulloch asked if the fence was repaired and Frost replied it still needs fixed.  Mayor touched on the possibility of putting the cemetery map on a type of software to keep a more accurate account of the lots.  The gravel for the Scotch Ridge nature park (trailhead) parking was discussed as well. The subject will be put on the next council agenda.  Merrifield asked if the chemical control unit was installed at the pool and Frost answered that it was. There are three people who know how to operate the system.

− Public Works-Nothing

− City Hall/Finance/City Administrator -Lent informed council that there is a pre-con meeting tomorrow at City Hall regarding the NW Water Main Extension Project. Lent also noted that he will add the individual water service line payment responsibility to the next agenda.

MAYOR AND COUNCIL REPORTS

Merrifield noted that he contacted Jeff from McClure and expressed that he was happy with the speed of the answer to a question he had. Merrifield also noted that he has begun asking permission from citizens if it’s okay to use their name if they contact him for complaints. Mayor added that she does not take action on anonymous complaints and if this was okay by council. The Council felt this was okay.

McCulloch communicated that he started a Go Fund me page for a dog park. There was discussion regarding a 501(c) (3) status for the Friends of the Park. Stuyvesant reported that he did fill out the paperwork for the Friends but does not receive that paperwork back from IRS so he is unsure if they have been granted the status 501(c) (3).  He advised speaking with Joe or Pat from the Friends of the Park.  Merrifield asked how much had been collected and the reply was none.

CITY ATTORNEY REPORT- Stuyvesant informed council that he passed his card on to the representatives from SEH regarding the annexation study as he has many years of experience on the topic and would be willing to help them.

UPCOMING MEETINGS AND EVENTS None 

INFORMATION

− DART Post-Commission Email-May 2017

Motion by Goodhue, seconded by McCulloch to enter into closed session at 8:47 P.M. Motion carried unanimously on a roll call vote.

CLOSED SESSION in accordance with Code of Iowa Section 21.5(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

Motion by Goodhue, Seconded by McCulloch to enter into open session at 9:38 P.M. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:40 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Meeting, 8 May 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 8 May, 2017; 6:30 P.M.         

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch, Doug Hammerand and Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza, Police Chief Eric Spring, and City Clerk Martha Becker. Library Director Stacy Goodhue was not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

Motion by Hammerand, Seconded by Goodhue to approve the hire of Lucas Hauser as fulltime police officer at rate of $23.43 per hour, effective May 9th. Motion carried unanimously on a roll call vote. The police officer oath of office was administered by Mayor Randleman and taken by Officer Hauser.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 24 April 2017
  • Approve Class C Liquor License For Back Alley Smokehouse, 90 School Street

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by VanRyswyk to approve bills in the amount of $263,951.18 with changes to the following: Change the charge of $2,030.09 from O’Reilly’s to O’Halloran International.  Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Pre-Authorized Disbursement from 28 through 21 April 2017 in the amount of $172,621.47. Ayes: Hammerand, Goodhue, McCulloch and Van Ryswyk.  Nays: Merrifield-due to the Shive-Hattery claim which was already presented on 10 April, 2017.  Motion carried.

CITIZEN PARTICIPATION: Bruce Selby, 7322 SE 52nd Street, Carlisle, IA spoke to Council regarding the Northwest Water Main Extension Project.   He is happy to have City water available to his residence however, he has concerns about his out of pocket expense to make the connection to the water main. Selby asked Council if the City would be willing to help with the costs of the connection. Council summarized the City Ordinance to Selby that water connections from the main to the building are the homeowner’s responsibility.

 

The Parks and Recreation report was moved ahead due to Frost leaving early.

  • Motion by Hammerand, Seconded by McCulloch to approve the hire of Lifeguards at the Carlisle Aquatic Center for the 2016 Season as Stated in the Park and Rec Update for May 8th 2017. Motion carried unanimously on a roll call vote.
  • Motion by Hammerand, Seconded by McCulloch to approve the hire of Concession Staff for the Carlisle Aquatic Center for the 2016 Season as Stated in the Park and Rec Update for May 8th 2017. Motion carried unanimously on a roll call vote.
  • Review Increased Costs for Summer Rec Programs

Frost presented Council with a cost analysis of the Summer Recreation programs. Frost proposed increasing Summer Recreation programs by $2.00 per event to help offset the costs. McCulloch suggested condensing some of the programs to help with expenses.  

Motion by Goodhue, Seconded by McCulloch to approve the $2.00 increase per event for the Summer Recreation Programs. Motion carried unanimously on a roll call vote.

Goodhue inquired about where Frost was with increasing the rental fee for the Community Center and when the buildings would be inspected. Frost replied that they are reworking the agreement for the inspection times. Merrifield asked about the pool fill and Frost replied that it was filled. Frost also commented that the slides were repaired.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 7:04 P.M. Mayor Randleman opened the Public Hearing on the Northwest Water Main Extension Project. Lent noted that he received an indirect comment from Beverly Stillwell. She wants to ensure that her trees and fence are not disturbed.

Motion by Van Ryswyk, Seconded by Hammerand to close the public hearing at 7:05 P.M. Motion carried unanimously on a roll call vote.

Lauren Nitchals-Clark from Fox Engineering spoke to Council regarding the Northwest Water Main Extension Project. The project will consist of around 9,200 feet of 12-inch water main, 2,500 feet of 6-inch water main and minor pavement removal and replacements along with seeding of disturbed areas. Goodhue asked how much trenching would be done. Nitchals-Clark replied around 7,000 feet of the 12-inch will be trenched. Most of the 6-inch will be trenched and around 250 feet of the 6-inch will be trenchless. Goodhue also inquired about the fiber optic line which lies close to the area to be trenched. Nitchals-Clark said they were aware of the line.

Goodhue would like to investigate how other cities handle water line connection responsibilities.   There was consensus from Council to move forward and see what other cities do in regards to water line connections and how much is the homeowner’s responsibility.

Motion by Hammerand, seconded by McCulloch to approve Resolution 2017050801, A RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT. Motion carried unanimously on a roll call vote.

The Council reviewed the bids received for the Northwest Water Main Extension Project. The City received 8 bids on the project. The Engineer’s opinion of probable construction cost was $981,300.00. The bids ranged from a high bid of $1,370, 339.00 to a low bid of $787,142.00. Max Smith Construction out of Creston, Iowa submitted the low bid of $787,142.00. Hammerand asked Fox Engineering about the bid difference as it was much lower and if this was a concern. Nitchals-Clark replied that they found two irregularities with the bid. Smith had a mathematical error which was corrected. Smith reviewed the corrected amount and had no issues. Smith also bid $1.00 for mobilization which is usually 2%-5% of the bid. The unit prices are in line and the bid is acceptable.

Hammerand asked if the contractor could come back and do a change of order if they thought the bid was too low. Nitchals-Clark replied that it is an offer and the City can accept the offer.

McCulloch had a question on the price of pipe. Nitchals-Clark said that Smith feels that they can do it for that price.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2017050802, A RESOLUTION MAKING AWARD OF CONTRACT FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT to Max Smith Construction aka Smith Construction from Creston, Iowa in the amount of $787,142.00. Motion carried unanimously on a roll call vote.

Merrifield noted that if there was a change to the bid it would be a change of order and it could mean a possible increase to the bid.

Lent discussed the Resolution Accepting Easement for the Northwest Water Main Extension Project with Council. He explained that the amounts offered were 50% of the property value for permanent easements and 10% for temporary easements. The total amount is about $3,000.00 less than what was budgeted for easements in the project. Goodhue put to question why the agreement figured a three year crop loss on a graduated scale when the crop ground would only be unavailable for one year. Nitchals-Clark replied that this is a common scale because they factor in compaction of the crop ground. Merrifield asked for definition of permanent and temporary easement.  The answer was that temporary easement allows use of property during construction and permanent allows for the lay of the pipe and materials.

Motion by Hammerand, Seconded by Goodhue to approve Resolution 2017050803, A RESOLUTION ACCEPTING EASEMENT FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve Resolution 2017050804, A RESOLUTION APPOINTING CREDIT CARD ADMINISTRATORS FOR CITY OF CARLISLE.  Motion carried unanimously on a roll call vote.

Lent discussed the Warren County GIS Commission 28E Agreement with Council. The public works and electric department use the system which allows the city departments to track infrastructure. The cost to the City to keep the services will be $15,175.00, divided among the street, water, sewer and electric departments.  Lent noted that the agreement did not have a termination clause.  Hammerand asked how the cost to the City was determined.  Lent replied that Warren County came up with the dollar figures.    McCulloch asked if this was something the City could do on their own.  The reply was yes but the cost would be considerable.

Motion by Goodhue, seconded by McCulloch to table A RESOLUTION APPROVING WARREN COUNTY GEOGRAPHIC INFORMATION SYSTEM COMMISSION 28E AGREEMENT

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve the Third and Final Reading of Ordinance 718, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO WATER RATES

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve the Third and Final Reading of Ordinance 719, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION FEES.

Motion carried unanimously on a roll call vote.

Council discussed the number of pets allowed and clarification on livestock ordinance. Lent reviewed the Ordinance with Council that pertains to Livestock for a possible amendment so residents can keep livestock on 10 acres. Council consensus was against keeping livestock other than the permitted three horses on 10 acres. Council also discussed the Ordinance which pertains to Number of Pets Allowed. It was discussed to lift the restriction of number of animals on a property and deal with possible issues as a nuisance.  The Council also discussed the term “Kennel” and would like to see a better clarification of the term written into the Ordinance. Robert Stuyvesant will take the discussion items and amend the Number of Pets Allowed and Livestock Ordinances.

Council discussed the new state law allowing the use and sale of fireworks. Merrifield noted that the State mandate was very clear on its regulations. Van Ryswyk stated that he received five phone calls with citizens concerned about the passing of the Fireworks bill. Council discussed changing the hours that fireworks can be shot off as well as shortening the timeframe they can be shot off.  Council consensus was to allow a more limited time for fireworks use around the Fourth of July holiday and to not allow them during the New Year’s Day holiday time. Robert Stuyvesant will take the discussion items and amend the Fire Works Ordinance.

DEPARTMENT REPORTS

  • Police-The shredding event will take place on May 27th.
  • Fire/Rescue-Lent notified Council the Fire Department was working on a proposal for new radios. They will use the money from the sale of the ambulance. Merrifield expressed concerns that the radio frequency may not work with Warren County Dispatch. The radios are P25/Dual band and should interface with Warren County’s system.
  • Electric-Written Report. Merrifield asked Miller about the electric installation at Danamere Farms. Miller noted that the City will furnish the supplies and get reimbursed.
  • Library-Book sale on May 12th-13th.
  • Public Works-Written Report
  • City Hall/Finance/City Administrator- Motion by Goodhue, Seconded by Merrifield to Increase in Pay for Utility Billing Clerk, Gabrielle Breheny to $16.50 per hour, retroactive to May 1, 2017.   Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield- None
  • Robert Van Ryswyk-None
  • Doug Hammerand-None
  • Dan McCulloch-None
  • Eric Goodhue-He enjoyed watching Officer Hauser’s boys beaming with pride during his Swearing In.
  • Mayor Randleman-Mayor touched on an upcoming Watershed meeting and that staff was welcome to attend. She also asked public works if they tested for everything in the water testing. O’Braza replied that they do.

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:   None

GOOD & WELFARE: Mayor spoke about the upcoming Bus Tour which will take place on Tuesday from 11:00 am to 2:00 pm. She also spoke about the 10K run on August 5th and the July 4th Run.

ADJOURNMENT: Motion by Goodhue, second by Van Ryswyk to adjourn at 8:47 P.M. Motion carried unanimously on a roll call vote.

 

________________________________

Ruth Randleman, Mayor

 

 

_________                  ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 24 April 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 April 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch and Doug Hammerand constituting a quorum. Absent was Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza and City Clerk Martha Becker. Police Chief Eric Spring and Library Director Stacy Goodhue were not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

Rachel Woodhouse from BRAVO, presented a slide show to Council. BRAVO is a non-profit organization that promotes arts and culture in the DSM metro area. BRAVO is a centralized grant funder to arts culture and heritage organizations. There are 17 local partner governments who contribute a portion of the hotel-motel tax revenue for the community.

CONSENT ITEMS:

Motion by Hammerand, seconded by VanRyswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 10 March 2017
  • Receive and File Board of Adjustment Minutes for 12 April 2017
  • Receive and File Sidewalk Committee Minutes for 13 April 2017
  • Receive and File Park Board Minutes for 30 March 2017 and 13 April 2017
  • Receive and File Planning and Zoning Minutes for 17 April 2017

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by McCulloch to approve bills in the amount of $84,557.21.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:50 P.M. Mayor Randleman opened the hearing for the Authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder. Lent noted that there were no written or oral comments submitted to City Hall.

Motion by Hammerand, Seconded by Merrifield to close the public hearing at 6:51 P.M. Motion carried unanimously on a roll call vote.

There was further discussion regarding the loan agreement. McCulloch asked if the loan would affect the City’s debt limit and the answer was no because this is a water revenue bond and only GO bonds affect the debt limit.

Motion by Hammerand, seconded by VanRyswyk to approve Resolution 2017042401 A RESOLUTION INSTITUTING PROCEEDING TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AGREEMNT AND THE ISSUANCE OF NOT TO EXCEED $1,200, 000 WATER REVENUE CAPITAL LOAN NOTE. Motion carried unanimously on a roll call vote.

Caleb Smith from McClure Engineering spoke to Council regarding the proposed Danamere Farms Planned Unit Amendment. The Planning and Zoning Commission reviewed the second amendment for the Danamere Farms Planned Unit Development and recommended approval pending three major changes. First, the two roads at the southwest corner have been switched and the cul-de-sac is on the right and the through street is on the left. Secondly, the sidewalk/trail along the east side of Scotch Ridge Road was removed due to possible plans of a sidewalk/trail on the west side of the road. Lastly, a landscape master plan needs to be submitted for the open areas in the Danamere Development.  Joe Pietruszynski from Hubbell Realty suggested taking the cost of the sidewalk and applying it to something else, such as the previous anticipated assistance for the trail underpass from Hubbell.  Hammerand brought up that if there is new development a sidewalk should be added. Merrifield inquired about how soon construction on Parcel D would begin.  Pietruszynski said it would begin immediately. Merrifield also asked if the percentage of construction in Carlisle was slow compared to other cities and Pietruszynski replied that it was.   McCulloch expressed concerns about water pooling at 1135 Juniper Street as well as an issue with silt washing out from under a sidewalk in the area.  Pietruszynski answered that if the issue was identified they could fix it.  Hammerand asked if it was the homeowner’s responsibility and Pietruszynski replied they could take care of it. John Gade from Fox Engineering spoke to Council about the amendment.  They are looking into putting in a retention pond for overflow.  Merrifield inquired about the natural flow of runoff in the area and John replied that the area has enough greenspace to control runoff.  Lent noted that the electric connection will need to be made and asked Don Miller if he foresaw any issues. Miller replied that it would take a lot of wire to make that connection.  McCulloch inquired about the term “apartment/townhome” in the PUD.  The reference to apartment was erroneously added and will be removed.

Motion by McCulloch, seconded by Merrifield to approve the Second Amendment to Danamere Farms Planned Unit Development subject to Fox Engineering Review Letter Dated April 7, 2017 and subject to entering into a development agreement with sidewalk changes and the dollar amount for this sidewalk will be negotiated and agreed upon at the final platting. Motion carried unanimously on a roll call vote.

The Planning and Zoning Commission recommended approval of the wavier at the April 17th 2017 meeting to allow the metal paneling to face the public right-of-way in M2 General Industrial.

Motion by Hammerand, seconded by VanRyswyk to approve a Request Waiver for Metal Siding on Building at 210 Jefferson Street. Motion carried unanimously on a roll call vote.

Council discussed the Proposal for 30 Market Street. Gary and Ann Tracy would like to construct a building to store concession food items which are sold at various events.  Hammerand asked about the appraised value of the lot and Lent replied that the appraisal is lower than the proposal to purchase the lot for $25,000 from the City.  The Council consensus was to keep the project moving.

Lent provided Council with a 12 month consumption average for the property at 405 Jefferson Street and explained that there was a leak at the property which reflected on the March and April utility bills. Hammerand asked the owner when the leak started and she estimated it was sometime in February. Motion by Hammerand, seconded by McCulloch to approve a utility bill adjustment for sanitary sewer charges at 405 Jefferson Street. The adjustment will be based on a 12 month average for the March and April bills and late fees will be waived.  Motion carried unanimously on a roll call vote.

Lent explained that the Gateway Urban Renewal Plan will be amended to allow an area of townhomes owned by Park Holdings, LLC so they can participate in TIF. Hammerand asked if the section was zoned residential and Lent replied it would have to be re-zoned. McCulloch inquired about the style of townhomes. Lent replied he wasn’t sure.

Motion by McCulloch, seconded by Hammerand to approve Resolution 2017042402 A RESOLUTION SETTING DATES OF A CONSULTATION AND A PUBLIC HEARING ON A PROPOSED AMENDMENT NO.1 TO THE GATEWAY URBAN RENEWAL PLAN IN THE CIYT OF CARLISLE, STATE OF IOWA. The consultation will be held May 2nd 2017 at 9:00 am in the Council Chambers at City Hall, 195 N First Street and the public hearing will be held on May 22nd 2017 at 6:30 P.M. at the regular Council meeting in the Council Chambers at City Hall at 195 N First Street.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by VanRyswyk to approve Resolution 2017042403A RESOLUTION DETERMINING THE NECESSITY AND SETTING DATES OF A CONSULTATION AND PUBLIC HEARING ON A PROPOSED CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN FOR A PROPOSED URBAN RENEWAL AREA IN THE CITY OF CARLISE, STATE OF IOWA. The consultation will be held May 2nd 2017 at 9:00 am in the Council Chambers at City Hall, 195 N First Street and the public hearing will be held on May 22nd 2017 at 6:30 P.M. at the regular Council meeting in the Council Chambers at City Hall at 195 N First Street.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by McCulloch to approve a Resolution 2017042404 RESOLUTION TO APPROVE VOLUNTARY ANNEXATION OF LAND OWNED BY THE HEARTLAND COOP. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Merrifield to appoint Daphne Sayers to the Carlisle Zoning Board of Adjustment to Complete Term Ending 31 December 2019. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Merrifield to approve the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Motion carried unanimously on a roll call vote.

Lent provided Council with information pertaining to the increase of solid waste collection fees. The city will show a 9.22% total revenue over expenditures which will help cover the cost of administrative fees and is the normal target range for cities contracting for solid waste removal.

Motion by Hammerand, seconded by VanRyswyk to approve the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION FEES. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-A new certified officer will be on the May 8th agenda for Council to consider for hire
  • Fire/Rescue-None
  • Electric-Merrifield asked Miller how hard it will be to run power to Subdivision D. Miller replied it will take time and money as it will have to be run underground. The developers pay for this.
  • Library-None
  • Parks and Recreation-Pool will open June 2nd and the pool will be filled two weeks prior.
    • Information on Summer Rec and Swim Lessons: In packet.
    • Motion by Hammerand, Seconded by VanRyswyk to approve the hire of Marcy Grace Wachal as a seasonal pool supervisor at the rate of $11.00 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Hammerand, Seconded by VanRyswyk to approve the hire of Kyle Thompson as a seasonal mower at the rate of $7.25 per hour. Motion carried unanimously on a roll call vote.
    • Merrifield asked why starting wage was lower and Frost replied that he will be weed eating only.
    • Motion by McCulloch, Seconded by Merrifield to approve the hire of Sam Martin as a seasonal mower at the rate of $10.50 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Hammerand, Seconded by Merrifield to approve the hire of Cooper Schettler as a seasonal mower at the rate of $10.00 per hour. Motion carried unanimously on a roll call vote.
    • McCulloch inquired about the new system for the pool and Frost said it will be installed before the pool is open for the season. The cost will come out of next year’s budget.
  • Public Works-Written report. Steve O’Braza noted that the water leak last week was due to a fire hydrant that had bolts rust out underground. The Water Quality Report will be out in the next couple months. He is working to arrange the annual street sweeping.
    • Lent received a verbal verification that the tree removed at 520 North 2nd was diseased. Council discussed that if someone wants reimbursement for tree removal from the city right-of-way, the city must receive a written verification from the contractor that the tree was dead or diseased. Hammerand asked what would stop someone from requesting a large amount for reimbursement and Lent replied that the request must be approved by Council. If a citizen removes a tree from city right-of-way without prior approval they will be taking a risk that it may not be approved by Council.   Motion by VanRyswyk, Seconded by McCulloch to approve reimbursement for the removal of a right of way tree at 520 North 2nd street for $350.00. Motion carried unanimously on a roll call vote.
  • City Hall/Finance/City Administrator: None

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Touched on Ordinance for UTV’s and inquired about the city wide garage sale. It is to be held on June 3rd.
  • Robert Van Ryswyk-No
  • Doug Hammerand-.Doug would like Fireworks on the next agenda.
  • McCulloch-attended meeting of Central Iowa Taxpayers Association. Asked Council to let him know if they saw anything in writing from an interview.
  • Mayor Randleman-No

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:     Legislative Link, April 14th

GOOD & WELFARE: Hammerand was grateful to Stuyvesant and Benton for their reasonable rates. McCulloch noted that the lights on Fleming Street were bright and looked good. Mayor expressed universal thanks to everyone and for all the commitment to projects that were complicated and timely.

ADJOURNMENT: Motion by VanRyswyk, second by McCulloch to adjourn at 9:00 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

_________                  ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 10 April 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 10 April 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Drew Merrifield, Doug Hammerand and Dan McCulloch constituting a quorum. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, and City Clerk Martha Becker. Public Works Superintendent Steve O’Braza was absent. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 27 March 2017
  • Receive and File MEAN Financials for February 2017

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by VanRyswyk to approve bills in the amount of $41,292.04.

Motion by Goodhue, seconded by VanRyswyk to approve the pay estimate #9 for Carlisle Fire Station Addition Project in Amount of $44,669.70 to Ball Team Inc. Motion carried unanimously on roll call vote. Goodhue asked if this was the last of the payments.  Lent replied that this and the retainer were all that was left.

Motion made by McCulloch, Seconded by Goodhue to approval pay estimate #10 for Carlisle Fire Station Addition Project in the Amount of $2,594.00 to Ball Team Inc.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:34 P.M. Mayor Randleman opened the hearing for the 5th Street Culvert Replacement Project. Lent noted that there were no written or oral comments submitted to City Hall.

Mcculloch commented that he was happy that the McClure Engineering spoke with David Doss regarding the project.

Motion by McCulloch, Seconded by Hammerand to close the public hearing at 6:35 P.M. Motion carried unanimously on a roll call vote.

Justin Miller from McClure Engineering spoke with council regarding the bids for the South 5th Street project. Five bids were received on April 5th 2017 at the Carlisle City Hall. The low bid was from J & K Contracting, LLC located in Ames, Iowa for the amount of $242,980.00.  Goodhue asked McClure Engineering if they had any past experience with J & K Contracting and if they had a good reputation.  McClure replied that they have had experience working with them and it’s been a good experience.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017041001 A RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE SOUTH 5TH STREET CULVERT REPLACMENT PROJECT. Motion carried unanimously on a roll call vote.

Hammerand asked if there was a way for a City to find out if there are issues with a contractor. McClure Engineering replied that they go on experience or contact other cities that have used a particular contractor to find out information. Hammerand also asked if the City must legally take low bid if the contractor does not have a good reputation. McClure informed Hammerand that the City could make its own reference checks if needed.  Robert Stuyvesant added that the City could look at bid to see if there were major discrepancies in the bid amounts and that the City has approval to change if the original bidder makes a low bid and then changes the original number. Lent added that he and McClure engineering do their own checks to ensure bidders are satisfactory. McCulloch also added that google.com/scholar was a reputable source for gathering information on a company.

Robert Stuyvesant asked how far back the culvert would be shaved off. Justin Miller replied it would be downstream 150 feet. Merrifield asked what material was being used at the corner. Miller answered that they were using a gabion mattress to make a better shape and keep everything in place. This is a common practice for erosion control.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017041002 A RESOLUTION MAKING AWARD OF CONTRACT FOR THE SOUTH 5TH STREET CULVERT REPLACEMENT PROJECT. Motion carried unanimously on a roll call vote.

Ronda Frost spoke with council about the lease contract between the City of Carlisle and Three Rivers Church for the use of the Recreation Center on Sunday mornings. Goodhue asked for a better interpretation of the term “deep cleaning” that was mentioned in the contract. Hammerand asked for a correction on the Resolution to reflect a full year. Merrifield asked if $15.00 per hour was enough to charge for the rental and if we needed to increase this to cover running costs. Frost said it is a topic but hasn’t been discussed yet.   Frost commented that the church does clean when they come in the day of service. Randleman added that the center is not clean from night before. Merrifield wanted to clarify that the cleaning from the night before is not being done by the renters and is the renter’s responsibility. McCulloch recommend that someone checks the center after a function. Frost said this can be challenging due to both the Recreation Center and the Community Center having functions on the same nights. McCulloch asked if the complaint was from the church. Frost replied yes. VanRyswyk mentioned that this will go to the Park Board first to find a solution.

VanRyswyk also suggested increasing the deposit. McCulloch recommended hiring an agency to come in after hours to clean before the church service.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017041003 A RESOLUTION APPROVING LEASE BETWEEN THE CITY OF CARLISLE, IOWA AND THE THREE RIVERS CHURCH OF CARLISLE. Motion carried unanimously on a roll call vote.

Hammerand asked if Shive Hattery will accept the payment amount of $19,457.72 from the City. Lent replied that they were okay with the amount and that the City has the agreement in writing. Hammerand also asked if Shive Hattery would be able to come back and get additional fees if this went to court. Robert Stuyvesant said additional fees were possible. Randleman added that we did get it in writing and recommends we pass the resolution. Goodhue did express concerns that the City may gain a bad reputation for not paying the full amount. Merrifield added that the City did have a contract with Shive Hattery and they were obligated to provide documentation which they did.

Randleman asked if Shive Hattery went above and beyond with the project and Lent replied that they gave us a good product.

Motion by VanRyswyk, seconded by Goodhue to approve Resolution 2017041004, A RESOLUTION APPROVING AMENDMENT TO AGREEMENT FOR ARCHITECTURAL SERVICES FOR CARLISLE FIRE STATION ADDITION (Increase of $19,457.72). Ayes: VanRyswyk, McCulloch, Goodhue, Hammerand. Nays: Merrifield. Motion carried on a roll call vote.

Discussion took place on the water revenue bond note planned for the NW water main extension/ Merrifield commented that he wants to be an advocate for the citizens and asked that once the loan is done, the water rate could drop back to original amount.   The answer was the discussion can be held at the end of the loan payback in 10 years.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017041005, A RESOLUTION FIXING DATE FOR A MEETING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUNCE OF NOT TO EXCEED $1,200,000 WATER REVENUE CAPITAL LOAN NOTES, OF THE CITY OF CARLISLE, STATE OF IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF (6:30 PM, 24 April 2017, Carlisle City Hall) Motion carried unanimously on a roll call vote.

Lent explained to Council that this resolution is passed in case the City has expenses that need to be reimbursed prior to construction and that no construction will be done before the loan approval. Goodhue asked what would happen if we pay for easements and then decide not to do it. Lent replied that the easements could be agreed contingent on construction and that he has been talking with Beasley, Heartland Coop and Carroll Hunter on the easements and the costs.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017041006, A RESOLUTION DECLARING AN OFFICIAL INTENT UNDER TREASURY REGULATION 1.150-2 TO ISSUE DEBT TO REIMBURSE THE CITY FOR CERTAIN ORIGINAL EXPENDITURES PAID IN CONNECTION WITH SPECIFIED PROJECTS.   Motion carried unanimously on a roll call vote.

PFM helped with the proposed water rate change. Merrifield asked if there was any other way to make up the difference other than raising water rates. Lent replied it is better to raise them in small increments instead of a large increase at once.

Motion by Hammerand, seconded by Goodhue to approve the first reading and not waive the 2nd and 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Motion carried unanimously on a roll call vote.

A discussion was held on a proposed rate increase for solid waste collection. Lent explained that the Council approved a three-year contract with Waste Management that will increase the rate charged to the City by 50 cents over that three year period, so the increase was to raise the rate by 50 cents now. Merrifield asked if the City charged above the actual fees to the citizens. Lent replied that we do to cover administration costs and fees.

Motion by Goodhue, seconded by Hammerand to approve the first reading and not waive the 2nd and 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION FEES.  Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police- The hiring process is slow. Lent and Spring met with the school to see about the grant to hire a school resource officer but this may wait until next calendar year. The new hire for the Police Department will be on the first council meeting in May. Downing graduates ILEA on April 14.
  • Fire/Rescue- The Fire Department took bids for the Second Out Ambulance and they went with the bid from Massena. The bid is contingent on the department getting a new first out ambulance. Hammerand asked if the bid was good and the response was that this was a very good price. The $45,000.00 will go into Fund 300 (Capital Expenditures). Randleman asked if we could retire any debt with the money and if it was something to consider. Lent replied that we could put the money into the debt fund. Randleman asked if it would impact our debt service levy and Lent said no. She asked if it will retire the bond quicker and Lent replied no. Hammerand asked if we could put the money into a fund for equipment and Lent replied that Fund 300 is specified for equipment. Goodhue liked the idea of not earmarking the money but setting it aside for future vehicle purchases. A motion was made by Goodhue, Seconded by Merrifield to sell the Second Out ambulance contingent on the Fire department receiving a new ambulance to Massena Fire and Rescue for $45,000. Motion carried unanimously on a roll call vote.
  • Electric-McCulloch inquired about the median lights and Lent replied that the darkest areas are Mid American’s area coming up the hill. Merrifield asked Donnie about the new hire and Donnie replied it was fairly early yet and the weather hasn’t cooperated for outdoor projects.
  • Library-Stacey Goodhue had over 80 people at her Stuffed Animal Sleep over on Friday. Merrifield said congrats to the sleep over.
  • Parks and Recreation-The pool opens June 1st and they are in the process of hiring life guards. The trail counter is up until May and Ronda will get a user average for April and May and then for June, July and August. Many people want to put up memorial benches along the trail so Andy printed an aerial map of trail for reference as to where to place the benches.  The Little League and Softball games will be starting this week. Clean up day is the Wednesday the 12th.  The school kids will be doing this.  The City had a very successful Flashlight Egg Hunt with over 400 kids participating and 6,000 eggs passed out. Randleman mentioned that the Fun Run on August 5th will need more sponsors. Ronda also mentioned that she got a pool supervisor and it will be on next agenda.  Merrifield asked how long we get to keep the trail counter and Ronda replied that we own it.  We take it into the MPO and they pull the data.  Our counter is mounted in a post and protected from possible vandalism. The City may look into getting a second. The cost of the counter is $400.00 Merrifield added that $400.00 per camera was not a bad price and that the camera a measurable source for the trail usage.  Merrifield also commented that South Park looks really great.
  • Public Works- Written report. The water leak on Ash was discussed.   Goodhue asked if the waterline from the main to the building was the resident’s responsibility and the answer was yes.
  • City Hall/Finance/City Administrator: Wednesday is a Board of Adjustment meeting. They still need a member to fill the vacancy.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield- No
  • Eric Goodhue-No
  • Robert Van Ryswyk-No
  • Doug Hammerand-Asked when Sidewalk Committee will meet. Meeting is on Thursday the 13th.
  • McCulloch-Would like sidewalk committee to think about sidewalks with a high pitch. Lent replied that the main task of the committee is where to start and who is paying. McCulloch thanked Andy for finding the source of a fire. He is also happy with the Street dept. for patching holes.
  • Mayor Randleman-Iowa League will have a presentation on Legislative decisions on the 11th at 7:30 am at the Botanical Center.

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: Board of Adjustment on Wednesday, April 12 at 6:30 PM, Park Board on Thursday, April 13 at 5:00 PM, Sidewalk Committee on Thursday, April 13 at 6:30 PM and Planning and Zoning on Monday, April 17 at 7 PM; all at city hall.

INFORMATION:    Legislative Link, 31 March and 7 April 2017 and DART Post Commission Update-April 2017

GOOD & WELFARE: Merrifield commented that he was coming into town from Scotch Ridge and saw a motorcycle cross the Hwy 5/Scotch ridge Road intersection so fast he was airborne.  Officer Abbas from the Police Department told Merrifield later that Warren Co. caught him at other end of Scotch Ridge.  He was grateful that the driver was apprehended. McCulloch appreciates all the departments.  Randleman said bus tour for Carlisle was great and was very grateful for the opportunity.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:04 P.M. Motion carried unanimously on a roll call vote.

 

________________________________

Ruth Randleman, Mayor

 

_________                  ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 27 March 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 March 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Drew Merrifield, Doug Hammerand and Dan McCulloch constituting a quorum. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and City Clerk Martha Becker. Police Chief Eric Spring was not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by Merrifield to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 13 March 2017
  • Receive and File Planning and Zoning Commission Minutes for 20 March 2017
  • Receive and File Zoning Board of Adjustment Minutes for 22 March 2017
  • Receive and File MEAN Financials for January 2017

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by Merrifield to approve bills in the amount of $46,934.34

Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve payment #5 for S 8th St and E Cole St. Project in the amount of $6,467.25 to Sternquist Construction, Inc.  Merrifield asked if this was the final payment other than the retainage. Answer was yes. Remaining items will be covered under a supplemental contact that will be covered later in the meeting. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Goodhue, seconded by Merrifield to approve Plat of Survey for Mathew and Sarah Morgan, 515 Parkview Lane. Motion carried unanimously on a roll call vote.

Butch Baines from Altoona and Mike Barns from Carlisle spoke on behalf of the rodeo. They will work to keep the speaker noise low. They will also communicate more timely with the officers with the event dates.

Motion by Hammerand, seconded by Van Ryswyk to approve the Special Use Permit Application for Rodeo by Juan Pina of Rancho El Carretero at 1527 HWY 5. Merrifield asked council member Goodhue about the noise as he lives close to the location. Goodhue commented that there are other functions where he can hear noise as well. Ayes: Hammerand, Merrifield, Van Ryswyk, McCulloch. Nays: Goodhue. Motion carried on a roll call vote.

Doug Graham of Union Pacific Distribution Services presented information on the Wind2Rail project using a slide show consisting of information from the March 13th council meeting, the March 20th P&Z meeting and new information.  Discussion after the slideshow. Graham explained that the train horn blowing was mandated by the state.  McCulloch asked if a silent crossing could be implemented in that area. Merrifield asked how many accidents happen at train crossing per year. Graham explained that the train noise and traffic would not affect the property taxes in a negative way. He explained that currently there is an average of 6.7-8.6 trains per day that go through Carlisle and the amount will increase to fourteen trains per day. This will be a 1% increase. Graham also noted that Union Pacific did a noise survey and the decimals are very low to the comparison of how far away the homes are.  McCulloch asked if the cranes used to load and unload were gas or diesel and Graham replied they were diesel.  Merrifield asked to revisit the first slide from the slideshow and noted that the street was wider than a two lane in the picture and had concerns that 64th Ave. would not hold up to the truck traffic. Graham reiterated that Union Pacific will be responsible for any damage to the road through the MOU.  McCulloch asked if there would be any extra road signs or signals erected and Graham said it would not be necessary.

Graham discussed the MOU and said that Union Pacific will accept all responsibility if there is damage to the road that the trucks cause. Under the MOU, any dispute on whether the wind component trucks caused the damage would cause UPDS to present evidence that they did not cause the damage. Union Pacific wants to expand the road by three (3) feet on each side from 64th Avenue to 52nd using Grade A asphalt.  Union Pacific will pay for the expansion. There was further discussion from council about the road widening. Lent informed council that the City has right of way on the entire road expect what is in front of Avon. Polk County was in agreement on the widening for the non-city portion. The road widening will begin in June and take four days per side totaling of 8 days for completion.

A motion was made by Merrifield, Seconded by McCulloch to receive a slideshow from the Union Pacific Distribution Services. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering presented the traffic study to council. The study showed that approximately 2,300 vehicles use 64th Avenue per day. Merrifield asked if the study showed what types of vehicles were using the road but the study only reflects number of vehicles. Merrifield also asked if trucking permits were required and how 64th street is regulated. No permits were required from the City for use of 64th Avenue for oversize vehicles, but they should have state permits for the bypass and other state highways.

A motion was made by Goodhue, seconded by McCulloch to receive the traffic study material from McClure Engineering. Motion carried unanimously on a roll call vote.

Mitch Holtz from Fox Engineering spoke to council regarding the site plan for Union Pacific. General Mills requested that a fence be run between the food facility and Union Pacific’s compound. General Mills would like the fence to match theirs which consists of chain link and three strands of barbed wire at the top. Holtz noted that it is proper use.  The Board of Adjustments approved the use of millings rather than asphalt for the base of the compound. McCulloch asked if there would be any issues from run off to the water supply.  Graham noted that fueling is done onsite but with a portable fuel tank.  Holtz noted that there is no danger of rust or runoff leaching into the water because the parts are covered with paint that prevents this.  A berm will be built on the northwest part of the site and will be 6 feet high and 25-30 feet wide.  It will be located east of the right of way.  The purpose of the berm is to block public view from the storage area.  They will also plant shrubs and trees to help block the view.

Motion by Goodhue, seconded by McCulloch to approve Site Plan and Any Requested Waivers for Union Pacific Distribution Services Wind2Rail Operation at General Mills, 6101 SE 52nd Street with allowance of Materials for 3 strands of barbed wire on top of the chain link. Merrifield asked that it be on the record that he received a phone call from Terry Lee. Terry Lee is a citizen from Avon who had some concerns regarding the site plan. Ayes: Van Ryswyk, McCulloch, Hammerand, Merrifield.  Abstain: Goodhue due to a financial stake in the project. Motion carried.

Motion by Merrifield seconded by Goodhue to approve A RESOLUTION TO APPROVE MEMORANDUM OF UNDERSTANDING WITH UNION PACIFIC DISTRIBUTION SERVICES. Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to council about the contract for South 8th and Cole Street.  He noted that the permanent pavement markings and additional riprap in the stormwater drainage near the care center will cost $7,310. Motion by Goodhue, Seconded by Hammerand to approve A RESOLUTION TO APPROVE SUPPLEMENTAL CONTRACT FOR SOUTH 8TH STREET AND EAST COLE STREET PROJECT.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Van Wyk to approve A RESOLUTION ACCEPTING THE SOUTH 8TH STREET AND EAST COLE STREET PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Wyk to approve A RESOLUTION ORDERING PREPERATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE SOUTH 8TH STREET AND EAST COLE STREET PROJECT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve A RESOLUTION ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS, AND PROVIDING FOR THE PAYMENT THEREOF FOR THE SOUTH 8TH STREET AND EAST COLE STREET PROJECT with a rate of 4.85 %. Motion carried unanimously on a roll call vote.

Mayor Randleman reviewed with council that the Watershed Management Authority resolution would gain the City of Carlisle membership to sit at the table and talk about watershed management. Steve O’Braza said that Watershed Management met with council earlier and did a presentation on the program. It was noted that the contract termination terminology said “90” erroneously. It should say “90 days”. Merrifield and McCulloch had concerns that the City would be obligated to pay out money at some point for future projects and plans. Stuyvesant noted that the Resolution was an authority to meet.

Motion Goodhue, seconded by Hammerand to approve A RESOLUTION TO APPROVE PARTICIPATION IN NORTH AND MIDDLE RIVER WATERSHED MANAGEMENT AUTHORITY AGREEMENT. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to table ORDINANCE ADDRESSING MINIMUM WAGE ORDINANCE WITHIN CARLISLE IOWA. Motion carried unanimously on a roll call vote. 

DEPARTMENT REPORTS

  • Police-May 27th 2017 Shred event flyer, May have new hire in a couple weeks.
  • Fire/Rescue-Motion by Hammerand, Seconded by Merrifield to Approve Hire of Nate Robinson and Becky Nissen as Volunteer Firefighters/EMT. Motion carried unanimously on a roll call  vote.
  • Electric– Motion by Van Ryswyk, Seconded by Goodhue to approve hire of Justin Nelson starting March 28, 2017 at a rate of $22.35 per hour. Motion carried unanimously on roll call vote.
  • Library–Book sale May 12-13 (Friends of Library). The library will have a Stuffed Animal sleep over on April 7th at 6:30.  They will also have a Cosplay Party for teenagers and adults on April 22nd. Stacey went to State on behalf of the library and spoke with legislature about importance of libraries and not to cut funding.
  • Parks and Recreation-Field clean-up for Little League is this Sunday. The Park Board will meet on Thursday (the 30th). Parks and Rec will have a flash light Easter egg hunt on April 7th following the Stuffed Animal sleep over. Merrifield asked how many eggs they will need and Ronda is hoping for 25 eggs per child. The Friends of Parks will have a 5k and 10k run on August 5th. Hammerand suggested that they paint the mileage markers on the trail pavement vs. signage. Merrifield asked how the Little League Fields were looking. Ronda noted that the dugouts are being worked on. Mayor Randleman asked what other towns are doing for restroom maintenance and if we can upgrade our facilities. Merrifield expressed concerns about vandalism if we have an actual bathroom.
  • Public Works-Motion by Goodhue, seconded by Van Wyk to approve removal of Right-of-way Tree at 130 Penn on N 2nd Street side not to exceed $1,200.00 Motion carried unanimously on roll call vote.
    • Written Report: Steve added that we will be getting compost this year but this will be our last year. The City has to state that compost is from Metro waste and put into the paper. Steve had a meeting with Justin Miller of McClure engineering about the 5th street culvert. He also talked about emergency routes by 165th if flooding occurs during the project. This will be talked about at the pre-construction meeting. Steve noted that there are several beaver dams causing water back up.
  • City Hall/Finance/City Administrator: Andy Lent and Mayor Randleman will meet with HIRTA tomorrow. Andy Lent also met with Phil Parrott from Shive Hattery about their additional fee request and that item will be on the April 10th agenda..

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Would like to attend HIRTA meeting in Urbandale. He will attend the meeting electronically via phone.
  • Eric Goodhue– commended the Electric department and hopes the new hire works out.
  • Robert Van Ryswyk-None
  • Doug Hammerand– None
  • McCulloch-Says that the intersection by the middle Casey’s is still bad but is seeing more police patrol there. The accident few weeks ago was on Hwy 5 and not at that intersection.
  • Mayor Randleman– There will be an update from Iowa League of Cities regarding the state legislature on April 11th. She will give council an update after that.

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION: Legislative Link for March 17th and 24th 2017.

GOOD & WELFARE: Appreciation for all the camaraderie among Council members and working with the Chamber of Commerce.

ADJOURNMENT: Motion by Goodhue, second by Hammerand to adjourn at 8:58 p.m., carried unanimously on a roll call vote.

 

 

________________________________

Ruth Randleman, Mayor

 

 

 

_________                  ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 13 March 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 13 March 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Eric Goodhue, Drew Merrifield and Doug Hammerand constituting a quorum. Absent was Dan McCulloch. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and City Clerk Martha Becker. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by Van Ryswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 27 February 2017
  • Set Public Hearing for 5th Street Culvert Project on Monday, April 10, 2017 at 6:30 PM at Carlisle City Hall
  • Approve RESOLUTION APPROVING DELINQUENT SANITARY SEWER RENTAL FEES TO POLK COUNTY (Resolution 2017031301)
  • Approve RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY (Resolution 2017031302)
  • Approve A RESOLUTION AUTHORIZING SIGNATURES ON THE CITY OF CARLISLE SIGNATURE CARD AT GREAT WESTERN BANK (Resolution 2017031303)

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by Goodhue to approve bills in the amount of $ 72,256.42.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Doug Graham of Union Pacific Distribution Services presented information on a Rail2Wind project for the General Mills and Heartland COOP land. Wind components will be unloaded from rail cars and shipped out on trucks. The trucks would enter the project off of 52nd Street and leave on 64th Avenue across from the Avon Lake community.

Motion by Goodhue, Seconded by VanRyswyk to receive and file paperwork submitted by Mary Clark. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, Seconded by Hammerand to receive and file paperwork submitted by Doug Graham with UPDS. Motion carried unanimously on a roll call vote.

Council heard public comments regarding the Rail2Wind Project. Public present expressed concerns that the increased truck traffic from the project would cause congestion at the truck exit sight. Other concerns were safety for the residential community due to increased truck traffic, excessive noise from additional trains and that the trucks wide loads could cause shoulder damage when they turn onto the highway.

The City Clerk will keep the public comment list on file so that the Council and Mayor may address the concerns.

Mayor Randleman’s recommendation was to continue with the process and approach McClure Engineering to do an analysis along with Fox Engineering to review site maps of the area. Mayor Randleman received consensus from the council to move forward with her recommendations.

At 8:25 PM, Mayor Randleman opened the public hearing on the proposition of the application of excess note proceeds. These proceeds are from the 8th Street project and any excess will be used in the trail fund and to make paving improvements at Lindhart Park. Lent reported no written or oral comments were received. At 8:26 PM, motion by Van Ryswyk, seconded by Goodhue to close the public hearing. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017031304 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE APPLICATION OF EXCESS NOTE PROCEEDS OF THE GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2015A. Motion carried unanimously on a roll call vote.

At 8:27 PM, Mayor Randleman opened the public hearing on a proposed ordinance to prohibit junkyards as a permitted use in M-2 General Industrial Districts. Lent explained that the City Council had passed this ordinance in 2010, but the codification company missed it during the recodification in 2014. They advised to have the ordinance readopted. They will codify the ordinance at no additional expense. Lent reported no written or oral comments were received. Dale Baber was present for public comment in opposition to allowing junk yards on properties zoned residential. Council explained that the current ordinance prohibits junkyards in residential districts and that the public hearing referred to M-2 General Industrial Districts.  At 8:28 PM, motion by Goodhue, seconded by Hammerand to close the public hearing. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve the first reading and waive the second and third readings of Ordinance 717 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014, BY AMENDING PROVISIONS RELATED TO USES IN M-2-HEAVY INDUSTRIAL DISTRICT. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Goodhue to approve Special Event Application by Carlisle Ballfield Improvement Committee to utilize a portion of the Nature Trail on Sunday, April 9, 2017 from 1 PM to 4:00 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Special Event Application for Jim Norris Memorial Car Show on June 18, 2017 to Block Frontage Road from 9:00 AM to 5:00 PM. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Goodhue to approve Special Event Application and Route for Carlisle PTO Fun Run on May 20, 2017 from 10:00 AM to 11:00 AM. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-Still in the process of hiring. They are up against a lot of other agencies who are hiring.
  • Fire/Rescue-No Report
  • Electric-It has been 8 months since last power outage.
  • Library-No Report
  • Parks and Recreation-Pool opens June 1st. In the process of hiring life guards.

Motion by Goodhue, seconded by Hammerand to approve hire of Mishelle Richards as Summer Rec Coordinator at rate of $12.50 per hour. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Hammerand to approve hire of Julynn Goodhue as Summer Mower at rate of pay of $10.75 per hour. Motion carried unanimously on a roll call vote.

  • Public Works-There was a water main break on Friday night. There will be an article in the Indianola paper about the Water Departments trip to Washington DC.
  • City Hall/Finance/City Administrator: Union Pacific will have their site planning meeting on Monday. They will also have a variance request before the Board of Adjustment on the 22nd to use a gravel base to store their items. Andy Lent will be out of the office the remainder of the week.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Mayor has not been charging city for mileage. Merrifield thinks she needs to be reimbursed for mileage. Mayor commented that Council increased her travel expenses and she uses it towards travel rather than mileage. Merrifield would like to discuss mileage during the next budget.
  • Eric Goodhue-Nothing
  • Robert Van Ryswyk-Nothing
  • Doug Hammerand: He received the meeting notes from Merrifield.
  • Mayor Randleman-Went to DC

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION: None

GOOD & WELFARE: Van Ryswyk expressed gratitude to the Electric dealing with power outage during the storm.

ADJOURNMENT: Motion by Goodhue, second by Hammerand to adjourn at 9:00 p.m., carried unanimously on a roll call vote.

 

________________________________

Ruth Randleman, Mayor

 

 

 

_________                  ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 27 February 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 27 February 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 13 February 2017
  • Approve Planning and Zoning Commission Minutes for 20 February 2017
  • Receive and File Sidewalk Committee Minutes for 9 February 2017
  • Approve Utility and EMS Write Off List for February 23, 2017
  • Receive and File MEAN Financials for December 2016
  • Receive and File MEAN Committee and Board Minutes for January 2017
  • Set Public Hearing on Proposed Junkyard in M-2 General Industry District Ordinance for 13 March 2017, 6:30 PM at Carlisle City Hall

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by McCulloch to approve bills in the amount of $73,135.75. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017022701 A RESOLUTION TO APPROVE CHANGE ORDER #2 FOR 2015 SANITARY COLLECTION SYSTEM SELECTIVE REHABILITATION PROJECT-SECTION 4. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Payment #2 in the Amount of $8,374.25 to Visu-Sewer, Inc. for 2015 Southwest Sanitary Sewer Collection System Selective Rehabilitation Project, Section 4. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022702 A RESOLUTION TO APPROVE CHANGE ORDER 8 FOR FIRE STATION ADDITION PROJECT. Motion carried unanimously on a roll call vote with all ayes, except Merrifield who voted nay.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:36 PM, Mayor Randleman opened the hearing for FY2017-2018 Annual Budget. Lent noted there were no written or oral comments received. Merrifield expressed his concern about spending reserves and will vote against the budget. Randleman noted that there was still at least a 25 percent reserve. Further discussion took place on the budget and watching spending during the year to keep from spending into the reserve. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:45 pm. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017022703 A RESOLUTION TO APPROVE ANNUAL BUDGET FOR FY 2017-2018. Motion carried unanimously on a roll call vote with all ayes except Merrifield who voted nay.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 715 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO CITY TREASURER. The ordinance will assign the treasurer duties from the deputy clerk to the city clerk and will take effect on March 6, 2017. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve appointment of Martha Becker as City Clerk/Treasurer beginning March 6, 2017. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve site plan for 235 Garfield in accordance with Fox Engineering review letter of February 16, 2017. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017. Eric Nikkel from Snyder & Associates reviewed the site plan with the Council. Motion carried unanimously on a roll call vote.

The site plan for two new grain storage bins at Heartland Coop, 5550 SE 64th Avenue was reviewed. Mitch Holtz of Fox Engineering commented that no detention ponds would be needed since the water runoff would be negligible, however, the bins are over 3000 square feet and required a site plan review. Heartland Coop is requesting a waiver for the metal siding facing a public right-of-way and allowing a staff review for four new bins later in addition to approval for the site plan.

Motion by Goodhue, seconded by McCulloch to approve the site plan in accordance with the review letter from Fox Engineering dated February 15, 2017 and approving the waiver for the metal siding facing the public right-of-way and staff review for four new bins. The Planning and Zoning Commission recommended approval of the site plan and waivers at their meeting on February 20, 2017. Motion carried unanimously on a roll call vote.

Don Bartholomew submitted a building permit application for an accessory building at 190 East School Street. The structure is small enough for staff review but needs a waiver for metal siding for a building facing a public right-of-way in a RM-1 District. The Planning and Zoning Commission recommended approval at their meeting on February 20, 2017 pending Mr. Bartholomew notifying the property owner to the west. A letter was submitted by Mr. Bartholomew signed by the neighboring property owner. Motion by Van Ryswyk, seconded by Goodhue to approve the waiver. Motion carried unanimously on a roll call vote.

Ammon Taylor from Waste Management discussed a possible renewal of the residential solid waste contract with the City. The fee increase for the city would be a flat 2 percent each year starting with the first increase on July 1, 2017. Taylor noted that all new carts will have gray lids. Any existing requests for the change in lids will be charged to the property owner.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022704 A RESOLUTION TO APPROVE EXTENSION OF CONTRACT WITH WASTE MANAGEMRNT OF IOWA, INC FOR SOLID WASTE COLLECTION. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the first reading and waive the second and third readings of Ordinance 716 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA, BY AMENDING PROVISIONS PERTAINING TO BILLING FOR WATER SERVICES. This ordinance would clarify that late charges only applied to the current month’s utility charges and that the disconnect charge was $25 to agree with the electric disconnect charge. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017022705 RESOLUTION APPROVING AMENDED 28E AGREEMENT FOR THE SAFETY COALITION OF CENTRAL IOWA CITIES FOR SHARED SERVICES. Lent explained that Polk City was leaving the coalition and that the increase to Carlisle’s share would only be $77 for the year. This coalition provides safety training for public works staff. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve AED Rental Agreement at a total five-year cost of $44,288 for 12 automatic external defibrillators (AEDs) spread over 6 departments. The rental agreement is a cost of $712 for each AED with a service plan to replace batteries and pads. This will allow standardization of the AED, update the current AEDs and provide them where there are none, specifically at the aquatic center and rec building. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve matching funds for Christmas Wreath Lighting Grant. The Carlisle Chamber of Commerce is applying to the Warren County Philanthropic Partnership for 28 50-inch Christmas wreaths to be hung on First Street and School Street. This will update and standardize the Christmas decorations. The matching funds would come from the division of money split between Electric, Road Use Fund and General Fund.  Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police
    • Motion by Goodhue, seconded by McCulloch to reallocate $17,984 of FY2017 funding to purchase four mobile police radios for vehicles. The radios will be dual band which have provided better communication with Warren County dispatch. Motion carried unanimously on a roll call vote.
    • Included in the Council packet was a copy of the City of Des Moines animal control ordinance as it pertains to the number of pets allowed. The ordinance allows for up to six animals, of which three can be dogs with some exceptions. Council took no action regarding the current City of Carlisle ordinance regarding the number of animals in a residence.
    • Fire/Rescue- Motion by Merrifield, seconded by Goodhue to reassign Lindsay Pinkerton as Paramedic at rate of $15.45 effective January 23, 2017. Motion carried unanimously on a roll call vote.
  • Electric-No report
  • Library-No report
  • Parks and Recreation-Written Report. Frost attended pool management training. Merrifield asked about the diving boards be inspected and replaced. Frost did have someone checking the slides and will look at the boards also.
  • Public Works-Well 4 responding well following rehab.
  • City Hall/Finance/City Administrator-Motion by Goodhue, seconded by Van Ryswyk to regrettably accept resignation of Kay Black as Deputy Clerk, Effective March 3, 2017. Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Nothing
  • Eric Goodhue- He will be gone March 5 through 11.
  • Dan McCulloch-Worried about intersection on frontage area near Scotch Ridge Road intersection.
  • Robert Van Ryswyk-Nothing
  • Mayor Randleman-spoke on some current legislative actions.

CITY ATTORNEY REPORT: Nothing

UPCOMING MEETINGS AND EVENTS:

    • Kay Black Reception, Friday, March 3, 2017 from 2-4 PM.

INFORMATION:

 

    • MPO Monthly Update-February 2017GOOD & WELFARE: Merrifield expressed gratitude for fire department during a recent incident.

 

CLOSED SESSION: At 8:15 p.m., motion by Goodhue, seconded by McCulloch to move into closed session in accordance with Code of Iowa Chapter 21.5(j) To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on a roll call vote.

CALL FOR ACTION: No action.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:35 p.m., carried unanimously on a roll call vote.

 ________________________________

Ruth Randleman, Mayor

_________                  ___

Kay Black, Deputy Clerk

Minutes, Carlisle Planning and Zoning Commission, 20 February 2017

CITY OF CARLISLE, IOWA

PLANNING AND ZONING COMMISSION

MINUTES

7:00 PM, MONDAY

20 February 2017

CARLISLE CITY HALL

MEMBERS PRESENT: Corey Oelberg, Bryan Holden, Jon Lins, Howard Goodhue, Angi Bruce

MEMBERS ABSENT: Dane Wright, Becky Peterson,

ALSO PRESENT: City Administrator Andrew Lent; Doug Graham, Union Pacific; Mitch Holtz, Fox Engineering, Don Bartholomew, Bartholomew Construction; Ron Groskreutz, Heartland Coop

Chair Oelberg called the meeting to order at 7:03. A roll call was taken and it was determined that a quorum existed.

Motion by Holden seconded by Bruce to approve the minutes for 20 February 2017. Motion carried unanimously.

Motion by Goodhue, seconded by Holden to retain the same officers. Motion carried unanimously.

Lent explained that the ordinance in the packet had been approved by the City Council before the ordinances were re-codified. Iowa Codification missed including this ordinance, so they are advising that it be readopted to be included in the new set of ordinances. Motion by Holden, seconded by Goodhue to recommend to the City Council to adopt the ordinance banning junkyards as a permissible use in a M-2, General Industrial District. Motion carried unanimously on a roll call vote.

Eric Nikkel from Snyder and Associates reviewed the site plan for improvements at 235 Garfield. RMP Speed, LLC will be using the building where Mike’s Corvette was located for basically the same type of business as previously housed there. They will be adding concrete and a parking area in front of the building. One thing that will need to be determined is which part of the building is the front. The north side appears to have a right-of-way, but the west side, which seems to be the front, faces the school bus yard. Motion by Goodhue, seconded by Holden to recommend to the City Council approval of the site plan for 235 Garfield. Motion carried unanimously on a roll call vote.

Ron Groskreutz, Heartland Coop, reviewed the site plan for the Grain Storage Bins at Heartland Coop at 5550 SE 64th Avenue. Heartland Coop is constructing two large grain bins in front of the elevators. Because the bins are over 3000 square feet, they still needed a site plan review. They are asking that they be allowed a waiver for steel siding on a building facing a public right-of-way. Two additional bins may be built in the future and they are asking that those bins be reviewed by staff only instead of a full site plan review. Motion by Lins, seconded by Oelberg to recommend to the Council approval of the site plan for two currently planned bins with a waiver for the metal siding facing public right-of-way and that staff be allowed to review the site plan for four future bins. Motion carried unanimously on a roll call vote.

Don Bartholomew is requesting to build a 30 foot by 42 foot building on a large acreage at 190 School Street, which is located in an RM-1, Industrial-Residential District. The building size and setbacks appear to meet code, but he would like to have metal siding facing the public right-of-way. Lent explained that he can review the building site plan since it is under 3000 square feet, but Bartholomew will need a waiver for the metal siding. Lent suggested that the waiver would likely not cause an issue for neighboring properties considering the size of the property and that the property is locate on East School Street quite a distance from other buildings. Motion by Holden, seconded by Goodhue to recommend to Council the waiver of metal siding facing a public right-of-way for a building in a RM-1 district with notification of the property owner to the west. Motion carried unanimously on a roll call vote.

Doug Graham from Union Pacific Railroad explained the project they plan to work on with General Mills and Heartland Coop. The railroad will be bringing in wind energy components and sending them out on trucks. A memorandum of understanding will be made between the railroad and the city for street maintenance.. Two railroad spurs will be laid to assist in the delivery of the wind energy components. Union Pacific has yet to submit a site plan for this development. Holtz note that the storm water prevention plan will be important to address for the project. The current agreement between the UP, General Mills, and Heartland COOP is for four years. Two variance will be needed one for the use of asphalt millings in the laydown yard and drive (City Code 165.06(4E.1)) and another 165.06(5C.2) where the front yard of a property needs to be hard surface, even with no building on the property. A site plan will be developed and reviewed prior to the next Planning and Zoning meeting in March.

No further business was necessary and on a motion by Goodhue, seconded by Lins the meeting was adjourned at 8:34 PM on a unanimous vote.

Respectfully Submitted,

 

 

Andrew J. Lent

City Administrator

Minutes, Carlisle City Council Meeting, 13 February 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 13 February 2017, 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Dan McCulloch, Eric Goodhue, and Drew Merrifield constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Police Chief Eric Spring, Electric Superintendent Don Miller, Public Works Superintendent Steve O’Braza, and Deputy Clerk Kay Black. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, second by Van Ryswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 23 January 2017
  • Approve Special City Council Minutes for 21 January 2017
  • Approve Special City Council Minutes for 4 February 2017
  • Approve Class E Liquor License Renewal for Casey’s General Store at 1020 Gateway
  • Approve Tax Abatement Application for Scott M and Kimberly E. Mooers at 1210 Veterans Memorial Drive (Resolution 2017021301)

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Merrifield, seconded by Goodhue to approve bills in the amount of $143,713.84. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to table Payment #2 in the Amount of $8,374.25 to Visu-Sewer, Inc. for 2015 Southwest Sanitary Sewer Collection System Selective Rehabilitation Project, Section 4. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:37 PM, Mayor Randleman opened the hearing for the complaint on number of animals kept at 25 Columbia Street. Chief Spring noted that the City received a complaint from someone in the community concerning the number of animals at 25 Columbia. In accordance with Section 56.01(8), a residential property owner can only keep up to three animals without being considered a commercial kennel. LeAnn Rice, the property owner of 25 Columbia Street, stated that she has had over the number of cats allowed for several years due to cats having kittens. Some have found homes. She does not want to give them to the ARL as she is afraid they will be put down. She has letters from neighbors stating they are not a nuisance. Her veterinarian has given her a letter on how well the cats are treated. She does not want to state how many cats she does have as she does not want to be judged. She thinks that the ordinance should only be enforced on outside animals. She feels it is would not be good to be forced out of the city to take care of the animals. Chief Spring stated that the situation had only gone as far as asking Rice in to speak about the number of cats. That is when she requested the hearing. Discussion took place on changing the animal ordinance or enforcement of the animal control ordinance. The Des Moines city ordinance allows for some exceptions beyond the number of animals. Ryan Rice stated that as an EMT volunteer he has been in houses where people have kept several cats, but the house was well kept. Other houses where one cat was kept, the house was not well kept. McCulloch was concerned because of an earlier situation involving pygmy goats and was advised not to change the ordinance for one resident. Motion by Van Ryswyk, seconded by Goodhue to stay any enforcement until a review has been made of city of Des Moines animal control ordinance. Motion carries on all ayes except McCulloch who voted nay.

Anita Van Sickle addressed the utility bill for 8900 NE 25th St, Lot #110. The Van Sickles had come in last May due to a leak, but now have discovered a new leak confirmed by the public works personnel.

Lent explained that the next two items concern extreme utility bills for two properties involving water leaks. The policy adopted by the Council is to give a credit for the sewer portion in accordance to the average 12-month water usage prior to the leak. The credit would only be given if clear evidence existed that a leak existed and the excess water did not go into the sanitary sewer system.

Motion by Goodhue, seconded by Merrifield to approve giving a credit for the sewer portion of the utility bill for 8900 NE 25th St, Lot #110 to the average water use over the past nine months of 1650 gallons (a credit of 39,650 gallons). Motion carried unanimously on a roll call vote.

A discussion concerning utility bill for 250 S Garfield Street took place. A leak was confirmed by the public works personnel. Motion by Van Ryswyk, seconded by Goodhue to approve credit on the sewer portion of the utility bill for 250 S Garfield Street to the average 12-month water usage of 558 gallons (a credit of 45,242 gallons). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017021302 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT FOR NW WATER MAIN EXTENSION. City share of engineering costs will be approximately $72,150. Motion carried unanimously on a roll call vote.

Motion by Goodhue seconded by Merrifield to approve Resolution 2017021303 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH GENERAL MILLS, LLC IN CONNECTION WITH NW WATER MAIN EXTENSION with correction in Exhibit A for completion date of 22 September 2017. General Mills will reimburse cost of connection to the water main up to $250,000. Agreement waives connection fees and maintains water usage fee at $5.50 per 1000 gallons for five years. General Mills agrees to use a monthly average of 15,000 gallons per day. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017021304 RESOLUTION APPROVING DEVELOPMENT AGREEMENT WITH IOWA DEPARTMENT OF TRANSPORTATION IN CONNECTION WITH NW WATER MAIN EXTENSION with Exhibit A date of completion change to 22 September 2017 and waiving connection fees. Motion carried unanimously on a roll call vote.

Motion by McCulloch, seconded by Van Ryswyk to approve Resolution 2017021305 RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT FOR DEVELOPMENT CONSTRUCTION REVIEWS AND OBSERVATION. This agreement sets construction observation and review engineering fees so developers are aware of their upfront costs in developments. Motion carried unanimously on a roll call vote.

Ammon Taylor from Waste Management discussed a possible renewal of the residential solid waste contract with the City. The fee increase for the city would be a flat 2 percent each year. Taylor noted that all new totes will have gray lids. Any existing requests for the change in lids will be charged to the property owner. Motion by Goodhue, second by Van Ryswyk to have a contract presented later for renewal of the solid waste collection with Waste Management. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve the second reading and waive the third reading of Ordinance 714 AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014 to extend the temporary rezoning for CTI Ready Mix in the Scotch Ridge Business Park with the City having an ability to rescind the temporary zoning with a 180-day notice. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017021306 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE APPLICATION OF EXCESS NOTE PROCEEDS AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The hearing is to receive public comments for excess funds from 8th Street project and reallocate up to $43,000 to the trail project and up to $100,000 to paving improvements in Lindhart Park. The date of hearing is set for 13 March 2017 at 6:30 PM. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017021307 RESOLUTION APPROVING CERTAIN TRANSFERS OF FUNDS FOR ELECTRIC AND SEWER UTILITY DEBT SERVICE PAYMENTS. This is the normal transfer of funds from the sewer and electric operating funds for debt service payments. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve appointment of Jon Lins to Carlisle Planning and Zoning Commission for term ending 31 December 2021. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve setting Public Hearing Date for FY2018 Annual Budget for 6:30 PM on 27 February 2017. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police
    • Written Reports for December 2016 and January 2017
    • Motion by Goodhue, seconded by Van Ryswyk to approve order of two replacement police vehicles for FY 2018. Cost for the vehicles will be $56,084 combined. Motion carried unanimously on a roll call vote.
  • Fire/Rescue- Item on the agenda was removed.
  • Electric-Written Report
  • Library- No report.
  • Parks and Recreation-Written Report
  • Public Works-Placed 6th out of 43 in National Drinking Water Competition. Working out some problems with Well 4.
  • City Hall/Finance/City Administrator-
    • Motion by Goodhue seconded by Merrifield to approve Property Disposal Policy. Motion carried unanimously on a roll call vote.
    • Motion by Goodhue, seconded by VanRyswyk to approve Document Retention Policy. Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Nothing
  • Eric Goodhue-Nothing
  • Dan McCulloch-He believes the city should still approach DART on what the city is seeking from DART
  • Robert Van Ryswyk-Nothing
  • Mayor Randleman-Nothing

CITY ATTORNEY REPORT: Concern on installation of traffic control lights at Gateway Drive.

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:

  • Legislative Link, 27 January, 3 February, and 10 February 2017
  • DART Commission February 2017 Meeting Summary

GOOD & WELFARE: Kudos to Water Department for their ranking in the national contest.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:27 p.m., carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

_________                  ___

Kay Black, Deputy Clerk