Archive for City Council Meeting Minutes

Minutes, Carlisle City Council Meeting, 18 October 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Wednesday, 18 October 2017; 8:00 AM.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch and Drew Merrifield constituting a quorum. Absent was Eric Goodhue and Doug Hammerand. Also present were City Administrator Andy Lent and City Clerk Martha Becker. Mayor Randleman called the meeting to order at 8:03 AM

The Pledge of Allegiance was recited.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

A motion by Merrifield, Seconded by Van Ryswyk to approve the Plat of Survey for Parcel 2017-185 for Wilbur Goodhue Corporation at 5425 SE 64th Avenue. Motion carried unanimously on roll call vote.

Motion by Merrifield, seconded by Van Ryswyk to adjourn at 8:06 am. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

 

Minutes, Carlisle City Council Regular Meeting 9 October 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 9 October 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch, Doug Hammerand, Drew Merrifield and Eric Goodhue constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Parks and Rec Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Hammerand, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve regular City Council Minutes for 25 September 2017
  • Approve Resolution 2017100901, Resolution to Approve Tax Abatement for Construction of a New Residential Dwelling (Todd and Jody Emberton at 1350 Veterans Memorial Drive)
  • Approve Special Events Application from Carlisle Area Chamber of Commerce for Pumpkinfest, Saturday, 21 October 2017, 1:00-3:00 PM
  • Receive and File Department Reports

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Van Ryswyk seconded by McCulloch to approve bills in the amount of $63,170.14.

Merrifield asked that the WCED invoice be pulled for discussion. Van Ryswyk withdrew his motion and McCulloch withdrew his second. Merrifield inquired about the $2,000.00 increase from last year for dues. Lent replied that the increase was approved during a budget workshop for FY18 and that Merrifield had missed that meeting, but it was part of the adopted FY2018 annual budget.

Motion by VanRyswyk, seconded by McCulloch to approve bills in the amount of $63,170.14.

Motion carried unanimously on a roll call vote.

Jeff Schug from McClure Engineering spoke to Council regarding the pay estimate 1 for Fifth Street Culvert. Schug explained to Council that they can expect a final pay estimate, a change order for $10,000.00 and some additional seeding.

Motion by Hammerand, seconded by Goodhue to approve Pay Estimate 1 for Fifth Street Culvert Project to J&K Construction in the Amount of $211,966.37. Motion carried unanimously on a roll call vote.

Lent explained that of the $120,475.88 for the NW Water Main Ext., $22,377.13 is the cities portion which will be taken out of a revenue bond note. $91,781.25 is General Mills portion and $6,317.50 is the DOT’s portion. Motion by Hammerand, seconded by Van Ryswyk to approve Pay Estimate #3 for NW Water Main Extension Project in Amount of $120,475.88 to Max Smith Construction. Motion carried unanimously on a roll call vote.

Lent explained to Council that the change order for the NW Water Main Ext. will serve two purposes. It will consist of an additional 1600 feet 12-inch water main extending east of the intersection at 64th and 52nd for the Pioneer warehouse as well as to start the water main loop around the north side to connect back to the city for water pressure.

Motion by Hammerand, seconded by Van Ryswyk to Approve Resolution 2017100902, A RESOLUTION APPROVING CHANGE ORDER #2 TO NORTHWEST WATER MAIN EXTENSION PROJECT in amount of $120,985.00. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Goodhue, to approve Resolution 2017100903, A RESOLUTION APPROVING AMENDMENT TO ENGINEERING SERVICES AGREEMENT WITH FOX ENGINEERING FOR SE 64TH AVENUE WATERMAIN EXTENSION. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION

Clifford Holcomb of 8900 NE 25th St., Lot 105 spoke to Council regarding concerns he had about his electric usage. Holcomb stated that his high reads were due to some work that was done on the meter by the City. Council noted that they would have the Electric department get in touch with him about the issues and test the meter.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Matt Thomas from TLS spoke to Council regarding a previously approved plat of survey for a property belonging to Davidson’s. There was an error in the legal description and it will need to be approved with the corrected language. Motion by Merrifield, seconded by Hammerand to approve Plat of Survey on Parcel “Z” for Samuel E. and Dee Ann Davidson. Motion carried unanimously on a roll call vote.

Carrie Norris of 1910 Normandy Drive spoke to Council regarding a high water read on her utility bill. Norris submitted a letter from her plumber stating that there were no leaks to her water system. Tommy Thompson from the Water Department suggested that the meter be pulled and have a third party test the meter.

Motion by Goodhue, Seconded by Merrifield to accept for the record the letter from the plumber stating there were no water leaks. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to table the Discussion and Possible Action on Utility Bill at 1910 Normandy Drive. Motion carried unanimously on a roll call vote. Someone from City Hall will contact Norris when they are ready to pull and test the meter.

Ronda Frost spoke to Council for approval for additional repairs to the entrance at Lindhart Park. The expansion of the entrance is complete however the approach and sidewalk to the north need to be paved as well as a sidewalk above the creek. In addition, Frost is looking at a fence quote to protect sidewalk users above the drainage creek. Frost provided Council with a proposal for concrete work from Woodhouse and Lee Construction Company. Option #2 of the proposal included paving the approach and the city sidewalk section that runs through the approach in the amount of $3,884.00. The Alternate proposal included reconstruction of the city sidewalk across the creek bridge plus 28’6” to the south of the bridge in the amount of $3,034.00. Funds would be from the excess 8th Street improvement funds that were transferred to make pavement improvements to Lindhart Park.

Motion by Goodhue, seconded by McCulloch to approve Option #2 and the Alternate Proposal for Repairs to the Lindhart Park Entrance and installation of fencing not to exceed $5,000.00. Motion carried unanimously on a roll call vote.

Frost provided Council with figures for the 2017 season for the Aquatic Center. There was discussion from Council and Frost regarding the report. The figures showed some increase in revenue from the previous year as well as some savings in pool chemicals.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017100904, A RESOLUTION APPROVING ELECTRIC DISTRIBUTION SYSTEM PROPOSAL FOR DANAMERE FARMS PLAT 6. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded McCulloch to approve the Third and Final Reading of Ordinance 734, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO COUNCIL MEMBERS COMPENSATION.

Ayes: Goodhue, McCulloch, Merrifield. Nays: VanRyswyk, Hammerand. Motion carried.

Motion by Goodhue, seconded by Hammerand to Approve FY2017 Urban Renewal Report. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to Approve the Hiring of Beth Shipley at Rate of $16.00 per Hour as Temporarily Replacement Customer Service Clerk. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to Approve Increasing Rate of Pay for Justin Nelson to $26.02 per Hour Retroactive to 3 October 2017. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

The PW Superintendent ad is out and the first review of submittals will begin after October 20th. Lent has asked Mayor, Goodhue and Merrifield to be on the interview committee.

Chief Koch is looking to hire at least on certified officer part-time to help cover shifts until he has more fulltime staff to cover hours.

CIP/Strategic planning workshop will be held November 6th at 6:30.

MAYOR AND COUNCIL REPORTS

Merrifield expressed disappointment that there weren’t more people running for the elections. He was glad to see the city using True Value. Merrifield also noted that Richard Andrews had a complaint about the water and sewer maintenance contracts. Andrews noted that since the mayor signed the letters that went to citizens that if something happened he would hold the city responsible.

Merrifield also commented that the Chamber of Commerce meeting was held on 2nd floor of La Villa restaurant and he wasn’t able to attend because of limited access to the 2nd floor. Merrifield also asked that if we had to vote for the Des Moines Local Option Sales Tax. Lent replied that the City would participate in the vote on the Polk County side.

Hammerand: None

Mayor Randleman noted that her trip to Australia was through the Des Moines Metropolitan Planning Organization at an International level for Des Moines. She is organizing a meeting at La Villa on October 17th for a strategic planning proposal that will be submitted to the City from McClure Engineering. They want to meet with citizens and community leaders to see what they think for the future of Carlisle.

Goodhue noted that the department heads do a good job with expenditures and Council can continue to ensure that departments are spending tax payer dollars appropriately.

McCulloch investigated the train horns and thinks it will be more financially responsible to just leave things the way they are. He did note that if there were citizens that came forward he would continue to investigate it but again, felt it would be cheaper to leave it the way it is. It was estimated it would cost around $13,000.00 per crossing plus inspections every year.

 

Van Ryswyk noted that he received a complaint from a citizen that he received a letter from that city that he had to put gravel down for his camper. The citizen noted that there are many cars/campers are not on hard surface. Van Ryswyk would like to see the PD address code violations if they see them when they are out.

CITY ATTORNEY REPORT: None. Stuyvensant did inquire how the 5th Street culvert held up during this past rain storm. Lent stated that the culvert appeared to operate as planned.

UPCOMING MEETINGS AND EVENTS:

None

INFORMATION

  • MPO Media Advisory, Dated 25 September 2017, The Dam Debate III, Regional Open Houses Announced for Water Trails Study
  • MPO Press Release: Friday, 6 October 2017

Motion by Goodhue, seconded by Hammerand to enter into closed session at 8:15 pm in accordance with Code of Iowa Section 21.5(j). To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on roll call vote.

Mayor Randleman called the meeting back to order in open session at 8:50 pm and asked for any action.

Motion by Goodhue, seconded by Hammerand to contract with OPM Architect and Formation Group for Phase One and Option 3 of their proposal and not to exceed $5,000.00 for the city’s share. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by McCulloch to adjourn at 8:51 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

 

 

Minutes, Carlisle City Council 25 September 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 25 September 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Mayor Randleman was absent. Council Members Rob Van Ryswyk, Dan McCulloch, Drew Merrifield and Eric Goodhue were present constituting a quorum. Doug Hammerand was not present. Goodhue acted as Mayor pro-tem. Also present were City Administrator Andy Lent, City Clerk Martha Becker and City Attorney Robert Stuyvesant. Mayor Pro Tem Goodhue called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by McCulloch seconded by VanRyswyk to APPROVE THE FOLLOWING CONSENT ITEMS.

  • Approve Regular City Council Minutes for 11 September 2017
  • Receive and File Planning and Zoning Commission Minutes for 18 September 2017
  • Receive and File MEAN Financials for July 2017
  • Receive and File MEAN Board of Directors and Management Committee for August 17, 2017 and Services Committee for September 6, 2017
  • Receive and File Library Statistics for 2017
  • Receive and File Library Department Report
  • Receive and File Fire/EMS Department ReportMotion carried unanimously on roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Van Ryswyk, seconded by Goodhue to approve the preauthorized distributions from 29 August to 22 September 2017 in the amount of $245,147.93. Motion carried unanimously on roll call vote.

Motion by Van Ryswyk, seconded by McCulloch to approve the Pre-Authorizing Full AARP Grant Payment Remainder of $4,265. Ayes: Van Ryswyk, McCulloch, Goodhue. Nays: Merrifield. Motion carried.

CITIZEN PARTICIPATION

Motion by Van Ryswyk seconded by Goodhue to approve bills in the amount of $174,244.19 Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve the preauthorized distributions from 29 August to 22 September 2017 in the amount of $245,147.93. Motion carried unanimously on roll call vote.

Lent explained that part of the AARP grant will be used toward bike racks and brackets which will be made by Williams Machine Shop. It takes a month for them to make the items and Lent is requesting to order the items and pay for them now rather than have to wait.

Motion by Van Ryswyk, seconded by McCulloch to approve the Pre-Authorizing Full AARP Grant Payment Remainder of $4,265. Ayes: Van Ryswyk, McCulloch, Goodhue. Nays: Merrifield. Motion carried.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Mayor pro tem Goodhue opened the public hearing at 6:44 for Rezoning Wilbur Goodhue Corp Parcel, 47 Acres on Southeast Corner of SE 64th Avenue and 52nd Street, from A-1 Agriculture to M-1 Light Industrial. Lent noted that the public hearing notice was published and there were no written or oral comments.

Rich Clark with PDC Partners was present to review the proposed rezoning with Council and answer any questions.

Motion by Goodhue, seconded by Merrifield to close the public hearing at 6:46 pm. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to Consider the First Reading and Waiving the Second and Third Reading of Ordinance 729, AN ORDINANCE AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA, 2014 (Wilbur Goodhue Corporation Parcel). Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve Resolution 2017092501, A RESOLUTION SETTING DATES OF A CONSULTATION AND A PUBLIC HEARING ON A PROPOSED AMENDMENT NO. 2 TO THE GATEWAY URBAN RENEWAL PLAN IN THE CITY OF CARLISLE, STATE OF IOWA. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017092502 A RESOLUTION FIXING DATE FOR A PUBLIC HEARING ON THE PROPOSAL TO ENTER INTO A DEVELOPMENT AGREEMENT WITH CMF VENTURES, LLC AND PIONEER HI-BRED INTERNATIONAL, INC., AND PROVIDING FOR PUBLICATION OF NOTICE THEROF. Motion carried unanimously on a roll call vote.

Motion by Merrifield, seconded by Van Ryswyk to approve Plat of Survey-Welch Acres for Chad Welch, 6790 SE Vandalia Drive, Pleasant Hill, Iowa. Motion carried unanimously on a roll call vote.

Motion by Merrifield, Seconded by McCulloch to remove from Table AN ORDINANCE AMENDING THE CODE OF ORDINACES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO COUNCIL MEMBERS COMPENSATION. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT

Lent noted that they are looking to extend the water main for the development of Pioneer Hybrid from the intersection of 64th to east of their property line. The cost for engineering is $15,000 and the cost to install is $150,000. Lent explained they are waiting for an estimate from Max Smith and may possibly have to go into bid. PFM is looking at the numbers to see if we can use reserves or will have to borrow.

The fencing and seeding is done on the 5th Street Culvert project with some minor cleanup on the utilities such as burying some wires and other items.

Lent proposed that part of the property where the building was demolished be given to the Chamber for the downtown park. It would be the lower part of the “L” shape. Matt Thomas estimated it would cost $800.00 to do the plat of survey.

The Nature Trail is in the Iowa League of Cities’ All-Star Peoples Choice award competition and Carlisle is in the finals against Nevada.

Mayor and Lent will be attending the Iowa League of Cities conference in Davenport Wed-Friday of this week.

MAYOR AND COUNCIL REPORTS

Merrifield inquired about the trip that the Mayor was on and Lent noted he thought it was for the Des Moines Partnership.

Goodhue noted that the Community Night Out event on Saturday was fantastic and commended both chiefs and their departments. He also expressed thanks to Merrifield for bringing up two items of concern at the last meeting which he had to miss.

McCulloch asked where we were at with the police department and our temporary Chief. Lent explained he would like to get with the Mayor and should have a recommendation for the Council at the next meeting. McCulloch would like to investigate on his own the possibility of getting silent crossings and special train horns in Carlisle and would like Council’s blessing for him moving forward with this as well as investigate if there are grants available.

Van Ryswyk: None

CITY ATTORNEY REPORT: None

 

UPCOMING MEETINGS AND EVENTS:

None

INFORMATION − MPO Update Dated 21 August 2017

Motion by Merrifield, seconded by Goodhue to enter into closed session at 7:04 pm in accordance with Code of Iowa Section 21.5(j. To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. Motion carried unanimously on roll call vote.

Mayor Pro Tem Goodhue called the meeting back to order in open session at 7:47 pm and asked for any action. There was none.

Motion by McCulloch, seconded by Van Ryswyk to adjourn at 7:48 pm. Motion carried unanimously on roll call vote.

________________________________

Eric Goodhue, Mayor ProTem

                                               

Martha Becker, City Clerk

 

 

Minutes, Carlisle Regular City Council Meeting, 11 September 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 11 September 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Dan McCulloch, Doug Hammerand and Drew Merrifield constituting a quorum. Absent was Eric Goodhue. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Interim Police Chief Matt Koch, Electric Superintendent Donald Miller, Parks and Rec Superintendent Ronda Frost and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

PRESENTATION:

Alex Reed spoke to Council about an Eagle Scout project he would like to do for the city. Reed explained to Council that he would like to put all the city grave information on record through “Billion Graves” and wanted to check and see if there were any permits he needed from the City before starting the project. Stuyvesant replied that he did not need any permits to complete the project. Lent noted that he might want to check with Pat Brehse and Kay Black as they are working on a project as well concerning grave marking and see where they are at with their project. McCulloch thanked Reed for starting the project and asked if he would be able to get help. Reed replied that he would be getting some volunteers to assist. Stuyvesant mentioned that the graveyard was split into two sections (City and Township). Merrifield noted that the project may take some time but Eagle Scout stays on a resume for life.

CONSENT ITEMS:

Motion by Hammerand, seconded by Merrifield to APPROVE THE FOLLOWING CONSENT ITEMS: Merrifield noted that a correction needed to be made to the August 28th minutes for Goodhue’s vote concerning the appointment of Stephany Goodhue to the Planning and Zoning commission. The vote will be corrected from an “Aye” vote to an “Abstain” vote for Goodhue. Merrifield also requested that a comment from Jeff Schug of McClure Engineering from the August 28 2017 meeting be added. Schug stated an average bike trail in the State of Iowa costs a million dollars a mile.

  • Approve Regular City Council Meetings for 28 August 2017
  • Approve Class E Liquor License for Fareway Stores, Inc, #147, 1115 Bluestem Drive
  • Approve Special Class C Liquor License for Cal’s Fine Foods & Spirits, 20 Vine Street
  • Set Public Hearing For Rezoning of Wilbur Goodhue, Inc. Parcel for 25 September 2017 at 6:30 PM at Carlisle City Hall, 195 N 1st Street.
  • Receive and File Public Safety Committee Minutes for 5 September 2017
  • Receive and File Department Reports

Motion carried unanimously on roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by Van Ryswyk, seconded by Hammerand, to approve bills in the amount of $78,515.40 Motion carried unanimously on a roll call vote. Mayor noted that we have had to use Green Wood Sewer Service to unclog the kitchen sink drains at the Recreation Center more than usual and Council may notice a repetition in using them. Ronda Frost has talked to renters about proper use of drains and they are working to correct the issue and will hopefully resolve problems in the future. McCulloch requested that the invoice to the Chamber of Commerce for Christmas Wreaths be pulled. He would like this item to be removed from the Road Use Tax fund. The charge was split between the following accounts per Council vote in February of 2017: Economic Development, Streets and Electric. McCulloch noted that RUT is a tax fund used for the construction, maintenance and administration of roads and is not sure how decorations fall under those categories aside from that they are being hung from the street lights. McCulloch asked Council if they agreed or disagreed. Mayor noted that it was how it was interpreted. McCulloch disagreed because the definition is plain on how the funds could be spent and it was according to the law. McCulloch expressed concerns that Mayor questioned how the Road Use Tax money could be spent. Mayor noted that she was not questioning the law and how the funds could be spent but because street lights were charged to Road Use Tax there is latitude on how the charges are coded and it is not illegal to do that. Mayor also commented that Council could change how they want the charges to be split in the funds. Hammerand asked if Stuyvesant knew the legal definition if the decorations would fall under administration or another area. Stuyvesant replied he did not know the definitions but that there is latitude. McCulloch communicated that he spoke to the State Auditors and they said if the Council wants to charge the decorations to the Road Use Tax fund then that was acceptable to the auditor. Hammerand noted that he had the understanding, per McCulloch’s statement about the auditor’s comment that if the decorations are under road maintenance then it’s okay. Lent also noted that it would be part of the street lighting system and street lighting is an expense under the Road Use Tax Fund. Hammerand recognized that if this was not part of the streets than it would not be charged but it sounds like it is a Council call. Merrifield asked Lent based on what was discussed and the fact that this was a decoration what his thoughts were. Lent replied that he was fine with it based off Councils decision that it was part of the street lighting. Merrifield asked if he considered this street lighting rather than a decoration and if justifiable. Lent replied yes. Mayor communicated that the Council could pull the item and rethink their decision on what fund to charge it under. Stuyvesant replied that the second would have to be withdrawn, and the motion to remove the bill would be for a separate vote. Hammerand replied he was not going to withdraw his second. Merrifield defined with Stuyvesant if he was okay with the bill. Stuyvesant said if the auditor was not going to call it as a problem then he was okay with it. Lent mentioned that Council could approve it now and he would ask the auditor specifically on the wreaths if there was a problem with it. The auditors are in the office this week so he will ask tomorrow. Merrifield said he was okay with that and asked McCulloch if he was okay with it. McCulloch replied no because politically it would not be acceptable.

Ayes: Van Ryswyk, Hammerand, Merrifield. Nays: McCulloch. Motion carried on a roll call vote.

Motion by Merrifield, seconded by Hammerand to Approve the Pay Estimate #2 for NW Water Main Extension in Amount of $146,672.47. Motion on carried unanimously on roll call vote.

Jeff Schug from McClure engineering spoke to Council regarding pay estimate #15 for Scotch Ridge Nature Trail. He explained that pay estimate #14 was for $14,087.70. The actual cost for pay estimate #15 was $6,970.00 which was around $7,000.00 less than anticipated from #14.

Motion by Hammerand, seconded by Van Ryswyk to Approve the Pay Estimate #15 for Scotch Ridge Nature Trail in the Amount of $6,940.61 to Corell Contractor, Inc. & Subsidiary. Motion carried unanimously on roll call vote.

Schug explained that Change order #3 was the order that trues up all the quantities for what was bid on the Scotch Ridge Nature Trail project. When the project is bid and all the quantities are measured up and at the end of project they do a change order for what was actually billed. By doing the change order there was a net negative of $238,570.54 with an overall negative of $245,547.05. Hammerand asked how a negative balance worked. Schug explained that it isn’t paid back or that it was never billed. Merrifield asked about the cost of grass seeding and fertilizer which was $30,000.00. Schug explained that there was so much area to cover and the specialty native grasses made it expensive. He also explained that the bonded fiber matrix that went down was a large part of the cost. The cost of the native grass seeding was $1,350.00 per acre and the wetland grass seeding was $2,000.00 per acre. There was a total of about 18 acres that is mainly in the park and a strip along Highway 5. There was a total of five types of seeding: specialty seeding and fertilizer, native grass seeding, wetland grass seeding, urban seeding and rural seeding for a total of 39 acres. Merrifield mentioned that there was improper grasses in area. Schug explained that there was some clover invading into the grasses and it will something they will have to manage their way through. Schug also mentioned that there was a requirement through a wetland mitigation plan that 80% of the trees planted remain alive after five years. Lent noted it was a 100%. Some trees have died so that will need to be addressed. He will check into the state nursery. Merrifield asked how they will get rid of the clover. Schug said they spoke about putting a broadleaf herbicide down and that should get rid of some of the clover.

Motion by Hammerand, seconded by VanRyswyk to Approve Resolution 2017091101 A RESOLUTION TO APPROVE CHANGE ORDER 3 FOR SCOTCH RIDGE NATURE TRAIL for a decrease of $238,570.54. Motion carried unanimously on roll call vote.

Schug spoke to Council regarding pay estimate #16 for Scotch Ridge Nature Trail in the amount of $13,859.29 to Corell Contractor, Inc. & Subsidiary. He explained this is the release of the retainage. Hammerand asked if there was any reason to keep retainage and Schug replied no. Merrifield asked if this closed the books on the Scotch Ridge Trail project. Schug replied that it closed books on Corell. Motion by Hammerand, seconded by Van Ryswyk to Approve the Pay Estimate #16 for Scotch Ridge Nature Trail in the Amount of $13,859.29 to Corell Contractor, Inc. & Subsidiary. Motion carried unanimously on roll call vote.

Schug reviewed with Council the Scotch Ridge Nature Trail project payment summary for Corell Contractor. Schug explained that the review shows the total project cost as $3,163,978.00. The City of Carlisle’s trail piece portion was originally going to be 7.29% of city funds and ended up being 10.3%. Schug explained that we are at about 19% total cost of the project. Merrifield clarified that the City’s portion as a dollar amount and not a percentage is $509,681.00. Lent replied that he showed $519,000.00 plus a $30,000.00 transfer as the City’s portion which comes out as 17% of the project. Merrifield noted that the total amount was $549,000.00. There was further discussion from Council and mayor regarding trails.

CITIZEN PARTICIPATION

Gary Norgard, of Altoona Iowa, spoke to Council regarding his sister’s property at 6368 NE 46th Street, Carlisle Iowa. He inquired where the Scotch Ridge Nature Trail was at. Mayor explained where the trail was at. Norgard asked if this would extend to his sisters property. Mayor noted that the City has a trails master plan but nothing was concrete yet and the hope was to extend the trail under the bridge at Highway 5 and loop around. Norgard asked if he could have a copy of a map. A map was provided to Norgard of the proposed trail extension.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Motion by Merrifield to table AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMDENDING PROVISIONS PERTAINING TO COUNCIL MEMBERS COMPENSATION, seconded by McCulloch. Motion carried unanimously on roll call vote.

Motion by Merrifield, seconded by McCulloch to Approve Resolution 2011091102, A RESOLUTION CONCERING CERTIFICATION OF UNPAID UTILITY RATES OR CHARGES TO COUNTY TREASURER. Motion carried unanimously on roll call vote.

Lent spoke to Council regarding the Hazard Mitigation Plan. Lent reviewed some of the goals which included community shelter rooms, improvements to the Police and Fire Department infrastructure, and installation of a new generator for power protection. McCulloch asked if anyone else had read the 150 page plan. Merrifield replied that he had and it took him three hours. Mayor replied that she had read it and noted that it touched on 40 different disaster situations and hopes that it becomes more user friendly. McCulloch mentioned that this interested him in light of the current disasters. McCulloch noted that there were requirements that the plans be monitored and updated every five years. He encouraged everyone to read through the plan. Mayor mentioned that there is FEMA training called NIMS that public officials need to participate in. This training ties in with FEMA funds. Mayor reiterated to make sure public officials are on track to get certified. Lent will check and see where Council is at with training. McCulloch mentioned that the plan did not appropriately address airplanes. Merrifield asked about under transportation-railway and how to deal with that. Lent said the City will need to work with Warren County Emergency Management on some table-top exercises. McCulloch appreciates talking about the hazard mitigation.

Motion by Merrifield, seconded by McCulloch to Approve Resolution 2011091103, A RESOLUTION TO ADOPT THE WARREN COUNT MULTI-JURISIDICTIONAL HAZARD MITIGATION PLAN UPDATE. Motion carried unanimously on roll call vote

Motion by Merrifield, seconded by Van Ryswyk to approve a 5% increase for City Clerk, Martha Becker effective 4 September 2017. Lent explained that the increase was stated in Becker’s conditional offer of employment following a successful 6-month review. Motion carried unanimously on roll call vote.

Todd Kielkopf spoke to Council regarding the August MEAN meetings. He mentioned that there was nice stability financially and they are working on a distributed generation policy as well as working on an integrated resource plan. Mayor asked for an explanation of the 2% cap. Kielkopf explained that if we put in a solar garden or wind farm as Carlisle utilities it regulates that its City owned as opposed to having solar on rooftops. It protects smaller communities. Merrifield asked about MEAN’s 2.3 million dollar overage and what would be done with the excess funds. Kielkopf explained they would be rebating back and put into reserve funds or do improvements. McCulloch noted that he has heard about cities doing an incentive to citizens to purchase electric cars for additional things into the house to increase electric. Kielkopf said he has heard about public charging stations to encourage the use of electric. McCulloch asked if this would this be something the city could do. Kielkopf said there have been studies to see if it is viable but now the studies are showing it’s questionable about whether or not the amount of usage is going to be there in a community. There was further discussion from Council regarding electric cars and charging stations.

Motion by Hammerand, seconded by Van Ryswyk to receive and file MEAN memo, dated September 4, 2017 from Todd Kielkopf. Motion carried unanimously on roll call vote

Lent explained to Council that Rob Fleming is requesting that his out of town rates be reduced to city rate for his irrigation meter. Lent explained that people outside the City are charged a higher rate because they don’t pay property taxes to the City. Merrifield questioned that since there is no sewer rate should it be exactly what citizens pay. He would rather see the rate at 10% over what citizens pay rather than a 100%. Hammerand asked if he was asking for credit and then a change moving forward. Lent replied yes. Fleming submitted an email explaining that Lutheran Services in Iowa is sponsoring Alex Congera, a refugee from Africa and was enrolled in Global Greens Program. Congera became the first graduate of the program and is now on his own, renting property from the Flemings to farm. By securing a reduced water rate, it will help Congera succeed. Hammerand noted that we are benefiting an organization and is okay with it. Van Ryswyk commented that it is a service to someone and helping them out. Merrifield replied that they hooked up knowing what the rate was and are now asking for credit. There was further discussion regarding the rate reduction. Motion by Hammerand to credit the garden meter at Fleming’s property in the amount of $768.65 (June 30–August 30) and use the rate of $7.70 moving for the remainder of 2017. Council will revisit if Flemings request a reduced rate for 2018. Seconded by Merrifield. Motion carried unanimously on roll call vote.

CITY ADMINISTRATOR REPORT

Lent yielded his time to the Electric Superintendent, Donald Miller. Miller explained to Council that there would be repairs to the substation and transformers due to an issue with the unit overheating from leaking oil. Merrifield asked about the time frame of when the issues began and Miller replied that in 2009 it was worked on and there was question then on why oil was leaking. It was discovered that oil was leaking outside of the transformer.

Hammerand inquired if the City could run on one transformer and Miller replied yes. Mayor asked moving forward what is the life of the fix. Miller explained that is why a maintenance program should be discussed. The company he is working with said with proper maintenance they shouldn’t have a problem for 15 years. Mayor noted it could be a million dollar project in 15 years. Miller asked the City where they want to be in 15 years as far as if they want to purchase new or used transformers. Hammerand asked if the City could buy used in the future. Miller replied yes however there are only other companies in Iowa that use our types of transformers. Mayor commented that a five year maintenance plan that would cost $30,000. Merrifield asked Miller if it would need to be built into the budget to have testing every five years and Miller replied yes as part of routine maintenance. Council continued to discuss the maintenance plan and Miller commented that he wanted Council to be aware of what was going on.

MAYOR AND COUNCIL REPORTS

Merrifield asked how long it took Hammerand to read the Hazard Mitigation program. Hammerand replied he got through ½ of it in 45 minutes. Merrifield pointed out how long it takes for Council to do their jobs and the reasoning for increases.

Hammerand noted that he will not be at the Council meeting on September 25. Merrifield asked if the ordinance for Council compensation should be tabled at that meeting. Hammerand replied he was okay for Council to vote at the next meeting.

McCulloch wanted to correct a prior statement that could have been misinterpreted that he did not contact the auditor regarding decoration bill. He did speak to auditor with Lent about making sure disbursements were coded to the correct funds. He encouraged Council to be diligent and make sure funds are charged to the correct accounts. Mayor extended an invitation to anyone that wants to be part of the exit interview with auditors. Van Ryswyk commented that he has been on the Council for a long time and felt that people who look at the bills take it very seriously.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS:

Mayor reminded Council of her calendar and that they should have that. The Historical Society is working with Bravo for grants. The City received a grant from AARP for $9,515.00 for downtown improvements. Mayor gave Lent a kudos for his work on the DNR Grants and thanked the Chamber for their help with the Philanthropic Grant. A press release should be seen soon regarding the AARP grant. Should see a press release regarding grant.

INFORMATION None

 Motion by Van Ryswyk, seconded by McCulloch to adjourn at 8:27 pm. Motion carried unanimously on roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

 

 

Minutes, Carlisle City Council Meeting, 28 August 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 28 August 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Eric Goodhue, Dan McCulloch, Doug Hammerand and Drew Merrifield constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Parks and Rec Superintendent Ronda Frost, Interim Police Chief Matt Koch and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

PRESENTATION:

Julia Castillo and Brooke Ramsey spoke to Council on behalf of the Heartland of Iowa Regional Transportation Authority (HIRTA). They expressed that HIRTA would be interested in providing services to Carlisle and expanding the services to five days a week in Carlisle and Des Moines. Ramsey explained that if a Park and Ride were established, HIRTA could provide pick- up and drop-off services. She also noted that HIRTA provided 2,000 rides in Carlisle in 2017. Ramsey explained that if the City did utilize HIRTA the cost would be $20,000 the first year to assist with operating costs as well as a request to match funding (20%) for a new vehicle added to the fleet which would cost between $9,000 and $13,000. Currently HIRTA receives no funding from Carlisle. Ramsey also explained that since DART is organized under a 28M Agreement and that HIRTA is organized under a 28E Agreement the tax levy would need to change. Lent explained that we currently have a consolidated levy for DART and if we went with HIRTA for services to Southridge the City would have to add that levy onto the City’s levy. Goodhue noted that the overall levy would decrease but because the levy was added to the City it would appear that City’s levy would increase. Mayor asked about the services and if they would be door to door or a route. Ramsey answered that they would do door to door and scheduled pick up and drop off. Doctor’s appointments would be handled at will calls because of the time variances. Castillo noted they could do either pick up or route. There was continued discussion from Council regarding services. Goodhue asked if HIRTA could take a poll to see what Carlisle’s needs would be. Castillo let Council know they had have an outreach program that collects data and Ramsey explained that they also have a Mobility Coordinator to handle data collection as well. Merrifield asked if any of the information had changed in the past two years and noted that the City met with HIRTA in 2015 and questioned why it was just now getting onto the agenda. Ramsey replied that they did meet with Mayor and Lent in 2015 to go over the information and that they just hadn’t made it on the agenda yet. There was continued discussion by Council and Mayor. Goodhue reiterated that a poll be taken to see what the need are. Mayor asked that numbers be presented by January. Ramsey clarified that the City would have an idea about using HIRTA services in January for July 2018.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS. Merrifield asked that the Approval of Appointment of Stephany Goodhue to Replace Angie Bruce on Planning and Zoning Commission, Term Ending 31 December 2018 be removed for further discussion:

  • Approve Regular City Council Meetings for 14 August 2017
  • Receive and File Planning and Zoning Minutes for 21 August 2017
  • Receive and File Board of Adjustment Minutes for 23 August 2017
  • Receive and File MEAN Financial Statements for June 2017
  • Approve Resolution 2017082801 A RESOLUTION APPROVING DELINQUENT SANITARY SEWER RENTAL FEES TO POLK COUNTY
  • Approve Resolution 2017082802 A RESOLUTION APPROVE FY2017 STREET FINANCE REPORT
  • Approve 1st Street Closure Request from School Street to Main Street on Saturday, September 23 from 6:00 PM to 9:00 PM for Police/Fire Night Out

Motion carried unanimously on roll call vote.

Merrifield expressed concerns about appointing Stephany Goodhue to the Planning and Zoning commission because there would be two family members serving on the same board. Merrifield explained that he did not have a problem with Goodhue’s ability to serve on the board but felt her appointment would be viewed as nepotism. Lent explained that it was not nepotism as she would not be supervised by her family member. Lent noted that he approached Goodhue and she did not seek the position. He was prompted to ask her because of her Real Estate experience, she was gender appropriate for the state gender balance requirement and he felt she would do a good job on the board. McCulloch communicated with Council that he spoke with the Iowa Realtors Association and they said that Goodhue would be excellent because of her real estate background. McCulloch apologized for the ethics complaint. He did note that his reasoning was due to a misunderstanding in the Iowa Code regarding Board of Adjustments. Merrifield again noted that he had a problem with family members being on the same board and that Planning and Zoning was too important to have the same family members on it. Mayor noted that recruitment for serving on boards was challenging because good candidates can be hard to find. Merrifield asked if the opening had been put into the paper and Lent replied it was in the paper and on the City Facebook page. Motion by Hammerand, seconded by McCulloch to appoint Stephany Goodhue to the Planning and Zoning Commission, Term Ending 31 December 2018. Ayes: Van Ryswyk, McCulloch, Hammerand. Nays: Merrifield. Goodhue: Abstained. Motion passed on roll call vote.

APPROVAL OF BILLS PAYABLE, CHANGE ORDERS AND PAY REQUESTS

Motion by McCulloch, seconded by Goodhue to approve bills in the amount of $74,547.22 with the correction to the tree shear charge that it be moved from the Road Use fund to the Water Fund. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to Approve the Preauthorized Distributions from 25 July to 25 August 2017. Motion carried unanimously on roll call vote.

CITIZEN PARTICIPATION

Bruce Selby of 7322 SE 52nd St let Council know that he was very happy with Max Smith Construction and thought they were doing a good job and that he was better than the contractor that did SE 5th St. When he left for an appointment in the morning there were big mounds of dirt and when he left to come to the Council meeting the dirt was gone and they washed the street. He also noted that when UPSD widened 64th St. they did not add a fog line. He explained that it’s not a problem now but in the winter it will be a problem because it is a guideline for traffic. Lent said he will speak with Doug Graham from UPDS and see if that can be added. Selby also expressed concerns about the Rodeo and he has been bothered and upset about it because of the loose horse, traffic, arrests and fire calls. He wants Council to think about if it is really worth having in the community. Gary Norgard, owner of property at 15257 Hwy 5 asked why the agenda item “MPO Update” was closed session. Mayor explained that the closed session pertained to a different item and that MPO Update was separate. Merrifield asked if there was a reason for his concern and Norgard replied that MPO concerns his mother’s property.

OLD AND NEW BUSINESS AND POSSIBLE ACTION

Motion by Goodhue, seconded by McCulloch to approve the Plat of Survey-Parcel “Y” or Samuel E. and Dee Ann Davidson. Matt Thomas with TLS spoke to Council regarding the proposed parcel split. There are 4.55 acres and Thomas explained that 1.65 acres where the main home sits and 1.73 acres where the rental sits would stay together. Hammerand asked if Planning and Zoning had any issues with the split. It was noted that Planning and Zoning are recommending the split. There was a question asking if there were issues with accessibility. Jeff Schug with McClure Engineering explained that there was a small piece of ground that Hubbell owns and it will have access. Merrifield also noted that further down on Bluestem at the Cul-De-Sac it was very narrow and if cars are parked on it a firetruck would not be able to get down the street. Motion carried unanimously on roll call vote.

Andy Burke with Snyder and Associates attending the meeting on behalf of Snyder and Associates. Goodhue asked why 5th street was mentioned in the resolution. Lent explained that if the budget would allow improvements to 5th St. could be made as an alternate. Council can adopt it as is now and if they want to add 5th St. it can be amended. Mayor asked about the two public meetings and meeting with property owners as noted in the contract and that the contract went on to say that additional meetings would cost extra. Burke said that most meetings will be able to work into other meetings to avoid costs but that she was correct that there could be charges for extra meetings. Burke said they would do their best to try to combine meetings.

Motion by Goodhue, seconded by Merrifield to approve Resolution 2017082803 A RESOLUTION APPROVING ENGINEERING SERVICES AGREEMENT WITH SNYDER & ASSOCIATES, Inc. FOR SCHOOL STREET IMPROVEMENT PROJECT, PHASE 1. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Merrifield to remove from table AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS. Motion carried unanimously on roll call vote.

Juan Pina from Des Moines spoke to Council regarding the rodeos and concerts. Hammerand mentioned that there were some citizen complaints and that Council brought up concerns at the last meeting about new development in that area and if noise could be an issue. Mayor noted that there were many functions with noise and asked if we were going to address all of them. Goodhue said there were more things to address such as parking and loose animals. Mayor asked if parking was a problem during the rodeo and Interim Chief Koch said they received complaints during the concert about parking. Selby noted that the tractor pulls and football games benefited the City and the rodeos and concerts do not. Van Ryswyk asked if there were any legal issues removing the rodeos off the Ordinance since we honored it in the spring. Stuyvesant said yes and Lent noted that the contract was year to year. Pina told Council that he wanted to continue the rodeos and had not intended to affect the citizens. McCulloch said he spoke to the Mexican restaurant in town but they haven’t seen an increase in business from the rodeos. Pina noted that he did approach the restaurant owner asking them to extend their hours but they would not. They are closed after the rodeo is finished. Pina asked if they could have one more concert and Council said yes because the Ordinance does not address concerts. The consensus from Council is to amend the proposed Ordinance removing rodeos as of January 1st 2018.

Motion by Goodhue, seconded by Merrifield to approve the first reading and waive the second and third reading of Ordinance 728 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS. Motion carried unanimously on roll call vote.

Merrifield spoke about increasing Council Members’ compensation to $1,800 per year effective January 1, 2018. He noted that he does a lot for the City and that a pay increase may entice others to run for Council. He also expressed that it is becoming more challenging to come to the meetings prepared because of the amount of work involved. Hammerand noted that he is against the increase because it’s hard to justify after looking at other cities and what they get paid. Van Ryswyk communicated that this was a community service and that the city did not rank at the top or bottom of what other cities pay their Council members. Selby commented that he would like to see each Council member receive $500.00 increase for compensation because they put in so much time. He expressed that most of the public would agree with $500.00 because most wouldn’t want to run.

Motion by Goodhue, seconded by McCulloch to approve the first reading and waive the second and third reading of Ordinance AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISION PERTAINING TO COUNCIL MEMBERS COMPENSATION. Ayes: Goodhue, McCulloch, Merrifield. Nays: Hammerand, Van Ryswyk. Motion failed.

Motion by Goodhue, seconded by Merrifield to approve the first reading and not waive the second and third reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISION PERTAINING TO COUNCILMEMBERS COMPENSATION. Ayes: Goodhue, McCulloch, Merrifield. Nays: Hammerand, Van Ryswyk. Motion carried on roll call vote.

Motion by Goodhue, seconded by Hammerand to approve the second reading and waive the third reading of Ordinance 729 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. Lent noted that the proposed ordinance shortens the private use of fireworks to July 1 through July 4. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Hammerand to approve the second reading and waive the third reading of Ordinance 730 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RECYCLING FEES. The Ordinance would increase recycling fees by 10 cents per household per month. The increase is due to an increase from Metro Waste Authority.  Mayor noted that she received a public comment regarding the increase.  Mayor explained that the increase is 8 cents from Metro Waste Authority and the City increased by an extra 2 cents for a total of 10 cents so the increase was not a pure transfer. Lent pointed out that the difference was about a quarter per household. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve the second reading and waive the third reading of Ordinance 731 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SIDEWALK REGULATIONS. Merrifield noted that he received an email from a former resident, Norm Metcalf, that the cost of the sidewalk repairs should be shared by residents on both sides of the street regardless if only one side was getting fixed. Van Ryswyk commented that he felt it wasn’t necessary to put sidewalks on both sides of the street because some residents would have to re-landscape to install a sidewalk.  Lent explained that they were only addressing existing sidewalks at this time. Mayor stated that Schug was involved with the sidewalk committee. Schug explained that MPO facilitated the plan but it would be hard to craft an ordinance that addressed all issues and that they would have to address it case by case as they went into each neighborhood. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Van Ryswyk to approve the second reading and waive the third reading of Ordinance 732 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE CITY ADMINISTRATOR DUTIES. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017082804 A RESOLUTION APPROVING CMEU ENERGY EFFICIENCY REBATE PROGRAM. This program has been used by the City to rebate some money for CMEU customers who install energy efficient appliances. $650.00 was rebated during FY 2017. The same program would like to be used for FY 2018. Motion carried unanimously on roll call vote.

Motion by Merrifield, seconded by Goodhue to approve Resolution 2017082805 A RESOLUTION ACCEPTING TEMPORARY CONSTRUCTION EASEMENTS FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on roll call vote.

Motion by Merrifield, seconded by Van Ryswyk to approve Resolution 2017082806 A RESOLUTION APPROVING ENGINEERING SERVICES GREEMENT WITH FOX ENGINEERING FOR ADDITIONAL OBSERVATION SERVICES IN CONNECTION WITH NW MAIN EXTENTSION PROJECT. John Gade with Fox Engineering spoke to Council regarding additional observation services for the NW Water Main Extension Project. He explained that they would need a five days to a week to observe. They looked at where the contractor was at and they will be going over with what they originally planned for. Goodhue noted that he understood the extra water services could extend the time but questioned if the contractor is going slower than expected if that is the cities responsibility. Gade explained that the contract was put together before they finished the final design and this was an hourly estimated amount and for the cities portion. They were off about three days. Merrifield said that he contacted Gade and received a good explanation from him. Gade also mentioned that the design for General Mills completely changed from the original plan. Motion carried unanimously on roll call vote.

Motion by Van Ryswyk, seconded by Hammerand to approve Resolution 2017082807 A RESOLUTION APPROVING FINANCING ARRANGEMENT FOR POLICE EQUIPMENT (Officer Ryan Downing). Merrifield expressed concerns about an employee purchasing personal equipment through the City. Lent explained that the scope would be used when he was on duty. Koch also explained that officers have a $700.00 allowance however that is used for uniforms. Merrifield also mentioned that the scope is not a requirement by the City. Ayes: Hammerand, Goodhue, McCulloch, Van Ryswyk. Nays: Merrifield. Motion carried on roll call vote.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2017082808 A RESOLUTION APPROVING FINANCING ARRANGEMENT FOR POLICE EQUIPMENT (Officer Lucas Hauser). Motion carried unanimously on roll call vote.

Motion by Merrifield, seconded by Goodhue to approve Resolution 2017082809 A RESOLUTION MAKING CHANGES TO THE CITY OF CARLISLE EMPLOYEE HANDBOOK CONCERNING COMPENSATORY TIME. The current compensation limit is 480 hours for department heads and 240 hours for all others. The handbook will change to read 240 hours cap of compensation for department heads and 120 hours cap for all others. Goodhue asked if they would be paid out as soon as they breached their hours. Lent replied yes. Van Ryswyk asked if we were paying out the current employees that have hit the cap. Lent replied that he was looking into options. Motion carried unanimously on roll call vote.

Jeff Schug from McClure Engineering presented Council with a draft for a Master Trail Plan. The goal of the trail plan is to create a series of loops so that the trail does not have any dead ends. The trail would also connect to major trails. Merrifield questioned why there was a loop at Norgards and why the trail went up Hwy 5 to 5th Street. Schug explained that it was an emphasis to get as many things connected as possible such as the Aquatic Center, ball parks, residential and commercial districts. Merrifield also asked about the cost. Schug noted that new development pays for the trail as they will install during development. Mayor recommended that the draft have an “on this day effective potential cost” added. There was additional discussion regarding the trail plan from Council and mayor.

Motion by Goodhue, seconded by Hammerand to remove from table discussion and possible action on the use of Utility Vehicles in the City limits. Motion carried unanimously on roll call vote.

Council and Mayor discussed the possibility of allowing Utility Vehicles within the city limits. Merrifield mentioned that he contacted the MPO to see if there was a master list of cities that allow utility vehicles in the city limits. There was no list but it was mentioned that more and more cities are allowing them. He doesn’t understand the downside as utility vehicles require licensed operators and they go less than 25 mph. Hammerand questioned why Warren County hasn’t passed anything yet. Hammerand expressed that he does not agree with allowing Utility Vehicles in the City limits. Koch mentioned that he spoke with the Police Chief from Pocahontas regarding their allowance of Utility Vehicles. The Chief said that the first initial concern was safety, however they have not had any issues since the adoption of the ordinance. Merrifield brought up the possibility of passing the ordinance and revisiting it in a year. Goodhue asked if seatbelts were a requirement and Koch replied not necessarily. McCulloch felt that it was a good way for handicapped residents to get around. Koch noted that the ordinance could be modeled after the golf cart ordinance but add an annual fee for registration. McCulloch and Merrifield would like the item to move forward. The remaining Council would not like to see it move to the next step.

Motion by Goodhue, seconded by Hammerand, to approve Robert Long as a crossing guard at $11.00 per hour, retroactive to 23 August 2017. Motion carried unanimously on roll call vote.

CITY ADMINISTRATOR REPORT

Demolition of 25 School St. has begun and about completed. The slab looks good for parking, but will need something on the east side as there is a drop off on that side. The 5th St. culvert project is proceeding fine. Council should see closing documents for the trail project at the Council meeting on Sept. 11th. There is about $6,940 to do some final work, $13,860 in final retainage yet to be paid, and a large change order of $238,570 to remove the items that were not done on the project.

MAYOR AND COUNCIL REPORTS

McCulloch explained that he has been looking at street expenses very closely and did not want to approve the Street Finance Report. McCulloch encouraged Council to watch the bills and check where things were being charged. Mayor asked if this had ever come up during an audit. Lent replied no but that it was a good idea to watch how things were getting charged. McCulloch expressed concern that the streets need repaired in town but felt that the money wasn’t always there to do so. McCulloch did disclose that he has contacted the State Auditor’s office and they agree that fund charges need to be correct. McCulloch also mentioned that he received an anonymous letter regarding Janet Ray and that the City is working towards a solution.

Mayor encouraged Council to attend outside meetings on different topics going on. She can provide more information if Council would like.

CITY ATTORNEY REPORT: None

UPCOMING MEETINGS AND EVENTS: None

INFORMATION

− MPO Update Dated 17 August 2017

Motion by Goodhue, seconded by Hammerand to enter into closed session at 9:16 pm in accordance with Code of Iowa Section 21.5(j. To discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property..  Motion carried unanimously on roll call vote.

 

Mayor Randleman called the meeting back to order in open session at 9:53 pm and asked for any action. There was none.

 

Motion by Van Ryswyk, seconded by McCulloch to adjourn at 9:54 pm. Motion carried unanimously on roll call vote.

Minutes, Carlisle City Council Regular Meeting, 14 August 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 14 August 2017; 6:30 P.M.   

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Eric Goodhue, Rob Van Ryswyk and Drew Merrifield constituting a quorum. Merrifield participating electronically by phone due to not physically being able to be present in person. Absent were Doug Hammerand and Dan McCulloch. Also present were City Administrator Andy Lent and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS with a correction in the Council minutes for 24 July 2017 where Goodhue voted nay on the Animal Control Ordinance:

  • Approve Special City Council Minutes for 17 July 2017
  • Approve Regular City Council Minutes for 24 July 2017
  • Approve Special City Council Minutes for 31 July 2017
  • Receive and File Department Reports
  • Receive and File 7 August 2017 Special Planning and Zoning Commission Minutes
  • Approve Class C Beer Permit for Dollar General at 1015 Bluestem
  • Approve Tax Abatement Application for Michael and Denise Novak, 1110 Juniper (Resolution 2017081401)
  • Approve Tax Abatement Application for James and Nicole Walstrom, 1350 Veterans Memorial Drive (Resolution 2017081402)
  • Approve Special Event Application: Fun Run on Carlisle Nature Trail, 30 September 2017

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Van Ryswyk to approve bills in the amount of $172,310.58 with the correction that the parking lot rock under the street department be moved to Scotch Ridge Park. Motion carried unanimously on roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Pay Estimate #1 for Northwest Water Main Extension Project to Max Smith Construction, Inc. for $394,885.59. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Scott Hill, from Des Moines, Iowa clarified that he was speaking on behalf of the Norgard family, that his wife’s last name was not Norgard as earlier mentioned in city council minutes, and that they have not been contact for several weeks by the developers constructing the new building in the Scotch Ridge development area.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Erin Ollendike of Civil Design Advantage presented the Final Plat for Plat 1 of Scotch Ridge. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081403 A RESOLUTION APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 1 subject to the requirements stated in the Fox Engineering review letter of 3 August 2017. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve of Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive (within 2-mile zoning jurisdiction). Motion carried unanimously on a roll call vote.

At 6:43 PM, Mayor Randleman opened the Public Hearing on the Not to Exceed $150,000 Lease-Purchase Agreement for Fire and Police Radio Equipment. Lent reported that no written or oral comment were received in the matter. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 6:48 PM. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081404 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF not to exceed $150,000, TO PAY COSTS OF EQUIPPING THE POLICE AND FIRE DEPARTMENTS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Form of Tax Exemption Certificate for $136,905.60 General Obligation Lease-Purchase Agreement (radio equipment). Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081405 RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF $136,905.60 FOR THE PURPOSE OF EQUIPPING THE FIRE AND POLICE DEPARTMENTS FOR ESSENTIAL CORPORATE PURPOSES. Motion carried unanimously on a roll call vote.

At 6:50 PM, Mayor Randleman opened the Public Hearing for Sale of City Real Estate at 30 Market Street. Lent report that no oral or written comments were received on the matter. Lent explained that the sale of 30 Market Street is where the city obtained the property through court order, removed the house and garage and is now selling the property for $25,000 to Iowa Concrete Leveling. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:51 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081406 RESOLUTION DIRECTING THE SALE OF AN INTEREST IN REAL PROPERTY FOLLOWING THE PUBLIC HEARING. Motion carried unanimously on a roll call vote.

At 6:53 PM, Mayor Randleman opened the Public Hearing for Zoning Amendment to Remove Rodeo Grounds as a Special Use. Lent reported that he had visited with Juan Pina to discuss his concerns about their rodeo continuing and Lent stated that he had told Mr. Pina to come to the Council meeting to express his concerns at the hearing. Mr. Pina explained to the Council his desire to continue the rodeos, and they can cancel all the concerts if they are allowed to keep the rodeo. Van Ryswyk was okay with this idea. Goodhue stated that he appreciated Mr. Pina coming to the Council meeting, but was concerned about the use of the grounds for rodeo with new development happening in the immediate area. He thought that perhaps the Council should table the issue until the full Council could be present. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 7:05 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to table AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RECYCLING FEES. Ordinance would increase recycling fees by 10 cents per household per month due to an increase from Metro Waste Authority. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SIDEWALK REGULATIONS. Goodhue expressed concern over those areas that have no sidewalks. Lent explained that in those years, the city would work on the areas with more sidewalk concerns that perhaps were not addressed previously due to time and monetary constraints. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE CITY ADMINISTRATOR DUTIES. This ordinance allows the city administrator to approve part-time and seasonal hires within budgetary and legal constraints with exceptions for fire and library personnel. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081407 A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY. The resolution increases the interim police chief credit card limit to $1000 and temporarily increases the park superintendent limit to $1,000 during the summer months. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081408 RESOLUTION APPROVING FUND TRANSFERS. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT: Lent reported on Work on NW water main is progressing steadily. The company should be installing pipe north of 72nd Ave this week. They will be on General Mills property in two weeks. They will be returning to do service lines, if not completed beforehand. The demolition of 25 School Street should be completed by the end of August. The 5th Street Culvert project began today. City was expecting the engineering service agreement from Snyder for the meeting on 28 August. City was waiting on cost from MidAmerican Energy for the Highway 5 median lights.

MAYOR AND COUNCIL REPORTS: Mayor Randleman reported that she and the city administrator received a binder that explained a lot about DART in preparation for being commission members representing City of Carlisle on the DART commission.

CITY ATTORNEY REPORT: No report

UPCOMING MEETINGS AND EVENTS: Nothing

INFORMATION: DART Post-Commission Meeting Email for August 2017

ADJOURNMENT: Motion by Goodhue, second by Van Ryswyk to adjourn at 7:20 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

Special Carlisle City Council Minutes, 31 July 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Monday, 31 July, 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand, Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker and Public Works Director, Steve O’Braza.

The Pledge of Allegiance was recited. 

CITIZEN PARTICIPATION: None 

OLD AND NEW BUSINESS & POSSIBLE ACTION

Motion by Goodhue, Seconded by Van Ryswyk to approve the Friends of the Poor (St. Vincent De Paul Society)Walk/Run Special Event on Carlisle Nature Trail, 30th September 2017. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by Merrifield to approve the swimming pool permit for 630 South 5th Street.  Motion carried unanimously on roll call vote.

The Council conducted interviews with Snyder and Associates and McClure Engineering Company for the 2018 School Street Project. After interviews, Mayor took public comments. Jerry Uhlman of 720 Cole Street expressed concerns about past sewer issues on School Street. O’Braza commented that the proposals include televising. Ralph Summers of 425 S. 8th Street pointed out that there was a significant difference between Snyder and McClure on completion of the project noting that according to Snyder’s time frame they will complete the job sooner.

Motion by McCulloch, seconded by Goodhue to hire Snyder and Associates as the engineering firm for the 2018 School Street Project. Ayes:  McCulloch, Goodhue, Merrifield. Nays: VanRyswyk, Hammerand.  Motion carried.

Lucas Casey and Ross Harris from Short Elliott Hendrickson (SEH) presented a power point presentation on the Annexation Study to Council. Casey noted that they spent around 6-8 weeks preparing the study phase and schedule. According to Harris there will be seven phases to the program however only phases one through three were discussed. Harris proposed putting together a list of around 30 residents to canvas and begin to outreach for the program. There was further discussion from Council and the consensus was to move forward with the outreach program outlined in phase three.

ADJOURNMENT: Motion McCulloch, second by Goodhue to adjourn at 9:53 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

 

 

 

Minutes, Carlisle City Council Regular Meeting, 24 July 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 July, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, Interim Police Chief Matt Koch, Library Director Stacy Goodhue and Electric Superintendent Donald Miller. City Attorney Robert Stuyvesant was absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented a Years of Service awards to the following employee:

Donald Miller; 25 years; Electric

CONSENT ITEMS:

Motion by McCulloch, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS:

    • Approve Regular City Council Minutes for 10 July 2017
    • Receive and File Planning and Zoning Minutes for 17 July 2017
    • Receive and File Board of Adjustment Minutes for 19 July 2017
    • Receive and File MEAN Financials for May 2017
    • Approve Class C Liquor License for La Villa Restaurant, 30 School Street
    • Set Public Hearing for Monday, August 14, 2017 at 6:30 PM for Amendment of Carlisle Zoning Ordinance Pertaining to Rodeo Grounds

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Van Ryswyk to approve bills in the amount of $137,975.46. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Goodhue to approve pre-authorized and EFT payments for 27 June-21 July 2017 in Amount of $177,564.73. Motion carried unanimously on roll call vote.

Scott Renaud from Fox Engineering spoke to Council regarding the change order for the NW water main extension project. There will be additional boring and shifting of the line to avoid telephone utilities. This will be cheaper than having CenturyLink move the utilities. The increased boring charge will be $10,500.00 in addition to the previously approved private service lines for a total change order cost of $42,600..

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017072401 TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT, in Amount of $42,600

Merrifield asked why this wasn’t noticed in the beginning. Renaud explained that the phone line was installed between the bid and the plan and was out of their control. O’Braza noted that it will be one foot inside the lot line. Motion carried unanimously on roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:39 P.M. Mayor Randleman opened the public hearing regarding the rezoning 30 Market Street from C-3 Central Business District to M-1, Restricted Industrial District. Lent noted that there were no written or oral comments submitted to city hall. There was no public present to speak on this item. Lent explained that this was a condition of selling the property to Iowa Concrete Leveling. About half of the surrounding properties were in an M-1 Restricted Industrial District.

Motion by Goodhue, Seconded by VanRyswyk to close the public hearing at 6:30 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to consider the first reading and waive second and third reading of Ordinance 726 AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA 2014. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to remove from table an Ordinance Amending Provisions Pertaining to Animal Protection and Control. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to consider the third reading of Ordinance 727 AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch, Goodhue, Hammerand. Nays: Merrifield. Motion carried.

Keith Weggen from CDA presented to Council the Scotch Ridge Business Park preliminary plat 1. The previous plat from several years ago has expired. Gary Norgard spoke to Council regarding property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. Norgard asked who would be responsible for the sewer and street and if they would be compensated for any loss of ground. Weggen commented that the road is centered on Norgard’s property line, split 50/50. Mayor asked about a building on the property and if it would be affected. Weggen replied that future right of way will affect the building owned by Norgard’s. Hammerand expressed concerns that if the plat was approved now it may have to be redone later if the agreement fell through. Renaud answered that a plat amendment would be done if that happened.

Scott Hill also spoke to Council on behalf of Norgards concerns Scott Renaud from Fox Engineering noted that in their review letter, it stated that the Norgards had been contacted about the plat.. Norgard’s said they had not been contacted. Weggen expressed an apology and said that this was his understanding. Council discussed the road width and the change from 31’ to 26’. Renaud replied that the 31’wide road was a request so that trucks could handle the corner better but that they are okay with the change to 26’. Weggen added that if the road width was increased to 31’ it would create a problem with the right of way on the south side of the road. Lent stated that if Norgard’s aren’t comfortable with the agreement and decline the city could do an amended plat.

Dean Anderson, 120 E School Street, expressed concerns about the road width from 31’ to 26’ because the road is not straight. Hammerand asked that if there was no parking allowed on that road if that would help. Anderson replied it would help some. Merrifield asked what P & Z approved for width and Weggen replied 26 feet.

Motion by Goodhue, seconded by Merrifield to approve the Scotch Ridge Business Park preliminary Plat 1 contingent to Fox Engineering’s comments from the July 13th, 2017 review letter with a 26-foot wide street. Motion carried unanimously on roll call vote.   Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017072402, APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 2, contingent to Fox Engineering’s comments from the July 13th, 2017 review letter. Motion carried unanimously on roll call vote.  

Weggen discussed with Council the site plan for the office park building to be constructed by Park Holdings. The angle of the building was discussed as well as the amount of metal on the rear of the building that would face the Norgard property. Weggen turned the discussion over to Joe Butler from Downing Construction, 2500 W 2nd Ave in Indianola. The recommendation from P&Z was to approve the metal being textured metal paneling with a stone wainscot/EFIS on both sides and the initial side wrap similar to Casey’s General Store. Butler noted that the site plan shown to Council had the metal exterior as the original V-Rib metal paneling due to the increased cost of the textured paneling.

Motion by Goodhue, seconded by McCulloch to approve the site plan as presented to Council and the requested waiver of less than 60 percent substantial material on the exterior. Motion carried unanimously on roll call vote.  

Council discussed counting glass as a substantial material under Carlisle Zoning Ordinance Section 165.12.C(2). Merrifield noted that Carlisle is the only community that does not accept glass as a substantial material. Butler commented that most communities want more glass coverage. Hammerand asked Lent to do a survey on what other communities do for glass coverage and to add maximum parking to the survey as well. Lent will bring his findings back to the next regular Council meeting for discussion.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072403 ACCEPTING PERMANENT STORM SEWER AND OVERLAND FLOWAGE EASEMENT FROM BEASLEY FARMS, INC. FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072404 sets the public hearing date for the lease-purchase agreement for the fire department radios and police vehicle repeaters.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072404 FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $150,000, FOR EQUIPPING THE FIRE AND POLICE DEPARTMENTS, ESSENTIAL CORPORATE PURPOSES, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072405 sets the public hearing for the consideration of the sale of 30 Market Street. Motion by Goodhue, seconded by Merrifield to approve Resolution 2017072405 PROPOSING THE DISPOSAL OF AN INTEREST IN REAL PROPERTY (30 Market Street) with the public hearing on August 14th, 2017. Motion carried unanimously on roll call vote.

Council discussed the current Council pay. Lent provided Council with a comparison spreadsheet of what other cities pay their Council/mayor ranging in populations of 1,258 to 51,567. Merrifield commented that due to the amount of time it takes to investigate and research agenda items he would like to see the Council pay increase to $2,000.00 annually per Council member. Goodhue commented that he thought an increase had been built into the FY2018 budget. Council continued to discuss the increase and would like Lent to check the FY2018 budget to see if the increase was factored in. The Council pay ordinance will be put onto the next agenda.

Council discussed allowing utility vehicles on city streets. Merrifield asked that the item be tabled until the next meeting so more research can be done pertaining to the topic. Lent will put the item on the next agenda for further discussion.

Council discussed the current fireworks ordinance and did a review of the past 4th of July event. Hammerand discussed narrowing the dates to set fireworks off from July 1st through July 4th and would like to see the consensus of what the other Council members think. VanRyswyk noted that fireworks should end on the 4th of July and that the City needs to be more responsive to people who don’t like fireworks. McCulloch commented that he would like to see Council more sensitive to veterans and possibly help provide signage to put in yards noting that a veteran lives at that residence. Goodhue also commented that by narrowing the dates to July 1st through the 4th would put those dates in the middle of the week on certain years. Merrifield commented that he thought most citizens were in favor of the ordinance due to the amount of fireworks that were set off.  Lent will amend the fireworks ordinance and present it to the Council later for consideration.

DEPARTMENT REPORTS

− Police-

Motion by Hammerand, seconded by Goodhue to approve the purchase of two police vehicles in FY2018 budget in amount of $56,084. Goodhue inquired if the price on the vehicles included the outfit of the vehicles as well. Lent replied no but that there is a total of $130,000.00 budgeted for vehicles. Motion carried unanimously on roll call vote.

− Fire/Rescue-None.

− Electric-

Motion by Van Ryswyk, seconded by McCulloch to approve the hire of Dan Love, Electric Lineman at the rate of $22.96 per hour. Motion carried unanimously on roll call vote.

− Library-

Goodhue noted that this was the last week for summer reading program.  She will also begin putting stat sheets in Council’s packet each month.

− Parks and Recreation-Written report.

Frost informed Council that the South Park concession stand was broken into. Nothing was stolen but there was damage to the door. The last day the pool will be open is August 18th. She also noted that the bridge repairs are complete at South Park.

-Public Works-Written report

Motion by Goodhue, seconded by Hammerand to approve the hire of Anthony Rhinehart, Water/Sewer Laborer at rate of $17.00 per hour and  reclassify Shawn McKeever as Street Laborer at current rate of pay. Motion carried unanimously on roll call vote.

O’Braza informed Council that there was a substantial increase in water usage this past month.     They will be televising Veterans Memorial Drive to see if there is a broken pipe. Once they have the findings from McClure Engineering he will decide what to do. VanRyswyk inquired about the Des Moines River outlet. O’Braza is waiting to hear back from the DNR. O’Braza      complimented Frost on her work with the pool maintenance and upkeep. His department hasn’t hardly had to go there for repairs this year.

-City Hall/Finance/City Administrator-

Lent noted that he would like to change the way department heads report at the meeting. He   suggested that the department heads turn in written reports versus attending the meetings   unless they are needed. This will be done on a trial basis to see how it works. He also noted  that he will assume the role of hiring and firing part-time and seasonal help. An ordinance will be needed for Council to approve this change.

 

MAYOR AND COUNCIL REPORTS-

  • Mayor informed Council that there was a group approaching cities regarding the Welcome and Sanctuary city topic. Mayor asked that if approached we let them know that we are not    ready to address that issue yet.
  • Merrifield passed on that a citizen had complaints about a neighbors activities and that the Police department did a great job trying to resolve the problem.
  • McCulloch noted that he attended the Chamber business meeting and to remind everyone not to miss opportunities for new business.
  • Van Ryswyk thanked Ronda Frost and the 4th of July Committee for all their hard work for a successful 4th of July.

CITY ATTORNEY REPORT-None

UPCOMING MEETINGS AND EVENTS –

There will be a special City Council workshop on July 31st at 6:30 PM at the Carlisle City Hall.

INFORMATION

DART Post-Commission Meeting Email-11 July 2017

MPO Update Email Dated 20 July 2017

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:56 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Special Meeting, 17 July 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Monday, 17 July, 2017; 6:00 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand and Rob Van Ryswyk constituting a quorum. Absent was Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent and City Clerk Martha Becker. Mayor Randleman called the meeting to order at 6:00 P.M.

The Pledge of Allegiance was recited.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, seconded by Hammerand to approve the hire of Logan Fredell as a lifeguard at $9.00 per hour retroactive June 23rd 2017.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Merrifield to approve the hire of Claire Birchmeier for concessions at $7.50 per hour retroactive June 23rd, 2017. Motion carried unanimously on a rollcall vote.

Motion by VanRyswyk, seconded by McCulloch to compensate Diane Wallace, bus driver, in the amount of $238.50. Motion carried unanimously on a roll call vote.

Zach Young from the MPO presented information to Council regarding the sidewalk program. Mayor noted that MPO is contracted at $40.00 per hour and that an awarded AARP Grant will go towards this cost.

Young informed Council that the sidewalk committee has met four times to review the existing ordinance and look sidewalk ordinances from other cities as models.

The following changes were proposed:

136.01

Complete street policy was added in.

136.02

Pedestrian Friendly and Walkability: added crosswalks, trailheads and transportation.

Mayor noted that the sidewalk and trailhead will have a dual purpose. For example, if there is snow on the trail, the abutting property is responsible for the removal. The width minimum for residential is five feet and commercial is ten feet.

136.03

Added language to include the trail and a 48 hour notice to remove snow.

136.06

Annual inspections of sidewalks will be done by zone and on a five year cycle. Sidewalks in need of immediate repairs can be repaired outside of the annual cycle. A timeline was included as well.

136.07

Added order of repairs

136.08

Property owners are not responsible for ADA approaches to sidewalks.

136.10

Added replacing sidewalks in existing neighborhoods.

There was further discussion by Council regarding the proposed changes to the sidewalk ordinance.

Council and Mayor thanked the sidewalk committee for their time.

Lent discussed with Council that the main question that the committee asked was what they would require. He explained that if just one panel on the sidewalk or less than 50% was to be repaired than they would require a four foot wide minimum replacement section. If more than 50% of the sidewalk was to be repaired than the requirement would be 5 foot wide. The fact that there are a few 3 foot sidewalks was brought up and what width they would need to be to stay compliant. There was further discussion from Council regarding the width requirement. Any 3-foot sidewalk replacement would need to be 4-feet wide to be compliant.

Lent noted that Zone 1 would need to be looked at to determine what was needed for repairs as well as sidewalks that go nowhere. He will investigate what needs repaired and the committee will bring their findings back to Council. He will also keep track of where they need sidewalks and how to approach that.

Lent spoke to Council regarding FY2017 sidewalk funds and possibly installing a sidewalk from North Park to north of the bridge. Lent noted that we are one year into collecting LOSST revenue and since we are just starting the sidewalk program there will be some funds for work to be completed. McClure engineering put together some figures to run a sidewalk along North Park from the bridge at 10-foot wide. The cost would be about $120,000 which would cause us to go out for bid as it is more than what the city has. Lent recommended to install a sidewalk trail from the bridge to the first driveway south of the bridge. There was further discussion from Council. The concensus was to not take action on this item at this time since there were several other areas that the sidewalk money could be spent.

ADJOURNMENT: Motion by Hammerand, second by VanRyswyk to adjourn at 6:47 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 10 July 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 10 July, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch and Doug Hammerand constituting a quorum. Absent was Eric Goodhue and Rob Van Ryswyk. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost and Lt. Matt Koch. Library Director Stacy Goodhue and Electric Superintendent Don Miller were absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented Years of Service awards to following employees:

Matt Koch                   10 years                       Police Department

Dylan Knudsen           10 years                       Public Works

Ray Walker                 10 years                       Electric

 

CONSENT ITEMS:

Motion by Hammerand, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 26 June 2017
  • Approve Setting Public Hearing for Sale of Property at 30 Market Street for Monday, July 24, 2017 at 6:30 PM
  • Approve RESOLUTION 2017071001TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY EMERGENCY MANAGEMENT COMMISSION
  • Approve RESOLUTION 2017071002 TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY EMERGENCY MANAGEMENT COMMISSION
  • Approve RESOLUTION 2017071003 TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY E911 SERVICE BOARD
  • Approve RESOLUTION 2017071004 TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD
  • Approve RESOLUTION 201707106 TO APPROVE TAX ABATEMENT FOR CONSTRUCTION OF A NEW RESIDENTIAL DWELLING (David Sprouse, 1200 Blue Bonnet Drive) contingent that all the information be filled out on the application.
  • Approve RESOLUTION 2017071005 TO APPROVE TAX ABATEMENT FOR CONSTRUCTION OF A NEW RESIDENTIAL DWELLING (Aaron and Caitlin Kissinger, 1120 Juniper)
  • Receive and File MEAN Audit for FY2017
  • Receive and File MEAN Financial Statements for April 2017Discussion took place on the tax abatement application for 1200 Blue Bonnet Drive. Hammerand asked why the applicant put N/A on three of the questions on the abatement form. Stuyvesant replied that he was getting that information from the applicant. There was discussion from Council that the application needed to be filled out in its entirety. Merrifield questioned why the application does request a date and would like that added to the form.

Ayes: McCulloch, Hammerand. Nays: Merrifield.   Motion carried on roll call vote.

 

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Hammerand to approve bills in the amount of $91,125.50. McCulloch noted that the 3E invoice should have been charged to the Water fund and not the Road Use Tax fund. O’Braza replied that he erroneously charged the invoice to the wrong account.  The changes will be made to correct the funds. Motion carried unanimously on roll call vote.CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Elizabeth Presutti, the Executive Director of DART presented the DART governance and 28E agreement to Council. Presutti informed Council of four primary changes to the agreement which are representation, voting, committees and officers. Presutti also noted that they will review the composition of the Commission after two years. Mayor asked about the possible timeframe of funding. Presutti replied that DART has hired a consultant to review the funding and that will take place this summer. This does not change the withdrawal status.

Merrifield asked when the two year review of the composition of the Commission will start and Presutti answered that it will start in October 2017. Merrifield also asked about the consultants that are doing the funding review.  Presutti responded that they are looking for options that allow for growth and a funding source that has growth. The consultants will be looking at a variety of options to model from. The consultants are experts at funding and modeling.

McCulloch inquired about the withdrawal terminology and Presutti confirmed that the withdrawal status has not changed. McCulloch also asked about the buy down property tax rate that was mentioned in the agreement. Presutti noted that if a community wants to contribute dollars from another source like their general fund, they can buy it down with their property tax rate. The City of Des Moines has a fund that can only be used for transit and they take a portion of that money every year and they buy down their rate.

Motion by Hammerand, Seconded by Merrifield to approve RESOLUTION 2017071007, AUTHORIZING THE APPROVAL AND EXECUTION OF AND DELIVERY OF THE SUBSTITUTED AND RESTATED 28E AGREEMENT OF THE DES MOINES REGIONAL TRANSIT AUTHORITY. Hammerand asked if the resolution doesn’t pass will it be tabled and Stuyvesant answered yes. Motion carried unanimously on roll call.

Mayor spoke to Council about the resolution to select a person to serve as commissioner and an alternate for DART. The Mayor and Lent will serve as commissioner and alternate. McCulloch asked when the meetings were held and Presutti replied that they are on the 1st Tuesday of the month at 12:00 p.m. Mayor issued an invitation to attend the meetings regarding the process with consulting firm as they are public meetings. Merrifield asked when those meetings were held and Presutti noted they would be held the end of July, the beginning of September, and the beginning of October. Merrifield also asked about the cost of study and Presutti answered $150,000.00.

Motion by Hammerand, seconded by Merrifield to approve RESOLUTION 2017071008 SELECTING PERSONS TO SERVE AS COMMISSIONER AND ALTERNATE FOR THE DES MOINES REGIONAL TRANSIT AUTHORITY (DART). Motion carried unanimously on roll call vote.

Lent spoke to Council about implementing a policy for the private service line installation payback which in connection with the NW water main project. Mayor noted that Council would be formalizing something that they had consensus on. Merrifield asked if this was on the five year sliding scale and Lent replied yes. Stuyvesant asked for clarification of the policy. Lent explained that the first year to hook up was free and each year after the first year, homeowners will be paying according to the sliding scale. Mayor asked that once approved that the policy and the sliding scale be mailed to each homeowner affected. Doug Walker of 7650 SE 52nd Street asked what the anniversary date will be for the first year hook up. Council replied that it will start when the project is completed.

Motion by McCulloch, seconded by Hammerand to approve the Policy for Private Water Service Line Payback In Connection With NW Water Main Project. Motion carried unanimously on roll call vote.

Stuyvesant provided Council with a drawing and legal description of the trail section denoting the easement to be donated by the Fleming family for the Carlisle Nature Trail. Merrifield asked if the easement was granted as a stipulation of the trail. Stuyvesant replied that it is an easement and not a deed. McCulloch asked who maintains the trail and Stuyvesant replied that the City does. Hammerand asked about hunters and how that would affect the trail users. Stuyvesant said the city cannot control what happens on the private property surrounding the trail.

Motion by McCulloch, seconded by Hammerand to approve Resolution 2017071012 to Accept Trail Easement from Danamere Farms, Inc. subject to hearing from Fleming’s attorney. Motion carried unanimously on roll call vote.

Lent explained to Council that the city was awarded a Derelict Building Grant through the Iowa Department of Natural Resources and that the city will enter into an agreement with IDNR for the program. The grant will be used towards deconstructing the building at 25 School Street. The city will receive a minimum amount of $3,346.25 and up to $6,692.50 as more material is recycled and diverted from the landfills. Lent will work with the contractors on the project.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071009 APPROVING AGREEMENT WITH IOWA DEPARTMENT OF NATURAL RESOURCES TO DECONSTRUCT BUILDING AT 25 SCHOOL STREET. Motion carried unanimously on roll call vote.

Lent went over the budgeted year end transfer of funds for FY2017 with Council.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071010 APPROVING CERTAIN TRANSFERS OF FUNDS. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071011 APPROVING AGREEMENT REGARDING THE USE OF THE CITY OF CARLISLE COMMUNITY HALL BY THE WARREN COUNTY NUTRITIONAL PROGRAM. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Merrifield to Table the Third Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Motion carried unanimously on roll call vote.

Council discussed how the first 4th of July proceeded under the new fireworks ordinance.  Hammerand asked that the discussion and review of the fireworks be added to the next regular Council meeting. Lt. Koch spoke to Council regarding complaints received about fireworks. Koch noted that the biggest complaint was that people were not aware of the fireworks time and date restrictions. The majority thought it was ending on the 4th and not extended to the 8th of July. Hammerand expressed that he thinks our window is too wide and that fireworks should be limited to July 1st-July 4th. Merrifield expressed that he thought the 4th went fairly well. He received two complaints but citizens were not willing to make their names public. Merrifield noted that he doesn’t think complaints should be legitimate if no names are given. Mayor said she received one complaint about smoke. McCulloch said the EPA sent out a warning about health conditions regarding excessive smoke. Lent replied that he received a complaint via the City’s Facebook page from Travis Goldsberry. He also noted that Facebook postings indicated that some dogs ran off due to the noise. McCulloch asked if the low attendance at the 4th of July fireworks in the park was down due to people being able to let off their own. Frost didn’t feel that that was a contributor. Mayor asked if the complaints were on the 4th.  Koch replied that most complaints were before and after the 4th.

 

DEPARTMENT REPORTS

− Police-Written Report:

Motion by Hammerand, seconded by McCulloch to consider Approval of Mayor’s Appointment of Lt. Matt Koch as Interim Police Chief at Annual Salary of $76,027.00 retroactively to June 27th 2017. Motion carried unanimously on roll call vote

Koch spoke to Council about Shelly Nelson returning to work for the city. Nelson indicated she would like to come back full time. Lent noted that her rate of pay will need to be changed to $17.93 for FY18. McCulloch asked if her benefits were going to be reset. Merrifield also asked if her length of time was accumulative or would she start over. There was discussion that her benefits would be reset. Frost noted that for associate moral this might be misunderstood.

Motion by Hammerand, seconded by Merrifield to consider Approval of Hire of Shelly Nelson as Full-time Records Clerk at Rate of $17.93 per hour Retroactively to July 3, 2017 and that benefits will be reset. Motion carried unanimously on roll call vote.

Council discussed declaring the 2010 Ford Explorer as surplus property and be transferred to the Parks department. Frost explained that the Parks department has a truck that has been used by the Beautification Committee to water flowers. The truck has broken down several times. Frost said the Parks Department will take the Explorer and Frost’s current truck would be used by the Beautification Committee. Merrifield noted that he wants to make sure trucks are in safe operating condition before they move from one department to another.

Motion by Hammerand, seconded by McCulloch to Consider Declaring 2010 Ford Explorer Surplus Property and Transfer to Parks Department. Motion carried unanimously on roll call vote

− Fire/Rescue- Chief Glover was not able to attend the meeting. They are workig on the proceedings for the new radios. Merrifield asked about the concrete in front of Fire Department where someone fell. Lent said the sidewalk is being fixed. O’ Braza mentioned that they will cut the section of concrete and feather it out.

− Electric- Written Report- There are some issues with the highway traffic lights which was addressed in Millers report.             Miller will most likely have the approval of the new hire on the next agenda. McCulloch   asked about the street lights west of town to link Gateway and Carlisle. McClure is       working on this.

− Library- No report.

− Parks and Recreation-Written Report.

Frost said the pool has been very busy and they have only had one rain day. Merrifield asked       what other cities charge for pool admission and Frost replied around $7.00 per person. Mayor inquired about the recent police call to the pool. Frost noted that it was taken care of. There will be a Read and Swim on Saturday the 15th and Movies at the Pool on July 21st.         Frost also updated Council about the August 5th run that will take place. The July 1st race        went well. Hammerand mentioned that they had several out of town people that didn’t          know about the trail and he felt it was good coverage for the city. McCulloch asked that        Frost do a comparison on the new chemical machine from the previous machine.    Frost gave             a kudos to the Public Works department for mosquito control. She had no complaints        about mosquitos at North Park.

-Public Works-

Mayor let Council know that the committee for the School Street Project met with the engineering firms and they picked two firms; McClure and Associates and Schneider and Associates. Lent proposed that Council meet with the two firms at a special meeting. Lent asked for some time at the special meeting for the annexation to be discussed. Motion by Hammerand, seconded by Merrifield to approve the School Street Engineering Proposals and Set a Special Workshop for July 31st at 6:30 to discuss firms and the annexation. Motion carried unanimously on roll call vote

O’Braza informed Council that he had his first progress meeting on the new water line installation and that things are going well. Stuyvesant expressed concerns that Veterans Memorial Drive is undermining. O’Braza will check with McClure to see where they are at with checking that area. There was further discussion from Council on how to fix the undermining. O’Braza wants to see what McClure comes up with before making a decision on how to fix it. McCulloch asked if the previous work was under warranty when they mud jacked. O’Braza replied that the mud jack needs to be mixed properly in order for it to work. McCulloch expressed that he was happy to see potholes getting filled. O’Braza also mentioned that they were in the process of getting the hotbox installed. McCulloch employed full disclosure that he had been in contact with the Mayor and Lent about refilling holes. He would like to see construction to fix the holes rather than just filling them. Lent replied that the streets are a problem and LOSST money will be used in FY18 to start street repairs.

-City Hall/Finance/City Administrator-Lent noted that he is preparing for the upcoming audit. He let Council know he will be out of the office Wednesday through Friday and that Martha Becker and Shalee Crispen will be attending Clerks School in the next two weeks.

MAYOR AND COUNCIL REPORTS-

Merrifield mentioned the Isley project and asked that we do whatever we can do to keep project moving along. He also noted that an email correspondence pertaining to DART stated “if we wish to withdraw from DART…” and Merrifield felt it should have been worded to state that we are withdrawing. Merrifield would like UTV’s /ATV’s to be added to the next regular Council agenda. Hammerand expressed concerns on how ATV’s would be used within the city limits. Merrifield also noted that he observed the trucks in Avon for the Wind2Rail project. The time for the lead vehicle to pull onto the road and where truck entered the bypass was 4 minutes 28 seconds. Merrifield also asked that Council pay be put onto next regular Council agenda. Merrifield noted that he was misinterpreted in a discussion that the fire department will go back to manually lighting off fireworks vs lighting them electronically. They will not go back to manual. Frost noted that she heard all positive things about the fireworks display. Hammerand asked why the city didn’t use an outside company to set off fireworks. It was noted that the city was too late in getting a request to the company. Hammerand asked who contacts the fireworks company and Merrifield answered that it would be the Fire Chief. Merrifield also noted that there were no injuries this year from setting off the fireworks.

Hammerand expressed thanks to Ronda Frost, Julie Baker and Joe Knapp for all their hard work to make the 4th of July happen.

McCulloch would like to talk about streets in the future. McCulloch mentioned that Carol Isley said the parade crowd was three people deep this year in contrast to past years when it was just one or two people deep. McCulloch expressed thanks to Ronda Frost for the efforts and hard work towards the 4th of July. McCulloch also brought up the Western Gateway transition into Carlisle.

CITY ATTORNEY REPORT-Stuyvesant let Council know he would not be at the next regular meeting.

UPCOMING MEETINGS AND EVENTS – There will be two special Council meetings on the 17th and 31st in July. There is also a chamber associate meeting tomorrow from 5:00-6:30 p.m. at Cal’s. 

INFORMATION

  • Report on Economic Impact of Arts in Des Moines Region shows are arts increase in economic development.
  • MPO Press Release Concerning Water Trails Engineering Study

 

ADJOURNMENT: Motion by Hammerand, second by Merrifield to adjourn at 8:42 P.M. Motion carried unanimously on a roll call vote.

 

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Ruth Randleman, Mayor

 

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Martha Becker, City Clerk