Archive for City Council Meeting Minutes

Minutes, Carlisle City Council Regular Meeting, 14 August 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 14 August 2017; 6:30 P.M.   

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Eric Goodhue, Rob Van Ryswyk and Drew Merrifield constituting a quorum. Merrifield participating electronically by phone due to not physically being able to be present in person. Absent were Doug Hammerand and Dan McCulloch. Also present were City Administrator Andy Lent and City Attorney Robert Stuyvesant. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by Van Ryswyk to APPROVE THE FOLLOWING CONSENT ITEMS with a correction in the Council minutes for 24 July 2017 where Goodhue voted nay on the Animal Control Ordinance:

  • Approve Special City Council Minutes for 17 July 2017
  • Approve Regular City Council Minutes for 24 July 2017
  • Approve Special City Council Minutes for 31 July 2017
  • Receive and File Department Reports
  • Receive and File 7 August 2017 Special Planning and Zoning Commission Minutes
  • Approve Class C Beer Permit for Dollar General at 1015 Bluestem
  • Approve Tax Abatement Application for Michael and Denise Novak, 1110 Juniper (Resolution 2017081401)
  • Approve Tax Abatement Application for James and Nicole Walstrom, 1350 Veterans Memorial Drive (Resolution 2017081402)
  • Approve Special Event Application: Fun Run on Carlisle Nature Trail, 30 September 2017

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Van Ryswyk to approve bills in the amount of $172,310.58 with the correction that the parking lot rock under the street department be moved to Scotch Ridge Park. Motion carried unanimously on roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Pay Estimate #1 for Northwest Water Main Extension Project to Max Smith Construction, Inc. for $394,885.59. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: Scott Hill, from Des Moines, Iowa clarified that he was speaking on behalf of the Norgard family, that his wife’s last name was not Norgard as earlier mentioned in city council minutes, and that they have not been contact for several weeks by the developers constructing the new building in the Scotch Ridge development area.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Erin Ollendike of Civil Design Advantage presented the Final Plat for Plat 1 of Scotch Ridge. Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081403 A RESOLUTION APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 1 subject to the requirements stated in the Fox Engineering review letter of 3 August 2017. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve of Plat of Survey for Angel Sandoval, 7183 SE Vandalia Drive (within 2-mile zoning jurisdiction). Motion carried unanimously on a roll call vote.

At 6:43 PM, Mayor Randleman opened the Public Hearing on the Not to Exceed $150,000 Lease-Purchase Agreement for Fire and Police Radio Equipment. Lent reported that no written or oral comment were received in the matter. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 6:48 PM. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081404 RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF not to exceed $150,000, TO PAY COSTS OF EQUIPPING THE POLICE AND FIRE DEPARTMENTS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Form of Tax Exemption Certificate for $136,905.60 General Obligation Lease-Purchase Agreement (radio equipment). Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve Resolution 2017081405 RESOLUTION AUTHORIZING ACTION TO ENTER INTO A LEASE PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF $136,905.60 FOR THE PURPOSE OF EQUIPPING THE FIRE AND POLICE DEPARTMENTS FOR ESSENTIAL CORPORATE PURPOSES. Motion carried unanimously on a roll call vote.

At 6:50 PM, Mayor Randleman opened the Public Hearing for Sale of City Real Estate at 30 Market Street. Lent report that no oral or written comments were received on the matter. Lent explained that the sale of 30 Market Street is where the city obtained the property through court order, removed the house and garage and is now selling the property for $25,000 to Iowa Concrete Leveling. Motion by Van Ryswyk, seconded by Goodhue to close the public hearing at 6:51 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081406 RESOLUTION DIRECTING THE SALE OF AN INTEREST IN REAL PROPERTY FOLLOWING THE PUBLIC HEARING. Motion carried unanimously on a roll call vote.

At 6:53 PM, Mayor Randleman opened the Public Hearing for Zoning Amendment to Remove Rodeo Grounds as a Special Use. Lent reported that he had visited with Juan Pina to discuss his concerns about their rodeo continuing and Lent stated that he had told Mr. Pina to come to the Council meeting to express his concerns at the hearing. Mr. Pina explained to the Council his desire to continue the rodeos, and they can cancel all the concerts if they are allowed to keep the rodeo. Van Ryswyk was okay with this idea. Goodhue stated that he appreciated Mr. Pina coming to the Council meeting, but was concerned about the use of the grounds for rodeo with new development happening in the immediate area. He thought that perhaps the Council should table the issue until the full Council could be present. Motion by Goodhue, seconded by Van Ryswyk to close the public hearing at 7:05 PM. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to table AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RODEOS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve the First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO RECYCLING FEES. Ordinance would increase recycling fees by 10 cents per household per month due to an increase from Metro Waste Authority. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SIDEWALK REGULATIONS. Goodhue expressed concern over those areas that have no sidewalks. Lent explained that in those years, the city would work on the areas with more sidewalk concerns that perhaps were not addressed previously due to time and monetary constraints. Motion carried unanimously on a roll call vote.

Motion by Van Ryswyk, seconded by Goodhue to approve First Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO THE CITY ADMINISTRATOR DUTIES. This ordinance allows the city administrator to approve part-time and seasonal hires within budgetary and legal constraints with exceptions for fire and library personnel. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081407 A RESOLUTION TO UPDATE AND APPROVE CREDIT CARD POLICY. The resolution increases the interim police chief credit card limit to $1000 and temporarily increases the park superintendent limit to $1,000 during the summer months. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017081408 RESOLUTION APPROVING FUND TRANSFERS. Motion carried unanimously on a roll call vote.

CITY ADMINISTRATOR REPORT: Lent reported on Work on NW water main is progressing steadily. The company should be installing pipe north of 72nd Ave this week. They will be on General Mills property in two weeks. They will be returning to do service lines, if not completed beforehand. The demolition of 25 School Street should be completed by the end of August. The 5th Street Culvert project began today. City was expecting the engineering service agreement from Snyder for the meeting on 28 August. City was waiting on cost from MidAmerican Energy for the Highway 5 median lights.

MAYOR AND COUNCIL REPORTS: Mayor Randleman reported that she and the city administrator received a binder that explained a lot about DART in preparation for being commission members representing City of Carlisle on the DART commission.

CITY ATTORNEY REPORT: No report

UPCOMING MEETINGS AND EVENTS: Nothing

INFORMATION: DART Post-Commission Meeting Email for August 2017

ADJOURNMENT: Motion by Goodhue, second by Van Ryswyk to adjourn at 7:20 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

                                               

Martha Becker, City Clerk

Special Carlisle City Council Minutes, 31 July 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Monday, 31 July, 2017; 6:30 P.M.

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand, Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker and Public Works Director, Steve O’Braza.

The Pledge of Allegiance was recited. 

CITIZEN PARTICIPATION: None 

OLD AND NEW BUSINESS & POSSIBLE ACTION

Motion by Goodhue, Seconded by Van Ryswyk to approve the Friends of the Poor (St. Vincent De Paul Society)Walk/Run Special Event on Carlisle Nature Trail, 30th September 2017. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by Merrifield to approve the swimming pool permit for 630 South 5th Street.  Motion carried unanimously on roll call vote.

The Council conducted interviews with Snyder and Associates and McClure Engineering Company for the 2018 School Street Project. After interviews, Mayor took public comments. Jerry Uhlman of 720 Cole Street expressed concerns about past sewer issues on School Street. O’Braza commented that the proposals include televising. Ralph Summers of 425 S. 8th Street pointed out that there was a significant difference between Snyder and McClure on completion of the project noting that according to Snyder’s time frame they will complete the job sooner.

Motion by McCulloch, seconded by Goodhue to hire Snyder and Associates as the engineering firm for the 2018 School Street Project. Ayes:  McCulloch, Goodhue, Merrifield. Nays: VanRyswyk, Hammerand.  Motion carried.

Lucas Casey and Ross Harris from Short Elliott Hendrickson (SEH) presented a power point presentation on the Annexation Study to Council. Casey noted that they spent around 6-8 weeks preparing the study phase and schedule. According to Harris there will be seven phases to the program however only phases one through three were discussed. Harris proposed putting together a list of around 30 residents to canvas and begin to outreach for the program. There was further discussion from Council and the consensus was to move forward with the outreach program outlined in phase three.

ADJOURNMENT: Motion McCulloch, second by Goodhue to adjourn at 9:53 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

 

 

 

Minutes, Carlisle City Council Regular Meeting, 24 July 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 July, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand Eric Goodhue and Rob Van Ryswyk constituting a quorum. Also present were City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost, Interim Police Chief Matt Koch, Library Director Stacy Goodhue and Electric Superintendent Donald Miller. City Attorney Robert Stuyvesant was absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented a Years of Service awards to the following employee:

Donald Miller; 25 years; Electric

CONSENT ITEMS:

Motion by McCulloch, seconded by Goodhue to APPROVE THE FOLLOWING CONSENT ITEMS:

    • Approve Regular City Council Minutes for 10 July 2017
    • Receive and File Planning and Zoning Minutes for 17 July 2017
    • Receive and File Board of Adjustment Minutes for 19 July 2017
    • Receive and File MEAN Financials for May 2017
    • Approve Class C Liquor License for La Villa Restaurant, 30 School Street
    • Set Public Hearing for Monday, August 14, 2017 at 6:30 PM for Amendment of Carlisle Zoning Ordinance Pertaining to Rodeo Grounds

Motion carried unanimously on roll call.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Van Ryswyk to approve bills in the amount of $137,975.46. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Goodhue to approve pre-authorized and EFT payments for 27 June-21 July 2017 in Amount of $177,564.73. Motion carried unanimously on roll call vote.

Scott Renaud from Fox Engineering spoke to Council regarding the change order for the NW water main extension project. There will be additional boring and shifting of the line to avoid telephone utilities. This will be cheaper than having CenturyLink move the utilities. The increased boring charge will be $10,500.00 in addition to the previously approved private service lines for a total change order cost of $42,600..

Motion by Goodhue, seconded by McCulloch to approve Resolution 2017072401 TO APPROVE CHANGE ORDER 1 FOR NW WATER MAIN EXTENSION PROJECT, in Amount of $42,600

Merrifield asked why this wasn’t noticed in the beginning. Renaud explained that the phone line was installed between the bid and the plan and was out of their control. O’Braza noted that it will be one foot inside the lot line. Motion carried unanimously on roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:39 P.M. Mayor Randleman opened the public hearing regarding the rezoning 30 Market Street from C-3 Central Business District to M-1, Restricted Industrial District. Lent noted that there were no written or oral comments submitted to city hall. There was no public present to speak on this item. Lent explained that this was a condition of selling the property to Iowa Concrete Leveling. About half of the surrounding properties were in an M-1 Restricted Industrial District.

Motion by Goodhue, Seconded by VanRyswyk to close the public hearing at 6:30 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to consider the first reading and waive second and third reading of Ordinance 726 AMENDING THE ZONING ORDINANCES OF THE CITY OF CARLISLE, IOWA 2014. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to remove from table an Ordinance Amending Provisions Pertaining to Animal Protection and Control. Motion carried unanimously on roll call vote.

Motion by VanRyswyk, seconded by McCulloch to consider the third reading of Ordinance 727 AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch, Goodhue, Hammerand. Nays: Merrifield. Motion carried.

Keith Weggen from CDA presented to Council the Scotch Ridge Business Park preliminary plat 1. The previous plat from several years ago has expired. Gary Norgard spoke to Council regarding property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. Norgard asked who would be responsible for the sewer and street and if they would be compensated for any loss of ground. Weggen commented that the road is centered on Norgard’s property line, split 50/50. Mayor asked about a building on the property and if it would be affected. Weggen replied that future right of way will affect the building owned by Norgard’s. Hammerand expressed concerns that if the plat was approved now it may have to be redone later if the agreement fell through. Renaud answered that a plat amendment would be done if that happened.

Scott Hill also spoke to Council on behalf of Norgards concerns Scott Renaud from Fox Engineering noted that in their review letter, it stated that the Norgards had been contacted about the plat.. Norgard’s said they had not been contacted. Weggen expressed an apology and said that this was his understanding. Council discussed the road width and the change from 31’ to 26’. Renaud replied that the 31’wide road was a request so that trucks could handle the corner better but that they are okay with the change to 26’. Weggen added that if the road width was increased to 31’ it would create a problem with the right of way on the south side of the road. Lent stated that if Norgard’s aren’t comfortable with the agreement and decline the city could do an amended plat.

Dean Anderson, 120 E School Street, expressed concerns about the road width from 31’ to 26’ because the road is not straight. Hammerand asked that if there was no parking allowed on that road if that would help. Anderson replied it would help some. Merrifield asked what P & Z approved for width and Weggen replied 26 feet.

Motion by Goodhue, seconded by Merrifield to approve the Scotch Ridge Business Park preliminary Plat 1 contingent to Fox Engineering’s comments from the July 13th, 2017 review letter with a 26-foot wide street. Motion carried unanimously on roll call vote.   Motion by Goodhue, seconded by Van Ryswyk to approve Resolution 2017072402, APPROVING THE FINAL PLAT FOR SCOTCH RIDGE PLAT 2, contingent to Fox Engineering’s comments from the July 13th, 2017 review letter. Motion carried unanimously on roll call vote.  

Weggen discussed with Council the site plan for the office park building to be constructed by Park Holdings. The angle of the building was discussed as well as the amount of metal on the rear of the building that would face the Norgard property. Weggen turned the discussion over to Joe Butler from Downing Construction, 2500 W 2nd Ave in Indianola. The recommendation from P&Z was to approve the metal being textured metal paneling with a stone wainscot/EFIS on both sides and the initial side wrap similar to Casey’s General Store. Butler noted that the site plan shown to Council had the metal exterior as the original V-Rib metal paneling due to the increased cost of the textured paneling.

Motion by Goodhue, seconded by McCulloch to approve the site plan as presented to Council and the requested waiver of less than 60 percent substantial material on the exterior. Motion carried unanimously on roll call vote.  

Council discussed counting glass as a substantial material under Carlisle Zoning Ordinance Section 165.12.C(2). Merrifield noted that Carlisle is the only community that does not accept glass as a substantial material. Butler commented that most communities want more glass coverage. Hammerand asked Lent to do a survey on what other communities do for glass coverage and to add maximum parking to the survey as well. Lent will bring his findings back to the next regular Council meeting for discussion.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072403 ACCEPTING PERMANENT STORM SEWER AND OVERLAND FLOWAGE EASEMENT FROM BEASLEY FARMS, INC. FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072404 sets the public hearing date for the lease-purchase agreement for the fire department radios and police vehicle repeaters.

Motion by Goodhue, seconded by Hammerand to approve Resolution 2017072404 FIXING DATE FOR A MEETING ON THE PROPOSITION TO AUTHORIZE A LEASE-PURCHASE AGREEMENT IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $150,000, FOR EQUIPPING THE FIRE AND POLICE DEPARTMENTS, ESSENTIAL CORPORATE PURPOSES, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. Motion carried unanimously on roll call vote

Lent explained to Council that Resolution 2017072405 sets the public hearing for the consideration of the sale of 30 Market Street. Motion by Goodhue, seconded by Merrifield to approve Resolution 2017072405 PROPOSING THE DISPOSAL OF AN INTEREST IN REAL PROPERTY (30 Market Street) with the public hearing on August 14th, 2017. Motion carried unanimously on roll call vote.

Council discussed the current Council pay. Lent provided Council with a comparison spreadsheet of what other cities pay their Council/mayor ranging in populations of 1,258 to 51,567. Merrifield commented that due to the amount of time it takes to investigate and research agenda items he would like to see the Council pay increase to $2,000.00 annually per Council member. Goodhue commented that he thought an increase had been built into the FY2018 budget. Council continued to discuss the increase and would like Lent to check the FY2018 budget to see if the increase was factored in. The Council pay ordinance will be put onto the next agenda.

Council discussed allowing utility vehicles on city streets. Merrifield asked that the item be tabled until the next meeting so more research can be done pertaining to the topic. Lent will put the item on the next agenda for further discussion.

Council discussed the current fireworks ordinance and did a review of the past 4th of July event. Hammerand discussed narrowing the dates to set fireworks off from July 1st through July 4th and would like to see the consensus of what the other Council members think. VanRyswyk noted that fireworks should end on the 4th of July and that the City needs to be more responsive to people who don’t like fireworks. McCulloch commented that he would like to see Council more sensitive to veterans and possibly help provide signage to put in yards noting that a veteran lives at that residence. Goodhue also commented that by narrowing the dates to July 1st through the 4th would put those dates in the middle of the week on certain years. Merrifield commented that he thought most citizens were in favor of the ordinance due to the amount of fireworks that were set off.  Lent will amend the fireworks ordinance and present it to the Council later for consideration.

DEPARTMENT REPORTS

− Police-

Motion by Hammerand, seconded by Goodhue to approve the purchase of two police vehicles in FY2018 budget in amount of $56,084. Goodhue inquired if the price on the vehicles included the outfit of the vehicles as well. Lent replied no but that there is a total of $130,000.00 budgeted for vehicles. Motion carried unanimously on roll call vote.

− Fire/Rescue-None.

− Electric-

Motion by Van Ryswyk, seconded by McCulloch to approve the hire of Dan Love, Electric Lineman at the rate of $22.96 per hour. Motion carried unanimously on roll call vote.

− Library-

Goodhue noted that this was the last week for summer reading program.  She will also begin putting stat sheets in Council’s packet each month.

− Parks and Recreation-Written report.

Frost informed Council that the South Park concession stand was broken into. Nothing was stolen but there was damage to the door. The last day the pool will be open is August 18th. She also noted that the bridge repairs are complete at South Park.

-Public Works-Written report

Motion by Goodhue, seconded by Hammerand to approve the hire of Anthony Rhinehart, Water/Sewer Laborer at rate of $17.00 per hour and  reclassify Shawn McKeever as Street Laborer at current rate of pay. Motion carried unanimously on roll call vote.

O’Braza informed Council that there was a substantial increase in water usage this past month.     They will be televising Veterans Memorial Drive to see if there is a broken pipe. Once they have the findings from McClure Engineering he will decide what to do. VanRyswyk inquired about the Des Moines River outlet. O’Braza is waiting to hear back from the DNR. O’Braza      complimented Frost on her work with the pool maintenance and upkeep. His department hasn’t hardly had to go there for repairs this year.

-City Hall/Finance/City Administrator-

Lent noted that he would like to change the way department heads report at the meeting. He   suggested that the department heads turn in written reports versus attending the meetings   unless they are needed. This will be done on a trial basis to see how it works. He also noted  that he will assume the role of hiring and firing part-time and seasonal help. An ordinance will be needed for Council to approve this change.

 

MAYOR AND COUNCIL REPORTS-

  • Mayor informed Council that there was a group approaching cities regarding the Welcome and Sanctuary city topic. Mayor asked that if approached we let them know that we are not    ready to address that issue yet.
  • Merrifield passed on that a citizen had complaints about a neighbors activities and that the Police department did a great job trying to resolve the problem.
  • McCulloch noted that he attended the Chamber business meeting and to remind everyone not to miss opportunities for new business.
  • Van Ryswyk thanked Ronda Frost and the 4th of July Committee for all their hard work for a successful 4th of July.

CITY ATTORNEY REPORT-None

UPCOMING MEETINGS AND EVENTS –

There will be a special City Council workshop on July 31st at 6:30 PM at the Carlisle City Hall.

INFORMATION

DART Post-Commission Meeting Email-11 July 2017

MPO Update Email Dated 20 July 2017

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 8:56 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Special Meeting, 17 July 2017

CITY OF CARLISLE

SPECIAL CITY COUNCIL MEETING MINUTES

Monday, 17 July, 2017; 6:00 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch, Doug Hammerand and Rob Van Ryswyk constituting a quorum. Absent was Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent and City Clerk Martha Becker. Mayor Randleman called the meeting to order at 6:00 P.M.

The Pledge of Allegiance was recited.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, seconded by Hammerand to approve the hire of Logan Fredell as a lifeguard at $9.00 per hour retroactive June 23rd 2017.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Merrifield to approve the hire of Claire Birchmeier for concessions at $7.50 per hour retroactive June 23rd, 2017. Motion carried unanimously on a rollcall vote.

Motion by VanRyswyk, seconded by McCulloch to compensate Diane Wallace, bus driver, in the amount of $238.50. Motion carried unanimously on a roll call vote.

Zach Young from the MPO presented information to Council regarding the sidewalk program. Mayor noted that MPO is contracted at $40.00 per hour and that an awarded AARP Grant will go towards this cost.

Young informed Council that the sidewalk committee has met four times to review the existing ordinance and look sidewalk ordinances from other cities as models.

The following changes were proposed:

136.01

Complete street policy was added in.

136.02

Pedestrian Friendly and Walkability: added crosswalks, trailheads and transportation.

Mayor noted that the sidewalk and trailhead will have a dual purpose. For example, if there is snow on the trail, the abutting property is responsible for the removal. The width minimum for residential is five feet and commercial is ten feet.

136.03

Added language to include the trail and a 48 hour notice to remove snow.

136.06

Annual inspections of sidewalks will be done by zone and on a five year cycle. Sidewalks in need of immediate repairs can be repaired outside of the annual cycle. A timeline was included as well.

136.07

Added order of repairs

136.08

Property owners are not responsible for ADA approaches to sidewalks.

136.10

Added replacing sidewalks in existing neighborhoods.

There was further discussion by Council regarding the proposed changes to the sidewalk ordinance.

Council and Mayor thanked the sidewalk committee for their time.

Lent discussed with Council that the main question that the committee asked was what they would require. He explained that if just one panel on the sidewalk or less than 50% was to be repaired than they would require a four foot wide minimum replacement section. If more than 50% of the sidewalk was to be repaired than the requirement would be 5 foot wide. The fact that there are a few 3 foot sidewalks was brought up and what width they would need to be to stay compliant. There was further discussion from Council regarding the width requirement. Any 3-foot sidewalk replacement would need to be 4-feet wide to be compliant.

Lent noted that Zone 1 would need to be looked at to determine what was needed for repairs as well as sidewalks that go nowhere. He will investigate what needs repaired and the committee will bring their findings back to Council. He will also keep track of where they need sidewalks and how to approach that.

Lent spoke to Council regarding FY2017 sidewalk funds and possibly installing a sidewalk from North Park to north of the bridge. Lent noted that we are one year into collecting LOSST revenue and since we are just starting the sidewalk program there will be some funds for work to be completed. McClure engineering put together some figures to run a sidewalk along North Park from the bridge at 10-foot wide. The cost would be about $120,000 which would cause us to go out for bid as it is more than what the city has. Lent recommended to install a sidewalk trail from the bridge to the first driveway south of the bridge. There was further discussion from Council. The concensus was to not take action on this item at this time since there were several other areas that the sidewalk money could be spent.

ADJOURNMENT: Motion by Hammerand, second by VanRyswyk to adjourn at 6:47 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 10 July 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 10 July, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members, Drew Merrifield, Dan McCulloch and Doug Hammerand constituting a quorum. Absent was Eric Goodhue and Rob Van Ryswyk. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost and Lt. Matt Koch. Library Director Stacy Goodhue and Electric Superintendent Don Miller were absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

The Mayor presented Years of Service awards to following employees:

Matt Koch                   10 years                       Police Department

Dylan Knudsen           10 years                       Public Works

Ray Walker                 10 years                       Electric

 

CONSENT ITEMS:

Motion by Hammerand, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 26 June 2017
  • Approve Setting Public Hearing for Sale of Property at 30 Market Street for Monday, July 24, 2017 at 6:30 PM
  • Approve RESOLUTION 2017071001TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY EMERGENCY MANAGEMENT COMMISSION
  • Approve RESOLUTION 2017071002 TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY EMERGENCY MANAGEMENT COMMISSION
  • Approve RESOLUTION 2017071003 TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE WARREN COUNTY E911 SERVICE BOARD
  • Approve RESOLUTION 2017071004 TO APPOINT A MEMBER AND ALTERNATE MEMBER(S) TO THE POLK COUNTY E911 SERVICE BOARD
  • Approve RESOLUTION 201707106 TO APPROVE TAX ABATEMENT FOR CONSTRUCTION OF A NEW RESIDENTIAL DWELLING (David Sprouse, 1200 Blue Bonnet Drive) contingent that all the information be filled out on the application.
  • Approve RESOLUTION 2017071005 TO APPROVE TAX ABATEMENT FOR CONSTRUCTION OF A NEW RESIDENTIAL DWELLING (Aaron and Caitlin Kissinger, 1120 Juniper)
  • Receive and File MEAN Audit for FY2017
  • Receive and File MEAN Financial Statements for April 2017Discussion took place on the tax abatement application for 1200 Blue Bonnet Drive. Hammerand asked why the applicant put N/A on three of the questions on the abatement form. Stuyvesant replied that he was getting that information from the applicant. There was discussion from Council that the application needed to be filled out in its entirety. Merrifield questioned why the application does request a date and would like that added to the form.

Ayes: McCulloch, Hammerand. Nays: Merrifield.   Motion carried on roll call vote.

 

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by McCulloch, seconded by Hammerand to approve bills in the amount of $91,125.50. McCulloch noted that the 3E invoice should have been charged to the Water fund and not the Road Use Tax fund. O’Braza replied that he erroneously charged the invoice to the wrong account.  The changes will be made to correct the funds. Motion carried unanimously on roll call vote.CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Elizabeth Presutti, the Executive Director of DART presented the DART governance and 28E agreement to Council. Presutti informed Council of four primary changes to the agreement which are representation, voting, committees and officers. Presutti also noted that they will review the composition of the Commission after two years. Mayor asked about the possible timeframe of funding. Presutti replied that DART has hired a consultant to review the funding and that will take place this summer. This does not change the withdrawal status.

Merrifield asked when the two year review of the composition of the Commission will start and Presutti answered that it will start in October 2017. Merrifield also asked about the consultants that are doing the funding review.  Presutti responded that they are looking for options that allow for growth and a funding source that has growth. The consultants will be looking at a variety of options to model from. The consultants are experts at funding and modeling.

McCulloch inquired about the withdrawal terminology and Presutti confirmed that the withdrawal status has not changed. McCulloch also asked about the buy down property tax rate that was mentioned in the agreement. Presutti noted that if a community wants to contribute dollars from another source like their general fund, they can buy it down with their property tax rate. The City of Des Moines has a fund that can only be used for transit and they take a portion of that money every year and they buy down their rate.

Motion by Hammerand, Seconded by Merrifield to approve RESOLUTION 2017071007, AUTHORIZING THE APPROVAL AND EXECUTION OF AND DELIVERY OF THE SUBSTITUTED AND RESTATED 28E AGREEMENT OF THE DES MOINES REGIONAL TRANSIT AUTHORITY. Hammerand asked if the resolution doesn’t pass will it be tabled and Stuyvesant answered yes. Motion carried unanimously on roll call.

Mayor spoke to Council about the resolution to select a person to serve as commissioner and an alternate for DART. The Mayor and Lent will serve as commissioner and alternate. McCulloch asked when the meetings were held and Presutti replied that they are on the 1st Tuesday of the month at 12:00 p.m. Mayor issued an invitation to attend the meetings regarding the process with consulting firm as they are public meetings. Merrifield asked when those meetings were held and Presutti noted they would be held the end of July, the beginning of September, and the beginning of October. Merrifield also asked about the cost of study and Presutti answered $150,000.00.

Motion by Hammerand, seconded by Merrifield to approve RESOLUTION 2017071008 SELECTING PERSONS TO SERVE AS COMMISSIONER AND ALTERNATE FOR THE DES MOINES REGIONAL TRANSIT AUTHORITY (DART). Motion carried unanimously on roll call vote.

Lent spoke to Council about implementing a policy for the private service line installation payback which in connection with the NW water main project. Mayor noted that Council would be formalizing something that they had consensus on. Merrifield asked if this was on the five year sliding scale and Lent replied yes. Stuyvesant asked for clarification of the policy. Lent explained that the first year to hook up was free and each year after the first year, homeowners will be paying according to the sliding scale. Mayor asked that once approved that the policy and the sliding scale be mailed to each homeowner affected. Doug Walker of 7650 SE 52nd Street asked what the anniversary date will be for the first year hook up. Council replied that it will start when the project is completed.

Motion by McCulloch, seconded by Hammerand to approve the Policy for Private Water Service Line Payback In Connection With NW Water Main Project. Motion carried unanimously on roll call vote.

Stuyvesant provided Council with a drawing and legal description of the trail section denoting the easement to be donated by the Fleming family for the Carlisle Nature Trail. Merrifield asked if the easement was granted as a stipulation of the trail. Stuyvesant replied that it is an easement and not a deed. McCulloch asked who maintains the trail and Stuyvesant replied that the City does. Hammerand asked about hunters and how that would affect the trail users. Stuyvesant said the city cannot control what happens on the private property surrounding the trail.

Motion by McCulloch, seconded by Hammerand to approve Resolution 2017071012 to Accept Trail Easement from Danamere Farms, Inc. subject to hearing from Fleming’s attorney. Motion carried unanimously on roll call vote.

Lent explained to Council that the city was awarded a Derelict Building Grant through the Iowa Department of Natural Resources and that the city will enter into an agreement with IDNR for the program. The grant will be used towards deconstructing the building at 25 School Street. The city will receive a minimum amount of $3,346.25 and up to $6,692.50 as more material is recycled and diverted from the landfills. Lent will work with the contractors on the project.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071009 APPROVING AGREEMENT WITH IOWA DEPARTMENT OF NATURAL RESOURCES TO DECONSTRUCT BUILDING AT 25 SCHOOL STREET. Motion carried unanimously on roll call vote.

Lent went over the budgeted year end transfer of funds for FY2017 with Council.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071010 APPROVING CERTAIN TRANSFERS OF FUNDS. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by McCulloch to approve RESOLUTION 2017071011 APPROVING AGREEMENT REGARDING THE USE OF THE CITY OF CARLISLE COMMUNITY HALL BY THE WARREN COUNTY NUTRITIONAL PROGRAM. Motion carried unanimously on roll call vote.

Motion by Hammerand, seconded by Merrifield to Table the Third Reading AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Motion carried unanimously on roll call vote.

Council discussed how the first 4th of July proceeded under the new fireworks ordinance.  Hammerand asked that the discussion and review of the fireworks be added to the next regular Council meeting. Lt. Koch spoke to Council regarding complaints received about fireworks. Koch noted that the biggest complaint was that people were not aware of the fireworks time and date restrictions. The majority thought it was ending on the 4th and not extended to the 8th of July. Hammerand expressed that he thinks our window is too wide and that fireworks should be limited to July 1st-July 4th. Merrifield expressed that he thought the 4th went fairly well. He received two complaints but citizens were not willing to make their names public. Merrifield noted that he doesn’t think complaints should be legitimate if no names are given. Mayor said she received one complaint about smoke. McCulloch said the EPA sent out a warning about health conditions regarding excessive smoke. Lent replied that he received a complaint via the City’s Facebook page from Travis Goldsberry. He also noted that Facebook postings indicated that some dogs ran off due to the noise. McCulloch asked if the low attendance at the 4th of July fireworks in the park was down due to people being able to let off their own. Frost didn’t feel that that was a contributor. Mayor asked if the complaints were on the 4th.  Koch replied that most complaints were before and after the 4th.

 

DEPARTMENT REPORTS

− Police-Written Report:

Motion by Hammerand, seconded by McCulloch to consider Approval of Mayor’s Appointment of Lt. Matt Koch as Interim Police Chief at Annual Salary of $76,027.00 retroactively to June 27th 2017. Motion carried unanimously on roll call vote

Koch spoke to Council about Shelly Nelson returning to work for the city. Nelson indicated she would like to come back full time. Lent noted that her rate of pay will need to be changed to $17.93 for FY18. McCulloch asked if her benefits were going to be reset. Merrifield also asked if her length of time was accumulative or would she start over. There was discussion that her benefits would be reset. Frost noted that for associate moral this might be misunderstood.

Motion by Hammerand, seconded by Merrifield to consider Approval of Hire of Shelly Nelson as Full-time Records Clerk at Rate of $17.93 per hour Retroactively to July 3, 2017 and that benefits will be reset. Motion carried unanimously on roll call vote.

Council discussed declaring the 2010 Ford Explorer as surplus property and be transferred to the Parks department. Frost explained that the Parks department has a truck that has been used by the Beautification Committee to water flowers. The truck has broken down several times. Frost said the Parks Department will take the Explorer and Frost’s current truck would be used by the Beautification Committee. Merrifield noted that he wants to make sure trucks are in safe operating condition before they move from one department to another.

Motion by Hammerand, seconded by McCulloch to Consider Declaring 2010 Ford Explorer Surplus Property and Transfer to Parks Department. Motion carried unanimously on roll call vote

− Fire/Rescue- Chief Glover was not able to attend the meeting. They are workig on the proceedings for the new radios. Merrifield asked about the concrete in front of Fire Department where someone fell. Lent said the sidewalk is being fixed. O’ Braza mentioned that they will cut the section of concrete and feather it out.

− Electric- Written Report- There are some issues with the highway traffic lights which was addressed in Millers report.             Miller will most likely have the approval of the new hire on the next agenda. McCulloch   asked about the street lights west of town to link Gateway and Carlisle. McClure is       working on this.

− Library- No report.

− Parks and Recreation-Written Report.

Frost said the pool has been very busy and they have only had one rain day. Merrifield asked       what other cities charge for pool admission and Frost replied around $7.00 per person. Mayor inquired about the recent police call to the pool. Frost noted that it was taken care of. There will be a Read and Swim on Saturday the 15th and Movies at the Pool on July 21st.         Frost also updated Council about the August 5th run that will take place. The July 1st race        went well. Hammerand mentioned that they had several out of town people that didn’t          know about the trail and he felt it was good coverage for the city. McCulloch asked that        Frost do a comparison on the new chemical machine from the previous machine.    Frost gave             a kudos to the Public Works department for mosquito control. She had no complaints        about mosquitos at North Park.

-Public Works-

Mayor let Council know that the committee for the School Street Project met with the engineering firms and they picked two firms; McClure and Associates and Schneider and Associates. Lent proposed that Council meet with the two firms at a special meeting. Lent asked for some time at the special meeting for the annexation to be discussed. Motion by Hammerand, seconded by Merrifield to approve the School Street Engineering Proposals and Set a Special Workshop for July 31st at 6:30 to discuss firms and the annexation. Motion carried unanimously on roll call vote

O’Braza informed Council that he had his first progress meeting on the new water line installation and that things are going well. Stuyvesant expressed concerns that Veterans Memorial Drive is undermining. O’Braza will check with McClure to see where they are at with checking that area. There was further discussion from Council on how to fix the undermining. O’Braza wants to see what McClure comes up with before making a decision on how to fix it. McCulloch asked if the previous work was under warranty when they mud jacked. O’Braza replied that the mud jack needs to be mixed properly in order for it to work. McCulloch expressed that he was happy to see potholes getting filled. O’Braza also mentioned that they were in the process of getting the hotbox installed. McCulloch employed full disclosure that he had been in contact with the Mayor and Lent about refilling holes. He would like to see construction to fix the holes rather than just filling them. Lent replied that the streets are a problem and LOSST money will be used in FY18 to start street repairs.

-City Hall/Finance/City Administrator-Lent noted that he is preparing for the upcoming audit. He let Council know he will be out of the office Wednesday through Friday and that Martha Becker and Shalee Crispen will be attending Clerks School in the next two weeks.

MAYOR AND COUNCIL REPORTS-

Merrifield mentioned the Isley project and asked that we do whatever we can do to keep project moving along. He also noted that an email correspondence pertaining to DART stated “if we wish to withdraw from DART…” and Merrifield felt it should have been worded to state that we are withdrawing. Merrifield would like UTV’s /ATV’s to be added to the next regular Council agenda. Hammerand expressed concerns on how ATV’s would be used within the city limits. Merrifield also noted that he observed the trucks in Avon for the Wind2Rail project. The time for the lead vehicle to pull onto the road and where truck entered the bypass was 4 minutes 28 seconds. Merrifield also asked that Council pay be put onto next regular Council agenda. Merrifield noted that he was misinterpreted in a discussion that the fire department will go back to manually lighting off fireworks vs lighting them electronically. They will not go back to manual. Frost noted that she heard all positive things about the fireworks display. Hammerand asked why the city didn’t use an outside company to set off fireworks. It was noted that the city was too late in getting a request to the company. Hammerand asked who contacts the fireworks company and Merrifield answered that it would be the Fire Chief. Merrifield also noted that there were no injuries this year from setting off the fireworks.

Hammerand expressed thanks to Ronda Frost, Julie Baker and Joe Knapp for all their hard work to make the 4th of July happen.

McCulloch would like to talk about streets in the future. McCulloch mentioned that Carol Isley said the parade crowd was three people deep this year in contrast to past years when it was just one or two people deep. McCulloch expressed thanks to Ronda Frost for the efforts and hard work towards the 4th of July. McCulloch also brought up the Western Gateway transition into Carlisle.

CITY ATTORNEY REPORT-Stuyvesant let Council know he would not be at the next regular meeting.

UPCOMING MEETINGS AND EVENTS – There will be two special Council meetings on the 17th and 31st in July. There is also a chamber associate meeting tomorrow from 5:00-6:30 p.m. at Cal’s. 

INFORMATION

  • Report on Economic Impact of Arts in Des Moines Region shows are arts increase in economic development.
  • MPO Press Release Concerning Water Trails Engineering Study

 

ADJOURNMENT: Motion by Hammerand, second by Merrifield to adjourn at 8:42 P.M. Motion carried unanimously on a roll call vote.

 

________________________________

Ruth Randleman, Mayor

 

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Meeting, 26 June 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 26 June, 2017; 6:30 P.M.      

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Drew Merrifield, Dan McCulloch and Eric Goodhue constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Parks and Rec Superintendent Ronda Frost and Police Chief Eric Spring. Library Director Stacy Goodhue and Electric Superintendent Don Miller were absent. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch to APPROVE THE FOLLOWING CONSENT ITEMS:

Goodhue asked if the special events were going to be on Veterans Memorial Drive only and Lent replied that they would be.

-Approve Regular City Council Minutes for 12 June 2017

− Receive and File Year-to-Date Treasurer’s Report

− Receive and File Planning and Zoning Commission Minutes for 19 June 2017

− Approve Hire of Max Kompsie at Aquatic Center Concessions at $7.25 per hour Retroactive to 8  May 2017

− Approve Resolution 2017062601, A RESOLUTION CERTIFYING POPULATION OF ANNEXED TERRITORY

− Approve Special Event Request for Friends of Carlisle Parks 10k Run on Carlisle Nature Trail, 5 August 2017

− Set Public Hearing for Monday, July 24, 2017 at 6:30 PM for Rezoning of 30 Market Street from C-3. Central Business District to M-1, Light Industrial District.

− Set Public Hearing for Monday, July 24, 2017 at 6:30 PM for Amendment of Carlisle Zoning Ordinance Pertaining to Rodeo Grounds.

− Approve Special Event Application for Heather Eschelman, 1255 Veterans Memorial Drive, July 8, 2017 from 4:00 PM to 11:00 PM.

Motion carried unanimously on a roll call vote.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by VanRyswyk to approve bills in the amount of $180,915.51.

Goodhue asked about the costs of sheltering an animal through our current contract and that it seemed high. Other options would include taking animals to the ARL or having a City shelter, but both options would likely cost more. He also asked about the credit card policy for Parks and Rec and if there was something that could change so Ronda Frost does not have to pay out of pocket for concession supplies and then wait for reimbursement. Lent replied that she can use his credit card in addition to hers to help pay for items. He also suggested increasing her card amount in the summer. Frost said it is hard to purchase concession items ahead of time due to a lack of storage space.

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded VanRyswyk by to approve pre-authorized disbursements for 23 May 2017 through 23 June 2017.

Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Council discussed the parking of vehicles at 3 Grant Street, 3 School Street and 3 ½ School Street by S & B Auto. The increased parking has been limiting access to certain properties.

Included in the council packet was a recent letter that was sent to S & B Auto regarding the parking as well as minutes from 2006 reflecting that cars were only to be parked in front of S & B Auto on Grant Street. Goodhue asked if anyone has complained about limited access to their property and Lent replied that he hasn’t heard anything since the letter was sent. VanRyswyk replied that James Oil could not get back to their tanks on Saturday because a transport truck was blocking the way and no one from S & B Auto was there to move it. Belkis Sinanovic, owner of S & B Auto commented that there were several pot holes on his street and would like those fixed. O’Braza said they will make a better effort to fix them. Elma Sinanovic, owner of S & B Auto told council that they have permission from other property owners to park on both the east and west side of the property. Mayor noted that the issue at hand is the access to other properties due to the amount of cars parked in the area. Mayor asked if they needed the extra space and Sinanovic replied they do in order to expand the business.  Lent suggested that the topic be tabled so all properties owners could talk about the situation.

Motion by Goodhue, seconded McCulloch to table the parking of vehicles at 3 Grant Street, 3 School Street and 3 ½ School Street. Motion carried unanimously on roll call vote.

Council discussed the approval of construction plans for Plat 6, Danamere Farms which calls for 40 new lots. The Planning and Zoning Committee voted to recommend approval of the construction plans at their meeting on June 9th.  Fox Engineering asked that two items be addressed.  One was for some of the lots to drain sump pumps into the storm sewer rather than across the trail and the other item was an updated landscape plan. Brad Brockman from McClure Engineering and Joe Pietruszynsk from Hubbell Realty presented the changes to council. Brockman explained that a detention basin will be put into the southwest section of the development to catch the water before discharge to slow down the flow as well as putting a grass strip along the trail.  Lent asked about timeframe of when they would begin the construction of the basin because of an upcoming 10k run that will take place on the trail.  Pietruszynsk suggested to re-route the run to avoid the construction. Mayor asked about the landscape plan and Pietruszynsk commented that the plantings will be consistent in type to avoid separate care for various types of prairie grasses. Jon Gade from Fox Engineering spoke to council about the discussion of the sump pumps and landscaping that was brought up in the Planning and Zoning meeting. Gade also mentioned that the timing of the trail removal for the basin construction will be noted. Gade spoke to council about emergency vehicle access and that the trail will be 10 foot wide and paved for ingress and egress of emergency vehicles. Merrifield asked if trail would handle EM response vehicles. Gade said it should but if there are concerns about it Council should take a look at that on the plan. McCulloch asked if the issue of water pooling on Juniper had been addressed. McClure Engineering shot the variance to the areas and they are complacent. Pietruszynsk noted that there was a silt sock that was clogged which caused some of the backup.

Motion by Goodhue, seconded by Merrifield to approve construction plans for Plat 6, Danamere Farms Subject to Fox Engineering review letter of June 15, 2017. Motion carried unanimously on roll call vote.

Lent spoke to council regarding the meeting with Hubbell Realty concerning the proposed agreement for electrical service installation in Plat 6, Danamere Farms. The agreement reached is to have Hubbell pay for $23,000.00 towards labor cost and the city will pay around $40,000.00 for the cost of material. The city will receive a credit of around $39,600.00 from MEAN which will help pay for the cost of materials. Stuyvesant will create the agreement for the next meeting.

At 7:10 P.M. Mayor Randleman opened the public hearing regarding the rezoning of 335 Garfield Street from M-1, Limited Industrial District to M-2, General Industrial District. Lent noted that there were no written or oral comments submitted to city hall. Martin Grading is working to install a three fuel tanks at 335 Garfield. M1 areas would require that the tanks be buried under ground. By rezoning to M2, they will be able to have the tanks above ground. McCulloch asked what was to be stored in the tanks and Lent replied gas and diesel.

Motion by Goodhue, Seconded by VanRyswyk to close the public hearing at 7:11 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to consider the first reading and waive second and third reading of Ordinance 723, AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF CARLISLE, IOWA 2014 (335 Garfield Street Re Zoning). Motion carried unanimously on roll call vote.

At 7:12 Mayor Randleman opened the public hearing regarding the sale of fireworks as a special use permit in C-2 Highway commercial Districts. Lent noted that there were no written or oral comments submitted to city hall. Council asked about pending lawsuits that were in the news and if that would happen here. Lent replied that those lawsuits were subject to people being restricted to non-retail areas where they can sell fireworks. The proposed ordinance was to allow sale of fireworks in C-2 Highway Commercial Districts.

Motion by Goodhue, Seconded by McCulloch to close the public hearing at 7:15 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by McCulloch to consider the first reading and waive second and third reading of Ordinance 724, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SEPCIAL USE-FIREWORKS SALES. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the recommendation on the Plat of Survey for Gerald and Karen Randleman, PT of Parcel A, E ½ Section 2, T77N, R23W, Warren County, Iowa (within 2-mile jurisdiction area for City of Carlisle). Motion carried unanimously on roll call vote.

Council discussed the acceptance of easements for the 5th Street Culvert project. Goodhue asked why there was a cost different between easements for the Doss’s and Adolf’s. Justin Miller from McClure Engineering stated that the Doss’s were hesitant about the easement and paid to have an attorney look at the easement agreement and the city is reimbursing them for that cost. Mayor asked if it was normal to have such different discrepancies between property owners. Jeff Schug from McClure engineering noted that this is normal and something they see. McCulloch asked Stuyvesant about abstaining from the vote due to personal dealings with one of the property owners. Stuyvesant said it was not necessary.

Motion by VanRyswyk, Seconded by Goodhue to approve Resolution 2017062602, A RESOLUTION ACCEPTING EASEMENTS FOR THE 5TH STREET CULVERT PROJECT FOR THE CITY OF CARLISLE, IOWA AND APPROVING THE SETTLEMENT AGREEMENT RELATED TO SAID PROJECT. Ayes: VanRyswyk, McCulloch, Goodhue. Nays: Merrifield. Motion Carried.

Items for $720,000 Water Revenue Capital Loan Notes, Series 2017B:

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017062603, A  RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA, TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REISTRAR AND TRANFER AGENT AGREEMENT AND AUTHORIZING THE EXECTION OF THE AGREEMENT. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by Merrifield to approve the Approval of Tax Exemption Certificate. Motion carried unanimously on roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017062604, A RESOLUTION APPROVNG AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $720,000 WATER REVENUE CAPITAL LOAN NOTES, SERIES 2017B, OF THE CITY OF CARLISLE, STATE OF IOWA, UNDER THE PROVISIONS OF THE  CITY CODE OF IOWA AND PROVIDING FOR A METHOD OF PAYMENT OF THE  NOTES. Motion carried unanimously on roll call vote.

Mayor spoke with Council about the sidewalk committee and the MPO. Lent explained that he would like to set up a workshop with Council to speak about the proposed changes to the Sidewalk Ordinance. Lent stated that the city will pay for the handicap ramps but the citizen is responsible the sidewalk repair itself. If the property owner is assessed for sidewalk repairs the money will come out of the city’s pocket until assessments have been received by the county.

Motion by Goodhue, seconded by McCulloch to set the sidewalk discussion workshop for July 17th at 6:00 pm in the council chambers at City Hall. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to Remove from Table an Ordinance Amending Provisions Pertaining to Animal Protection and Control. Motion carried unanimously on roll call vote.

Council Member Hammerand was contacted via phone by Lent at 7:44 pm to participate in the meeting.

Motion by McCulloch, seconded by VanRyswyk to consider the second reading and waive the 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch and Hammerand. Nays: Goodhue and Merrifield. Motion to waive the 3rd reading did not pass.

Motion by McCulloch, seconded by VanRyswyk to consider the second reading and not waive the 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL. Ayes: VanRyswyk, McCulloch and Hammerand. Nays: Goodhue and Merrifield.

Motion carried.

DEPARTMENT REPORTS

− Police-Written Report. Motion by Goodhue to accept Shelly Nelson’s resignation as Police Clerk/Records Specialist, seconded by Van Ryswyk. Motion carried unanimously on roll call vote.

− Fire/Rescue-Lent spoke to council about the Motorola Radio lease-to-own agreement. Council can expect to see proceedings for the purchase and that it may take more time than originally thought due to the fact that the radios will have to be financed. The open house went well and there was television coverage from Channel 13. Goodhue asked about the financing of the radios and asked why we needed to go through Ahlers and Cooney.  Lent replied that it is best for Ahlers to take us through the appropriate steps because of the type of financing that is involved.

− Electric- No report

− Library- No report.

− Parks and Recreation-Written Report and 2017 Pool Inspection Report.  Frost expressed that she was pleased with the 2017 pool inspection.  She noted that Mary Grace Wachal put forth a lot of effort to help make the inspection a success.  The two items that needed addressed on the inspection were separate soap dispensers for handicap use in the stalls and an action plan for chemical spills. Goodhue commended Frost on a job well done for the inspection. Frost asked that there be increased Police staff on the 4th of July after 7 pm at north park.

-Public Works-O’Braza let council know that they roughed in the in parking lot at the nature trail. Merrifield asked if they used the full amount of rock and O’Braza replied no. He also noted that they would not be using the barrier fabric under the rock as it becomes a mess if caught by the snow plow.

-City Hall/Finance/City Administrator-Lent informed council that he was working on a policy for the private water service lines.. Martha Becker and Shalee Crispen will be attending Clerks School the 3rd and 4th week of July. The cost of the school will be paid for by grants that were awarded to them. O’Braza noted that he spoke with homeowners regarding the water line extension. Goodhue replied that he spoke with a homeowner as well and would like to see more communication to residents about upcoming projects. Lent noted that he would work to provide more communication, although a couple of flyers and workshops had previously been provided on this particular project.

MAYOR AND COUNCIL REPORTS-

Merrifield mentioned that the Wind2Rail operation must be running smoothly as he has not received any phone calls about it.

Goodhue wished everyone a safe and happy 4th of July.

Mayor encouraged the council to take a survey available by MPO. She also noted that BRAVO has a report that council should read.  Mayor touched on the Federal Highway Administration and that may approve designating the bypass as an interstate.

CITY ATTORNEY REPORT-No report.

UPCOMING MEETINGS AND EVENTS – Nothing.

INFORMATION

  • Lent updated council on the CurbIt! Recycling rate. Rate will increase by .08 cents.

Good and Welfare:

McCulloch expressed his appreciation to Frost for her work through Parks and Rec.

Mayor gave a pre-thank you to the 4th of July committees and to Hammerand for the upcoming race.  Merrifield thanked Frost for her volunteer time on the 4th of July committee.

Motion by Merrifield, seconded by Good to enter into closed session at 8:10 P.M in accordance with Code of Iowa Section 21.5 (i.) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Hammerand was present via phone. Council received a written request by Spring to enter into closed session.

Motion by VanRyswyk, seconded by Goodhue to enter into open session at 8:27 P.M.

Motion carried unanimously.

Mayor Randleman called the meeting back to order at 8:27 and asked for any action. Motion by Merrifield, seconded by Hammerand to present a general release to Spring pending his opportunity to review the agreement and that Spring’s separation date will be June 26th, 2017. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by VanRyswyk to adjourn at 8:33 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Meeting, 12 June 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 12 June, 2017; 6:30 P.M.      

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob Van Ryswyk, Drew Merrifield, Dan McCulloch and Eric Goodhue constituting a quorum. Absent was Doug Hammerand. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, City Clerk Martha Becker, Public Works Superintendent Steve O’Braza, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Police Chief Eric Spring, and Library Director Stacy Goodhue. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS excluding the approval of the Class B Liquor License for El Carretero for further discussion:

  • Approve Regular City Council Minutes for 22 May 2017
  • Receive and File Park Board Minutes for 8 May 2017
  • Receive and File Mayor’s Public Safety Committee Minutes for 6 June 2017
  • Approve Change of Ownership for Class C Beer Permit for Casey’s General Store#14, 105 HWY 5
  • Approve Class C Beer Permit for Casey’s General Store #14, 105 HWY 5
  • Approve Cigarette Permit for Dollar General, 1015 Bluestem Avenue
  • Approve Swimming Pool Permit Application for Kevin and Maggie McCray, 1930 Normandy Drive
  • Approve Swimming Pool Permit Application for Sheila Gentosi, 435 N 9th Street
  • Approve Tax Abatement Application for John and Tiffany Kamerick at 1135 Juniper Drive
  • Approve Tax Abatement Application for Heartland Co-Op at 5550 64th Avenue
  • Set Public Hearing for Rezoning Application (M-1 Light Industrial to M-2 General Industrial) for 335 Garfield Street on 26 June 2017, 6:30 PM at Carlisle City Hall, 195 N 1st Street
  • Set Public Hearing at 6:30 PM on Monday, June 26, 2017 at Carlisle City Hall for Fireworks Sales zoning ordinance

Motion carried unanimously on a roll call vote.

Council discussed concerns regarding the approval of the Class B Beer liquor license for El Carretero. Chief Spring spoke to Council about the last rodeo that was held and his concerns that the event was a concert and not a rodeo which is a violation of the special use permit they applied for. Spring expressed other concerns that there were several thousand people at the event without a medic on site. Heavy traffic and parking on private property was also discussed.   Stuyvesant noted that it is difficult to have a liquor license removed. Mayor recommended that the Council approve the license and deal with the events as one offs instead.

Motion by Van Ryswyk, Seconded by McCulloch to approve the Class B Beer Liquor License for El Carretero. Ayes: Van Ryswyk, McCulloch Merrifield. Nays: Goodhue. Motion Carried.

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by McCulloch to approve bills in the amount of $75,678.51. Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Bruce Selby of 7322 SE 52ND Street spoke to Council regarding the past event at El Carretero. He expressed concerns about the noise, traffic and a loose horse.    

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, seconded by Goodhue to consider Resolution 2017061203, A RESOLUTION AMENDING THE RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Motion carried unanimously on roll call vote.

Susan Gerlach and Jennifer Smith from PFM spoke to Council regarding the proposal to purchase a water revenue capital loan note in the amount of $730,000. Gerlach provided Council with the city’s water enterprise funds on a cash-flow analysis spreadsheet depicting projected rate increases.

Motion by Goodhue, seconded by VanRyswyk to approve Resolution 2017061204, A Resolution Directing the Acceptance of a Proposal to Purchase $730,000 (DOLLAR AMOUNT SUBJECT TO CHANGE) WATER REVENUE CAPITAL LOAN NOTES, SERIES 2017B.

Motion carried unanimously on roll call vote.

Lent explained to Council that several cities have gone to an agreement with their county treasurer to withhold car registration if parking tickets are left unpaid for an extended period of time. The agreement would also include snow ordinance violations.

A motion was made by Goodhue, seconded by McCulloch to approve Resolution 2017061205, A RESOLUTION APPROVING PARKING TICKET ENFORCEMENT AGREEMENT BETWEEN THE CITY OF CARLISLE, IOWA AND THE COUNTY OF WARREN, IOWA. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by Merrifield to table the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISION PERTAINING TO ANIMAL PROTECTION AND CONTROL. Motion carried unanimously on roll call vote.

Motion by Goodhue Seconded by Merrifield to consider the First Reading and waive the second and third readings of Ordinance 722, AN ORDINANCE REPEALING ORDINANCE NO. 604 AND THAT PORTION OF ORDINANCE NO. 459 PROVIDING FOR THE DIVISION OF TAXES LEVIED ON TAXABLE PROPERTY IN THE URBAN RENEWAL AREA #1, CITY OF CARLISLE, IOWA, PURSUANT TO SECTION 403.19 OF THE CODE OF IOWA. Motion carried unanimously on roll call vote.

Council discussed the subject of allowing rodeos within the city limits. Goodhue suggested creating an ordinance to prohibit rodeos in the city limits. Stuyvesant noted that the city could prohibit rodeos however, they would need to then deal with how to handle concerts. Bruce Selby of 7322 SE 52ND Street added that he would like to see action taken regarding the rodeos. Doug Walker of 7650 SE 52nd Street also added that the regular rodeos were turning into concerts. He expressed concerns about the excessive litter, heavy traffic and the appearance of the property when it wasn’t in use during the winter months. Merrifield brought up the amount of people who attended the recent concert and asked Officer Spring if the police department would be able to keep that many people safe. Spring replied that it would depend on mood of the crowd. Mayor noted that the owners of the property that the rodeos are held on should be included in the discussion and asked that the subject be tabled. There was further discussion from Council to have Stuyvesant create an ordinance for the next regular meeting.

Council discussed the possible hook up of water services for individual connections on the NW Water Main Extension Project. Lent provided Council with an estimate from Max Smith Construction if Council considers extending water service lines to the curb stop for existing residences. The total cost to extend the water service would be $34,200.00. Walker stated that he would be encouraged to hook up to city water if the city paid for the installation. Goodhue suggested that the city pay for the installation and then implement a graduated scale for the homeowner for hookup. There was Council consensus to implement a graduated scale. Stuyvesant will take the information from the meeting and create an ordinance for the next regular meeting.

Lent and Don Miller met with Hubbell Homes to discuss the electric service needs at Danamere Farms Plat 6. They asked that Hubbell pay for labor which would cost $23,000.00 and the city would pay for materials which would be $42,000.00.  The cost of the materials will mostly be covered by the $40,000.00 credit CMEU will be receiving from MEAN. Lent added that Miller would like to accelerate the hire of a new lineman to handle the Hubbell project and other upcoming projects in the city. Stuyvesant will prepare an agreement for the next regular Council meeting. Motion by Van Ryswyk, seconded by McCulloch to hire a lineman at $23.01 per hour. Motion carried unanimously on roll call vote.

Lent discussed the proposed sale of property at 30 Market Street with Council informing them that there was a proposal from Iowa Concrete Leveling for $25,000.00. Iowa Concrete is asking that the property be rezoned to M-1, light industrial and that the city apply to the Board of Adjustments for the change in setbacks. Council discussed the requested setbacks. Motion by Goodhue, seconded by Van Ryswyk to accept the offer from Iowa Concrete Leveling. Motion carried unanimously on a roll call vote.

Lent spoke to Council regarding the engineering proposals received for the School Street project. There were four proposals received. Lent and O’Braza will review them to make recommendations to Council. Lent suggested that the Council discuss having a subcommittee to review or set up interviews before the entire Council. There was Council consensus to have a subcommittee with Hammerand, Merrifield and Mayor.

DEPARTMENT REPORTS

− Police-Written Report:  Chief Spring said that the new hires were doing well and that he conducted three interviews last week for additional new hires.  He also noted that he was sending out RFP’s for new radios.

− Fire/Rescue-

Captain Rice spoke to Council regarding the proposal to purchase radios on a lease-to-own option to replace hand held and mobile vehicle radios for the fire department as well as eight vehicle repeaters for the police department. Council would like clarification from Motorola that the quote is for a lease-to-own agreement. Captain Rice will contact Motorola for that information. Motion by Goodhue, Seconded by Merrifield to table the consideration for Motorola Radio quotes. Motion carried unanimously on a roll call vote.

Merrifield asked Rice how many calls the fire department took for the rodeo at El Carretero. Rice responded that there were a total of 13 calls but that 3 were refusals.

− Electric-Merrifield asked Miller if Justin Nelson was a lineman when hired. Miller responded that Nelson was not but is moving through his apprenticeship and should be complete in two years.

− Library-Goodhue said that the summer reading program exceeded all of last year’s numbers in its first week.

− Parks and Recreation-Written report:

Frost explained to Council that transportation has been donated to haul rock to the Scotch Ridge Nature Park parking lot.  The cost of gravel will be $3,500.00.  Goodhue suggested laying fabric down on the parking lot to keep the rock from settling into the ground.  O’Braza mentioned that he may have some fabric that can be used. Motion by McCulloch, seconded by VanRyswyk to purchase rock not to exceed $3,500.00 for the parking lot at Scotch Ridge Nature Park. Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the hire for the following:

Summer Rec:

− Carter Glawe – $7.25/hour

− Kendall Karnatz – $7.25/hour

− Ella Smith – $7.25/hour

Motion carried unanimously on roll call vote.

Motion by Goodhue, Seconded by VanRyswyk to approve the hire for the following:

Lifeguards

− Andrew Burnett – $9.50/hour

− Josh Lawless – $9.25/hour

− Tiffany Piper – $9.00/hour

− Aricka Lambson – $9.00/hour

− Brett Pierce – $9.00/hour

Motion carried unanimously on roll call vote.

Parks

Motion by Van Ryswyk, Seconded by McCulloch to approve the adjusted pay rate per years of service for the following:

-Sam Martin-$10.75/hour

Motion carried unanimously on roll call vote.

− Public Works-O’Braza noted that his department installed a shut off valve at the S 5th Street culvert so they can shut water off while the culvert is being repaired. He also explained to Council that there was a water leak over the weekend due to a fire hydrant.  The bolts rusted out underneath the hydrant.  McCulloch asked if the street patches could be smoothed out and O’Braza replied that they would use a hotbox to smooth them out.  Van Ryswyk asked where they were at with the street at Veterans Memorial Drive.  O’Braza said that Jeff Schug was looking into it.  O’Braza also mentioned that the water usage doubled over the weekend.

− City Hall/Finance/City Administrator- Lent informed Council that Martha Becker and Gabby Breheny would be attending utility billing training through Incode on Tuesday and Wednesday.

MAYOR AND COUNCIL REPORTS-

Merrifield asked Miller if he knew where we were at for electric usage for the month. Miller said he did not have that number but MEAN notifies him if we go over. Mayor mentioned that she attend a DART meeting. Council can expect to hear a presentation from DART in the future regarding 28E agreements.

Goodhue noted that he will not be at the next Council meeting.

Van Ryswyk brought up the fact that S&B Auto has been parking cars where they are not supposed to and they have more cars than they are supposed to have. Lent will speak with S&B Auto.

CITY ATTORNEY REPORT- None 

UPCOMING MEETINGS AND EVENTS –None 

INFORMATION

  • Carlisle Fire Department, Open House, Saturday, June 17, 2017
  • MPO Update Email_26 May 2017
  • Letter to Council Concerning Iowa League of Cities 2017 Annual Conference
  • DART Post-Commission Meeting Email-June 6, 3017

Good and Welfare: McCulloch expressed gratitude to Ronda Frost for all the work she has put in at the Aquatic Center and with the Rec. Programs.

Motion by Goodhue, seconded by Van Ryswyk to enter into exempt session at 8:51 P.M in accordance with Sections 20.17(3) and 21.9 of the Code of Iowa to discuss employment conditions. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to enter into open session at 9:06 P.M.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:06 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 22 May 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 22 May, 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch, Doug Hammerand and Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Police Chief Eric Spring, City Clerk Martha Becker and Library Director Stacy Goodhue, Public Works Superintendent Steve O’Braza was not present. Mayor Randleman called the meeting to order at 6:30 P.M.

The Pledge of Allegiance was recited.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS without the 8th May 2017 minutes:

  • Approve Tax Abatement Applications for Hubbell Homes, L.C. for Lots 1, 2, 3, 24, and 25 All in Plat 5, Danamere Farms
  • Approve Cigarette Permit for Fareway Stores, Inc. #147, 1115 Bluestem Drive
  • Approve Cigarette Permit for Casey’s General Store #3404, 1020 Gateway Drive
  • Approve Cigarette Permit for Casey’s General Store #14, 105 HWY 5
  • Approve Cigarette Permit for Casey’s General Store #1676, 1001 HWY 5
  • Receive and File Sidewalk Committee Minutes for 11 May 2017
  • Receive and File Planning and Zoning Minutes for 15 May 2017Motion by Goodhue, Seconded by VanRyswyk to approve regular City Council minutes for 8 May 2017 with a correction to a citizens name. The minutes should read as follows; “Lent noted that he received an indirect comment from Bev Steverwald, 6825 SE 52nd.”

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by Hammerand to approve bills in the amount of $57,807.78. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Pre-Authorized Disbursement from 25 April through 19th May 2017.   Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Van Ryswyk to Consider Approval of Release of the retainage for the 8th Street and Cole Street Improvement project in the amount of $31,825.17.  Motion carried unanimously on a roll call vote.

CITIZEN PARTICIPATION:

Mayor noted that Wayne Johnson attending the council meeting. Former Council Member Frank Schultz acknowledged his attendance before leaving the meeting.

Gary Norgard spoke to council regarding a property at 15257 Hwy 5, owned by both he and his sister, Phyllis Norgard. He was curious if the strip that runs in front of his driveway, and cuts across to Casey’s driveway was going to be removed. Stuyvesant answered that the road may change from gravel to concrete but it is a permanent easement and won’t be removed. Norgard also asked if the properties including his would fall under TIF. Lent answered that the properties were under the Urban Renewal Area. Norgard also inquired if the City would exercise Eminent Domain. Stuyvesant answered that it was available under the code and Mayor Randleman followed up that the City would not entertain that at this point.

Scout troop 153 attended the Council meeting to observe.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

Motion by Merrifield, Seconded by VanRyswyk to allow parking on both sides of the street at 325 Fleming per the request by Staci Spragg on Monday, May 29, 2017 from 2:00 P.M. to 7:00 P.M.

Merrifield mentioned that he didn’t remember these type of requests coming before council. Lent said that in the future he will put similar requests on the consent agenda for approval. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, Seconded by Hammerand to consider a waiver for metal siding on a building facing the Right-of-Way located at 335 Jefferson Street, owned by Charles Peterson. The building is in an RM-1 (Residential/Light Industrial District) and will be conducive with other buildings in the area. The Planning and Zoning committee recommends the approval of the waiver. Motion carried unanimously on a roll call vote.

Matt Thomas from TLS Surveying, LLC spoke to Council regarding a plat of survey for Wyckoff Home Place LLC, 15465 Briggs Street. This plat of survey is outside the City limits but within the 2-mile jurisdiction held by the city for new plats of survey. This will be 4th parcel split for Wyckoff.  If they request another split it will then have to go through the sub-division ordinance process. The Planning and Zoning Committee recommended to approve the Plat of Survey at the May 15th meeting.

Motion by Merrifield, Seconded by Goodhue to consider the Approval of Plat of Survey for Wyckoff Home Place LLC, 15465 Briggs Street (within 2-mile jurisdiction area for City of Carlisle). Motion carried unanimously on a roll call vote.

Motion by Merrifield, Seconded by VanRyswyk to Consider Approval of Resolution 2017052206 for A RESOLUTION APPROVING ELECTRONIC BIDDING PROCEDURES AND OFFICIAL STATEMENT. Lent explained that this procedure is for the borrowing of revenue bond note funds for the NW water main extension project as well as how the city accepts bids for the project. Motion carried unanimously on a roll call vote.

At 6:45 P.M. Mayor Randleman opened the public hearing for Amendment No. 1, Gateway Urban Renewal Plan. Lent noted that there were no written or oral comments submitted to City Hall.

Lent explained that the city has a Gateway Urban Renewal Plan located in the Gateway area. The amendment is for the removal of portions of a parcel that will be used for residential development. This area is separate from the original economic development due to a difference in regulations for housing.  Lent also noted that the parcel was at the end of the cul-de-sac and was around 4.5 acres.  Lent mentioned that the roads were built from a $500,000 RISE grant and the city has had preliminary discussions with the IDOT if a payback is necessary since RISE grants are secured for offices, office parks and industrial development and this project is residential.  Lent also mentioned that there is the possibility of being able to trade land on the other side by Beasley’s property.

Goodhue asked if trading property would stop or slow down the construction in the Urban Renewal Area. Lent replied that it would not. Residential is not RISE related. Merrifield asked if the payback was a percentage and Lent replied it would be about 25% since the total acres were around 16 and 4.5 acres were close to 25%.

McCulloch asked if there would be a noise barrier and the answer given by Denis Frischmeyer of Downing Construction, representing the developer, was yes. The barrier would probably consist of a berm and evergreen trees.

Motion by Goodhue, Seconded by Hammerand to close the public hearing at 6:50 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of Resolution 2017052207, A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING AMENDMENT NO. 1 TO THE GATEWAY URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

At 6:51 P.M. Mayor Randleman opened the public hearing for the proposed Carlisle Gateway Townhomes Urban Renewal Plan. Lent noted that there were no written or oral comments submitted to City Hall.  Lent explained that the resolution will formally adopt the plan for the Gateway Townhomes Urban Renewal Area to establish a residential urban renewal area.

Motion by Goodhue, Seconded by Merrifield to close the public hearing at 6:52 P.M. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of Resolution 2017052208, A RESOLUTION DETERMINING AN AREA OF THE CITY TO BE AN ECONOMIC DEVELOPMENT AREA, AND THAT THE REHABILITATION, CONSERVATION, REDEVELOPMENT, DEVELOPMENT, OR A COMBINATION THEREOF, OF SUCH AREA IS NECESSARY IN THE INTEREST OF THE PUBLIC HEALTH, SAFETY OR WELFARE OF THE RESIDENTS OF THE CITY; DESIGNATING SUCH AREA AS APPROPRIATE FOR URBAN RENEWAL PROJECTS; AND ADOPTING THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN. Motion carried unanimously on a roll call vote.

Lent explained that an Ordinance must be adopted to collect TIF revenue. Merrifield asked if there was anything that would keep council from waiving the 2nd and 3rd reading of the ordinance. Lent replied no, but reminded council that the Ordinance is in place only to allow for the collection of TIF.  Lent expressed hesitation from fully committing until a development agreement is received due to not knowing if the development will proceed.  However, TIF will not be collected until it is certified to the County Auditor.

Motion by Merrifield, Seconded by Goodhue, to Consider Approval of First Reading and waive 2nd and third readings of Ordinance 720, AN ORDINANCE PROVIDING THAT GENERAL PROPERTY TAXES LEVIED AND COLLECTED EACH YEAR ON ALL PROPERTY LOCATED WITHIN THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL AREA, IN THE CITY OF CARLISLE, COUNTY OF POLK, STATE OF IOWA, BY AND FOR THE BENEFIT OF THE STATE OF IOWA, CITY OF CARLISLE, COUNTY OF POLK, CARLISLE COMMUNITY SCHOOLDISTRICT, AND OTHER TAXING DISTRICTS, BE PAID TO A SPECIAL FUND FOR PAYMENT OF PRINCIPAL AND INTEREST ON LOANS, MONIES ADVANCED TO AND INDEBTEDNESS, INCLUDING BONDS ISSUED OR TO BE ISSUED, INCURRED BY THE CITY IN CONNECTION WITH THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL AREA (THE CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN). Motion carried unanimously on a roll call vote.

Council discussed the amended ordinance pertaining to animal protection and control which included allowing three horses on ten acres as well as lifting the restriction on number of animals on a property. Mayor made a recommendation to add that three chickens be allowed on 10 acres as well.

Motion by McCulloch, Seconded by Hammerand to Consider Approval of First Reading and waive 2nd and 3rd reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO ANIMAL PROTECTION AND CONTROL by removing the restriction on number of animals allowed, the allowance of 3 horses on 10 acres, and adding the allowance of 3 chickens on 10 acres.

Hammerand asked about the definition of kennel. Stuyvesant replied that the removal of other definitions in the ordinance defined kennel and will keep uses to domestic rather than commercial.

Merrifield added that horses on three acres were already allowed in the previous ordinance.

Roll call Vote: McCulloch: Aye, Hammerand: Aye, VanRyswyk: Nay, Goodhue: Nay, Merrifield: Nay. Motion did not pass.

Motion by Hammerand, Seconded by VanRyswyk, to pass the ordinance as stated without the addition of allowing 3 chickens on 10 acres, removing the restriction on number of animals allowed and the allowance of 3 horses on 10 acres and waiving the 2nd and 3rd reading.

There was further discussion by council regarding the lifting of the restriction on the number of animals allowed. The discussion included treating each situation as a nuisance.

Roll call Vote: Hammerand: Aye, VanRyswyk: Aye, McCulloch: Aye, Goodhue: Nay, Merrifield: Nay. Motion did not pass to waive the 2nd and third reading.

Motion by Hammerand, Seconded McCulloch, to pass the ordinance as stated without the addition of allowing 3 chickens on 10 acres, removing the restriction on number of animals allowed, the allowance of 3 horses on 10 acres and not waive the 2nd and 3rd reading.   There was continued discussion by council regarding waiving the 2nd and third reading at the next council meeting. The ordinance will be on the June 12th agenda, but will likely be tabled until June 26th.  Roll call vote:  Hammerand: Aye, McCulloch: Aye, VanRyswyk: Aye, Goodhue: Nay, Merrifield: Nay. Motion carried for the first reading.

Council discussed the amended ordinance pertaining to fireworks. The sale of fireworks was not addressed in the proposed amended ordinance, only the hours and times fireworks can be let off.   Lent will present the sale of fireworks to the Planning and Zoning Board to consider limiting the sale of fireworks to M2 districts as a special use permit.

Motion by Goodhue, Seconded by Merrifield to Consider Approval of First Reading and waive 2nd and 3rd reading of Ordinance 721, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO FIREWORKS. McCulloch asked about the use of fireworks on New Year’s Eve. Merrifield replied that the council agreed to remove that at the previous meeting. Motion carried unanimously

Motion by Merrifield, Seconded by Goodhue to Consider Approval of A RESOLUTION TO APPROVE VOLUNTARY ANNEXATION OF LAND OWNED BY HEARTLAND CO-OP. Motion carried unanimously on a roll call vote

Council discussed having an annexation study done on the feasibility of annexation land mainly going southwest from the city limits when the area for housing is completely built out.

Lucas Casey and Ross Harris from SEH (Short Elliott Hendrickson, Inc.) spoke to council about the scope of having an Annexation Feasibility Study done. There was discussion regarding the city’s current Comprehensive Plan and if it would need to be revised. Ross communicated that there would not be a need to revise the plan but to simply work and build on what the city currently has.

Merrifield asked if SEH was currently working with the City of Des Moines on any projects. Casey replied that they had no active contracts with the City of Des Moines and there was no conflict of interest. Hammerand asked how the fee for the survey ($20,000.00) was determined. Goodhue replied that the budgeted number was $27,000.00. Merrifield added that the agreement was not to exceed $20,000.00. Merrifield asked if there would be anything that may cause the price to go over $20,000.00.  Casey commented that if the pricing went up it would be because of a change in the number of parcels annexed or if there was more analysis needed. McCulloch asked how far the annexation would go and Mayor replied that most likely it would go down Scotch Ridge Road and North of the Bypass. McCulloch also noted that Enchanted Bridal, 3582 120th St. expressed that they would be happy if the City would annex to the north and west.

Motion by Goodhue, Seconded by McCulloch to Consider Approval of RESOLUTION APPROVING AGREEMENT FOR PROFESSIONAL SERVICES WITH SEH, INC FOR ANEXATION STUDY. Motion carried unanimously on a roll call vote.

Council discussed possible action regarding reimbursement of electrical installation at Danamere Farms, Plat 6. Lent explained to council that Hubbell has an agreement with Mid American Energy to be reimbursed for 100% of installation costs excluding street lights and would like to have the same agreement with the City of Carlisle’s electric department.  The City would reimburse around $50,000.00 if council approved.  Hubbell approached Mayor about the reimbursement and she would like the topic discussed to be fair to all contractors. Hammerand pointed out that Mid American Energy is much bigger than the city’s electric department and that Mid American Energy is able to absorb reimbursements better than we could. Goodhue followed up with the fact that we are talking about two different entities and that the impact would greatly differ.  McCulloch added that it wouldn’t hurt to speak with Hubbell about the reimbursement.  There was consensus by council to discuss reimbursement of electric installation at Danamere Farms, Plat 6 with Hubbell.  Mayor would like Lent, herself and VanRyswyk to participate in the discussion.

There was no action to consider the offer to purchase Lot at 30 Market Street from Iowa Concrete Leveling.

Council discussed pay increases for FY2017 for non-union personnel, effective June 26, 2017. Lent provided council with a spread sheet that reflected a 2.75% increase for non-union and 2% for Police, and 3% for EMS/Fire. Lent recommended that the city give everyone a 3% increase across the board. The increase does not include Gabby Breheny or Martha Becker because they are currently on a different schedule.  The difference in the increase from 2.75% to 3% is $744.00 and the difference for the police is $520.00. McCulloch asked about making raises based on merit. Lent replied that evaluations were done and everyone is deserving of the raise. Hammerand noted that he is happy with giving a 3% raise and feels fortunate for the staff we have. McCulloch added that he was not against raises but is more comfortable with a merit scale.

Motion by VanRyswyk, Seconded by Hammerand to Approve FY2017 Pay Rate Increases of 3% for Non-Union Personnel; Effective June 26, 2017. Rollcall Vote: Van Ryswyk: Aye, Hammerand: Aye, Goodhue: Aye, Merrifield: Aye, McCulloch: Nay. Motion carried.

DEPARTMENT REPORTS

− Police-Spring did not get the Warren County grant for the vests.

Council discussed the request for a budget amendment for the purchase of 9 active shooter defense kits and 2 ballistic helmets in the amount of $4,090.00. Spring noted that the purchase is through a salary savings and won’t affect budget.  Motion by McCulloch, Seconded by Hammerand to approve the purchase of 9 active shooter defense kits and 2 ballistic helmets in the amount of $4,090.00.  Roll call Vote: McCulloch: Aye, Hammerand: Aye, Van Ryswyk: Aye, Goodhue: Aye, Merrifield: Nay. Motion carried.

− Fire/Rescue-

Motion by Hammerand, Seconded by Van Ryswyk to approve the hire of Adam Bedwell as part-time EMT at Rate of $11.85 per hour. Motion carried unanimously on a roll call vote.

Motion by Goodhue, Seconded by Van Ryswyk to table the consideration for Motorola Radio quotes. Motion carried unanimously on a roll call vote.

− Electric-Miller noted that the electric stayed on during storms this past week.

− Library-The book sale went well. They are getting ready for summer reading programs.

− Parks and Recreation-

Consider Approval for the following hires:

Concessions

  • Pam Mooreland at $9.00 per hour

Lifeguard

  • Kallen Glawe at $9.00 per hour
  • Gabe McCaughey at $9.25 per hour
  • Alex Byford at $9.00 per hour

Summer Rec

  • Pam Mooreland at $10.50 per hour
  • Lynette Sullivan at $10.25 per hour
  • Mckenzie Wright at $7.50 per hour
  • Nate Rowray at $7.25 per hour

Motion by McCulloch, Seconded by Merrifield to approve the hire of part-time seasonal pool and Parks and Rec. help as listed. Motion carried unanimously on a roll call vote.

Frost informed council that the pool will open on June 2nd.  There will also be a payroll meeting on Wednesday for the new hires.  Frost noted that 130 family passes have been sold so far this spring.  Frost also added that the Summer Recreation sign up was last Wednesday and that she would like to improve the process for sign up.  Frost would also like to look into upgrading the electric at the Recreation Center as it became overloaded on Saturday and blew breakers.  Merrifield questioned the possibility that it was overloaded.  Miller added that an electrician should evaluate the use of the building. Hammerand suggested keeping track of the number of complaints received regarding the electricity. Frost also noted that they are working to get the cemetery cleaned up for Memorial weekend. McCulloch asked if the fence was repaired and Frost replied it still needs fixed.  Mayor touched on the possibility of putting the cemetery map on a type of software to keep a more accurate account of the lots.  The gravel for the Scotch Ridge nature park (trailhead) parking was discussed as well. The subject will be put on the next council agenda.  Merrifield asked if the chemical control unit was installed at the pool and Frost answered that it was. There are three people who know how to operate the system.

− Public Works-Nothing

− City Hall/Finance/City Administrator -Lent informed council that there is a pre-con meeting tomorrow at City Hall regarding the NW Water Main Extension Project. Lent also noted that he will add the individual water service line payment responsibility to the next agenda.

MAYOR AND COUNCIL REPORTS

Merrifield noted that he contacted Jeff from McClure and expressed that he was happy with the speed of the answer to a question he had. Merrifield also noted that he has begun asking permission from citizens if it’s okay to use their name if they contact him for complaints. Mayor added that she does not take action on anonymous complaints and if this was okay by council. The Council felt this was okay.

McCulloch communicated that he started a Go Fund me page for a dog park. There was discussion regarding a 501(c) (3) status for the Friends of the Park. Stuyvesant reported that he did fill out the paperwork for the Friends but does not receive that paperwork back from IRS so he is unsure if they have been granted the status 501(c) (3).  He advised speaking with Joe or Pat from the Friends of the Park.  Merrifield asked how much had been collected and the reply was none.

CITY ATTORNEY REPORT- Stuyvesant informed council that he passed his card on to the representatives from SEH regarding the annexation study as he has many years of experience on the topic and would be willing to help them.

UPCOMING MEETINGS AND EVENTS None 

INFORMATION

− DART Post-Commission Email-May 2017

Motion by Goodhue, seconded by McCulloch to enter into closed session at 8:47 P.M. Motion carried unanimously on a roll call vote.

CLOSED SESSION in accordance with Code of Iowa Section 21.5(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

Motion by Goodhue, Seconded by McCulloch to enter into open session at 9:38 P.M. Motion carried unanimously on a roll call vote.

ADJOURNMENT: Motion by Goodhue, second by McCulloch to adjourn at 9:40 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

________                    ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Meeting, 8 May 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 8 May, 2017; 6:30 P.M.         

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch, Doug Hammerand and Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza, Police Chief Eric Spring, and City Clerk Martha Becker. Library Director Stacy Goodhue was not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

Motion by Hammerand, Seconded by Goodhue to approve the hire of Lucas Hauser as fulltime police officer at rate of $23.43 per hour, effective May 9th. Motion carried unanimously on a roll call vote. The police officer oath of office was administered by Mayor Randleman and taken by Officer Hauser.

CONSENT ITEMS:

Motion by Goodhue, seconded by McCulloch, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 24 April 2017
  • Approve Class C Liquor License For Back Alley Smokehouse, 90 School Street

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Goodhue, seconded by VanRyswyk to approve bills in the amount of $263,951.18 with changes to the following: Change the charge of $2,030.09 from O’Reilly’s to O’Halloran International.  Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Hammerand to approve Pre-Authorized Disbursement from 28 through 21 April 2017 in the amount of $172,621.47. Ayes: Hammerand, Goodhue, McCulloch and Van Ryswyk.  Nays: Merrifield-due to the Shive-Hattery claim which was already presented on 10 April, 2017.  Motion carried.

CITIZEN PARTICIPATION: Bruce Selby, 7322 SE 52nd Street, Carlisle, IA spoke to Council regarding the Northwest Water Main Extension Project.   He is happy to have City water available to his residence however, he has concerns about his out of pocket expense to make the connection to the water main. Selby asked Council if the City would be willing to help with the costs of the connection. Council summarized the City Ordinance to Selby that water connections from the main to the building are the homeowner’s responsibility.

 

The Parks and Recreation report was moved ahead due to Frost leaving early.

  • Motion by Hammerand, Seconded by McCulloch to approve the hire of Lifeguards at the Carlisle Aquatic Center for the 2016 Season as Stated in the Park and Rec Update for May 8th 2017. Motion carried unanimously on a roll call vote.
  • Motion by Hammerand, Seconded by McCulloch to approve the hire of Concession Staff for the Carlisle Aquatic Center for the 2016 Season as Stated in the Park and Rec Update for May 8th 2017. Motion carried unanimously on a roll call vote.
  • Review Increased Costs for Summer Rec Programs

Frost presented Council with a cost analysis of the Summer Recreation programs. Frost proposed increasing Summer Recreation programs by $2.00 per event to help offset the costs. McCulloch suggested condensing some of the programs to help with expenses.  

Motion by Goodhue, Seconded by McCulloch to approve the $2.00 increase per event for the Summer Recreation Programs. Motion carried unanimously on a roll call vote.

Goodhue inquired about where Frost was with increasing the rental fee for the Community Center and when the buildings would be inspected. Frost replied that they are reworking the agreement for the inspection times. Merrifield asked about the pool fill and Frost replied that it was filled. Frost also commented that the slides were repaired.

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 7:04 P.M. Mayor Randleman opened the Public Hearing on the Northwest Water Main Extension Project. Lent noted that he received an indirect comment from Beverly Stillwell. She wants to ensure that her trees and fence are not disturbed.

Motion by Van Ryswyk, Seconded by Hammerand to close the public hearing at 7:05 P.M. Motion carried unanimously on a roll call vote.

Lauren Nitchals-Clark from Fox Engineering spoke to Council regarding the Northwest Water Main Extension Project. The project will consist of around 9,200 feet of 12-inch water main, 2,500 feet of 6-inch water main and minor pavement removal and replacements along with seeding of disturbed areas. Goodhue asked how much trenching would be done. Nitchals-Clark replied around 7,000 feet of the 12-inch will be trenched. Most of the 6-inch will be trenched and around 250 feet of the 6-inch will be trenchless. Goodhue also inquired about the fiber optic line which lies close to the area to be trenched. Nitchals-Clark said they were aware of the line.

Goodhue would like to investigate how other cities handle water line connection responsibilities.   There was consensus from Council to move forward and see what other cities do in regards to water line connections and how much is the homeowner’s responsibility.

Motion by Hammerand, seconded by McCulloch to approve Resolution 2017050801, A RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT. Motion carried unanimously on a roll call vote.

The Council reviewed the bids received for the Northwest Water Main Extension Project. The City received 8 bids on the project. The Engineer’s opinion of probable construction cost was $981,300.00. The bids ranged from a high bid of $1,370, 339.00 to a low bid of $787,142.00. Max Smith Construction out of Creston, Iowa submitted the low bid of $787,142.00. Hammerand asked Fox Engineering about the bid difference as it was much lower and if this was a concern. Nitchals-Clark replied that they found two irregularities with the bid. Smith had a mathematical error which was corrected. Smith reviewed the corrected amount and had no issues. Smith also bid $1.00 for mobilization which is usually 2%-5% of the bid. The unit prices are in line and the bid is acceptable.

Hammerand asked if the contractor could come back and do a change of order if they thought the bid was too low. Nitchals-Clark replied that it is an offer and the City can accept the offer.

McCulloch had a question on the price of pipe. Nitchals-Clark said that Smith feels that they can do it for that price.

Motion by Hammerand, seconded by Goodhue to approve Resolution 2017050802, A RESOLUTION MAKING AWARD OF CONTRACT FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT to Max Smith Construction aka Smith Construction from Creston, Iowa in the amount of $787,142.00. Motion carried unanimously on a roll call vote.

Merrifield noted that if there was a change to the bid it would be a change of order and it could mean a possible increase to the bid.

Lent discussed the Resolution Accepting Easement for the Northwest Water Main Extension Project with Council. He explained that the amounts offered were 50% of the property value for permanent easements and 10% for temporary easements. The total amount is about $3,000.00 less than what was budgeted for easements in the project. Goodhue put to question why the agreement figured a three year crop loss on a graduated scale when the crop ground would only be unavailable for one year. Nitchals-Clark replied that this is a common scale because they factor in compaction of the crop ground. Merrifield asked for definition of permanent and temporary easement.  The answer was that temporary easement allows use of property during construction and permanent allows for the lay of the pipe and materials.

Motion by Hammerand, Seconded by Goodhue to approve Resolution 2017050803, A RESOLUTION ACCEPTING EASEMENT FOR THE NORTHWEST WATER MAIN EXTENSION PROJECT FOR THE CITY OF CARLISLE, IOWA. Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by Merrifield to approve Resolution 2017050804, A RESOLUTION APPOINTING CREDIT CARD ADMINISTRATORS FOR CITY OF CARLISLE.  Motion carried unanimously on a roll call vote.

Lent discussed the Warren County GIS Commission 28E Agreement with Council. The public works and electric department use the system which allows the city departments to track infrastructure. The cost to the City to keep the services will be $15,175.00, divided among the street, water, sewer and electric departments.  Lent noted that the agreement did not have a termination clause.  Hammerand asked how the cost to the City was determined.  Lent replied that Warren County came up with the dollar figures.    McCulloch asked if this was something the City could do on their own.  The reply was yes but the cost would be considerable.

Motion by Goodhue, seconded by McCulloch to table A RESOLUTION APPROVING WARREN COUNTY GEOGRAPHIC INFORMATION SYSTEM COMMISSION 28E AGREEMENT

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by McCulloch to approve the Third and Final Reading of Ordinance 718, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO WATER RATES

Motion carried unanimously on a roll call vote.

Motion by Goodhue, seconded by VanRyswyk to approve the Third and Final Reading of Ordinance 719, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION FEES.

Motion carried unanimously on a roll call vote.

Council discussed the number of pets allowed and clarification on livestock ordinance. Lent reviewed the Ordinance with Council that pertains to Livestock for a possible amendment so residents can keep livestock on 10 acres. Council consensus was against keeping livestock other than the permitted three horses on 10 acres. Council also discussed the Ordinance which pertains to Number of Pets Allowed. It was discussed to lift the restriction of number of animals on a property and deal with possible issues as a nuisance.  The Council also discussed the term “Kennel” and would like to see a better clarification of the term written into the Ordinance. Robert Stuyvesant will take the discussion items and amend the Number of Pets Allowed and Livestock Ordinances.

Council discussed the new state law allowing the use and sale of fireworks. Merrifield noted that the State mandate was very clear on its regulations. Van Ryswyk stated that he received five phone calls with citizens concerned about the passing of the Fireworks bill. Council discussed changing the hours that fireworks can be shot off as well as shortening the timeframe they can be shot off.  Council consensus was to allow a more limited time for fireworks use around the Fourth of July holiday and to not allow them during the New Year’s Day holiday time. Robert Stuyvesant will take the discussion items and amend the Fire Works Ordinance.

DEPARTMENT REPORTS

  • Police-The shredding event will take place on May 27th.
  • Fire/Rescue-Lent notified Council the Fire Department was working on a proposal for new radios. They will use the money from the sale of the ambulance. Merrifield expressed concerns that the radio frequency may not work with Warren County Dispatch. The radios are P25/Dual band and should interface with Warren County’s system.
  • Electric-Written Report. Merrifield asked Miller about the electric installation at Danamere Farms. Miller noted that the City will furnish the supplies and get reimbursed.
  • Library-Book sale on May 12th-13th.
  • Public Works-Written Report
  • City Hall/Finance/City Administrator- Motion by Goodhue, Seconded by Merrifield to Increase in Pay for Utility Billing Clerk, Gabrielle Breheny to $16.50 per hour, retroactive to May 1, 2017.   Motion carried unanimously on a roll call vote.

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield- None
  • Robert Van Ryswyk-None
  • Doug Hammerand-None
  • Dan McCulloch-None
  • Eric Goodhue-He enjoyed watching Officer Hauser’s boys beaming with pride during his Swearing In.
  • Mayor Randleman-Mayor touched on an upcoming Watershed meeting and that staff was welcome to attend. She also asked public works if they tested for everything in the water testing. O’Braza replied that they do.

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:   None

GOOD & WELFARE: Mayor spoke about the upcoming Bus Tour which will take place on Tuesday from 11:00 am to 2:00 pm. She also spoke about the 10K run on August 5th and the July 4th Run.

ADJOURNMENT: Motion by Goodhue, second by Van Ryswyk to adjourn at 8:47 P.M. Motion carried unanimously on a roll call vote.

 

________________________________

Ruth Randleman, Mayor

 

 

_________                  ___

Martha Becker, City Clerk

Minutes, Carlisle City Council Regular Meeting, 24 April 2017

CITY OF CARLISLE

REGULAR CITY COUNCIL MEETING MINUTES

Monday, 24 April 2017; 6:30 P.M.       

Carlisle City Hall Council Chamber

195 North First Street, Carlisle, Iowa

Elected Officials present were Mayor Ruth Randleman and Council Members Rob VanRyswyk, Drew Merrifield, Dan McCulloch and Doug Hammerand constituting a quorum. Absent was Eric Goodhue. Also present were City Attorney Robert Stuyvesant, City Administrator Andy Lent, Electric Superintendent Don Miller, Parks and Rec Superintendent Ronda Frost, Public Works Superintendent Steve O’Braza and City Clerk Martha Becker. Police Chief Eric Spring and Library Director Stacy Goodhue were not present. Mayor Randleman called the meeting to order at 6:30 pm.

The Pledge of Allegiance was recited.

Rachel Woodhouse from BRAVO, presented a slide show to Council. BRAVO is a non-profit organization that promotes arts and culture in the DSM metro area. BRAVO is a centralized grant funder to arts culture and heritage organizations. There are 17 local partner governments who contribute a portion of the hotel-motel tax revenue for the community.

CONSENT ITEMS:

Motion by Hammerand, seconded by VanRyswyk, to APPROVE THE FOLLOWING CONSENT ITEMS:

  • Approve Regular City Council Minutes for 10 March 2017
  • Receive and File Board of Adjustment Minutes for 12 April 2017
  • Receive and File Sidewalk Committee Minutes for 13 April 2017
  • Receive and File Park Board Minutes for 30 March 2017 and 13 April 2017
  • Receive and File Planning and Zoning Minutes for 17 April 2017

APPROVAL OF BILLS, CHANGE ORDERS AND PAY REQUESTS:

Motion by Hammerand, seconded by McCulloch to approve bills in the amount of $84,557.21.

CITIZEN PARTICIPATION: None

OLD BUSINESS and NEW BUSINESS and POSSIBLE ACTION:

At 6:50 P.M. Mayor Randleman opened the hearing for the Authorization of a Loan Agreement and the issuance of Notes to evidence the obligation of the City thereunder. Lent noted that there were no written or oral comments submitted to City Hall.

Motion by Hammerand, Seconded by Merrifield to close the public hearing at 6:51 P.M. Motion carried unanimously on a roll call vote.

There was further discussion regarding the loan agreement. McCulloch asked if the loan would affect the City’s debt limit and the answer was no because this is a water revenue bond and only GO bonds affect the debt limit.

Motion by Hammerand, seconded by VanRyswyk to approve Resolution 2017042401 A RESOLUTION INSTITUTING PROCEEDING TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AGREEMNT AND THE ISSUANCE OF NOT TO EXCEED $1,200, 000 WATER REVENUE CAPITAL LOAN NOTE. Motion carried unanimously on a roll call vote.

Caleb Smith from McClure Engineering spoke to Council regarding the proposed Danamere Farms Planned Unit Amendment. The Planning and Zoning Commission reviewed the second amendment for the Danamere Farms Planned Unit Development and recommended approval pending three major changes. First, the two roads at the southwest corner have been switched and the cul-de-sac is on the right and the through street is on the left. Secondly, the sidewalk/trail along the east side of Scotch Ridge Road was removed due to possible plans of a sidewalk/trail on the west side of the road. Lastly, a landscape master plan needs to be submitted for the open areas in the Danamere Development.  Joe Pietruszynski from Hubbell Realty suggested taking the cost of the sidewalk and applying it to something else, such as the previous anticipated assistance for the trail underpass from Hubbell.  Hammerand brought up that if there is new development a sidewalk should be added. Merrifield inquired about how soon construction on Parcel D would begin.  Pietruszynski said it would begin immediately. Merrifield also asked if the percentage of construction in Carlisle was slow compared to other cities and Pietruszynski replied that it was.   McCulloch expressed concerns about water pooling at 1135 Juniper Street as well as an issue with silt washing out from under a sidewalk in the area.  Pietruszynski answered that if the issue was identified they could fix it.  Hammerand asked if it was the homeowner’s responsibility and Pietruszynski replied they could take care of it. John Gade from Fox Engineering spoke to Council about the amendment.  They are looking into putting in a retention pond for overflow.  Merrifield inquired about the natural flow of runoff in the area and John replied that the area has enough greenspace to control runoff.  Lent noted that the electric connection will need to be made and asked Don Miller if he foresaw any issues. Miller replied that it would take a lot of wire to make that connection.  McCulloch inquired about the term “apartment/townhome” in the PUD.  The reference to apartment was erroneously added and will be removed.

Motion by McCulloch, seconded by Merrifield to approve the Second Amendment to Danamere Farms Planned Unit Development subject to Fox Engineering Review Letter Dated April 7, 2017 and subject to entering into a development agreement with sidewalk changes and the dollar amount for this sidewalk will be negotiated and agreed upon at the final platting. Motion carried unanimously on a roll call vote.

The Planning and Zoning Commission recommended approval of the wavier at the April 17th 2017 meeting to allow the metal paneling to face the public right-of-way in M2 General Industrial.

Motion by Hammerand, seconded by VanRyswyk to approve a Request Waiver for Metal Siding on Building at 210 Jefferson Street. Motion carried unanimously on a roll call vote.

Council discussed the Proposal for 30 Market Street. Gary and Ann Tracy would like to construct a building to store concession food items which are sold at various events.  Hammerand asked about the appraised value of the lot and Lent replied that the appraisal is lower than the proposal to purchase the lot for $25,000 from the City.  The Council consensus was to keep the project moving.

Lent provided Council with a 12 month consumption average for the property at 405 Jefferson Street and explained that there was a leak at the property which reflected on the March and April utility bills. Hammerand asked the owner when the leak started and she estimated it was sometime in February. Motion by Hammerand, seconded by McCulloch to approve a utility bill adjustment for sanitary sewer charges at 405 Jefferson Street. The adjustment will be based on a 12 month average for the March and April bills and late fees will be waived.  Motion carried unanimously on a roll call vote.

Lent explained that the Gateway Urban Renewal Plan will be amended to allow an area of townhomes owned by Park Holdings, LLC so they can participate in TIF. Hammerand asked if the section was zoned residential and Lent replied it would have to be re-zoned. McCulloch inquired about the style of townhomes. Lent replied he wasn’t sure.

Motion by McCulloch, seconded by Hammerand to approve Resolution 2017042402 A RESOLUTION SETTING DATES OF A CONSULTATION AND A PUBLIC HEARING ON A PROPOSED AMENDMENT NO.1 TO THE GATEWAY URBAN RENEWAL PLAN IN THE CIYT OF CARLISLE, STATE OF IOWA. The consultation will be held May 2nd 2017 at 9:00 am in the Council Chambers at City Hall, 195 N First Street and the public hearing will be held on May 22nd 2017 at 6:30 P.M. at the regular Council meeting in the Council Chambers at City Hall at 195 N First Street.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by VanRyswyk to approve Resolution 2017042403A RESOLUTION DETERMINING THE NECESSITY AND SETTING DATES OF A CONSULTATION AND PUBLIC HEARING ON A PROPOSED CARLISLE GATEWAY TOWNHOMES URBAN RENEWAL PLAN FOR A PROPOSED URBAN RENEWAL AREA IN THE CITY OF CARLISE, STATE OF IOWA. The consultation will be held May 2nd 2017 at 9:00 am in the Council Chambers at City Hall, 195 N First Street and the public hearing will be held on May 22nd 2017 at 6:30 P.M. at the regular Council meeting in the Council Chambers at City Hall at 195 N First Street.  Motion carried unanimously on a roll call vote.

Motion by Hammerand, Seconded by McCulloch to approve a Resolution 2017042404 RESOLUTION TO APPROVE VOLUNTARY ANNEXATION OF LAND OWNED BY THE HEARTLAND COOP. Motion carried unanimously on a roll call vote.

Motion by Hammerand, seconded by Merrifield to appoint Daphne Sayers to the Carlisle Zoning Board of Adjustment to Complete Term Ending 31 December 2019. Motion carried unanimously on a roll call vote.

Motion by VanRyswyk, seconded by Merrifield to approve the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Motion carried unanimously on a roll call vote.

Lent provided Council with information pertaining to the increase of solid waste collection fees. The city will show a 9.22% total revenue over expenditures which will help cover the cost of administrative fees and is the normal target range for cities contracting for solid waste removal.

Motion by Hammerand, seconded by VanRyswyk to approve the Second Reading of AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF CARLISLE, IOWA BY AMENDING PROVISIONS PERTAINING TO SOLID WASTE COLLECTION FEES. Motion carried unanimously on a roll call vote.

DEPARTMENT REPORTS

  • Police-A new certified officer will be on the May 8th agenda for Council to consider for hire
  • Fire/Rescue-None
  • Electric-Merrifield asked Miller how hard it will be to run power to Subdivision D. Miller replied it will take time and money as it will have to be run underground. The developers pay for this.
  • Library-None
  • Parks and Recreation-Pool will open June 2nd and the pool will be filled two weeks prior.
    • Information on Summer Rec and Swim Lessons: In packet.
    • Motion by Hammerand, Seconded by VanRyswyk to approve the hire of Marcy Grace Wachal as a seasonal pool supervisor at the rate of $11.00 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Hammerand, Seconded by VanRyswyk to approve the hire of Kyle Thompson as a seasonal mower at the rate of $7.25 per hour. Motion carried unanimously on a roll call vote.
    • Merrifield asked why starting wage was lower and Frost replied that he will be weed eating only.
    • Motion by McCulloch, Seconded by Merrifield to approve the hire of Sam Martin as a seasonal mower at the rate of $10.50 per hour. Motion carried unanimously on a roll call vote.
    • Motion by Hammerand, Seconded by Merrifield to approve the hire of Cooper Schettler as a seasonal mower at the rate of $10.00 per hour. Motion carried unanimously on a roll call vote.
    • McCulloch inquired about the new system for the pool and Frost said it will be installed before the pool is open for the season. The cost will come out of next year’s budget.
  • Public Works-Written report. Steve O’Braza noted that the water leak last week was due to a fire hydrant that had bolts rust out underground. The Water Quality Report will be out in the next couple months. He is working to arrange the annual street sweeping.
    • Lent received a verbal verification that the tree removed at 520 North 2nd was diseased. Council discussed that if someone wants reimbursement for tree removal from the city right-of-way, the city must receive a written verification from the contractor that the tree was dead or diseased. Hammerand asked what would stop someone from requesting a large amount for reimbursement and Lent replied that the request must be approved by Council. If a citizen removes a tree from city right-of-way without prior approval they will be taking a risk that it may not be approved by Council.   Motion by VanRyswyk, Seconded by McCulloch to approve reimbursement for the removal of a right of way tree at 520 North 2nd street for $350.00. Motion carried unanimously on a roll call vote.
  • City Hall/Finance/City Administrator: None

MAYOR AND COUNCIL REPORTS

  • Drew Merrifield-Touched on Ordinance for UTV’s and inquired about the city wide garage sale. It is to be held on June 3rd.
  • Robert Van Ryswyk-No
  • Doug Hammerand-.Doug would like Fireworks on the next agenda.
  • McCulloch-attended meeting of Central Iowa Taxpayers Association. Asked Council to let him know if they saw anything in writing from an interview.
  • Mayor Randleman-No

CITY ATTORNEY REPORT: No Report

UPCOMING MEETINGS AND EVENTS: None

INFORMATION:     Legislative Link, April 14th

GOOD & WELFARE: Hammerand was grateful to Stuyvesant and Benton for their reasonable rates. McCulloch noted that the lights on Fleming Street were bright and looked good. Mayor expressed universal thanks to everyone and for all the commitment to projects that were complicated and timely.

ADJOURNMENT: Motion by VanRyswyk, second by McCulloch to adjourn at 9:00 P.M. Motion carried unanimously on a roll call vote.

________________________________

Ruth Randleman, Mayor

_________                  ___

Martha Becker, City Clerk